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The Finance and Operations Assistant will be part of the operations team at the Tax Justice Network which is led by the Director, Operations & Communications and includes the Finance Manager, who this post will report into, Operations Manager and Project Manager. The team lead and deliver on a range of operational services from financial management, risk management, project management, event management, Human Resources, IT systems and other enabling functions.
The two primary functions of the role (and the focus of each one of the roles if split) will be to support the financial management of the organisation by processing and reconciling financial records and running payroll, and to support the operational functions by administrating our human resource systems, recruitment processes and annual leave processes. All aspects of the role will focus on ensuring documents and records are accurate and appropriately electronically filed.
The operations team is a busy team in a fast moving and agile organisation. Therefore you need to be someone who is a problem solver and top multi-tasker who enjoys getting stuck into projects. You will need to masterfully juggle tasks and activities, anticipate what needs to be done and be proactive in pursuit of top quality operational support delivery. Due to the nature of the work we need someone who has an exceptional eye for detail, is driven by and excels in being accurate and ensuring tasks are complete and followed up as necessary.
The Tax Justice Network is a virtual organisation with all the team working remotely. You therefore need to be self-motivated and comfortable working alone, and alongside being thorough, diligent and independent you should have strength and confidence to judge when to reach out to colleagues to assist and support.
We are flexible on where the postholder is located, though ideally within the UK or one of the countries we have employment contracting arrangements which would include France, Germany and Spain. As mentioned above we are willing to consider splitting the role into two part-time posts or two part-time people job sharing as well as 1 person filling the role full time. We are also flexible about the working hours as long as the hours worked are spread over at least three days per week.
- Processing of all purchase invoices and expenses, including confirming authorisation, correct allocation to budget lines/tracking categories, preparing payment runs and ensuring proper record keeping throughout
- Processing the monthly UK payroll and liaising with non-UK payroll agents, maintaining record keeping and assisting with related accounting procedures
- Providing first line response to day to day finance queries, escalating or asking for input as required
- Administration relating to online donations and where applicable online sales (eg for ticketed events), including reconciling donor reporting between systems
- Preparing funder specific reporting, maintaining any funder required audit trails and assisting with project audits where required
- Undertaking monthly bank reconciliations of multiple bank accounts and assisting with other reconciliations and month end duties as required
Operations (including Human Resources)
- Supporting and administrating recruitment processes
- Ensuring staff HR records are up to date and accurate
- Administering the annual leave and absence systems
- Ensuring staff timesheets are maintained and authorised in a timely fashion
- Supporting the Operations Manager with the administration of events, both virtual and in person
- Assisting with team travel bookings/planning
- Providing project assistance to teams across the organisation, including project administration tasks as required
- Being knowledgeable about all internal operational systems, providing administration where required and supporting colleagues in their use of such systems
- Assisting with policy related administration as required, and ensuring compliance with organisational policies at all times
General (applicable to both posts if split)
- Maintaining effective communication and a collaborative approach, ensuring that all relevant information is shared with relevant staff
- Provide general support as required – you may be asked to jump onto other work where it’s needed
- Understanding and working towards individual, team and organisational objectives
Skills and experience
- Experience working in a similar finance and/or operational role
- Experience of undertaking fast-paced and varied administrative tasks
- Being able to demonstrate with experience a keen eye for detail and a thorough and methodical approach
- Strong IT skills with at least intermediate knowledge and experience of Microsoft Office 365 suite and preferably skills and experience of Airtable
- Ability to communicate effectively, accurately and succinctly in English, in writing and verbally
- For applications including the Finance responsibilities only:
- A knowledge of how finance transaction coding structures work and an understanding of double entry bookkeeping
- Experience of implementing systems and processes
- Highly competent in working with a variety of cloud-based platforms: Airtable, Xero, SharePoint, Slack, Zoom, Wordpress
- For applications including the Finance responsibilities only:
- Experience of working in a not-for-profit and within a small to medium sized organisation
- Experience of working with restricted funding grants
- Experience of working with multi-currency transactions
- Knowledge of payroll processing, including an understanding of withholding tax, social security and pension contributions
- Holding or working towards a finance qualification such as AAT
- Ability to work independently, and comfortable working with a fully remote team
- Highly organised with excellent time management, forward planning and prioritisation
- A proactive and calm problem solver
- Comfortable working at times under pressure and to regular deadlines
- Can work cooperatively and collaboratively both as part of a team and when engaging with external partners
- Open to feedback and review with the ability to adapt work and working style accordingly
- Commitment to own professional development
- Passion for tax justice and international development issues
HOW TO APPLY
Please upload a CV (resume) and answer a set of questions addressing some of the skills and attributes listed along with your motivation for applying using the link provided by 09:00 GMT+1 on Wednesday 6 July 2022. Please apply in English.
The client requests no contact from agencies or media sales.
About Urban Synergy
Urban Synergy is an award-winning youth empowerment charity, founded in 2007 with the mission to inspire, guide, and ignite the ambitions of young people.
Our approach focuses on early support, to build confidence and show young people aged 9-24 years of age from underrepresented communities what’s possible. That’s why we connect them with aspirational - yet relatable - role models and mentors, as well as industry-leading companies.
Understanding that every young person, their circumstance, and their dreams are unique, we tailor our school programmes, mentoring, and work experience opportunities to help them reach their individual potential.
With the collaboration of our valued partners, we are building an equitable world where everyone, regardless of their background, is empowered to write their own future.
