An exciting full-time opportunity with CPSL Mind.

Title: Digital Marketing Assistant
Hours: Full-time, 37.5 hours per week
Contract: 6-month Fixed Term Contract
Salary: NJC Salary Scale Range 1-10, £19,554.00 - £20,751.00 per annum
Location: Home-based initially

CPSL Mind is a progressive and expanding mental health organisation, looking for individuals who are committed to improving the lives of people using mental health services.

As our Charity Digital Marketing Assistant within CPSL Mind’s Campaigns and Communications Team, you will have a Marketing or Digital Marketing Degree or similar qualification and a passion for online communications. Some practical experience and knowledge across a range of social media channels, including content creation, scheduling, and analysis.

You must have strong copy-writing skills, a keen eye for detail and understand the concepts of digital marketing to achieve goals.

Some experience of working with people at all levels will be helpful as is the ability to forge working relationships remotely. This is a great opportunity for a graduate looking to take a next step in their career at a time the virtual space is growing.

Closing date: Monday 15th June 2020, 09:00 hours
Interviews: Monday 22nd June 2020

TO APPLY AND FOR MORE INFORMATION

We will only accept complete applications, which should include:
CPSL Mind Application Form, Covering Letter & completed Equality & Diversity Monitoring form. 

No agencies please.
Charity number: 265087

We are an equal opportunities employer and welcome applications from all sections of the community.

Home-based in Northern Ireland, with occasional travel to the NCT offices in Westminster, London

0.8 post, 28 hours per week, up to three year contract

Are you inspired by church architecture? Are you fascinated by the history of churches and want them to remain part of our heritage and a vital part of community life? Are you experienced in assessing funding applications and supporting historic buildings to be well maintained and sustainable? And are you passionate about all these things within a Northern Ireland context?

As the independent, UK-wide charity supporting churches, chapels and meeting houses of all Christian denominations, the National Churches Trust supports and promotes church buildings of historic, architectural and community value by inspiring support, preserving heritage and promoting sustainability. We aim to help maintain the UK’s heritage of church buildings and to enhance their ability to serve local communities; to promote the benefit to communities of church buildings and to inspire everyone to value and enjoy them.

Grant funding is at the heart of our work. The Trust allocates in the region of £1.4m across its grants programmes annually. We also run initiatives to promote church tourism – ExploreChurches, and maintenance – MaintenanceBooker.

Having recently been successful with the National Lottery Heritage Fund, the National Churches Trust will lead a new project ‘Treasure Ireland’ that aims to support an improvement in the maintenance and sustainability of historic places of worship in Northern Ireland. At its core will be a grants programme for proactive repairs and maintenance. It will also provide training and mentoring support, video guides and training on writing funding bids, maintenance, interpretation and tourism. It also aims to increase visitors to churches in Northern Ireland.

We are therefore looking for a new Church Support Officer to join our Church Support team to help deliver this exciting new initiative. The role is varied and the post-holder will manage the day to day work of the project and support churches to engage with it. Responsibilities will include overseeing a small grants programme, running training events and sector meetings, raising the profile of maintenance, supporting church tourism and expanding contractor availability. The project builds on existing partnerships and projects that the Church Support Team has already begun in Northern Ireland.

You will have excellent organisational and planning skills, be able to manage a varied workload and be an effective team player based from home in Northern Ireland but able to travel to London from time to time.

If you are interested in finding out more, please visit our website via the apply button.

Closing date: Noon on 24 June 2020

Interview date: 6 or 7 July 2020 (Belfast or online)

The National Churches Trust is an equal opportunities employer and does not unlawfully discriminate in employment. No information provided by the applicant will be used for the purpose of limiting or excluding any applicant from consideration for employment on a basis prohibited by law.

We are a small team that punches way above its weight. We’re delivering multiple, ambitious global campaigns and seeking a positive, tenacious, can-do PR & Communications intern to join our team for the next six months and potentially beyond. You will support the delivery of our media, PR, talent and communications strategies.

If you’re looking for a chance to kick-start your career in PR and communications while contributing to an ambitious, passionate organisation with a bold mission, then this opportunity is for you. You will be working directly with our communications team, undertaking a varied range of tasks. These include media monitoring and trends, influencer research and targeting, drafting materials for a variety of key audiences, researching the latest global health projects, and providing administrative support where needed.

What can you gain from the role?

• You will get direct experience into the work of an ambitious, high impact global health advocacy organisation, and specific experience in PR, communications, influencer & talent outreach and some digital communications and content production.
• A chance to develop your writing, editing, interviewing and workplace skills.
• The opportunity to play a role in the global movement to help end malaria.

Key responsibilities will vary according to the needs of the team but are likely to include:

• Media monitoring, evaluation and presentation of PR and media communications results
• Research and scanning the media environment for risks, opportunities and trends
• Influencer and talent research, monitoring and developing materials to inspire support
• Helping to develop pitch and story ideas to national and international press outlets
• Interviewing case studies to support our key messaging and campaigns
• Basic editing of text and copy writing
• Logistics support
• Supporting media and communications managers and the wider communications team with ad-hoc tasks

Qualifications, skills and experience

Essential

• Strong communication and interpersonal skills; being able to articulate yourself clearly face-to-face as well as on the phone and online
• You’ll have a keen eye for detail and should feel comfortable editing copy: from case studies and press releases, to research papers and reports
• Thinking creatively about how to improve PR and media communications
• You’ll know how to use Google/Microsoft Office applications, including Word, Excel and PowerPoint and be ready to learn basic skills in media monitoring platforms

Desirable

• You will ideally have spent some time in an office environment
• You will ideally have some experience in communications (studying / informal or formal experience / manage own social media channels/blog)

Personal Attributes

• We’re a fun but hard-working team so it’d help if you’re as conscientious as you are light-hearted!
• Able to hit the ground running and work independently while meeting a brief
• Well organised and reliable with a willingness to “muck-in”
• Capacity to deal with sometimes unstructured and unpredictable environments
• Enthusiastic about our mission and about your future in communications

Staff benefits include:

