Job Purpose

We are looking for an enthusiastic, committed and experienced administrator to join a small but successful team delivering community led approaches to tackling the climate crisis.

The postholder will be responsible for admin support for BWCE’s small staff team and board, as well as supporting the further development of BWCE’s organisational systems and maintaining them on a day to day basis. The postholder will have a specific role providing admin support for a three year, EU funded project developing a community approach to home energy demand management.

For a full job description and application form, click the 'Apply on website' button that will take you to our website where you will be able to download more details.

Bath & West Community Energy (BWCE)

BWCE is a not for profit, Community Benefit Society. Since launching in 2010, BWCE has built over 12 MW of community owned solar power systems and one small hydro scheme, enough power to meet the equivalent annual electricity demand of around 4,000 homes. For more information see www.bwce.coop. 

BWCE is working to put people at the heart of the energy transition, placing ownership and control of energy in the hands of consumers via clean energy projects that actively involve and benefit local communities. 

We are an equal opportunities employer and are keen to develop a team that is more representative of the communities we serve.

We’re looking for a motivated, imaginative and organised human to be the heart and soul of this small team and large community. You would be responsible for innovating and implementing new Covid-safe cycling adventures whilst meeting ambitious fundraising targets to support Choose Love. 

Thighs of Steel

Our purpose is to raise money and awareness for refugee-supporting organisations. We do this by running empowering and community building cycle adventure events. To date, we have raised over £450,000 for Choose Love, Europe’s largest donor of grassroots refugee aid, providing emergency support and long term solutions where they are most needed.

Our rides are deliberately uncompetitive, accidentally but proudly feminist, and offer genuine adventure. Our organisation is small, purpose-led and independent. The team consists of two Directors, who will coach you into the role and work together with you on strategy, finances and impact goals. There is also a dedicated team of volunteers within our community who run aspects of the organisation including Comms and the London Cycle Club. With this small team around you, you will be the driving force of the organisation, spending more time working on it than anyone else. Our community of cyclists are so engaged we see them as a wider part of the organisation . With many of our community craving adventure after lockdown, but social distancing necessities reaching into 2021, it is a creative time to join the organisation as new events and adapting existing ones will be the first priority.

Essential responsibilities:

• Inventing: Creating new fundraising cycle adventures, that empower, challenge and are enjoyable for participants. They must also be financially sustainable and add to our purpose, fundraising for Choose Love

• Fundraising: Meeting an ambitious fundraising goal of £150,000 per year for Choose Love.

• Organising: Making the cycle adventures happen on time and to a budget. Recruit and organise training for the core team for the rides. Build a team of volunteers from the community to support you with route planning, booking accommodation, etc

• Community Building: You will be the point of contact for all communication with participants. You’ll be a highly organised and easygoing person that always has time for people on and offline. Community building will include ensuring the Cycle ‘Clubs’ are thriving and led by the community itself as much as possible. 

• Partnerships: Collaborating and communicating with our key partner, Choose Love, including regular check-ins about our fundraising progress, comms collaboration and event opportunities. Additionally, building and exploring new partnerships to help us meet our goals. 

• Comms: Creating the strategy and delivering content to engage and grow our audience through online and occasionally offline mediums. This includes social media platforms, website building, content creation and designing. Comms strategy will involve working towards building the breadth of our community, in collaboration with Choose Love.

About you 

• Experience in an organisational role in the third sector (social enterprise, charity etc)

• Passionate about refugee rights and freedom of movement 

• Have an interest in cycling and adventures

• Organised with good attention to detail and comfortable organising online with tools such as Mailchimp, Slack and Google Drive incl Sheets, Docs.

• A good communicator, sociable and able to contribute and encourage a close knit community. 

• Good at multitasking a varied workload

• Comfortable being your own boss, taking initiative and responsibility, whilst co-creating a team who collaborate and respect each other.

• Flexible with workload, there may be times in the year where things are busy and other times where it’s a lot quieter, so weekly hours will vary, whilst monthly pay remains at an average of your annual workload. 

