5 Academy finance and operations manager jobs near Croydon, Greater London

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The Guide Dogs for the Blind Association, Remote
£55,000 - £58,000 per year
Posted 2 days ago
Closing today at 23:59
The Royal College of Radiologists, Central London (Hybrid)
£39,248 per year rising to £43,380 per year following two years continuous service plus excellent benefits
Workforce Accreditation Case Manager Case Manager Workforce
Posted 1 week ago
Closing in 7 days
The Guide Dogs for the Blind Association, Remote
£35,000 - £40,000 per year + excellent benenfits
Posted 1 day ago
Closing today at 23:59
Council for British Research in the Levant, London (Hybrid)
Unpaid role, expenses paid
Posted 1 month ago
Page 1 of 1
London, Greater London (Hybrid) 5.91 miles
£40,000 - £45,000 per year
Permanent, Full-time
Job description

We are looking for someone driven to be a trusted member of our leadership team supporting The Advocacy Academy in all aspects of what would be traditionally called Finance and Operations functions. You will manage a series of systems, contractors and staff members across Finance, HR, and Operations to provide the Senior Leadership Team with accurate and up to date financial reporting and identifying ways to improve our existing systems and processes. This will include the development and maintenance of our finance records, overseeing our compliance for health and safety, and GDPR, as well as managing key operational systems and processes.

The Advocacy Academy is a bold and ambitious organisation that is evolving, growing and changing. You will need to embrace change, identify and design efficient systems to support our team and the broader mission of the Movement. You will be highly motivated, with a high standard for yourself and others. We’re seeking someone creative, ambitious and disciplined. You will have a strong moral compass, experience working in Finance functions, a love of making good trouble, and a proven commitment to building people’s capacity to challenge the status quo.

Before you skim the job descriptions, please remember you don’t have to tick all the boxes for each role to apply. We all experience a bit of imposter syndrome, including the staff here at The Advocacy Academy. Let’s name it for what it is - a manifestation of the oppression many of us face on a day to day. If this role pulls you and you believe you could make a difference then apply anyway or reach out to us to discuss more!

AREAS OF RESPONSIBILITY

BECOME A KEY MEMBER OF THE TEAM

  • You’ll help to support the most transformative youth organising movement in the country

  • You’ll be committed to achieving the broader vision of The Advocacy Academy and working closely with the broader

    leadership team to drive it forward

  • You’ll enable the management team and board to make sound strategic decisions by providing information analysis and

    advice across finance and governance matters, and deliver efficient processes in these areas.

  • You’ll be responsible for managing a team of contractors and part-time support providing Finance, HR, Legal and

    operations support, including providing some line management support

    FINANCIAL REPORTING

  • Work closely with the organisation’s Senior Leadership Team to understand the costs and benefits of activities, events and campaigns;

  • Support the CEO in developing plans – ensuring that these are robust and based upon the best information available.

  • Work closely with the organisation’s CEO and Senior Leadership Team in order to set the annual budget, targets and key

    performance indicators;

  • Provide timely financial reports for the CEO, Board of Trustee2s and the Senior Leadership Team;

  • Improve existing and develop new financial reporting systems and processes to support the provision of better quality and more timely information;

  • Support the Chief Executive and our auditors in preparing the Annual Report and Accounts. Liaise with the auditors in ensuring that information provided is accurate and in line with reporting requirements

  • Oversee monthly reconciliation process and ensure accurate recording of transactions

    BANKING AND CASHFLOW MANAGEMENT

  • Develop and ensure that the organisation has strong financial controls in place to safeguard resources;

  • Maintain close control of the organisation’s bank and cash accounts maintaining mandates and ensuring that banking

    arrangements are fit for purpose;

  • Manage and report upon the organisation’s cash flow·

  • Liaise with the Charity’s payroll provider to ensure that information is given to them in time and statutory requirements are

    complied with.

  • Monitor cash flows around grant making including providing clarity as to the delays between grants being approved

    and payments being made

    OPERATIONS, SYSTEMS AND PROCESSES

  • Take a broad over-view of systems within the office, reviewing them and ensuring that they are fit for purpose;

  • Ensure The Advocacy Academy is compliant with strong health and safety practices, GDPR, and stays up to date with

    changing regulation

  • Develop and maintain an up to date risk register

  • Work with the Office Manager to ensure the smooth running of the Office, ensuring a professional and safe environment

    is maintained at all times.