• 10% employer pension contributions
• 28 days’ annual leave plus 8 bank holiday days
• Continuing personal development opportunities

To apply, please send your CV and a covering letter explaining how your skills and experience match our requirements and why you want to work for us

Closing date 12th June 2020 Interviews w/c 22nd June 2020

Location: Working from home initially with flexibility to work in office London, SE11

Salary: £10.75 per hour (London Living wage)

Contract: Starting early July for six months + review

Hours: 3 - 4 days per week (must include Wednesday)

The position of Administrator of the British Moroccan Society, a registered charity dedicated to promoting closer links between the people of Morocco and the United Kingdom, will be key to the good running and the impact created by the Society. The job holder will be selected by and report to the Chair, the Trustees and the Committee of the Society, in practice working to one or two Committee members. The job holder will:

• Ensure the Society membership is kept in good order and that prompt and clear communication is carried out
• Act as the central manager of the website and other means of communication with the membership
• Communicate personally with members and enquirers
• Contribute to ensuring consistency in the Society’s output and quality
• Assist in, and on occasion take a lead in, organising Society activities (meetings, conferences or events
• Keep simple accounts (the Society uses external accountants)

Essential competences

• Organisational ability and experience
• Experience of communication platforms
• Telephone and personal communications skills
• Windows, Outlook, Excel
• Experience and skills in cross cultural communications
• Languages: fluent/native spoken and written English
• UK resident

Desirable experience and skills

• Languages: French, Moroccan Arabic, Classical Arabic a non-essential but desirable extra
• Knowledge of Morocco
• Experience in a core Society area – culture, economic and social, charity giving

Working hours/contract terms

• Four half days a month guaranteed; flexible to four days a month
• Three year contract with first year on probation (during which termination can be proposed by either side)
• Remuneration: £60 per half-day

To apply, please send a copy of your CV and a paragraph explaining why you are applying for this position.

Personal Assistant to Chief Executive

Salary: £30k - £35k and attractive terms, dependent on experience

The Society of Chemical Industry (SCI) is an international forum where science meets business.  Established in 1881, SCI is a registered charity, based in London, with members in over 70 countries.

SCI’s principle charitable objective is to advance the application of science into industry for public benefit, and it does this through events, publications and other activities.

SCI seeks an experienced full-time Personal Assistant to provide administrative and secretarial support to the Chief Executive.  Routine duties include diary management, managing a contacts database, filing, travel and meeting arrangements and management for the Chief Executive. This is also a supporting role for assisting with the charity’s governance and the reception area and will require governance or board committee experience (including minute taking) in respect of the Board of Trustees.

We are looking for a professional and experienced PA to join this small, friendly team. The role involves liaising with senior level contacts so requires someone from a professional background comfortable liaising with CEOs and other senior directors.  

You will have excellent communication and interpersonal skills, be flexible, proactive and have experience of organising a busy executive office. The ability to plan, prioritise and work to deadlines is important. Good working knowledge of Microsoft Office is essential. Experience of working in a senior capacity in a professional or corporate environment is essential.

This role is normally office based, with the office in Belgravia, central London, but is currently home based due to the COVID regulations.  On an ongoing basis there is the possibility of working from home part-time.

Knowledge, skills and experience required for this position

• At least 5 years’ demonstrable experience as a Personal Assistant.
• Excellent communication and customer service skills.
• Strong organisational skills, flexible and the proven ability to multitask.
• Experienced minute taker.
• High level of computer literacy with Microsoft Office Suite and familiarity with Planner and PowerPoint, Sharepoint and Teams.
• Proactive and willing to act on own initiative both individually and as a member of a team.
• High aptitude for spelling and grammar, and accuracy in data entry and proof-reading.
• Personable, positive and a team player.
• Understanding of a charity or membership organisation desirable.

Deadline: Midnight on 12 June 2020 however, please note, interviews may take place before the closing date for the right candidate.

Please apply with your CV and a covering letter detailing your experience via the online option.

STRICTLY NO AGENCIES

Are you interested in working for a Charitable Foundation that makes a difference to the lives of people of all ages and backgrounds?

Do you want to work for an organisation that positively looks to support causes that others might shy away from, tackling some of the most difficult social challenges in the UK today?

Do you have excellent Salesforce administrator-level skills, a flair for improving systems, a highly organised approach to your work, and enjoy communicating with a wide variety of people?

If so, we’d love you to join our committed Grants Team as our Grants and Digital Administrator!

Please note that whilst this role is being advertised as home based as well as within the City of London, this is in direct response to Covid-19 precautions. Any candidate would need to be able to (public health advice permitting) attend work in the office on a regular basis going forward. 

About the Leathersellers’ Company

As one of the oldest Livery Companies in the City of London, working for the Leathersellers’ Company Charitable Fund offers an exciting opportunity to discover more about England's heritage and history and to look to the future focusing on philanthropy and fellowship.

We donate around £3.4million each year to charities, schools and universities across the UK as well as supporting individual students. We support a broad range of activities from youth clubs to arts or singing in care homes; from helping refugees to homeless veterans and much more. Existing connections with six London schools, a number of universities, the armed forces and City groups have been built over decades (if not centuries) but we are also proud to hold open programmes to allow charities with no previous connection the opportunity of multi-year, core funding. We do not shy away from those tackling difficult social issues for the most vulnerable individuals in our society. The Leathersellers look to add value by not just providing funding but also making connections and sharing information as and when we can.

The Company has been an integral part of the City of London for almost 600 years. Working with us makes you a part of this rich history and key to its future.

About the role 

We’re looking for an enthusiastic team player, passionate about enabling our funding to have the most positive effect on communities around the UK, to join our committed Grants Team. The primary focus of the role will be to support the operational efficiency of the team as well as manage key communications with both internal and external stakeholders.

About the person

You will be a team player who can demonstrate excellent communication skills (written and verbal), Salesforce experience, initiative and the ability to be flexible, as you will be working in a busy office environment. You will be a quick learner and have a passion for continuous improvement, keen to contribute your ideas.