• You are passionate about helping to create an inclusive, anti-oppressive organisation that treats people with respect and dignity. Considering accessibility in the ways you work, such as in communication and events design

Practical information

Contract: 12 months (possibility of extension depending on funding) with a 6 month probationary period

Salary: £21,000 pro rata, 0.6FTE, therefore pay is £12,600. 28 days of holiday pay are offered, including bank holidays, pro rata. Salary is the London Living Wage.

Hours: 3 days a week on average, if working 7.5 hours a day. 

Location: Whilst Covid-19 restrictions make supported group rides impossible, the role can be remote. However once rides are possible you would need to be able to work regularly in Bristol or London, where the majority of our community are. If this wouldn't be possible but you still feel you are right for the role, please do apply and let us know your location and how you think it would work.

Our approach to hiring:

We encourage applications from a wide variety of backgrounds who can drive and inspire change for refugees and displaced people. We particularly welcome applications from Black, Asian and minoritised ethnic candidates, and candidates with disabilities.

We promote equality, diversity and inclusion in our workplace. We make employment decisions by matching business needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We are happy to talk about flexible working and we promote a workplace where you can be your authentic self and achieve success based only on your merit.

This exciting new role, funded by the National Lottery, will be provide key services to the team, ensuring that the business of ASIRT runs smoothly, an in compliance with regulations.As well as being responsible for financial reporting, you will provide administrative support to the legal work of the team, and work to help develop the systems and process of the organisation.

You will be at the centre of the team as we move into our new strategic plan, at a time of change within the organisation and within the sector. This is an exciting opportunity for someone looking for a career in immigration law within the charity sector. There will be opportunities for development and training for the right candidate.

Specific duties

Administrative responsibilities

• Maintain office administrative systems including filing & electronic records and support the Director to ensure our work is compliant with GDPR, our policies and procedures and the requirements of the Office of the Immigration Services Commissioner (OISC)
• To provide receptionist duties to the team
• Board support responsibilities
• Support the Director and Board in developing and maintaining the charity’s HR, financial and other policies, procedures, and processes, and carrying out regular reviews alongside the Director in light of business needs and external requirements
• Support the Director with the coordination of Board of Trustees’ meetings, ensure meetings are diarised, the agenda and papers are compiled and distributed in a timely manner and in an appropriate format, and minutes are taken, checked and distributed

Financial responsibilities

• Support the Director in financial matters, such as coding income and expenditure, checking bank statements, liaising with external bookkeeper to ensure payroll is completed accurately, management accounts are received, and so on
• Maintain petty cash processes, including monthly reconciliation
• Team Support responsibilities
• Check and input data within our information management systems (Advice Pro), run reports from the system and record any other activity on other relevant documents and forms
• Place stationery orders and ensure team members have what they need to do their jobs
• Produce client care letters and case closure letters, maintain electronic and paper filing systems

HR responsibilities

• Support recruitment, selection and induction processes, providing administrative support, and guidance and advice to all staff involved to ensure all policies and procedures are adhered to
• Undertake initial training in policies, procedures, and processes, as well as setting up computer and database login, for volunteers, individuals on placement and new employees.
• Support the development of policies and procedures and ensure that all are kept in line with current legislation

Other responsibilities

• Contribute to the development of the website and other social media
• Participate in and contribute to own appraisal and supervision process, and continuing professional development
• Other tasks as may be deemed appropriate or necessary to the smooth functioning of the office
•  Be aware of and adhere to the organisation’s policies and procedures, including the organisation’s equal opportunities policies and with due regard for health and safety
• Travel as appropriate to deliver the role
• Work flexibly and be available for occasional out-of-hours, including evenings and weekends

Person Specification

E = essential

D= desirable

Candidates will only be considered for interview if they meet the essential criteria.