Expenses and Refunds
Cash flow reporting/ budgeting/ reforecasting
VAT reconciliations (possibly in the future)
Establish and maintain effective working relationships with co-workers, supervisors and clients.
PQ CIMA/ACCA or Equivalent.
Pivot Tables & VLookups.
Management accounts experience incorporating reporting, budgets, etc.
Previous Payroll reconciliation.
Experience/knowledge of VAT.
QuickBooks accounting software experience/knowledge.
Equal opportunities statement
We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
Criminal records check
This post is subject to DBS – Disclosures and barring service checks.
The client requests no contact from agencies or media sales.
This Finance Officer role sits between Finance and the wider organisation, working alongside the Supporter Care Team reconciling the growing individual income as well as supporting the Finance Team in other areas of reconciliation and control.
Process monthly income information into the SUN finance system from fundraising system (Raisers Edge) on a timely basis, with high accuracy
- Reconciliation of public fundraising income reported in SUN with all methods of processing receipts of these funds received on a monthly basis
- Represent finance in GiftAid claim process and related process improvement. Work with public fundraising team on GiftAid claims, conducting spot checking and overall checks to ensure consistent/timely claims are made
- Verify and reconcile GiftAid claims recorded in Raisers Edge and SUN
- Reconcile GiftAid claimed versus received in bank/other systems
- Record in SUN incoming grant/contract funds in UK banks, attribute to donor accounts (minimum of weekly) and support Programme Implementation (in-country finance) team's reconciliations of these
These unique and rewarding freelance audit opportunities would suit experienced experienced audit professionals that are flexible, love diverse travel experiences(post pandemic/ international safe zones), meeting inspiring people and supporting very worthwhile causes. AfID is recruiting on behalf of a leading specialist in assurance services for international institutional donors such as the UN, World Bank, FIFA, DFID & The Gates Foundation. Short audit assignments would suit experienced qualified audit professionals with grant audit / management experience, ideally in a not-for-profit/ international development context
Complete international grant expenditure audits for a diverse range of projects (grant recipients) funded by international donor institutions ranging from emergency aid, to long term development in areas such as agriculture, health or infrastructure, to more commercial projects such as SME development or technical research. Assignments are 1-3 weeks in length and based across the European mainland and the developing world. These are offered on an assignment by assignment basis, one to two months in advance. Please note there is no guaranteed period of work within the contract. Contractors can be based outside the UK on the European mainland but must be able to work within the EU.
- Qualified ACA / ACCA or equivalent – 5+ years post qualified experience
- Grant management and audit and reporting experience with international institutions. Preference given to individuals that have worked on UN or EC grant assurance assignments
- Diplomacy and cultural sensitivity while working with a hugely diverse range of clients and beneficiaries
- A real interest in international development and associated funding structures
- Fluency in a second language Spanish, German, French, Arabic, Portuguese, Mandarin, Russian or Turkish
- Excellent communication, report writing and presentation skills in English.
- Resilience and adaptability
- At least 5+ years of relevant audit experience
- Ability to work under pressure; Strong planning, organisational and time management skills
- Sound technical and analytical skills, report writing and presentation skills
Passionate about international travel and development and willing to work in international locations. Individual must be prepared to travel to challenging location when it is deemed safe to do so. Individuals must also be able to demonstrate effective past working practices when working remotely with a range of clients.
Seven voluntary organisations have formed a partnership to create a county-wide Hospital Discharge and Community Navigation Service. This new service will be delivered through locality teams that understand their local populations, and support people to return home from hospital or to access community-based support to improve their wellbeing. The partnership is funded by Hertfordshire County Council and Clinical Commissioning Groups to deliver the following outcomes:
• Reduced hospital admissions;
• Reduced GP visits;
• Reduced reliance on home care providers;
• Reduced social isolation;
• Improved health and wellbeing.
It is believed that Hertfordshire have circa 28,000 veterans with over 3,000 of these having known severe disabilities (physical and mental). Locally there is the permanent joint headquarters of the British Armed Forces at the Northwood Headquarters located in Eastbury, Hertfordshire with over 2,000 service personnel and their families. Along with reservist units across Hertfordshire.
Purpose of the Veteran Admin Assistant Position
- This role will provide administrative support to the Armed Forces Community Single Point Of Contact and the Veteran Link Worker across Hertfordshire and West Essex. The post holder will be expected to be highly motivated and enthusiastic individual to provide and coordinate administrative and secretarial services; including for example, the preparation of agendas and minutes, taking appropriate follow-up action as required. Supporting the AFC team with the management of projects, gathering information and undertaking enquires as and when is necessary for the head of department, teams and the department. The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line manager. The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation.
Our partner is an award winning UK based charity, which is promoting different solutions to the issues facing international aid and the WASH sector including standalone social impact businesses and programmes to improve hygiene, sanitation and nutrition for under-fives; designed to increase resilience and self-reliance and improve the lives and life chances of farmers, families, women, girls and young children
We are recruiting a Head of Finance and Governance to support Chief Executive and provide strategic management and operational oversight of finance, HR and business support functions and to ensure that everything is done in the most financially effective manner and in compliance with all statutory and regulatory requirements. The incumbent will be supported by qualified accountants in the UK and overseas and their local teams.
This is a part-time role, which would suit an experienced accountant/company secretary, seeking to work flexibly. The 2/3 days we anticipate this role requiring could be spread over 5 days, if the incumbent found this more convenient and all the requirements of the role can be met
- You will be the ultimate responsible person for all of the charity’s external and statutory financial reporting, including reports to funders, trustees and regulatory bodies, though the bulk of this work will be delivered by the finance teams in the UK and Africa.