How to apply

If you would like to apply, please submit a CV and covering letter (up to two pages) outlining how you meet the skills and experience elements in the attached role specification and why you are a suitable candidate for the role. Applications must be received by 5pm on Tuesday 30th June in order to be considered. First round interviews will likely be held remotely in the following weeks, and a final interview in person after that.

ADDITIONAL INFORMATION
We offer an attractive package, including a pension contribution equal to 15% of gross annual salary and a 35-hour week. Due to Covid-19 we are currently working remotely and foresee this being part of our working arrangements for some time ahead. Any candidate would however need to be able to (public health advice permitting) to attend work in the office at the Leathersellers' Hall on a regular basis going forward. 

About Feedback

Feedback is an environmental organisation that campaigns to regenerate nature by ending food waste and moving towards a better use of food, resources and nutrients within the food system. We work with governments, international institutions, businesses, NGOs, grassroots organisations and the public to change culture, markets and legislation for a fairer, more sustainable food system.

We are a friendly team, priding ourselves on maintaining a positive and values-led organisation. We aim to provide a flexible working environment with a good work/life balance and we welcome interest from candidates who are returning to work after maternity leave, career breaks or career changes.

Days: Flexible, with a preference for 3 days (22.5 hours) per week with the possibility of overtime at busy periods We are fully committed to being as flexible as possible so would consider term time only or shorter days (such as school hours or other) over the full week

Duration: Initially a 1 year contract with strong possibility of renewal/permanent role

Location: Currently remote in line with the government’s COVID 19 guidelines; usually office in London Fields ,Hackney, with a planned move to an office in Blackhorse Road (Victoria Line), Waltham Forest by then end of the year, with possibility for some home working

Main responsibilities

1. Assistance to the finance team (approx. 35% of time))

a) Accounting Systems (Xero and Receiptbank):

In relation to Xero, maintaining financial records and data accurately and within agreed systems, to include:

• Raising sundry invoices and entering suppliers’ invoices, ensuring that they are properly coded, authorised and paid.

• Keeping a diary to ensure that invoices for project funding are raised on time.
• To monitor and ensure prompt payment of invoices (within terms) and to monitor amounts due to the organisation.
• Supporting staff with the correct usage of Receipt Bank and other expense processing and ensuring that expenses are uploaded in a timely manner.

b) Online Banking system:

• Processing BACS payments for expenses and maintaining accurate records of authorisation and notification to the payees.
• Assisting the Senior Finance Co-Ordinator with month end bank reconciliations.
• Banking admin duties – updating mandates etc.

c) Other:

• Assisting the Senior Finance Co-ordinator to maintain and keep updated the organisation’s timesheets
• Providing support to the Senior Finance Co-Ordinator and Finance Director by providing analyses and other information from the accounting system as required.
• Other Finance duties commensurate with the role as requested by the Senior Finance Co-Ordinator and Finance Director.

2. Assistance to the Operations Manager  (approx. 45% of time)

• General office administration including stationery orders, processing incoming and outgoing mail and dealing with general departmental emails and telephone calls as appropriate, managing printers and stationery

• Assisting with the organisation of events, including booking meeting rooms and assisting with the logistical planning and management of meetings, away days and other events
• Supporting the Operations Manager with staff recruitment and maintaining systems and procedures for all stages of the recruitment process, including new starter and leavers processes
• Updating staff handbooks and policies on a regular basis
• Assisting with the day to day IT support for the team
• Proactively participating in the development of administration systems and processes

commensurate with the role as requested by the Operations Manager and Executive Director.

3. Acting as the Personal Assistant to the Executive Director (approx. 15% of time)

• Supporting the Executive Director with PA duties such as diary scheduling and organising meetings email management assistance, booking travel
• Supporting the Executive Director with other administrative tasks as requested, such as expenses, timesheets, printing etc

4.Supporting other members of the SMT and senior colleagues (approx. 5% of time)

• Supporting other senior colleagues as requested with ad hoc administrative tasks

Essential Experience:

• The ability to maintain a high level of confidentiality at all times throughout all duties and responsibilities.
• The ability to work to deadlines, while remaining well-organised.
• Good IT skills including intermediate Excel and the ability to quickly learn new systems
• The ability to pick up new skills quickly
• Enthusiastic about being part of a busy and fast-moving office
• Proactive and able to take the initiative when necessary
• Efficient and able to multi-task and prioritise workloads
• Supportive of Feedback’s mission to regenerate nature by transforming the food system
• Identify with Feedback’s values- bold, collaborative, celebratory, impact-driven, inspiring

Desirable Experience:

• Experience of working in a small charity environment, particularly an international charity running a number of restricted projects.
• Bookkeeping and/or financial administration experience
• Experience in using Xero or other comparable cloud-based accounting package

• A strong interest in the environment and/or food and farming

Skills:

• Numeracy and literacy commensurate with the role.
• Ability to act on own initiative and organise personal workloads effectively.
• Exceptional attention to detail.
• Excellent communicator with good interpersonal skills.

How to Apply

Please submit a CV and cover letter (no longer than 1 side of A4)  explaining how you meet the person specification and why you would like to work at Feedback.

Deadline: 5pm 12th June  

Notification of interviews – during the week commencing 15th  June

Interviews will be held  24th June

After two years of incubation at the RSA, the Food, Farming and Countryside Commission has now become an independent charitable organisation.

The charity is shifting gear from generating ideas and recommendations to supporting practical actions and real change. It is focussing wholeheartedly on its core mission of connecting food, farming, countryside and the public's health for a just transition to a greener, fairer economy in response to climate and nature, public health, and now Covid-19 emergencies. Providing practical, evidence led recommendations, FFCC will be working to help create a more sustainable and fairer economy for everyone. It is now looking for new team members who are also committed to its mission and purpose, with a fierce optimism that what we all do matters and who want to help grow the movement for change. FFCC is a national organisation with a commitment to offering and developing modern and adaptable working practices. They welcome applicants from anywhere in the UK and will be happy to explore flexible and work from home arrangements which meet the needs of its work.

We are delighted to be working with FFCC to recruit an outstanding EA to the CEO to join the charity at this very exciting time.