Experience

• A demonstrable commitment to the field of migrants’ rights (through work, volunteering or study) (E)
• At least 2 years’ experience working in a small busy team, preferably in an advice or charity setting (E)
• Experience in financial procedures including (but not limited to):  petty cash handling, banking, managing invoice flows and coding and attributing income and expenses, (D)
• Experience of working with a diverse and vulnerable client group (D)
• Experience of organising and minuting meetings (D)
• Experience of working within a quality-regulated environment, e.g. OISC, Lexcel, AdviceUK or other (D)

Skills/knowledge

• Ability to work with a wide range of individuals, groups, and external agencies(E)
• Excellent written and verbal English skills (E)
• Strong computer skills, including speed and accuracy, and a good understanding of spreadsheets, ideally Office 365 cloud based and AdvicePro (E)
• Understanding of typical office equipment, such as photocopying, scanning, printing (E)
• Ability to work to deadlines, manage and prioritise your work effectively (E)
• Some knowledge of HR policies and processes and of GDPR (D)

Personal qualities

• Well organised, able to undertake multiple tasks, work under pressure, meet competing demands, take good decisions and stay focused
• Pay close attention to detail, able to understand different project requirements and monitor against them, including identify errors and omissions against requirements and then ensuring compliance
• Able to work without close supervision and as part of a team, flexible and adaptable
• Excellent communication skills, including the ability to listen, discuss and influence with openness and integrity.

Other requirements

• Our work sometimes requires a degree of flexibility and so the post holder will occasionally be expected to work out of normal office hours, including some evenings and weekends.
• Language skills in the communities we work with would be advantageous

APPLICATIONS ARE ENCOURAGED FROM PEOPLE WITH LIVED EXPERIENCE OF MIGRATION.

How to apply

Closing date for applications: midnight on 24/1/2020

Interviews will take place week beginning 1/2/2020

Note that at this time our intention is to conduct interviews via a Zoom or similar conference call. Full instructions will be supplied in advance - https://zoom.us/download

Please send a recent CV and a letter of application, expressly addressing the points on the person specification through the Charity Job applciation process.

Are you looking to start a career in public affairs and/or communications in the voluntary sector?  Do you want a job that supports charities and volunteers to make the greatest possible impact for people and communities?

NCVO is transforming the way it works. With a new strategic direction and leadership team, we are determined to work with our members so that charities and volunteering can thrive. As the country recovers from the Covid-19 pandemic and renews itself, charities and volunteering aren’t just vital support systems for communities in need – they’re at the heart of how people want to lead their lives.

As Public Affairs and Communications Assistant you will work supporting our parliamentary and media work to make the case for charities and volunteering. You will support the All-Party Parliamentary Group on Charities and Volunteering, working with parliamentarians and their offices. You will also support with all aspects of our communications work, including media monitoring and liaison, as well as internal communications. Your organisational skills will ensure the smooth delivery of our public affairs and communications activities, enabling us to demonstrate a co-ordinated professional approach.

This is a fantastic opportunity to work at the heart of the voluntary sector.  Working with colleagues from across the organisation you will be contributing to NCVO’s external work to influence a range of different audiences and seek policy change. You will use your strong interpersonal skills to ensure meetings are effectively organised, and that public affairs and communications resources are used efficiently where required across the organisation.

You’ll be excited by change and positive about being part of two newly created teams which brings together policy and research with a new networks function, and co-ordinate our communications and marketing to meet the needs of our members.  Trusted by staff at all levels, and from all backgrounds, you will contribute to developing a new collaborative and inclusive culture. Like many organisations, at present, that includes being able to work remotely, building relationships internally and externally.

NCVO is fully committed to equity, diversity and inclusion in our sector.  We want this to be reflected in the diversity of the people who work for us and we welcome applications from people from all backgrounds and identities.  We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are under-represented in NCVO, particularly at senior level. As part of our commitment to employing disabled people, all disabled candidates who meet the minimum requirement for all competencies on the person specification, will be guaranteed an interview.

About NCVO

NCVO supports volunteering and charities.

We believe that the work of volunteers and charities make our communities stronger and the world around us better, for everyone.

Our members are at the heart of our mission. We work collaboratively with our 15,000-strong network of national and local charities and voluntary organisations. We share practical support and new insight so that people and organisations can focus on making a difference. And we work alongside our members to ensure that the essential role of volunteers and charities is widely recognised.

Innovista UK is looking for a part-time Youth Ministry Training Programme Lead to develop youth work leaders for mission in disadvantaged communities.

