Vacancy Reference Number:

PA/P/UK-R2

Position title:

Projects Assistant

Reports to:

Programmes Manager

Location:

Muslim Hands, 148 – 164 Gregory Boulevard, Gregory House, Nottingham, NG7 5JE

Hours of Work:

Full-time, 35 hours per week

Salary guideline:

(Up to) £25,000.00 per annum (commensurate with experience)

Terms of Employment:

12 Months Fixed Term Full Time Contract (subject to successfully completing a 6-Month Probationary Period)

Application Process & Closing Date:

Send an up-to-date CV and supporting Covering Letter by Email by no later than, Thursday 28th July 2022 

Approx. Interview & Role Commencement Date(s):

ASAP thereafter

Note: Strong Applicants may be contacted sooner, ahead of the closing date, to hold Online Interview with Muslim Hands; therefore, please familiarise yourself with MS Teams and Zoom Meetings, prior to submitting your application. 

Projects Assistant

Muslim Hands Programmes Department is looking to hire a Projects Assistant. The Programmes Department has seen substantial growth in the last few years and now accounts for over £20 million worth of donations annually. The person will work closely with our overseas partners and the rest of the Programmes Department in ensuring that projects are managed well.

Job description

• To assist in the day-to-day management of projects.
• To liaise with overseas staff to ensure that all documentation for projects is up to date.
• To be the first point of contact for overseas partners in dealing with queries and issues.
• To assist different thematic leads in managing the project life cycles.
• To assist in reviewing proposals and guidance to overseas partners on areas of improvements
• To work with the Fundraising Department in developing interesting concepts and providing regular feedback to them.
• To demonstrate Muslim Hands’ values and ethics in own working practices, approach and conduct
• To support with Fundraising activities from time-to-time, committing to partake in approximately 5-Live-TV-Appeals during our peak periods.
• To undertake any reasonable responsibilities as required by Line Manager.
• To promote and adhere to all Muslim Hands Policies, Procedures and Professional Practice.

Essential

• A basic understanding of project management and project life cycle.
• Be educated to degree level.
• Demonstrate working experience in internal communication and reporting.
• Be well versed in MS Word, Excel, PowerPoint and other IT systems and applications.
• Demonstrate working experience of remote-management of staff overseas.
• Be willing and able to travel overseas at short notice.
• Demonstrate ability to work under pressure and to tight deadlines.
• Possess exceptional interpersonal and organisational skills.
• Ability to demonstrate current eligibility to work within the United Kingdom.
• Must be able to either:
  • Provide a valid Disclosure Barring Service (DBS) certificate (issued within the last year) when requested by Muslim Hands; OR
  • Undertake to provide full cooperation for Muslim Hands to perform a DBS Check at the required level appropriate for this / similar role.

Desirables

• Demonstrate relevant NGO/Charity experience.
• Demonstrate knowledge of development projects and their implementation.
• Demonstrate experience of project management.
• Demonstrate thorough understanding of project cycle management and familiarity of related documentation.
• Demonstrate knowledge of Programmes, Financial, organisational risk management.
• Demonstrate knowledge of Human Resources Administration.

NB: 

• This Job Description is illustrative and non-exhaustive in scope. The post-holder may be required to undertake any reasonable tasks as and when required by Line Manager from time to time to reflect the changing needs of the Organisation.
• Unfortunately, we will only be able to contact successful candidates so if you have not heard from us by 1-week after the closure date, unfortunately your application will have been unsuccessful.

Are you looking for a role within a busy finance team for a leading social enterprise based in London’s South Bank? We’re looking for an accounts assistant with experience reconciling customer accounts and maintaining a continuing relationship with customers.

This role is full time, working five days per week with a hybrid working location (office and home-based).

Coin Street is a social enterprise working in Waterloo and North Southwark, London SE1 and neighbouring boroughs. From a derelict site in 1984, we’ve created a thriving, diverse, vibrant and welcoming ‘mixed use’ neighbourhood – a place for people to live, work and play.

The Role

The Accounts Assistant will provide support to the Finance team, working in Credit Control, raising all invoices accurately and on time and managing the full debt collection processes using our online finance system.