This role will be responsible for providing a very high level of professional administrative support to the CEO and the FFCC Board in addition to taking on various project and programme management tasks when necessary. This will include extensive diary management, arranging and minuting meetings, organising and preparing the CEO for speaking engagements, committee servicing and helping maintain project and finance systems. The role will also allow for deeper project involvement around managing funder/stakeholder relationships and developing networks in cooperation with the CEO. Supporting the CEO in managing her very busy schedule will be important whilst keeping a careful eye on detail to ensure planned, logical responses to short notice needs and changing priorities.

This person will have a proven track record in supporting senior members of organisations ideally but not essentially in the charity, local/central government, higher education or food, farming or countryside business settings. Warm, unstuffy and approachable, this person will reflect the ethos of the organisation and will be highly organised, a good listener and emotionally mature. Excellent written skills, a firm handling of social media platforms and the ability to communicate effectively with wider teams internally and with external high level stakeholders including government ministers and industry leaders. All of these skills underpinned by a positive outlook and a helpful, robust nature will be the recipe for success in this vital role.

Visit our dedicated careers site to find out more and apply for the role.

Apply Link:

An exciting opportunity has arisen for a self-motivated and enthusiastic assistant to join our Income Generation department at a key time for the organisation.

Title: Income Generation Assistant
Job ref: IncGA
Salary: c. £24,000 per annum
Hours: 35 hours per week
Location: Normal place of work is CPRE’s National Office, 5-11 Lavington Street, SE1 0NZ. In light of the COVID-19 pandemic, it is possible that you will be asked to work from home on a temporary basis. We are keeping the situation under review.

Working as a valued member of the team responsible for maximising income from new and existing individual donors, you will be responsible for ensuring that the team is supported to the highest level on a breaths of activities, including support with day to day administrative duties, project research and coordination, direct mail production, agency and supplier management and fundraising events.

The successful candidate will be highly proactive with a ‘can do’ attitude and a willingness to work collaboratively with other teams, as well as external stakeholders. Excellent interpersonal skills and a well organised approach to completing key tasks is essential, as well as good verbal and written communication skills.

This is a rare opportunity to develop your organisation, fundraising, engagement, and event delivery skills in an extremely busy and ambitious team!

Closing date: Sunday 21 June 2020
Interview date: TBC

TO APPLY AND FOR MORE INFORMATION
Please click 'Apply' to be redirected to our website where you can find further details on how to apply for this position.

CPRE is an equal opportunities employer.

 

The Gaia Foundation (Gaia) has nearly 35 years’ experience working to revive bio-cultural diversity, regenerate healthy ecosystems and strengthen climate change resilience. We host an exciting programme for seed sovereignty in the UK and Ireland, and work closely with partner organisations, indigenous communities and Earth defenders globally, especially in Africa and South America.For more information we recommend you visit our website.

The position of Finance Assistant is key to Gaia’s small team. We are looking for an enthusiastic person to work directly with the Finance Manager, carrying out a wide range of financial tasks and procedures. The role requires someone with at least 5 years experience in a finance role, who loves figures and bookkeeping. Daily accounting and processing of payments and payroll are among the financial tasks.

This position requires a person who is accustomed to working from home, though initial handover and training will take place in our NW3 London office.Gaia operates a non-discriminatory employment policy, and we welcome all applicants no matter age, gender or ethnicity.We are looking for someone who is self-motivated, team-spirited and has an eagle-eye for financial detail. See more about the role of Finance Assistant.

The ideal candidate will be ready to start on 1st July 2020. We offer a fixed-term contract – it covers a team members’ maternity leave until February 2021, with a view to continuing afterwards. The Finance Assistant will report directly to the Finance Manager. 

If you are interested in joining the Gaia team and have the relevant skills, experience and enthusiasm for this post, we ask that you please:

• Complete the Gaia Job Application Form
• Send the form and your CV by clicking 'Apply'
• Put “Finance Assistant” in the subject line, and ensure it reaches us before 14th June.

Deadline for applicationsSunday 14th June

Interview Dates17th- 19th June (times to be arranged)

More about the role of Finance Assistant

Purpose:

To support the Finance Manager with bookkeeping requirements, budget assistance, other finance tasks such as gathering quotes, and general clerical support.

Specific responsibilities will include:

1. Day-to-day accounting using SAGE software and maintain financial records and filing systems (including digital filling).
2. Processing of invoices and claims ensuring the coding, authorisation and payment details are correct and initiate payments using internet banking.
3. Monthly financial controls and bank reconciliations.
4. Managing petty cash and credit card payments.
5. Assisting with the monthly payroll process.
6. Assisting with production of monthly management accounts and donor reports.
7. Reconciliation of grants, ensuring that supporting documents are received from partners.
8. Gathering quotes and estimates for project budgets.
9. Ensuring that financial controls operate in line with Gaia policy and procedure.
10. Processing and monitoring Gift Aid claims.
11. Provide support for and respond to enquiries from staff and overseas partners as necessary regarding financial administration, budget monitoring and other financial matters.
12. Assisting with the annual audit process.
13. Some general clerical duties, such as liaison with suppliers, donors, partners and bankers.

Required experience & desireable skills:

This position requires a person with at least 5-year experience insimilar role, and with a bookkeeping qualification (AAT, ICB or other recognized qualification).

The successful applicant will be highly numerate and with proven experience in using SAGE accounting software; and proficient inmanaging a purchase ledger, internet banking and petty cash systems. Prior knowledge of charity fund accounting, donor reporting and of internet banking systems (HSBCnet, Triodos, American Express) will be an advantage.

We are looking for a person with a logical, systematic approach to work, who pays great attention to detail, and who is keen to use their skills to support others working on ecological, social and climate justice issues. The position will suit someone who is self-motivated, well-organised, and is accustomed to working from home. Our ideal candidate is used to working from home but can reach our NW3 office as needed such as monthly team meetings. As a small remote-working team we need someone who can cope with varying workloads, who remains calm despite deadlines. Familiarity with the remote-working systems we currently use (Microsoft Office 365, zoom, jitsi) will be useful.Willingness to provide support out of hours, if required, will be appreciated. 