- You will provide strategic budgetary and financial management support to the Chief Executive in London and the Managing and Finance Directors overseas, assisting them to develop compelling bids for fundraising and inward social investment and will liaise, if necessary, with the financial managers/reviewers of any potential funders/investors.
- You will provide advice and guidance on HR, contractual, corporate and statutory matters to the senior team in the UK and overseas, consulting/liaising if necessary with our lawyers, auditors, and other service providers in both countries.
KEY AREAS OF RESPONSIBILITY
1.1. Financial strategy
Supporting the development of financial strategies under a variety of scenarios for internal management, trustee discussion and presentation to potential funders/investors.
Leading on financial discussions with trustees and prospective funders/investors.
Developing the financial competence and confidence of PA/BW’s senior teams.
1.2 Financial oversight
Ensuring that monthly management reporting, budgeting and forecasting is accurate and timely and supporting the needs of management, trustees, project managers, funders and donors.
Reviewing the annual budget proposals raising issues, challenging assumptions and, ultimately, agreeing same with the local teams.
Reviewing the monthly financial returns submitted/presented by the finance teams querying anomalies and overspends and agreeing/requiring actions to be taken.
Updating the rolling forecasts of income and expenditure (reflecting actuals to date), monitoring the bank positions and using this to approve or reject requests for ongoing or exceptional expenditure.
1.3 Financial management
Maintaining up to date Financial and HR Policy and Procedures Manuals and responding to requests for variations thereto or divergence therefrom.
Being the principal signatory and authorised administrator for all UK bank accounts and approving changes to the mandate for bank accounts overseas.
Approving and signing off all cash transfers
2. Programme support
2.1 Programme budgeting
Preparing, discussing, reviewing and agreeing the financial budgets for individual projects and/or generic programmes.
Assisting the teams with costing, pricing, taxing and other financial sales related issues.
2.2 Programme reporting
Maintaining cumulative records of expenditure by funder and overseeing the preparation of funder reports and audit completion statements confirming the full dispersal of funds.
Submitting financial claims to statutory funders as and when required.
3. Corporate obligations
3.1 Statutory reporting
Being the principal point of contact between the external auditors the Treasurer and the board.
Agreeing the annual audit timetable and priority audit areas with the external auditors
Reviewing the draft statutory accounts produced by the local finance teams, agreeing the split between restricted and unrestricted programmes, calculating carried forward balances and agreeing same with auditors.
Confirming the appropriate use of restricted income, writing the trustees’ annual review, securing an unqualified audit report, responding to the annual audit letter, convening and managing the AGM.
Reviewing and signing off all statutory filings and ensuring compliance with all regulatory restrictions and statutory obligations.
3.2 HR and legal
Ensuring compliance with all legal, statutory and regulatory requirements in the UK and all other countries of operations.
3.3 Trustee management
Preparation of board papers and management of board meetings.
PERSON SPECIFICATION (Desirable)
Educated to degree level or equivalent
Relevant financial, HR and legal experience and qualifications
Familiarity with complex donor reporting and of managing restricted/unrestricted funding
Experience of working in an international and highly regulated environment
Awareness of investor relations in a social investment and entrepreneurial context
Understanding of managing business support systems, including ICT and procurement
A thorough knowledge of HR systems and processes
An understanding of staff management and a willingness to support staff development
Experience of managing organisational development and systemic change
Excellent written and oral communications skills
RTW in the UK essential
Salary - £37,300 - £40,248 + up to £5,000 accountancy allowance
The Government Property Agency is changing the way the Civil Service works and is at the forefront of Government's transformation agenda; reshaping the relationship civil servants have with their place of work. The Agency is central to the delivery of key Government policies including moving 22,000 Civil Service roles out of London by 2030 and tackling climate change by contributing to the Net Zero agenda. To do this we are delivering a major change programme across the UK and consolidating our portfolio in order to save £1.4 Bn over 10 years.
Beyond the bricks and mortar, the GPA is about providing great workplaces for our people. Through programmes like Hubs, Whitehall Campus and Smart Working you will be in the vanguard of creating model working environments and promoting flexible working practices. The postholder can be based at any of the GPA locations with Finance presence outside London with offices in Birmingham, Leeds, Manchester, Newport, Norwich, Nottingham and Swindon.
The Assistant Finance Business Partner (Property) will be a pivotal point of contact as finance support for the Property Directorate in the GPA. They will monitor expenditure and income, investigate variances, contribute to business cases and play a key role in monthly reporting and annual budget setting. This post reports into the Finance Business Partner and will have a wide network of customers across the Directorate they support. The post holder will contribute to GPA developing a culture of strong financial management.
The responsibilities of the Assistant Finance Business Partner will include
- Working with GPA’s outsourced Property Partner to:
- Ensure that the financial accounting for the GPA property estate is accurate.
- Monitor income and expenditure and investigate variances.
- Support maintenance of the property general ledger.
- Support delivery timely and accurate financial reporting.
- Commercial Acumen -Awareness & understanding of commercial drivers, risks and financial expenditure and income, ability & knowledge to manage finances, contracts, commercial relationships to secure benefits for GPA, it’s clients and customer.