You will have previous experience in credit control and computerised accounting systems, good understanding of accounting concepts and controls.

What we do

We provide the opportunities and spaces for people to lead their own change.

Our activities are wide and far reaching. From giving families and children the best start in life through our childcare and family support, to creating and maintaining high quality live, work and play spaces on land which we own.

We promote enterprise, creativity and lifelong learning whether that’s through providing employment, volunteering opportunities, nurturing enterprise or delivering programmes and activities. We provide housing that supports our community; we champion co-operative housing and influence local and national housing policy.

From sports and dance to healthy eating and gardening, we offer a range of facilities and activities accessible to everyone to support health and wellbeing in our community.

In return we can offer you:

• 27 days’ annual leave (excluding bank holidays – pro rata for part-time)
• 8% contributory pension scheme (5% employer contribution, 3% employee contribution)
• Flexible-working, including working from home
• Season ticket loan
• Health and wellbeing support, including online mental health therapy sessions
• Commitment to training and development

Contract
Permanent, Full time, 35 hours per week

Salary
£27,000 per annum

Closing Date
Please send your application by midnight on 30th June 2022. 

Do you have previous accounts payable or receivable experience?

Are you an administrator with strong numeracy skills?

Do you want to work with a team that is serving the church through financial stewardship and administration?

Our Finance Team is currently looking for an Accounts Payable Clerk with a Christian faith to join a growing team and Church, whilst gaining experience in a Christian charity. This role will be responsible for the issue and maintenance of all transactional activity relating to the corporate cards and cash reimbursements. This role is also responsible to run all payments when the other AP officer is on leave.

Summary of responsibilities

• Full responsibility for the day-to-day management of the accounts payable function
• Ensure that the purchase ledger is operated accurately, efficiently and to agreed timescales, ensuring all creditors are paid on time.
• Complete monthly reconciliations for suppliers, investigate and reporting on relevant items
• Responsible for processing of all other outgoings and payments from both non restricted and restricted bank accounts, including timely posting of transactions.
• Responsible for petty cash spending, including performing monthly reconciliations and ensuring adherence to controls.
• Preparing daily and weekly reports and information for inclusion in treasury forecasting and management.
• Prepare monthly reports on relevant KPI Information for accounts payable
• Collation of relevant information pertaining to and the submission of quarterly VAT returns
• Provide excellent service, manage and maintain good relationship with the internal and external stakeholders, in particular our key suppliers
• Rresponsibility for Concur administration, including ensuring appropriate approval limits are maintained, new codes are created and ensuring adherence to correct procedures.
• Responsible for expense and invoices submission, including liaising with users across all departments and creating clear policies and processes.
• Responsible for monitoring and reconciliation of credit card accounts, including liaising with employee card holders, reviewing transaction summaries, and completing full month reconciliations. Responsible for ensuring credit card spending controls are adhered to
• Assist Senior Accountant with maintaining best practice for all financial systems and processes, including being proactive to review and make suggestions to improve processes and procedures in relation to accounting systems.

Profile/Skills/Qualification

• Experience in a similar accounting role within a professional environment
• Strong experience in management of nominal ledger
• Part qualified (AAT Technician Level or above)
• High attention to detail, problem solving skills and ability to meet assigned deadline
• Intermediate to advanced excel skills
• Knowledge of Sage preferable but not essential
• Excellent personal communication and interpersonal skills
• Able to take initiative and self-manage your own workload
• A willingness to work within our values

Why work for Hillsong Church?

We work in a dynamic, growing, Christ-centred environment that is influencing the world.

We’re always looking for people to join our team! We have a range of exciting employment opportunities spanning various occupations, capabilities, and skill levels. Turn your passion for God into a career that builds the local and global church.