Terms and conditions:

The Finance Assistant is a fixed term part-time (14 hours per week) position. Gaia operates a six-month probationary period. Annual leave is 25 days plus public holidays (pro rata for part-time).

Integral is a global alliance of Christian relief and development agencies. The Secretariat is seeking an experienced administrator to provide a stable organisational infrastructure for its work. The successful candidiate will be responsible for managment and administration of Integral's finances, governance and legal compliance, HR, and IT.

JOB TITLE: Support Co-ordinator

LOCATION: Home-based with remote access to the Integral server; preferably based in the UK

WORKING HOURS: 60% position, working 21 hours per week (excluding lunch breaks)

CONTRACT TYPE: Temporary for one year with the possibility of being extended

RESPONSIBLE TO: Integral CEO

1. PROFILE OF INTEGRAL AND OCCUPATIONAL REQUIREMENT FOR ROLE

Integral is a global alliance of independent Christian relief and development agencies, working together to present a more effective response to poverty worldwide.  Integral’s goal is to see holistic transformation for more poor people, through providing collaborative opportunities for its’ Members in disaster response and beyond.

It is essential that the position holder must support the aims and objectives of the Alliance. Applicants must be committed to Integral's Christian beliefs, and fully participate in and contribute to the Christian spiritual life of the Secretariat and the Alliance. The Occupational Requirement appended to the bottom of this document explains that in more detail.

2. PURPOSE OF THE SECRETARIAT

Our small Secretariat team works hard on behalf of our Members to fulfil our Mission and Vision. We work virtually across three nations to champion, encourage and facilitate collaborative working across our membership.

Secretariat Mission Statement

• The Integral Secretariat models working virtually and collaboratively.
• We seek to be responsive to God’s leading and our Members’ needs.
• We aim for professional excellence in our work and working practices.
• We work to create flexible structures to support our Members to work effectively together.

The Secretariat facilitates the delivery of the Integral Strategic Plan, specifically to run effective disaster responses and to enable effective collaboration. We serve our Member agencies in the following areas:

• Run Joint Disaster Responses
• Group Support
• Member Care
• Spiritual Support
• External Engagement

3. MAIN PURPOSE OF THE JOB

• To provide a stable organisational infrastructure for the work of the Secretariat and to assist other Secretariat staff in fulfilling their roles.
• Responsibility for managing and administration in the following areas:
  1. Financial
  2. Governance and legal compliance
  3. HR and legal compliance
  4. General and IT
• Take a full part in the functioning of the Integral Secretariat.

4. PARTICIPATION IN THE SPIRITUAL LIFE OF INTEGRAL

As part of the Secretariat, discern God’s leading in your work and for Integral generally. Join the Integral Secretariat weekly prayer times via Skype conference call. Participate in days set aside for prayer and discernment. Take turns to lead devotional time at the weekly team meeting.

5. POSITION IN ORGANISATION

This job is positioned within the Secretariat and is responsible to the CEO, but working closely with other members of the Secretariat. The successful candidate will preferably be based in the UK.

6. SCOPE OF JOB: DUTIES AND KEY RESPONSIBILITIES

Provide a stable organisational infrastructure for the work of the Secretariat and to assist other Secretariat staff in fulfilling their roles.

Responsibility for managing and administration in the following areas:

A. Financial management and administration

Lead in the development and implementation of finance systems to run the Secretariat efficiently and support collaboration amongst Integral Members.

• Work with the CEO, Treasurer and Board Finance Committee to ensure excellent long term financial planning and management for Integral.
• Maintain and assist in the development of all financial policies and procedures both for the Board and the Secretariat.
• Receive and process the monthly expenses claims of all staff.
• Complete monthly accounts using QuickBooks accounting software. Complete quarterly financial reports for the CEO and Treasurer.
• Alert the CEO and Treasurer of any foreseen overspend and implement new budget lines required for the next financial year
• Liaise with external financial support e.g. Payroll providers, accountants and independent examiners to enable the smooth running of the financial systems.
• Complete invoices and payments and on-line banking in an accurate & timely manner.
• Keep an electronic filing system of invoices, income, expenditure, receipts and statements in good order.
• Help develop the annual budget by producing year-to-date figures at key points through the year, getting income figures from our Members, finding out cost of living rises, and supporting the CEO in setting the budget.
• Work with the CEO on the annual statutory accounts and report.
• Monitor Integral’s obligations with regards to VAT and take appropriate action when necessary.
• Complete an annual Gift Aid Return for donations.
• Oversee compliance with the requirements of the Fundraising Regulator; maintain our secure donor database and ensure it is cleansed regularly.
• Oversee the production and printing of all Integral stationery, business cards, leaflets and annual reports.

B. Governance administration and legal compliance

Ensure Integral meets its statutory governance requirements.

• Complete documentation and ensure compliance with deadlines for Companies House and the Charity Commission.
• Creating ‘joining packs’ for any new Members or Board members. Ensure they fill in the correct legal documentation to become Members of Integral.
• Send new Members any Integral governance documents they need. Ensure that signed documentation is received back from new Members or Board members and filed on the server and submitted to the relevant statutory bodies.
• Keep up-to-date with developments in requirements for charities and advise the CEO and ExCo when action is needed to meet new requirements.
• Work with the CEO to prepare Board meeting agenda, papers and presentations.
• Clerk for the ExCo and Board at Board meetings and ensure minutes are distributed in a timely way and that actions are followed up.

C. HR administration and legal compliance

Ensure high quality design, development, and delivery of financial, IT, HR and administrative policies, procedures and systems to support the work of the Secretariat and collaboration amongst Members.

• Assist the CEO in ensuring all Secretariat staff members are legally contracted.
• Ensure all staff hold current DBS certificates.
• Ensure contracts are signed and upheld.
• Keep staff files confidential and up to date.
• Ensure all staff adhere to the appraisals schedule.
• Create and disseminate annual leave cards and ensure they are regularly updated.
• Working with HR Consultants, keep appraised of any changes in employment law and ensure the Staff Handbook is updated accordingly.
• Participate in Secretariat recruitment process as required - from drafting Job Descriptions, selection, interviewing and briefing new staff.