- Establish and maintain good relationships across the relevant Directorate and the wider GPA Finance function
- Maintain monthly financial forecasts and accruals, and support quarterly reviews
- Support the delivery of accurate financial data in a timely manner to enable effective decision making
- Provide advice on correct financial treatment of income and expenditure and PO’s.
- Ensure correct financial governance and stewardship of projects and programmes
- Play an active role as a member of the wider finance team, contributing expertise in the development of strategies, proposals and ways of working
- Assist in Budget profiling and monthly forecasting
- Analysing expenditure and providing commentary against budget and forecast and ensuring income recovered
- Management accounts preparation and provision of board slides
- Identifying and reporting on financial risk to GPA
- Liaising with auditors
- Ensuring robust financial reporting across projects
- Business Partnering with non-finance managers in order to develop processes and the understanding of financial requirements
- Contribute to and provide advice on business cases
- Developing financial systems alongside others to make processes more user friendly, efficient, effective and robust.
Key Skills & Experience
- Qualified or part-qualified accountant
- Experience of property accounting preferred but not essential
- A good level of financial reporting experience
- Strong attention to detail and ability to analyse and interpret significant amounts of financial data
- Ability to communicate complex matters to a non-financial audience
- Ability to work well as part of a geographically dispersed team
- Strong focus on delivering an excellent service to customers
- Strong organisational skills to meet deadlines in a fast paced environment
- Strong Microsoft Excel skill
For more information, please apply using the link, or contact Michael Swinburn or Jack White at our retained search agent, Robertson Bell.
This is an exciting opportunity to join the Ancient Tree Forum, a charity whose vision is for the UK’s ancient and other veteran trees, their wildlife, and their heritage and cultural values to be safeguarded now and in the future.
We’re recruiting a Finance Officer to undertake all operational finance activities and tasks in our small, cutting-edge, friendly and flexible environmental charity.
The ideal candidate will: perform all finance tasks for a small busy organisation, support the CEO with preparation for reporting to funders, governance meetings and the annual reporting cycle, and liaise with a wide range of people by email and phone in a professional manner.
The successful applicant will be able to work well in a small team, demonstrate personal resilience, a flexible approach to work, have a commitment to ongoing personal finance development and a commitment to diversity.
The post is offered at 1 day per week (worked flexibly across the week ideally), working from home, and involves very occasional travel as required, on a fixed-term contract until 31 March 2023, which will be extended with further funding.
The ATF is committed to achieve greater diversity and yet we are still not representative of all and particularly welcome applications from people of colour.
Summary of Terms and Conditions of Employment – Finance Officer
- The salary offered is £27,235, pro rata
- The post is offered part time, 1 day a week (7.5 hours), in working hours and across the week, with some set times agreed in advance with the CEO
- The post is offered as a fixed term contract until 31 March 2022, and could be continued pending further funding
- The basic leave entitlement will be 25 days plus public / bank holidays (pro rata)
- All employees who are eligible will be enrolled onto a pension with 3% employer’s contributions.
The client requests no contact from agencies or media sales.
A well-established and niche international NGO focusing on improving communities through heritage and craftmanship is seeking a part-time Finance Officer for a fully remote / home-based role on a 12 month contract basis.
The requirement is for 3 days per week, however the organisation is looking for someone who can work up to 4 days per week when required.
The organisation runs an array of international programmes in Afghanistan, Myanmar, Saudi Arabia & Jordan with the aim to revive historic areas and traditional crafts, to provide jobs, skills and a renewed sense of pride. In blending heritage, buildings, education and enterprise, they have created sustainable urban regeneration that hosts the revival of artisan industries in these countries.
The role will be on a 12 month consultancy contract paid as an hourly rate, working out to the equivalent of circa £36,000 per annum FTE / pro-rata in terms of take home pay.
The role would best suit a candidate who has worked at Finance Officer or Bookkeeper level within an organisation that has an international element, along with experience of FX / multi-currency payments.
There may be a possibility for this to transition into a permanent role, however this cannot be guaranteed.
The role will involve:
-Review supplier invoices/expense claims, collate supporting documents and get appropriate authorisations for payment per policy and set up bank transfer payments for dual authorisation
-Record income and expenditure transactions in QuickBooks and Xero, checking and ensuring correct coding
-Maintain record of donations received and inform relevant country FM and grant managers
-Administrate and review credit cards, ensuring usage is per policy and transactions are correctly posted to QB, with supporting documents and appropriate authorisations secured
-Review and process advance redemptions and petty cash, ensuring all receipts are provided and obtain approval per policy
-Review, record and reconcile bank and PayPal
-Assist in reconciling balance sheet accounts on monthly basis
-Monitor debtors and creditors on monthly basis
-Prior bookkeeping experience with understanding double entry
-Experience of using accounting system software, preferably QuickBooks and/or Xero
-Understanding of multi-currency accounting and FX transactions
-Good organisational skills, flexible and able to work remotely
-Cross-cultural understanding and ability to work across dispersed teams
-Understanding of charity finance regulations and practices preferable but not essential
Closing date: 29th June
Interviews: Remotely during w/c 4th July
Salary: Hourly rate equivalent to circa £36,000 FTE / pro-rata.
Please send a copy of your CV or email with any enquiries for further consideration.
The Finance and Administration Officer role is a crucial position at Dig Deep. You will make the increase in Dig Deep’s impact in Bomet County possible by keeping accurate accountancy records on all of the organisation’s income and expenditure and ensuring that all transactions are undertaken in a timely manner.