Employees at Hillsong are offered some great benefits including:

• 28 Days Annual Leave including bank holidays PLUS additional leave for office closure on the days between Christmas and New Year
• Enhanced Company Maternity leave
• Employer Pension Contribution
• Flexible working including hybrid working from home where possible
• Annual staff retreat at offsite location
• In-house learning and development with access to resources via online platform for enhancing personal and professional skills
• Opportunity to apply for financial and leave support for external study programs and qualifications
• Access to Employee Assistance Programs, including health, wellbeing, and other support available. Specialist wellbeing resources and support available.
• Health Intervention program offering opportunity to be referred to professional health services.
• Interest free Season Ticket and Bike2Work loans

In accordance with the Equality Act there is a requirement to have an active faith in Jesus demonstrated by an involvement in a local church.

If this sounds like you, we would love for you to apply today!

A large Not for Profit organisation in Central London is looking for an Accounts Receivable Officer to join the team immediately on a 3 month contract

Client Details

A large Membership organisation in Central London

Description

* Processing of invoicing ensuring accuracy, timeliness and continuous improvement of workflows between teams to avoid duplicate invoicing, in line with departmental targets.

* Promptly responding to invoicing and credit note requests in accordance with SLA's; proactively resolving queries.

* Establish and foster good working relationships with both internal and external customers to resolve enquiries and ensure the prompt payment of invoices through regular contact and discussion.

* Set up new customer accounts and assist in the credit vetting process. Maintain and update customer details as appropriate in order to support invoice accuracy at all times.

* Assist with the management of the direct debit processes, updating the master and ad-hoc files in preparation for timed and scheduled direct submissions.

* Receipting of cheques received from members and raising the appropriate invoices for the system.

* Monitor and check the remittance account to ensure the outstanding debtors list is up to date.

* Create bad debt provision entries following TLS policy ensuring that the relevant budget manager has been consulted regarding collection and debtor status. Where appropriate instigate the write off process for bad debts securing the appropriate business actions and approvals.

* Escalating appropriately to line management debt recovery actions to begin the initiation of legal proceedings.

* Assist as required in any other departmental duties and to undertake other tasks to support the finance operations team.

Profile

* Educated to A level or higher, including good GCSE passes in Mathematics and English Language.

* Detail orientated with experience in a financial or data entry function.

* High level of customer awareness.

* Excellent organisational and planning skills to enable working to tight deadlines and effective prioritisation.

* Excellent communication skills, both verbal and written, together with a high level of interpersonal skills.

* Effective team player with ability to develop positive relationships with team members, external and internal stakeholders.

* Ability to use initiative in a busy environment, as well as a willingness to undertake ad-hoc work where necessary.

* An intermediate to advanced working knowledge of Microsoft Office applications including Excel and Word.

* Flexible attitude, enthusiastic and positive.

Desirable:

* Specific experience in credit control and aged debtor maintenance

* Experience of legal professional practice and/or other professional/ member services

Job Offer

£28,000 - £30000

Remote/Hybrid Working

A large Not for Profit organisation in Central London is looking for an Accounts Receivable Officer to join the team immediately on a temp to perm basis

Client Details

A large Charity in Central London offering Hybrid working

Description

* Processing of invoicing ensuring accuracy, timeliness and continuous improvement of workflows between teams to avoid duplicate invoicing, in line with departmental targets.

* Promptly responding to invoicing and credit note requests in accordance with SLA's; proactively resolving queries.

* Establish and foster good working relationships with both internal and external customers to resolve enquiries and ensure the prompt payment of invoices through regular contact and discussion.

* Set up new customer accounts and assist in the credit vetting process. Maintain and update customer details as appropriate in order to support invoice accuracy at all times.

* Assist with the management of the direct debit processes, updating the master and ad-hoc files in preparation for timed and scheduled direct submissions.

* Receipting of cheques received from members and raising the appropriate invoices for the system.

* Monitor and check the remittance account to ensure the outstanding debtors list is up to date.

* Create bad debt provision entries following TLS policy ensuring that the relevant budget manager has been consulted regarding collection and debtor status. Where appropriate instigate the write off process for bad debts securing the appropriate business actions and approvals.

* Escalating appropriately to line management debt recovery actions to begin the initiation of legal proceedings.

* Assist as required in any other departmental duties and to undertake other tasks to support the finance operations team.

Profile

- Experience in Accounts Receivable

- Has own laptop - Windows only

Job Offer

£14-15ph

Remote/Hybrid Working

Do you want to make a difference and be part of an organisation that has been helping save lives for more than a century? 