D. General and IT administration

• Support host Members for Integral meetings in organising logistics for Integral meetings with the host agency or in-country support.
• In circumstances where there is no Member in the meeting country, be willing to organise logistics for the Integral meetings.
• Willingness to travel to help with on-site logistics during the meetings up to twice a year.
• Maintain a secure electronic filing system for Secretariat data and Member collaboration data on both the internal server and the Google Drive.
• Lead the Secretariat in using Google Apps for their own collaboration as a virtual office.
• Ensure joint space on the Google Drive is periodically cleansed and organised.
• Keep Google web systems and user administration up-to-date.

Integral Secretariat Team Member

Take full part in the functioning of the Integral Secretariat.

• Be an active Member of the Secretariat, joining weekly team meetings (via Skype) and prayer times and integrating with the functioning of the Secretariat.
• Handle aspects of the organisation of the Secretariat’s annual spiritual retreat, including appropriate venue sourcing, liaison with external retreat leaders, and all logistics for Secretariat staff.
• As the Secretariat models collaborative working, feedback, improve or proofread the work of colleagues as and when required.
• Manage projects / work packages as and when required. Ensure all stakeholders are consulted and their viewpoints represented in Secretariat-wide work.

Person Specification

QUALIFICATIONS

Essential: 

• Significant practical experience in administrative management

Desirable:

• Professional qualification(s)

EXPERIENCE

Essential: 

• Essential: Minimum 3 years’ experience in financial administration and management for a business or charity.
• Essential: Experience using Google Drive and associated Apps

Desirable:

• Practical experience in working in a Christian Relief and Development organisation.
• Experience of working in a Christian environment and across time zones and cultures.
• Working experience of British HR practice and laws.

SKILLS/ ABILITIES

Essential: 

• Highly organised.
• Process thinker, able to deliver practical and clear tools / guidelines.
• Systems thinker, problem solver.
• Excellent eye for detail and quick to grasp new concepts and ideas.
• Ability to meet deadlines and cope under pressure.
• Flexible to meet the changing needs of the Alliance and Secretariat team.
• Facilitation skills, diplomacy and influencing skills, building collaboration and consensus.
• Excellent written and verbal skills in English.
• Good understanding of organisational systems, policies and procedures.
• Good interpersonal skills.
• Able to self-manage and work virtually.
• Computer skills: Word, Outlook, PowerPoint, Excel, web, Google Apps.

Desirable:

• Layout and design skills.
• Knowledge of QuickBooks accounting software.
• Project management qualification.

PERSONAL QUALITIES

Essential: 

• Committed Christian.
• Commitment to the mission of Integral Alliance.
• Commitment to unity and collaborative working.
• Willingness to travel.

Application process

• If you have any questions about the role please contact us thorugh the 'Contact Us' page on our website.
• If you are interested in applying we invite you to fill in our online application form by our deadline of Friday 26th June 2020.
   

Integral’s Occupational Requirement

Integral has a distinctively Christian ethos and purpose, having grown out of Tearfund in the UK which was founded by the UK Evangelical Alliance. Integral’s fundamental purpose is to serve Jesus Christ by uniting our Members in order to better combat poverty. All our Members share Christian beliefs and aim to bring good news to the poor in this world. They do this through demonstrating and proclaiming the Christian gospel for the whole person through Christian relief and development. A core conviction is that our work will not prosper unless we pray about it and we treat our work as part of our worship to God. 

In order to achieve our mission and to maintain our ethos, it is vital that every Secretariat staff member is committed to Integral’s vision, mission and values and is actively working in accordance with our evangelical beliefs.  As an organisation we aspire to combining professional excellence infused with passion for and commitment to Christ.  We therefore seek to work in line with biblical principles and teaching and to seek God’s guidance in prayer in everything that we do.  Through our practice of employing only committed Christians we have nurtured a working environment where Secretariat staff are committed to and united in achieving our mission.

Essential aspects of work for all Secretariat staff include participation in and leadership of spiritual sessions of worship, prayer, Bible study and reflection, both as a Secretariat and in Integral meetings. We believe this is fundamental to the achievement of our mission.

We therefore regard it as a genuine occupational requirement that this position is held by a committed Christian. The position holder must support the aims and objectives of the Alliance and be committed to the Christian ethos and vision of Integral. We believe that the conditions in part 3, Schedule 9 of the Equality Act 2010 have been met and that there is a prima facie case that the successful candidate will be a practicing Christian.

To secure funds and donations for The Moorland Mousie Trust’s work throughout the country including at the Exmoor Pony Centre.  Following our fundraising strategy to achieve individual fundraising targets and manage budgets.

• Ensure all charity fundraising activity is compliant with relevant charity and statutory legislation and recognised code of practice including existing and new legislation and guidance from the Institute of Fundraising
• Inspiring and facilitating supporters to raise money including community based initiatives
• Develop our subscription based giving schemes
• Encourage and increase standing order/regular giving
• Building volunteer and community involvement
• Develop ‘in aid of’ fundraising and co-ordinate annual fundraising events
• Develop Legacy and In Memory giving
• Increase funds by researching and targeting individual sponsors and corporate organisations
• Attend onsite and offsite events including shows and networking events
• Develop the fundraising presence at the Exmoor Pony Centre and within the work of the charity
• To work alongside the administrator to develop and use the CRM system.
• To work with volunteers, work experience and staff in pursuing the aims of the charity

Women’s Aid is the national charity working to end domestic abuse against women and children. Over the past 45 years Women’s Aid has been at the forefront of shaping and coordinating responses to domestic violence and abuse through practice. We empower survivors by keeping their voices at the heart of our work, working with and for women and children by listening to them and responding to their needs.

We are a federation of just under 180 organisations who provide more than 300 local lifesaving services to women and children across the country. Our campaigns achieve change in policy, practice and awareness, encouraging healthy relationships and helping to build a future where domestic abuse is no longer tolerated.

