Fundraising administrator jobs for the Disability sector
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Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Head of Finance | DFN Project SEARCH
Remote, with travel to London on average once a month plus occasional site visits | £51,500 – £61,500 | 9-day fortnight (after probation), flexible working welcome
DFN Project SEARCH is a national charity supporting young adults with a learning disability, autism, or both, into real, paid, lasting work. Last year alone, 431 young people started jobs through our programme. We work with around 200 employers, colleges and local authorities across the UK, and we've supported over 2,900 people since we started. We're good at what we do, and we want to do a lot more of it. Our aim is to support 10,000 interns by 2030.
We've grown rapidly, which is exciting, and this role has been newly created to make sure all the finance processes are set up so that we can continue to grow and scale properly. So, this isn't a steady-state job where you inherit clean processes and just keep them ticking. You'll be helping to build the structure as the charity grows around it.
That means we need someone who can lead and do. You'll own the finance function end to end: month-end, management accounts, statutory reporting, cash flow, controls. You'll also shape how all of it should work as we continue to grow. One day you're posting journals and reconciling the balance sheet; the next you're helping a budget holder who's never read a P&L understand their numbers, or modelling what reaching 10,000 interns actually means financially. You'll report to the Finance Director and line manage our Finance Administrator.
What your time will look like:
- Running the finance function day to day and ensuring everything is accurate, compliant and efficient, which means journals, reconciliations, month-end close, the monthly rhythm
- Producing management accounts and board-level reporting that people can act on, with clear commentary
- Working with the Finance Director on budgeting, statutory accounts, audit and VAT
- Strengthening cash flow forecasting, treasury, reserves and credit control
- Owning the controls framework, financial policies and procedures, and getting more out of Xero so we have real-time insight, not using out-of-date assumptions to make business critical decisions
- Managing restricted, designated and unrestricted funds, and reporting to funders properly and on time
- Supporting fundraising and bid colleagues with budgets for grant applications and tenders
- Overseeing payroll and pensions with our provider
- Helping non-finance colleagues across the charity get more confident in their own financial understanding
What we need from you:
- A qualified accountant (ACA, ACCA, CIMA, CIPFA or equivalent)
- Solid charity finance experience. You'll know Charity SORP, restricted funds and grant reporting, and you're across the changes coming to SORP
- Someone happy with their hands on the controls: month-end, reconciliations, statutory accounts and board reporting
- Strong on Xero (or quick to get there) and advanced Excel
- The ability to explain numbers clearly to people who don't think in numbers
- Experience setting up or developing financial instructions, controls and processes in a charity
You don't need to tick every single box. If you've been part of a finance team that's been through this kind of change and you're ready to step up and lead it yourself, we'd still really like to hear from you.
But honestly, the most important element is you, and how you bring people along with you through a period of change. You'll be comfortable bringing structure and calm to an organisation that's still growing into its processes. We need someone who can be calm and measured when the numbers feel busy, who can be a steady anchor point for the team when a lot is changing, and who knows when to help and when to teach someone how to help themselves. You'll be relentless about making things better, but able to bring people with you rather than drag them. If you want to lead a change rather than just be part of one, this is for you!
The practical stuff: This is a remote and flexible role, and we mean it, but it isn't a "never-leave-the-house" role. The leadership team comes together regularly, on average once a month, plus occasional travel to sites and the odd away day. Travel is always planned in advance and we cover the costs. If you can reach London comfortably and you value time with the people you work with, you'll get the best of both.
- 25 days' annual leave, plus your birthday off and bank holidays on top, with the option to buy back additional leave
- 9-day fortnight after successful completion of probation: 37.5 hours worked across nine days, with the tenth day off
- Flexible working genuinely considered: job share, part-time (minimum 4 days), compressed hours
- Pension: 6% employer contribution
- Employee Assistance Programme and NHS top-up wellbeing support
Please note we are unable to offer visa sponsorship, so you'll need the existing right to work in the UK.
It won't be a surprise that we're a Disability Confident employer. We share interview questions in advance, and if you need any adjustments to the process, or a different format for any stage, please just tell us.
If you're a charity finance person who wants their work to really mean something, and who fancies building something rather than just maintaining it, we'd love to hear from you.
Dates to note:
- Closing date: 16th June
- First interviews (remote): 24th–25th June
- Final interviews (London): 30th June
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We kindly ask recruiters or agencies not to contact us about this role as we're managing this process directly. Due to the volume of agency enquiries, we're unfortunately unable to respond to each one individually.