You will also provide vital administrative support to Dig Deep’s senior leadership and management teams while having direct responsibility for managing Dig Deep’s thanking process and administering funding applications.
The direct outcome of your work will be the robust financial management of Dig Deep’s water and sanitation programmes, which will directly improve the lives of tens of thousands of children and families in Bomet County every year.
We are looking for a hard-working team member with an interest in financial management who has experience of working independently to achieve tasks by set deadlines. Attention to detail and diligence are essential qualities for the role, as are
strong writing and numerical skills.
You will be responsible for:
- Entering all transactions undertaken by the organisation into the accountancy records and ensuring that these transactions are accurately classified
- Securing and filing appropriate documentary evidence for all transactions undertaken by the organisation
- Entering information from accountancy records into the organisation’s cash flowprojections
- Using the accountancy records to answer questions posed by charity trustees, staff, volunteers, donors, suppliers and members of the general public
- Ensuring that all payments due to the charity are received on time
- Processing all receipts and payments from all organisation bank accounts, ensuring that all invoices issued to the organisation are accurately paid on time, salaries are paid and funds are transferred between accounts as required
- Routine communication regarding financial information with regulators and suppliers e.g. Companies House, HMRC, Charity Commission, accountants and the organisation’s bankers
- Supporting the Senior Management Team in the creation of budgets
- Assisting the Chief Executive with ad-hoc finance and governance tasks, i.e updating bank mandates, quarterly internal audits and sourcing documents for annual audit.
Administration - Fundraising and general office
- Undertaking general fundraising administration, entering all relevant personal and financial information of donors into the organisation’s database, in line withthe organisation’s privacy and data protection policies
- Identifying donors for thanking and executing Dig Deep’s thanking process,ensuring all donors are thanked on time by the appropriate member of staff
- Supporting the fundraising team to secure grant funding through administering trust mailings and funder applications
- Undertaking prospect research for trust and foundations, corporates and individuals when required
- Booking and paying for meeting spaces for co-working and monthly meetings
- Preparing and submitting gift aid claim forms
- Resolving administrative governance challenges as and when they arise
Full details and person specification can be found on the job description.
You can only be considered for this role if you meet the essential criteria in the person specification.
Interviews will be held with successful applicants in the week commencing 11th July.
We are an Equal Opportunities employer. We positively welcome applications from candidates from diverse backgrounds.
Reporting to the CEO of PIN UK, you will help PIN UK achieve its growth strategy with finance, compliance and administrative support in all working areas. People In Need (hereinafter PIN) is an international non-governmental, non-profit organization founded on the values of humanism, freedom, equality, dignity and solidarity. We believe that people anywhere in the world should have a right to make decisions about their lives and to benefit from the Universal Declaration of Human Rights. PIN was originally founded in Prague, in the Czech Republic, by one of the student activists of the Velvet Revolution, against the Russian occupation. PIN now works to support local grassroots civil society and provide humanitarian assistance in more than 20 countries around the world. PIN set up the UK charity PIN UK in 2018.
The successful candidate will have relevant education or experience of working within a compliance, finance or operational function and be passionate about international development and humanitarian issues. This is an opportunity for professional growth within a dynamic, growing organisation. PIN UK is a small dynamic team and you will be offered capacity building support and opportunities for gaining experience in areas that interest you.
Key deliverables (essential duties and responsibilities):
- Use and manage the day-to-day operations of PIN UK’s financial, accounting and reporting system
- Responsibility for accurate, punctual and complete accounting data
- Support recruitment and human resources-related tasks
- Administrative office support
- Ensure an up-to-date archiving system of key finance and compliance documentation
- Produce budget spending reports
- With support from PIN UK’s CEO, act as the main focal point for auditors during PIN UK’s annual audit
- Make sure that PIN UK complies with requirements for a Charity registered in the UK, other relevant laws and donor’s requirements, working with PIN UK’s CEO to develop policies where necessary
- Perform regular compliance checks ensuring procedures are complied with and all tax payments made promptly and correctly and ensuring all forms properly completed.
What are we looking for?
- Relevant education or experience working in operational, administrative, finance or compliance roles (essential)
- Excellent written and verbal communication skills, capable of working with people at all levels within and external to the NGO sector
- Team player
- Ease with complex, technical regulations
- Diligent and with a keen eye for detail
- Experience working with SAGE software and bookkeeping knowledge would be an advantage
- Experience of working in the non-profit/charity sector and UK Charity Commission requirements would be an advantage
- CA/ACA/ACCA qualified or equivalent would be an advantage
- Experience of payroll would be an advantage
- Additional leave
- Casual dress
- Company events
- Flexible schedule
- Language training provided
- Sick pay
- Work from home
We are an equal opportunities employer. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law.
Closing date: 3rd July. We will be reviewing applications on a rolling basis so and we reserve the right to close this vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to submit your application as soon as possible.
How to apply: Applications should include a CV and cover letter stating how you meet each requirements and why you are interested in the role.
The client requests no contact from agencies or media sales.
Assistant Management Accountant
We now have a number of exciting opportunities for flexible and proactive individuals to join the charity’s 20+ strong Finance Department.
Position: Assistant Management Accountant
Location: Working principally from home, flexibility will be required for occasional onsite working in Devon, currently estimated to be 1-2 days per week
Hours: Full-time (part-time considered - minimum 21 hours per week)
Salary: £30,000 per annum, plus study support
Benefits: Generous annual leave, pension scheme, Healthshield plan, confidential counselling service, subsidised restaurant, free parking, enhanced maternity/paternity benefits, Life Assurance Scheme, 31 day’s holiday per year, inclusive of the 8 statutory public holidays. This increases by one day each year until a maximum of 34 days is reached.