This newly created position is to provide effective and efficient administrative support to the National Account Executive team who manage the relationships of our largest training customers. They will also support the wider Business Development Team and other National Sales teams and national customers and assist in the achievement of training, product and tender business targets

The role benefits from a competitive salary, generous pension, Hybrid working, 33 days holiday (including bank holidays), options to buy and sell holiday, Blue Light and NHS discounts, life assurance, eye care and mental health, wellbeing tools and volunteering days.  It will also provide opportunities to grow and develop your career, achieve a healthy work life balance and to be recognised for the great work you do.

Please see the job description for more detail (this can be viewed on our website or once you click apply)

About You:

• Experience of dealing with customers by telephone email and Internet
• Excellent interpersonal skills with ability to communicate effectively at all levels
• Ability to use Microsoft applications at intermediate level
• Ability to work with and maintain a high degree of accuracy and attention to detail

About the Role:

• Support the department with general administrative tasks as well as occasional project work.
• To be a central point of contact for NAE’s and assist in communicating with and responding to national customers, prospects, internal market and other customers, logging and channelling enquiries, submitting quotations and supporting information.
• Support National Account Executives (NAE’s) with setting up new national customers on SAP upload special price lists process initial sales orders as appropriate and brief team and customer services when prices complete

About Us:

This is a fantastic opportunity to join a team of over 1,700 employees and over 30,000 volunteers, united by our goal of saving lives through essential first aid services, training and campaigning.  As a charity with a long history of serving humanity, we are proud of our past and excited about creating a healthier, safer, more resilient future.

Interview Date: TBC

Application Review Date: 21/06/2022

St John Ambulance are committed to increasing the diversity of our team and making sure we best reflect the diversity of the communities we serve.At St John, everyone is valued and supported to thrive.  We do not tolerate any form of discrimination and engender a sense of belonging for all, by creating an environment of mutual respect, where we value unique differences and demonstrate authentic allyship. We believe passionately about equity, diversity and inclusion.

Please note: St John does not accept speculative CVs and will only review CVs sent in application for an advertised vacancy.

Recruitment Agencies: We are not utilising the services of recruitment agencies for this vacancy and will accept direct applications only.

The Finance Assistant be responsible for all aspects of the purchase and sales ledger for both the charity and enterprise functions, for the processing of invoices through to payment runs and supplier statement reconciliations.  They will be responsible for all balance sheet reconciliations including monthly bank reconciliations.

They will support the Finance Director with VAT returns and cash flow analysis and management.  They will work with budget holders to provide analysis and insight linking financial reporting to business performance, including leading on compilation of the key performance indicators and monthly management accounts and reports.  They will support the year end processes and annual audit. 

The Finance Assistant reports to the Finance Director.  The Finance Director in turn reports to the Director.

Key areas of responsibility

 Ledger processes: 

• Code, process and input onto Sage all purchase invoices
• Ensure payment of invoices within company terms
• Liaise with budget holders to ensure invoices are approved for payment
• Reconcile, code and post credit card statements 
• Post cash and credit card receipts from visitor, retail and other sales points
• Code and post customer sales invoices
• Review debit balances on the debtors report and issue statements and chase debtors
• Prepare banking as required
• Complete monthly bank reconciliations and investigate and report any discrepancies
• Finance and general administration including supporting reception and front of house colleagues, answering calls and greeting visitors.  Providing administrative support to members of staff as and when required 

 Financial Reporting: 

• In collaboration with the Finance Director lead on completion of month end processes and prepare the management reports and budget holder reports
• Assist with preparing the annual budget reports and schedules for the Director and budget holders
• Assist with generating reports to support grant applications and reporting and financial analysis to support fundraising 
• Assist with generating reports for defined purpose funds for budget holders and fundraising
• Assist with generating the quarterly VAT reports and return
• Assist with preparing year end reports and schedules for audit purposes
• Report any suspected or actual financial discrepancies or irregularities to the Finance Director or in their absence the Director immediately.

The key duties and responsibilities are indicative not exhaustive.

Interviews will take place on Thursday 21 July 2022. 