The Programme Lead will have overall responsibility for our Youth Ministry Training programmes, working with church and ministry leaders around the UK to establish and develop effective mission.

The main focus of this role is on developing and delivering our Youth Ministry Training and so we are looking for someone with extensive youth work experience and an understanding of the context, culture and challenges faced by young people in disadvantaged communities. You will also play a part in establishing our Oxford hub – a gathering of local church and ministry leaders. In addition, you may have opportunities to expand your role in to specialist areas including our church leadership training, marketing, video production or social media. The right candidate will be an excellent communicator, innovative, and committed to their personal growth and the growth of others. 

Further information about this role can be found in the attached job pack.

To apply, please complete the application form and submit it to us along with a copy of your CV.

This role has an occupational requirement to be filled by a Christian under the provisions of the Equality Act (2010).

Partners for a New Economy is working to change the economic system so that it enables communities, people, and nature to thrive. We are looking for a part-time PA to join our small team.

Our six Partners are philanthropic foundations based in who pool funds and make grants to organisations that are pioneering change in economic thinking, enterprise, and money & banking systems. Our Partners are based in Switzerland, Denmark and the United States, and our staff work in Geneva and London.  

We are seeking a well-organised individual to work part-time as PA to our new Director, Jo Swinson. The successful candidate will have an eye for detail, strong time management and written communication skills, and be adept at dealing professionally with a wide range of stakeholders. Experience of diary management is an advantage. The role will be home-based and can be done flexibly, so the ability to work independently is important. When and if possible, the intention is to arrange in-person catch-ups with the Director (based in London) on a regular basis.

Main duties and tasks

• Managing the director’s diary
• Arranging online and in-person meetings and events
• Booking travel and accommodation (one day perhaps!)
• Email filtering and inbox management
• Drafting and formatting documents
• Assisting in preparation for meetings
• Ad hoc support to the Director and the Community Co-ordinator

Just a Drop is an international development charity working to bring safe water, hygiene and sanitation to communities, transforming lives. Our safe water projects have benefitted over 1.7 million people across 32 countries since we began in 1998.

We’re looking for a confident, positive self-starter motivated to take the initiative across a varied and interesting workload. Working in the small, highly committed and professional Fundraising and Communications team, the role will carry out a variety of tasks and through necessity liaise closely with the Projects team – it will be necessary to attend Projects team meetings.

The role is offered on a 9 month contract basis, to provide maternity cover. It is envisaged this will be an important and valued role within the organisation, with the opportunity to make a huge impact on the charity’s development. The coming year is a challenging but exciting time for the organisation, as we continue to build a sustainable future in the context of coronavirus.

This is a great opportunity for those looking to start their career in the charity sector, at a positive, professional and passionate organisation making a real difference to people’s lives.

To apply, please send a copy of your CV and a cover letter of no more than 2 sides, outlining how you are suitable for the role. 

The Job Description and Person Specification are as follows:

Job Description

• Project reports for funders – work with the projects team to collate formal reports for project supporters from local partner updates and look to develop this function
• With the communications team, prepare Just a Drop's quarterly Highlights, researching the highest quality images from our projects
• Support our image bank, to ensure it has the best available images for communications purposes
• Provide support to update our project statistics and statistics relevant to our work, for example, updating our website

• Make updates to the website, e.g. ensure partner pages are all fully up to date and provide relevant tags for images
• Work with the communications team to create a portfolio of films for use across communications – from our existing portfolio of filmed content
• Create impact reports, covering the impact of our work for social media and partners e.g. showing the full impact of our work in Kenya
• Awards – help us research opportunities to enter Awards, thus building our profile

• Research potential celebrity ambassadors and work out relevant approaches
• Research potential Charity of the Year opportunities for Just a Drop to apply for
• Any other duties considered appropriate to the role

Person Specification

Skills and abilities:

• Excellent writing skills
• Excellent verbal communication skills
• Ability to liaise with a wide variety of stakeholders, with excellent interpersonal skills
• Knowledge of film editing desirable, but we can provide training

Personal attributes:

• An ability to use initiative, a self-starter, with a can do attitude and the ability to work independently and as part of a team
• Strong organisational and workload management skills
• Positive and friendly outlook
• Confident
• Motivated
• Flexible attitude to working on a variety of projects and different areas

Are you an efficient and organised individual with impeccable attention to detail? Do you want to work in a fast-paced environment to make a difference at a growing charity with a focus on social impact?