Do you have the creativity and digital knowledge to help grow our online presence?
Women’s Aid is looking for a creative and enthusiastic Digital Communications Officer who can help support the digital presence of the charity during the current Covid-19 pandemic. The Digital Communications Officer will work within the communications team, taking an active and creative role in all aspects of digital communication, and supporting wider team activity.  You will need to be organised, with an eye for planning and detail, while also being able to create and collate exciting and engaging content. You will assist the Senior Digital Media and Publications Officer, Digital Officer and wider communications team in the development and maintenance of the website, newsletters, publications and reports.

The Digital Communications Officer will have an important role in increasing our digital  capacity, at a key time for the charity. You will help develop, design, produce, and promote Women’s Aid websites, publications, social media and related online services. The role will also involve assisting with regular newsletters and bulletins.

Location Bristol or remote

Salary                        £22,666 based on WA scale point 25

Contract 37 hours per week, 6 month contract

Closing date             12pm, Monday 15th June 2020

Interviews Monday 22nd June, over video call

Women only need apply under schedule 9 (Part 1) of the Equality Act 2010.

Recruitment consultancies/agencies should not approach Women’s Aid with regards to open vacancies. We regret that agency candidates will not be considered

Job Description – Planned Giving Officer

Reporting to:  Director of Communications

Salary: £25,000-£30,000 fte (pro rata for part time)

Based: Home & Mobile 2/3 days per week with remaining time at the office in Portsmouth

Period:  Permanent Position

Hours: 28-35 hours per week (negotiable),

                                              occasional evening and weekend duties

Purpose

To play a key role in the development and implementation of the Diocesan fundraising and income generation activities in order to secure funding for parishes, programme work and project work (and organisational core costs). With an emphasis on preparing good quality funding applications whilst also expanding other fundraising channels.  

Specific Tasks

General Fundraising / Income Generation

• Support the Chief Operating officer and senior team to deliver diocesan fundraising priorities seeking opportunities to generate income for the Diocese.
• To work with external fundraising partners as required on major development programmes.
• To assist the development in capacity and skills of the parishes to enable them to complete applications for funding, by providing training and resources.
• To support the development of new income initiatives including contactless giving, planned giving and legacies as well as other opportunities through well researched and planned projects
• Objectively review the success and achievements against agreed targets, identifying strengths, weaknesses and areas for development.
• Participate in the day to day work of the organisation – such as reporting, attending meetings as required, and taking a flexible approach to general administrative and support tasks as required.
• Participate in external networking and training as agreed with line manager and develop a collaborative approach with other Dioceses across England.
• Participate in staff appraisals and appropriate training for the role.
• Manage the workload of volunteers, trainees and those on placement, ensuring induction is undertaken and that they are able to contribute effectively.
• Work with a variety of partners to deliver workshops and training / development opportunities across the country.
• Plan and develop events in support of fundraising activity
• Develop well produced material to support planned giving working closely with the communications team.

Trusts and Grant-Making Bodies

• Work closely with the principal postholder for trusts and grants to develop strong applications supporting the work of the diocese
• Build on relationships with existing funders, preparing and submitting applications for funding.
• Manage and lead the identification of, and approaches to, trusts and foundations that have not previously supported the work the diocese
• To work with individual parishes to identify funding requirements and to support the same through application processes.
• Write tailored applications, addressing grant-making priorities and requirements as specified by individual trusts, foundations or grant making bodies, whilst maintaining success rate.
• Research and identify potential trusts using our database, internet, printed and online resources.

Communications

• To manage the Social Media profile of the Department,
• To work with the Communications team to produce articles, publications and support materials for use by the diocese, including writing copy, liaising with suppliers and distribution to parishes.
• Ensure the website fundraising communications information is up to date.
• Collate case studies, photographs and information celebrating achievements and ensure they are publicised

Person Specification and Required Experience

E – Essential

D – Desirable

• Experience in Trusts, Grants or Corporate fundraising. E
• Line management experience / supervision of staff D
• Proven record of successful applications for funding from Trusts and / or other Grant-making bodies D
• Demonstrable ability to develop relationships with partners, Trusts and other Grant-making bodies E
• Experience of researching Trust and Grant funding opportunities / experience of working with grant making bodies. D
• A demonstrable ability to manage complex projects E
• An understanding of the charitable trust sector regionally and nationally, with a detailed understanding of the wider funding environment and changing trends in the voluntary sector. D

Skills and Competencies

• Excellent written skills with the ability to produce concise and creative bids. E
• High standard of computer literacy (Excel, Word, Power Point and Outlook and the Internet). E
• Demonstrable ability to plan and prioritise a complex and diverse workload with minimum supervision. E
• Excellent communication and presentation skills required to support parishes and build relationships with potential funders. E
• Proven ability to undertake research. E 
• Ability to demonstrate initiative and work well under pressure. E
• Ability to plan ahead and work within agreed timeframes E
• Ability and willingness to travel for work E
• Ability to understand and generate budgets. D
• Meticulous attention to detail. D
• Ability to design & deliver training programmes D
• Prince2 or similar project management qualification D
• Willingness to work occasional evenings and weekends as required D

If you would like a confidential discussion about the role please contact:

Chris Smith

Please send in the following when applying:

Covering letter:  Please tell us how your motivation, values, skills, experience and personal qualities demonstrate your suitability for the role (around 500 words). Please make it clear why you are excited about this role, and why you specifically want to work for the Diocese of Portsmouth.

Current CV and the details of two referees: This should include full education and employment history (including dates, with no gaps left unexplained). Please include your current or most recent employer as one of your referees.

Closing date for applications:  Monday 22nd June 2020 at 1300 hours

Interviews: Friday 26th June 2020

Notes to candidates

1. Interviews: all shortlisted candidates will be invited to attend a face-to-face interview.

2. Unsuccessful applications: if you have not been contacted within 3 weeks of your application, we regret that you will not have been offered an interview on this occasion.