Location: Reading, Hybrid (at least once per month to Reading Office)
Hours: 21 hours per week
Salary: £30,124 pro rata £17,097.41 for 21 hours per week
Contract Type: Permanent, Part Time
Campaign Closes: 22nd June 2026
Interviews: First stage: 24th/25th June 2026,
Second stage: 30th June 2026
On occasion, we may close a vacancy early if we receive a high volume of applications. We therefore encourage interested candidates to apply as soon as possible, as we will be shortlisting on a rolling basis.
Core Purpose
To deliver high quality, accurate, and responsive financial support that ensures the smooth operation of Make-A-Wish finance function. This role is central to maintaining the integrity of financial data through timely processing of transactions, effective communication with stakeholders, and diligent reconciliation of accounts. By supporting both internal teams and external partners, the role helps uphold financial compliance and operational efficiency, enabling Make-A-Wish to focus on granting life-changing wishes to children with critical illnesses.
Key Responsibilities
Customer and Communication Support
- Monitor the finance mailbox daily, ensuring all emails are reviewed and responded to in a timely, professional, and accurate manner. Provide first-line support for internal and external customer queries, escalating complex or unresolved issues to the appropriate team member or manager.
- Handle incoming calls to the finance team, offering courteous and knowledgeable assistance. Accurately log call details and follow up on outstanding queries to ensure resolution and customer satisfaction.
Sales and Purchase Processing
- Process sales invoices accurately and efficiently in accordance with MAW’s financial procedures, ensuring correct coding, VAT treatment, and timely dispatch to customers.
- Set up new customers and suppliers on the finance system, verifying all required documentation and approvals are in place. Maintain accurate and up-to-date records to support compliance and audit readiness.
- Process purchase ledger invoices (approx. 360 per month), ensuring they are matched to purchase orders, coded correctly, and approved in line with internal controls. Resolve discrepancies promptly to avoid payment delays.
- Create payment runs and upload onto the bank for approval, ensuring approvals are obtained in a timely manner
Reconciliations and Debt Management
- Perform supplier statement reconciliations regularly, identifying and resolving aged or unmatched items. Liaise with suppliers and internal stakeholders to ensure accounts are accurate and up to date.
- Monitor outstanding sales invoices, escalating overdue items to the relevant ‘requestor’ or budget holder. Support the credit control process by providing timely updates and assisting with follow-up actions.
- Conduct income reconciliations on a regular basis, ensuring all income is accurately recorded and discrepancies are investigated and resolved.
- Reconcile balance sheet accounts as assigned, maintaining clear audit trails and supporting documentation for all entries.
Expense and Credit Card Management
- Process monthly credit card statements, ensuring all transactions are supported by receipts, correctly coded, and approved in line with company policy.
- Review and process employee expense claims, checking for accuracy, policy compliance, and appropriate authorisation before submission for payment.
Inventory and Stock Control
- Conduct stock takes at agreed intervals, working with relevant departments to ensure accurate counts and investigate variances. Support the maintenance of accurate stock records in the finance system.
Financial Recording and Reporting
- Post and process journal entries for accruals, prepayments, and other adjustments to ensure the general ledger reflects accurate and complete financial information. Maintain supporting documentation for all entries.
Continuous Improvement
- Identify process improvements and opportunities for automation, making recommendations to line manager and supporting implementation
General and Ad-Hoc Support
- Support with ad-hoc finance tasks as required, including data entry, reporting, and assisting with audits or internal reviews.
- Provide cover for team members during periods of absence, ensuring continuity of service and workload management. Take on additional duties as appropriate to the level of the role and contribute to team objectives.
Essential Criteria
- Proven experience in a finance or accounts role, with a solid understanding of financial processes such as invoicing, reconciliations, and ledger management.
- Strong attention to detail and accuracy in data entry and financial reporting.
- GCSE Maths or equivalent, grade 4/5 (C) or above.
- Excellent communication skills, both written and verbal, with the ability to respond professionally to internal and external queries.
- Ability to work independently and as part of a team, managing workload effectively and meeting deadlines.
- Proficient in using finance systems, particularly Xero and Microsoft Office applications, especially Excel.
- Demonstrated ability to handle confidential information with integrity and discretion.
- Strong organisational skills and a methodical approach to problem-solving.
- Willingness to learn
- Positive and ‘can do’ attitude
Desirable Criteria
- Experience working within a charity, non-profit, or mission-driven organisation.
- Experience with stock control or inventory management.
- Knowledge of VAT and basic accounting principles.
- AAT qualification or working towards a relevant finance qualification.
- Experience supporting audits or financial reviews.
- Willingness to take on additional responsibilities and support team members during absences.
- Proficiency in finance systems, Lightyear & JOIIN
Registered Charity
51 - 100
Together, we create joy, happiness and magical memories through life-changing wishes for children with critical illnesses.
The client requests no contact from agencies or media sales.