This is an exciting opportunity for someone with an interest in the third sector, either at the start of their career or looking for a flexible role, to join Resurgo in a varied role supporting the Media & Communications team.

The role includes reporting on KPIs, updating the website, keeping track of analytics and budgets, responding to branding queries, and managing the case study library, with the aim of ensuring the smooth running of the department.

Responsibilities

Communications’ Support

• To support the Head of Media & Communications and Media & Communications Manager with the daily running of the department, including administrative tasks as required
• To liaise with colleagues across the organisation to coordinate the Communications calendar
• To update and maintain the website (copy and images) using our Content Management System (Word Press)
• To collate key performance indicators for the team each month using Google Analytics, Excel and social media tools
• To manage the Comms inbox and be first port of call for branding enquiries
• To attend meetings  and take minutes where required
• To manage expenditure using Excel

Content Management

• To manage the case study library of media from our Programmes, for use in print, online and in films. This involves downloading files, editing copy and filing case studies in an organised system

Online marketing

• To track KPIs and analytics for our online marketing activities, including Google Adwords, Facebook and Instagram, including liaising with outside agencies, analysing performance and producing reports

Active participation in Resurgo’s team and support for Resurgo’s mission

• To help build and develop Resurgo’s ethos and Christian life including leading and contributing to daily collective and personal prayer meetings which are an integral part of Resurgo’s operation.

Person Specification

• Ability to personally represent the Christian values of Resurgo and passionate about transforming society
• Ideally educated to Degree level or equivalent, though other experience would also be considered, and one year’s work experience in a relevant industry desirable
• Excellent communication skills including good written English and grammar skills, and an eye for detail.
• Native social media user with an interest in extending reach and influence through social. IT literate with a good working knowledge of MS Office.
• Relational skills and the ability to build rapport with variety of people from diverse backgrounds
• Able to think creatively and operate flexibly in a changing and dynamic environment, and take initiative to drive projects forward and work under pressure.
• Efficient with strong organisational skills, including the ability to establish appropriate processes.

Working Requirements

• Salary £21,000 - £24,000 FTE dependant on experience, pro rated for part time equivalent.
• Part-time, two days per week (some flexibility can be offered to fit around other responsibilities or studies, and this can be split across different days)
• This role is based remotely to begin with in line with current government guidelines though the role will be based at Resurgo Head Office in Hammersmith when guidance allows.
• Attendance at occasional evening meetings and events outside of hours (e.g. Spear Celebrations and team conferences) required.
• Participating in the wider staff team including taking an active part in weekly staff prayer meetings and key events such as the residential staff conference and annual fundraising party.

Campaign Assistant

We are seeking a Campaign Assistant to provide effective day-to-day support to the campaigning activities of the organisation, including through working with campaign volunteers, supporting internal and external campaign communications and ensuring smooth running of systems and processes.

Campaign Assistant Responsibilities:

To date the campaign has been entirely run by volunteers, but as it has grown and developed there is an increasing need for staff support to ensure that we are as effective as possible and have the best possible chance of achieving our campaign objectives. The Campaign Assistant will support the full breadth of the group’s activities and ensure the smooth running of the campaign. This will include organising campaign actions, taking day-to-day responsibility for the effective running of our systems and processes as well as supporting with handling our social media channels, press and other enquiries. It will also involve supporting our volunteer campaign team and liaising with group members.

This role will sit alongside two other paid roles, the Campaign Manager and Press and Communications Officer. Support will also be provided by a large pool of volunteers with a range of responsibilities and expertise. We are really excited for the potential these new roles bring to take our campaign to the next level and amplify the voices of bereaved families to secure positive change.