Closing Date: Sunday 10 July 2022.
As Assistant Management Accountant in either the Equine Operations and Resources area or the Income and Marketing Communications area (including commercial operations), you will provide support to cost centre managers, together with comprehensive analysis of income/expenditure and will be responsible for monthly accruals and prepayments.
Principal duties and responsibilities within this multifunctional and rewarding role will include the following:
- Assisting in the production of the monthly management accounts, including accruals and prepayments, and writing variance commentary for dedicated cost centres
- Providing a finance business partnering service, giving advice and support to cost centre managers including training and coaching on all aspects of quarterly reforecasting and monthly reporting
- The collation and analysis of high volumes of complex data, interpreting trends and variances from budgets and forecasts
- The provision of high-quality management accounting data
- Management of the General Ledger and Project Ledger
Please note: a generous study support package including both cost and time elements will be offered.
With strong communication, collaborative and interpersonal skills, the Assistant Management Accountant will ensure that strong relationships are developed and maintained with operational managers and their teams, improving the impact and understanding of financial reporting on charity performance and delivering insight that links financial reports to business strategies.
You will have:
- AAT or part qualified CIMA is preferred, although QBE will also be considered
- Experience in a management accounting/finance business partner role
- Experience of a computerised accounting system
- Advanced knowledge of Microsoft applications, particularly Excel, including some experience of dealing with high volumes of data
Knowledge of Open Accounts software, experience of budgeting and forecasting and experience of playing a key role in projects are desirable.
The charity offers a working environment second to none. Based in Sidmouth in East Devon – an area of outstanding natural beauty – the offices are located in a glorious setting overlooking the sea, there is a staff wellbeing programme and the organisations initiatives have received a royal seal of approval (recently highly commended in the 2021 Princess Anne Training Awards for the response to Covid-19), and the hundreds of resident donkeys – some literally a few yards from your office – will always be pleased to see you!
About the Organisation
The charity is one of the UK’s largest international animal welfare charities, currently supporting projects in over 35 countries worldwide. They are working for a world where donkeys and mules live free from suffering and their contribution to humanity is fully valued.
“The Sanctuary is a positive place to work with friendly staff and a wonderful charity. With amazing work throughout the world, once you join you never want to leave!”
Our client is a Disability Confident Employer. They are committed to safeguarding and promoting the welfare of vulnerable people (children and adults) and expects all staff and volunteers to undertake this commitment. Applicants will be subject to safer recruitment processes, including an application for a Disclosure and Barring Service (DBS) check where required for the post.
You may have experience in areas such as Management Accountant, Accountant, Senior Management Accountant, Junior Management Accountant, Lead Management Accountant, Project Management Accountant, Assistant Accountant, Finance, Finance Controller, Finance Manager, Business Accountant, Finance Manager, Finance Director, Head of Finance, Business Accountant, Accountant, CCAB, Financial Controller, Financial Control, CFO. ICAEW, ACCA, CIMA.
£19,179 per annum (pro rata for part time hours)
(Ref: SUS 3744)
Up to 37.5 hours per week, we are open to flexible working patters to suit individual circumstances
Base: Bristol - Hybrid
About the role
As a Finance Assistant you will be responsible for recording and processing the organisation's financial transactions. You will provide a service to the organization by processing transactions on the purchase ledger and the colleague expenses system.
You will arrange invoice authorisation by identifying the correct budget holder for invoices received and process scanned invoices into the invoice authorisation workflow system.
You will post manual invoices, credit notes and expenses to the Dimensions accounting system accurately on a timely basis, following procedures and ensuring all the details including VAT treatment are correct.
You will help to process weekly BACS runs to ensure that all the payments are made with all the correct details by using the online banking system and liaising with senior managers for final authorisation.
You will check, code and process colleague expenses and ensure that expense claims comply with the Sustrans Expenses policy.
You will deal with finance queries and communicate with supplier’s, local authorities and Sustrans colleagues to ensure queries are resolved.
We offer hybrid working, you will be expected to be in our Bristol hub for 2-3 days per week with the remaining days working from home. We would expect colleagues to be based within a reasonable commuting distance of Bristol for this to be achieved.
You should have excellent attention to detail and numeracy skills, with a basic knowledge of accounting terminology.
You should be a self-starter with the ability to organise and prioritise your tasks effectively on a daily basis, with the ability to work as part of a team.
You should be able to communicate effectively both in emails and over the phone replying to queries from colleagues and suppliers.
We will provide training in our systems, but you must have experience of working with an accounting system and be proficient in Microsoft Excel.
We aim to be a truly inclusive employer and welcome applications from people from all parts of the community, in particular from under-represented groups.
Sustrans is committed to reducing inequality, valuing diversity and enabling inclusion.
What we offer
In return we can offer hybrid working from home and our Bristol hub and a truly flexible, supportive and rewarding working environment.
- 26 days’ leave per annum plus bank holidays for full-time working
- Ability to buy an extra week of annual leave (pro-rata for part-time staff)
- Staff volunteer days
- 24/7 free, impartial and confidential support service
- We are members of the Green Commute Initiative and Cycle Scheme who both offer cycle to work schemes
- Group Personal Pension scheme with a 4% or 5% of basic salary contribution being matched by Sustrans
- Bike, computer and season ticket loans
- Discount benefits
- Enhanced maternity and paternity pay
- Flexible Working practices (full time hours are 37.5 per week, Monday - Friday)
- Closing date for the receipt of completed applications is 09:00AM 18th July 2022.