3. General: this post will be subject to review under the relevant Diocesan Terms and Conditions of Service.

4. New employees to the Diocese will be subject to a probationary period of six months.

Terms of Employment

Information Management

• To accurately update and input data to relevant data systems.
• Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner and in accordance with Information Governance requirements.
• Inputting, monitoring and checking data, required for finite and ongoing projects within the teams.
• Working with all team members in the collection of information for reporting on relevant projects and cases.
• Running and collating reports including which may include statistical and performance management reports to senior management as required.
• Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team and in accordance with Information Governance requirements.

Complaints

• Ensure that any concerns or complaints about the team are recorded, and where immediate resolution is not possible are passed to the relevant party to respond/manage.

Audit and review

• To participate in regular reviews as required.

Staff Management

• To adhere to all staff management policies applicable to the Diocese of Portsmouth.
• To provide a supportive environment for staff with appropriate levels of performance management in order to ensure objectives are achieved.
• Provide support and mentoring to members of the team encouraging continuous improvement.
• To be responsible for receiving annual appraisal and providing an annual appraisal for staff you directly manage.

Organisational Vision, Mission, Aims, Culture and Behaviours

• You will be expected to contribute to the development of the culture of the Diocesan team. You will also be required to understand the organisation’s mission, aims and objectives and demonstrate the organisation’s values and behaviours throughout your work.

Engagement with staff

• The Diocese of Portsmouth is committed to ensuring relevant and appropriate engagement with you to make sure the Diocese of Portsmouth develops in partnership with staff. Opportunities will be provided to hear your views and it is expected that you will engage with this process to make sure that there is active engagement with all our staff.

Engagement with the public

• The Diocese of Portsmouth wants to make sure it listens to and acts on the view of its local communities and parishes. Where appropriate, you will be expected to follow the principles laid out by the organisation to ensure effective engagement with stakeholders at an early stage in any development project.

Equality & diversity

• You have a personal responsibility for your own behaviour and for ensuring that you comply with the Equality Act 2010 by eliminating discrimination, advancing equality of opportunity and fostering good relations. This means you must help promote an inclusive environment by treating everyone with dignity and respect; by respecting and responding to the diverse needs of staff, service users and others and; appropriately challenging and/or reporting behaviour that may be considered to be offensive when directed against yourself or others.

Improving working lives

• The Diocese of Portsmouth is currently working to develop an appropriate health and wellbeing programme. You are expected to participate and support this and other well-being initiatives designed to improve the overall working lives of staff.

No smoking policy

• You and your visitors are not permitted to smoke on Diocese of Portsmouth premises. You should only smoke during recognised breaks throughout the day, and not at the front of the building. The Diocese of Portsmouth does not allow the smoking of electronic cigarettes in the offices. People will be supported to give up smoking if required.

Alcohol and substance misuse policy

• Diocese of Portsmouth expects all its employees to conduct themselves in a way that ensures that standards of service, image and the reputation of the Diocese are maintained. If you are under the influence of alcohol or drugs/other substances and are unfit to work you may be subject to disciplinary action in accordance with the Diocese of Portsmouth’s Disciplinary Policy. The Diocese of Portsmouth will assist and support you and your manger if you have an alcohol, drug or substance related problem.

Health, safety & security

• You have a responsibility to follow the Diocese of Portsmouth’s health and safety policy and arrangements which ensure, as far as is reasonably practicable, the health, safety and welfare of staff. This applies to those members of staff that are directly employed by the Diocese of Portsmouth and for whom the Diocese of Portsmouth has legal responsibility.

Safeguarding children and vulnerable adults

• You have a responsibility to safeguard vulnerable adults and children and must be aware of, and comply with, the Diocese of Portsmouth policies for safeguarding adults and children. You should familiarise yourself with these policies and ensure that you access appropriate safeguarding training commensurate to your role.

Rehabilitation of Offenders Act 1974

• This post is subject to an exception order under the provisions of the Rehabilitation of Offenders Act 1974.  This stipulates that all previous convictions, including those that are ‘spent’ must be declared.  Previous convictions will not necessarily preclude an individual from employment within the Diocese of Portsmouth but you must declare this in writing at the appropriate stage during the recruitment process.

Confidentiality

• The Diocese of Portsmouth requires that you maintain an appropriate standard of confidentiality in the course of your duties. Any disclosures of confidential information (including personal information kept on computer or other media) made unlawfully outside the proper course of duty may be treated as a serious disciplinary offence.
• Additionally, the Diocese of Portsmouth recognises that confidentiality is an obligation not just for all staff but also for third party contractors supplying services to the Diocese of Portsmouth.

Data Protection Act 1998

• Under the provision of the Data Protection Act, the Diocese of Portsmouth determines that it is your responsibility to ensure that all data, whether computerised or manual, is kept secure at all times.  This includes data relating to clergy, specific casework and colleagues.  Data must not be disclosed to any unauthorised person and must be regarded as strictly confidential at all times

Information Security

Whether you are permanent, temporary or contracted you are responsible for ensuring that you are aware of the legal and policy requirements of the Diocese of Portsmouth and for ensuring that you comply with these on a day to day basis.  You must abide by the information security policy and associated policies and procedures.

You should report any suspected breaches of this policy to your line manager.

Sustainability

• The Diocese of Portsmouth is working towards reducing its impact on its environment. You will be expected to support this commitment, make your own contribution to sustainability and ensure that any processes or policies developed to support this approach are delivered.

Mandatory training

• You are required to complete all training specified by the Diocese of Portsmouth. Some of this mandatory training is a legal requirement for the Diocese of Portsmouth, and some is considered essential for the employees. All new staff need to complete their mandatory training in first six months, during their probationary period. Thereafter required training needs to be completed within the first three months of each financial year.

Review of role

• This job description may change and develop over time, to reflect changing requirements of the Diocese of Portsmouth you will need a high degree of flexibility and resilience. You will have the opportunity to review your job description at your annual appraisal meeting, which aims to reflect on your performance and development over the previous year.
• You will agree, with your line manager, your personal development plan for the year in order to further develop your skills and knowledge required to carry out the responsibilities associated with this role.

GDPR

• Under the terms of the General Data Protection Regulation (GDPR), the information you provide us with will be held in confidence and used for the purpose of Diocesan recruitment and no other purpose.