A not for profit organisation building peace around the world

Your new organisation
A not for profit organisation committed to stopping violent conflict and creating more peaceful stories. The organisation has a turnover of £10m and finance consists of a small very engaged team.

Your new role
The purpose of this role is to provide administrative and financial process support in the Finance Team. Reporting to the Finance Officer, you will be working through the accounts payable process, preparing, and posting expenditure into the accounting system.

• Maintaining and updating the accounts payable
• Prepare journals based on prepared reports including checking receipts
• Manage the Finance team inbox and filing of finance paperwork
• Responsible for daily processing of supplier invoices, partner transfers requests, staff expenses and credit card statements, ensuring that transactions are accurately posted to the approved budget lines.

What you'll need to succeed

• Minimum 6 months of experience in Accounts Payable
• A good appreciation of the basic principles of double entry accounting.

What you'll get in return

• Hybrid working
• Flexible working hours
• 9% pension contribution
• 25 days annual leave

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

A not for profit organisation tackling the barriers and advancing the solutions to a safe climate.

Your new organisation

A world leading strategist on the political economy of climate change, dedicated to achieving a safe climate for all. They work closely with closely with likeminded partners in government, organisations, civil society, and the media all across the world to encourage saving the climate.

Your new role

This role reports to the Finance Manager and is a broad role which will give the successful candidate opportunity to support management and financial accounting tasks and get exposure to senior-level stakeholders.

• Support purchase ledger including invoice entry and payment of suppliers
• Support Sales ledger including invoice preparation and chasing payment
• Bank reconciliations and control account reconciliations
• Review and entry of staff expenses
• Monthly journal entry - accruals and prepayments
• Balance sheet reconciliations
• Assisting with monthly management accounts and statutory accounts

What you'll need to succeed
Part qualified or qualified to this level by experience

What you'll get in return
Hybrid working
Study support Annual leave
25 days per year plus 3 days office closure over Christmas
7.5% employer contribution to Workplace pension

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

This exciting permanent Finance and Operations Assistant role offers hybrid and flexible working (2 days a week in the office), opportunity for career progression and development in a charity that find, fund and build the most promising charities working with young people from disadvantaged backgrounds.

In your new role you will be responsible for ensuring the accounting system is up-to-date and accurate and that transactions are recorded correctly on it.

Some of your duties will include:

• Managing the supplier and customer ledgers
• Processing expense claims
• Recording bank transactions on the accounting system
• Setting up payments on online banking
• Performing monthly bank reconciliations
• Processing credit card statements and supporting documents
• Assisting with the preparation of management accounts including the month-end process
• Supporting the HR team with a range of administrative duties, including supporting with recruitment (managing applications, co-ordinating interviews etc.)
• Supporting the upload of payroll data to our pension provider
• General administrative duties to support the Operations team and wider organisation.
• Anticipated split of duties will be 70% in finance and 30% supporting HR and other operational duties.

To excel in this role, you will have proven experience in a Finance Assistant role and have an exceptional eye for detail and accuracy.

Your new organisation will offer you a range of benefits including 28 days plus BH's, Employee assistance programme, Interest-free season ticket loan and more!

If you are interested in applying for this role through TPP Recruitment then please do so by sending your CV to [email protected]

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

The Finance and Operations Assistant will be part of the operations team at the Tax Justice Network which is led by the Director, Operations & Communications and includes the Finance Manager, who this post will report into, Operations Manager and Project Manager. The team lead and deliver on a range of operational services from financial management, risk management, project management, event management, Human Resources, IT systems and other enabling functions.

The two primary functions of the role (and the focus of each one of the roles if split) will be to support the financial management of the organisation by processing and reconciling financial records and running payroll, and to support the operational functions by administrating our human resource systems, recruitment processes and annual leave processes. All aspects of the role will focus on ensuring documents and records are accurate and appropriately electronically filed.

The operations team is a busy team in a fast moving and agile organisation. Therefore you need to be someone who is a problem solver and top multi-tasker who enjoys getting stuck into projects. You will need to masterfully juggle tasks and activities, anticipate what needs to be done and be proactive in pursuit of top quality operational support delivery. Due to the nature of the work we need someone who has an exceptional eye for detail, is driven by and excels in being accurate and ensuring tasks are complete and followed up as necessary.