- Interviews will take place in Bristol during the week commencing 25th and 26th July 2022.
To apply, please complete our online application form.
Sustrans is the charity making it easier for people to walk and cycle. We connect people and places, create liveable neighbourhoods, transform the school run and deliver a happier, healthier commute.
Our vision and mission have never been more relevant. Across the UK, governments are pledging investment and action on walking and cycling.
We are working together to make a real difference - creating places where everyone can live and travel happily and healthily, and where nobody is excluded.
Our work wouldn’t be possible without the commitment and dedication of our colleagues.
We are proud of our employee net promoter score, being in the top 20% of all employers across all sectors in the UK, due to our energised, friendly and motivated workforce.
Join Sustrans today and help us get things done, together!
About the role:
An expansion in our portfolio and pipeline of restricted funds has led to the creation of this opportunity. Reporting to the COO, you will be responsible for technical support and oversight of all major financial aspects of our grants and other restricted funds. You will support our fundraising team, country teams and partners with the financial aspects of proposal development and project implementation, monitoring, and reporting. You will support our forecasting processes and enhance our management information and control environment.
A qualified or part-qualified accountant or with a strong depth of relevant experience, you will be highly analytical and have excellent communication skills to present complex information in a relevant and clear way. You will be a team player who can deliver under tight deadlines, and you will have a passion for supporting our country finance teams and partners to enhance their own capabilities to manage the financial aspects of grants.
In return, we’ll provide you with the chance to have a real impact in a collaborative and ambitious organisation who are proud of what we do and the difference we make and will provide the opportunities and guidance to help you to develop and grow.
About Hope and Homes for Children:
We believe children belong in families, never orphanages. Because orphanages harm children. The majority of those who experience life inside an institution suffer violence, abuse, and neglect. Denied the chance to grow up in a family, they’re more likely to become homeless later in life, to have run-ins with the law, and to experience mental and physical health issues.
The shocking truth is that these are almost always children who have, or could have, a family to look after them. To love them. But every day, a broken system puts pressure on parents to give up their children. They'll be safe from war, can escape poverty, will get an education. False promises. No child should have to trade their family for their future.
Today, over 5.4 million children are trapped within institutions. It’s not right and it must stop. Children deserve so much better. Always.
Since 1994, Hope and Homes for Children has been working to stop the institutionalisation of children. We’re 250 people, in ten countries, inspiring organisations, including the UN, EU and governments around the world, to close the doors of orphanages forever. Instead, we fight for every child to feel the love and belonging of a safe family home.
Location: Flexible within the UK, with occasional trips to our Salisbury or London offices.
Contract Type: Permanent.
Hours: 30-37.5 hours (4-5 days/week)
Salary: £38,000-£42,000 gross per annum, pro-rata, if part time.
Closing Date:? The final cut off for applications is 12th July 2022.
To apply, please upload your CV and a brief cover letter (500 words max) which briefly summarises your career, how you meet the person specification and why you’d like this role.
Other information: This post requires the post holder to have the right to work in the UK.
HHC actively encourages equality and diversity, and we look to recruit across age, gender, ethnicity, and background as we believe diversity brings us closer to our mission of eliminating orphanages.
You may have experience of the following: Finance Manager, Accountant, ACA, ACCA, CIMA, Post Qualified, Finance Team Leader, Financial Accountant, Management Accountant, Qualified Accountant, Accounts Assistant, AAT, Accountancy, etc.
Ref: 133 781
We’re on a mission to level the playing field when it comes to young people finding and applying for their next step after school. We're achieving this by bringing all the available information into one single, impartial, user-friendly platform that helps students to make the best choices, and submit the strongest applications. We also empower teachers and counselors to manage the progression process effectively.
Our outlook is global: we work with schools and universities all over the world, from the US to New Zealand, Somaliland to Burkina Faso, Italy to Hong Kong. We want to make it so that young people can compare every opportunity taught in English, wherever it is in the world, and have all the support they need to make successful applications.
We have a clear social purpose, and we’re hugely ambitious. We already work with nearly half of UK secondary schools, and hundreds of international schools. We are growing rapidly in terms of the number of our customers, in terms of how much they use our platform, and in terms of the breadth of products we offer.
Our team is at the heart of our business and is integral to our success. We work hard to foster a culture of happiness, openness, and innovation, and we commit to helping every individual learn and grow so that they can reach their full potential. We want to hire talented people, whatever their background. If you are excited by our mission and are ready to work hard, please don’t hesitate to apply. We look forward to hearing from you! We believe in the power of diversity. If you are from an ethnic minority background, we strongly encourage you to apply. In advance of applying if you have any questions about working at Unifrog, please contact one of our Diversity Champions, Hannah or Farhana (visit our website for details).
Content at Unifrog
Whether we are communicating through image, video, animation or text, we always try to be straightforward, honest, and to show respect for the people with whom we are communicating. Clear communication is particularly important for us because our mission is to level the playing field when it comes to access to opportunities, and a big part of this effort is fair and straightforward access to information. It’s also important for us to be fun, while not talking down to young people.
Over the last few years, with only a small team, we have created more than 1,000 guides for students on topics to do with careers and PSHE, more than 250 plug-and-play teaching resources, and dozens of high quality short videos and animations. We have extremely high standards for content – everything has to be actually useful, and enjoyable.