  • Consolidate and optimise our IT systems and support the CEO in investing in a CRM

    GOVERNANCE

  • With support from the Board secretary maintain appropriate records with Companies House and the Charity Commission, ensuring that these are submitted in a timely manner;

  • Maintain an oversight of Board governance, Trustee membership, rotation and terms;

  • With support from the Chair of Trustees, Board secretary and Senior Leadership Team, ensure Board papers are

    accurate and timely, and provide secretariat support for the Board

    A BIT ABOUT YOU

  • Youarepassionateabout,andcommittedto,creatingamorefair,justandequalworld.

  • You believe in the potential of young people to challenge the status quo and are dedicated to helping them

    become more powerful citizens.

  • You’ve got a deep understanding of, and a personal relationship with, issues of social justice. From racism to the

    housing crisis to the climate justice, you’ll be aware of how systemic injustice operates in our society.

  • You’ll be comfortable managing short-and long-term projects and communicating with a diverse range of stakeholders including being demanding of the Leadership Team on the impact of change.. This role requires someone

    with initiative who can balance multiple priorities and sensitivities.

  • You’reenterprisingandexcitedtobeusingyourinitiativetobuildexceptionalthingsfromscratchwithlimitedresources.

  • You pursue growth, value feedback, and being outside your comfort zone and are always willing to reflect, learn,

    grow and stretch yourself.

IDEAL EXPERIENCE

  • Robust experience and comfort working with finances including budgets, accounts, and cashflows. A qualified (or in pursuit of qualification) accountant would be ideal but is not necessary for this role. Understanding of a charity context is not necessary for the role.

  • Experience and comfort managing contractors and staff including delivering ongoing performance management

  • Knowledge of operations systems and processes with ideas and innovations from previous organisations to bring to

    The Advocacy Academy

  • Comfort and knowledge of different technology solutions which can support organisations, particularly Quickbooks or

    equivalent software

  • Comfortandexperienceworkingwithsensitivedata

  • Experience working within a small and growing organisation, managing small and large projects, and identifying

    opportunities to improve existing systems

    HOW TO APPLY

    Candidates will be asked to provide a CV and a Cover Letter OR a supporting video application addressing the following questions (no more than 1000 words or 10 minutes for all questions).

    1. Tell us about a time when you supported an organisational change - what did you prioritise and why?

    2. What makes you angry and how does The Advocacy Academy align to your values?

    3. Include anything else you would like us to know as we consider your candidacy for the Finance and Operations role.

    In addition, please also provide information on your notice period and your availability for interview.

    You may also share any other content that would be relevant for us to have in order to showcase interest and experience. The content can come in any form of media, including but not limited to - a mind map of ideas, a timeline or portfolio of your work, life or experiences; a recording; a Powerpoint or other form of presentation; a song, article, poem or other writing samples.

    DATES

    Closing Date: The deadline for applications is Wednesday 6th July 2022 Interviews will be scheduled shortly after
    Target Start Date: August, or as soon as you are able

    NOTHING ABOUT US WITHOUT US

    We aim to be representative of the community we are working with. We encourage applications from people of colour, those who identify as LGBTQIA, working class as well as differently abled people, those living with mental health conditions, refugees and migrants. We welcome people from all identities who are made to feel marginalised. Whilst these applications are encouraged, this particular role at The Advocacy Academy presents some limits that may mean it is not suitable for some applicants. This includes:

    • Non-standard working hours, including some evenings and weekends. In particular, we run residential camps that last up to three weeks.

    • Flexible timetables, which may need to be changed at short notice (especially when taking part in direct action)

• Confident understanding of the English language

We’re not just committed to being an equal opportunity employer, we actively celebrate diversity in all its forms. Let us know if we can do anything to make the application or interview process more accessible. If you are invited to interview, we will at that point ask you for any accessibility requirements or preferences.

As an employer we make all reasonable adjustments to support employees in their work if they are disabled or have a health condition. We support the Access to Work scheme which could provide you with financial support to get the help you need to do all tasks successfully. We are happy to facilitate Access to Work assessments and reclaims, and would actively welcome applicants who would need this in order to do the job.

We are currently exploring what visa support we can provide for candidates. Please do not be put off if you need visa sponsorship to accept this post. Please don’t hesitate to reach out to us to discuss immigration opportunities further.

All staff who work on our programme must have, prior to starting work, a returned satisfactory enhanced Disclosure and Barring Service (DBS) dated no earlier than 1st January 2021. The Advocacy Academy will assist the application for, and pay for the processing of, a new DBS for staff members where required.

We welcome applications from people with convictions. Please disclose in your application if you have any convictions, cautions, reprimands or final warnings that are not “protected” (as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013)) . We consider each person on their own merits, taking into account all the circumstances.

Posted on: 14 June 2022
Closing date: 05 July 2022 at 23:00
Tags: Finance,Operations

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