The Tax Justice Network is a virtual organisation with all the team working remotely. You therefore need to be self-motivated and comfortable working alone, and alongside being thorough, diligent and independent you should have strength and confidence to judge when to reach out to colleagues to assist and support.

We are flexible on where the postholder is located, though ideally within the UK or one of the countries we have employment contracting arrangements which would include France, Germany and Spain. As mentioned above we are willing to consider splitting the role into two part-time posts or two part-time people job sharing as well as 1 person filling the role full time. We are also flexible about the working hours as long as the hours worked are spread over at least three days per week.

KEY RESPONSIBILITIES
Finance

• Processing of all purchase invoices and expenses, including confirming authorisation, correct allocation to budget lines/tracking categories, preparing payment runs and ensuring proper record keeping throughout
• Processing the monthly UK payroll and liaising with non-UK payroll agents, maintaining record keeping and assisting with related accounting procedures
• Providing first line response to day to day finance queries, escalating or asking for input as required
• Administration relating to online donations and where applicable online sales (eg for ticketed events), including reconciling donor reporting between systems
• Preparing funder specific reporting, maintaining any funder required audit trails and assisting with project audits where required
• Undertaking monthly bank reconciliations of multiple bank accounts and assisting with other reconciliations and month end duties as required

Operations (including Human Resources)

• Supporting and administrating recruitment processes
• Ensuring staff HR records are up to date and accurate
• Administering the annual leave and absence systems
• Ensuring staff timesheets are maintained and authorised in a timely fashion
• Supporting the Operations Manager with the administration of events, both virtual and in person
• Assisting with team travel bookings/planning
• Providing project assistance to teams across the organisation, including project administration tasks as required
• Being knowledgeable about all internal operational systems, providing administration where required and supporting colleagues in their use of such systems
• Assisting with policy related administration as required, and ensuring compliance with organisational policies at all times

General (applicable to both posts if split)

• Maintaining effective communication and a collaborative approach, ensuring that all relevant information is shared with relevant staff
• Provide general support as required – you may be asked to jump onto other work where it’s needed
• Understanding and working towards individual, team and organisational objectives

PERSON SPECIFICATION
Skills and experience
Essential

• Experience working in a similar finance and/or operational role
• Experience of undertaking fast-paced and varied administrative tasks
• Being able to demonstrate with experience a keen eye for detail and a thorough and methodical approach
• Strong IT skills with at least intermediate knowledge and experience of Microsoft Office 365 suite and preferably skills and experience of Airtable
• Ability to communicate effectively, accurately and succinctly in English, in writing and verbally
• For applications including the Finance responsibilities only:
  • A knowledge of how finance transaction coding structures work and an understanding of double entry bookkeeping

Desirable

• Experience of implementing systems and processes
• Highly competent in working with a variety of cloud-based platforms: Airtable, Xero, SharePoint, Slack, Zoom, Wordpress
• For applications including the Finance responsibilities only:
  • Experience of working in a not-for-profit and within a small to medium sized organisation
  • Experience of working with restricted funding grants
  • Experience of working with multi-currency transactions
  • Knowledge of payroll processing, including an understanding of withholding tax, social security and pension contributions
  • Holding or working towards a finance qualification such as AAT

Attributes
Essential

• Ability to work independently, and comfortable working with a fully remote team
• Highly organised with excellent time management, forward planning and prioritisation
• A proactive and calm problem solver
• Comfortable working at times under pressure and to regular deadlines
• Can work cooperatively and collaboratively both as part of a team and when engaging with external partners
• Open to feedback and review with the ability to adapt work and working style accordingly
• Commitment to own professional development

Desirable

• Passion for tax justice and international development issues

HOW TO APPLY
Please upload a CV (resume) and answer a set of questions addressing some of the skills and attributes listed along with your motivation for applying using the link provided by 09:00 GMT+1 on Wednesday 6 July 2022. Please apply in English.