Campaign Assistant Requirements:

• Experience in campaigning and/or supporting a team to achieve its aims
• Ability to advocate for and represent the campaign in meetings and publicly, if required
• Ability to solve problems relating to the work of a busy campaign
• Excellent written and verbal communication skills
• Ability to use social media to engage public audiences
• Experience of communicating clearly in face to face meetings and in difficult circumstances
• Ability to work sensitively around delicate issues such as bereavement
• Knowledge of, and interest in, current affairs
• Self-motivated and a high level of initiative
• Ability to keep calm under pressure
• Willingness to work some evenings and weekends as required
• Personal belief in and support for the aims of Covid-19 Bereaved Families for Justice
• An understanding of, and commitment to, the principles of equality, diversity and inclusion

About Covid-19 Bereaved Families for Justice UK:

Covid-19 Bereaved Families for Justice is a newly formed not-for-profit organisation working to provide a voice for families bereaved by Covid-19. We have more than 2,000 members who are all personally bereaved and at the heart of everything we do. We’re campaigning for a statutory public inquiry into the Government’s handling of the pandemic so that families can get answers and lessons can be learnt to prevent further loss of life. Alongside our campaign to secure an inquiry, we are also campaigning for improved bereavement support for families and to ensure that those bereaved are protected from hardship.

As a group of volunteers we've already produced agenda-setting front page news stories, garnered support from hundreds of thousands of people, given oral testimony to influential parliamentary committees, held high-level political meetings and been discussed by the Prime Minister in Parliament. Now we’re recruiting paid staff to take the campaign to the next level.

Location: Anywhere in UK - Home Based

Job type: Full Time, Fixed Term Contract (6 months, possibility for extension subject to funding)

Salary: £24,000 per annum

Benefits: 3% employer pension contribution, 28 days annual leave plus Bank Holidays and additional closure days in December

You may have experience of the following: Policy, Campaigns Assistant, Policy Advisor, Policy Assistant, Communications Assistant, Campaigns, Data Administrator, etc.

Ref: 96316

Assistant Director of Fundraising and Supporter Engagement
Full time permanent contract
c£58,000
Flexible location, with travel to East Midlands office and around the UK

This role would suit a senior professional who enjoys developing  and building strategic relationships with a variety of partners, stakeholders and supporters. 

This social welfare children's charity works with families in communities across the UK and is made up of local networks of trained volunteers to help families with young children through challenging times. Its approach to support is as individual as the people it helps; no judgement, just compassionate, confidential and expert help.
Last year this charity supported over 50,000 children in nearly 30,000 families and while this can be celebrated there is so much more to do so do consider joining this dedicated team.

Reporting to the Deputy Chief Executive, the Assistant Director of Fundraising and Supporter Engagement is responsible for the development of the nationwide fundraising and supporter engagement activities in order to make a real impact to the lives of children and families across the whole of the UK. In addition to developing the national funding and supporter base, your remit will also be to develop resources and joint initiatives that can be implemented at local levels which will engage support and build capacity throughout the network to result in income growth.

The successful candidate will bring a proven track record in senior level fundraising, leading change, and driving significant income growth and supporter engagement. You will also need to be able to demonstrate experience of driving supporter engagement activity including stewardship and relationship management to inform and influence income growth.

How to apply

For an informal and confidential discussion about the role, please contact our recruitment partner:

Carroll Lloyd, Director, NFP Consulting

Application is by way of a CV and a Supporting Statement.

Closing date: Midday Tuesday 2nd February 

Digital Culture Assistant

(Time to Shine Leadership Programme)

Fixed Term 12-Month Contract

Full Time - 5 days a week

£19,747 p/a

The London Irish Centre is the Irish Heart of London. Our Mission is to empower and enrich lives through Irish community and culture.

We are looking for a Digital Culture Assistant to help us deliver an eclectic, community focused programme for 2021 and beyond. The ideal candidate will have an interest in learning and adapting to the ever-changing digital tools used to deliver culture, education & heritage to our community.

You will work within a small, experienced team who have previously delivered large scale events and fundraisers featuring celebrities & musicians like Ed Sheeran, Niall Horan & Dermot O’Leary.