Marketing at Unifrog
Our approach is to promote Unifrog through materials and events that offer something genuinely useful, not marketing for marketing’s sake. For example:
- We run popular webinars and virtual fairs for students and teachers, normally in partnership with universities and employers.
- We publish Insight Reports and a monthly newsletter, both of which use data analysis on Unifrog user behaviour to create actionable insights for teachers.
What you’ll lead on
You’ll have overall responsibility for ensuring that our content and marketing help us to reach our commercial and social impact objectives. This will include:
- Optimising how the content and marketing teams work, in particular:
o How content and marketing integrate with each other.
o How we come up with new ideas, get feedback, launch things, and assess their success.
o How we use data to understand how to develop our work.
- Refining our messages to different audiences, which has become increasingly important as our audiences have grown and diversified.
- Tackling some ambitious content projects we already have in the pipeline, which will involve expanding our partnership offering for universities and employers.
- Positioning Unifrog as a thought leader in the careers and destinations space, with a particular focus on:
o UK post-18 destinations (from widening participation in HE, to student engagement with apprenticeship opportunities).
o International HE recruitment.
o Young people’s priorities and concerns regarding their education and careers.
In the content and marketing teams we commonly brainstorm new ideas as a group, provide feedback on each other’s work, and get feedback from teachers and students at our partner schools. We promote good ideas regardless of where they come from.
You’ll manage our content team, which consists of experienced writers, teaching resource creators, video creators, and a graphic and motion designer.
You’ll also manage our marketing team, three people who focus mainly on our marketing collateral, the events we run and attend, and on our central communications to partners.
You’ll directly line-manage our Marketing Manager, Head of Student Content, and Head of Teacher Content. This will include conducting their 6-month performance reviews and supporting with their development goals.
In addition, you’ll work closely with people on our data insights, sales, account management, and strategy teams.
Your line manager will be Unifrog’s CEO, and some of your projects will be managed by one of Unifrog’s two Directors.
Key skills and characteristics
- Writing and editing skills
It’s essential that you are a skilled writer, easily able to create guides like this and this. You also need to be able to edit other people’s writing so that it meets the standard we need. We want someone who will put care and effort into making sure every piece of content we produce is high quality.
- Adept at feeding back on designs, images and videos
You won’t need to create designs, images or videos, but you need to be able to have an excellent eye for what looks good and what’s effective, and you need to be able to give helpful and insightful feedback.
We have lots of ideas for how we want content and marketing at Unifrog to develop, but you also need to come up with ideas.
- Making stuff happen
You need to be able to take an idea, run with it, and make it a reality, working with other people and overcoming any challenges along the way.
- Managing people
You need to be able to get the best out of the people you manage. Because of your high level of seniority, this will involve a fair amount of leadership – for example you’ll need to enthuse the people you manage to get behind a new project you are running.
- Project management
You’ll be creating and leading brand new, long-term, complex projects, involving multiple people, some of whom work externally to Unifrog.
- Data analysis
You won’t have to analyse data yourself, but you’ll need to be able to work with our data analysis team to make decisions about our content and marketing. You’ll need to think about what questions we need to answer, how they can be answered through data analysis, and then make decisions based on the analysis.
- Educationally and commercially minded
Our mission and our main goal, in everything we do (content and marketing included), is to create things that are helpful and useful for students. At the same time, you will also lead on developing revenue streams from our content - so you need to have an eye for what will work well commercially, and be able to balance those two objectives in the right way.
- Join one of ‘the best organisations to escape to in 2022’ and help transform careers and destinations in schools.
- Play a role in democratising access to learning: Unifrog makes a difference in young people’s lives. Every week you’ll have your work in front of hundreds of thousands of students, and tens of thousands of teachers.
- You’ll enjoy a significant degree of autonomy to run with your own ideas.
- Become part of a dynamic, and growing company. We want to build our team for the long term: if you do well, we will do our best to make sure you want to stay at the company for a long time. Professional development is important at Unifrog:
○ You will define your 6-month objectives and will be supported by your line manager and the rest of the team to achieve them.
○ You will have an annual training allowance to spend on what you need to grow and progress. As long as you are doing well in the role, and your line manager thinks the training makes sense for both you and the company, we’ll expect to fund whatever training you want.
- Influence the company’s direction: we love to promote great ideas, wherever they come from.
- We encourage good mental health and work life balance.
- For details of further benefits, please see the jobs page of our website.
- £60,000 per year (Grade E).
- Work remotely, or flexibly in our London office.
- 28 days paid holiday per year (plus bank holidays).
- Working hours: 8:30am to 5:30pm or 9:00am to 6:00pm, Monday to Thursday, and 9am to 4:30pm on Friday.
- Start date: as soon as possible, though we can be flexible for the right candidate.
- To discuss any details about the role before applying please contact Stephen (visit our website for details). Application process
- Deadline: 23:00 (UK) on Sunday 17th July 2022.
- To apply, please visit our website to:
- Submit one example of your best writing. It can be on any subject and for any purpose. Max 300 words.
- Write answers to the questions (250 words max each):
- Why do you want to work at Unifrog?
- What have you done that shows you have the skills you need for this role?
- Upload your CV.
- The next round of the application will include a content feedback and marketing task.
- Interviews will be held by Zoom, w/c 25th July 2022.
The client requests no contact from agencies or media sales.