The Payroll Assistant will be a key part of the financial accounting team of five and will lead the payroll processing function. You will be responsible for processing the monthly payroll for permanent and bank staff, preparing payment schedules and handling reconciliations.

Client Details

A large, well established housing association in London with a great reputation.

Description

The Payroll Assistant will be responsible for:

• Processing the monthly payroll from start to finish for over 500 employees.
• Support internal users of the iTrent system, providing advice and solving problems as required.
• Ensuring effective salary calculations for all aspects of pay and deductions including starters, leavers, SSP, SMP, SPP, bonus, overtime, season ticket loans, child care vouchers, expense etc. Making sure that all authorisations, payroll controls, payroll compliance and regulatory requirements are met.
• Ensure HMRC submissions are made accurately and in compliance with tax legislation.
• Submit returns to HMRC including, RTI submission monthly as well as year-end submissions including P45, P60, P11D, PSAs, LGPS return etc. Liaising with HMRC regularly and resolving any associated queries Process the annual performance payment and cost of living uplift.

Profile

The successful Payroll Assistant will have:

• Proven track record of processing monthly payroll, posting journals, preparing reconciliations and processing high volume transactions
• Strong knowledge of iTrent or other similar payroll system.
• Ability to deal with complex payroll queries
• Statutory rules and regulations knowledge, such as maternity, sickness and shared parental leave.

Job Offer

The successful Payroll Assistant will receive:

• Wage: Up to £19ph
• Permanent opportunity
• Opportunity to work in a dynamic payroll team of five

We are looking for an Executive Assistant, Finance & Corporate Services to provide comprehensive and proactive executive assistance to the Director of Finance & Corporate Services and departmental functions across the Directorate.

About us

Battersea is here for every dog and cat and has been since 1860. We are a leading animal welfare charity and over the last 160 years we’ve grown from one home in London to three rescuing and rehoming centres across the South East. With c500 staff and 1000 volunteers, we have cared for over three million vulnerable animals We also campaign tirelessly to make things better for dogs and cats; sharing our expertise and educating the public and policymakers about responsible pet ownership. Join us and make a difference for every dog and cat.

Our Finance & Corporate Services Team

Battersea’s Finance and Corporate Services Department incorporates a range of functions that support the rest of the organisation. From IT helpdesk and systems support, to financial accounting, legacy administration, procurement and facilities management, these teams work strategically and collaboratively to ensure that Battersea can be here for every dog and cat.

What we can offer you

Our dedicated people mean that we can be here for every dog and cat. Whether you are sharing an office with our dogs or directly caring for our cats, our animals show their appreciation every day. There is no better reward than seeing the difference you make to the lives of our dogs and cats first-hand; although we also provide a wide range of employee benefits, including:

• 28 days of annual leave (plus 8 days paid public holidays) per year
• Generous pension contributions – up to 10% employer contribution
• Free healthcare cash plan, where you can claim for a range of treatment including dental (£100), optical (£100), physiotherapy, chiropody and acupuncture (£325) every year
• Annual interest-free season ticket loans
• Discounted gym memberships and cycle to work schemes
• Life insurance

During the Coronavirus restrictions, our animal-facing staff continued to work on site and our office based staff worked from home. We are currently operating a hybrid working model with our office-based staff splitting their time between site based and home working. We believe this will support office-based staff to maintain the benefits of home working, while allowing for collaboration and interaction with our animal-facing staff and maintaining a connection to our cause.

As such, you’ll be expected to work in our Battersea office for at least 50% of your working week.

So, if you are passionate about dogs, cats and about our work, then we’d like to hear from you.

We are committed to providing equality of opportunity and valuing diversity for all current and prospective staff, volunteers and Trustees. We aim to ensure that this commitment, reinforced by our values, is embedded in our day-to-day working practices and our work together. We would particularly welcome applications from black and minority ethnic and disabled candidates, who are currently under-represented at Battersea.

Closing date: Sunday 17 July 2022

Interview date(s): Tuesday 26 July 2022

For full details, please download our recruitment pack. To apply, click the button below.  All applications must be submitted before the closing date advertised; we reserve the right to close the vacancy early if a high volume of applications is received.