Since March 2020, the majority of our culture, education & heritage has taken place online. The post-holder will be expected to combine working from home with working on-site when government guidelines allow in the future.

The role is funded by the Rank Foundation’s Time to Shine leadership programme which was established to enable individuals with the right skills mix, talent and work ethic, the opportunity to experience a 12-month paid leadership and development placement in a charity. Candidates must be unemployed or underemployed (not having enough paid work or not doing work that makes full use of their skills and abilities).

The deadline for applications is 9am Monday 25th January 2021.

Staff Benefits:

• Free tickets to LIC core cultural programmed events (subject to availability and may not apply to fundraising events and partnership events at external venues)
• 50% discount on LIC education courses (subject to availability)
• 20% staff discount at the LIC shop and 10% staff discount a the LIC bar
• Mindfulness App membership
• Access to an Employee Assistance Programme with Health Assured
• Cycle to Work Scheme
• Tech Scheme
• Team socials and activities

The London Irish Centre is a London Living Wage and Equal Opportunities employer.

We actively encourage applications from diverse backgrounds, communities and industries, and are committed to having a team that is made up of diverse skills, experiences and abilities. We encourage BAME and disabled applicants and value the positive impact that difference has on our teams. We are committed to equality and diversity within our workforce and all opportunities provided by the LIC. Whilst our offices have some barriers to access, we are taking steps to resolve these, and in the meantime continue to encourage interest from applicants who require reasonable adjustments within the workplace.

Carers Support Merton (CSM)

Executive Assistant

Salary: £28137.20 per annum pro rata

Carers Support Merton (CSM) is a well-established and respected charity in the London Borough of Merton with an ambitious development programme of work to support promote and improve the quality of life of unpaid carers from the age of five.

We are seeking a highly organised Executive Assistant to provide administrative support to the Chief Executive to ensure the smooth running of the charity.  To be successful in this role you will be highly literate/numerate and have excellent digital skills.  You will have a strong desire to help drive the organisation forwards in improving efficiency and be able to manage a diverse workload and competing set of priorities.  Working in a small organisation you will need to have a ‘can do’ attitude and be able to communicate effectively both orally and in writing.

We are able to offer the opportunity to join a friendly team and the benefits of flexible working.

Carers Support Merton, as an employer, is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. This includes a commitment to robust recruitment, selection and induction procedures.

The successful candidate will be subject to a basic DBS check

CSM Vision:

We want unpaid Carers of all ages to have real choices to improve their quality of life and to receive the respect, support and recognition that they deserve. 

Holiday Entitlement: 25 days + Bank Holiday per annum pro rata

Hours of Work: 21 hours per week (open to 3 full days or 4/5 shorter days)

Accountable to: Chief Executive Officer

Location: We are currently working from home due to COVID-19 restrictions but in future the role will be based at our offices in Mitcham, but with the opportunity for some continued homeworking.

Position: Project Assistant – Self Management (up to 12 months maternity cover)
Type: Part-time (28 hours per week), fixed term contract
Location: Flexible
Salary: £26,526 - £30,395 pro rata per annum plus excellent benefits
Salary Band: Band D, Level 1
Department: Self-Management

At the MS Society, we make sure people living with MS are at the centre of everything we do. And it’s this commitment that unites us across the UK.

Our work is based on the hopes and aspirations of our MS community. Together we campaign at all levels, fund ground-breaking research and provide award winning support and information.

Our people are our greatest asset and the key to our success. We offer a vibrant, progressive environment where you will make a difference.

About this job

You will be proactive and highly motivated to assist the Self-Management team in the delivery of key projects and day to day operations.

Attention to detail is essential as is the ability to plan and manage a busy and varied workload to provide support on various projects.

This is an exciting, challenging opportunity for a confident self-starter.  This is a fantastic opportunity to be part of a supportive and friendly team at an exciting time in our development.

We offer 35 days annual leave (including bank holidays), travel loan and various other benefits such as supported developmental opportunities.

The MS Society is in the midst of an exciting, transformational, period which builds on our great history and will drive us towards achieving our mission and vision as we embark on our new 5 year strategy.

Part of this exciting transformation will include an office move from our current National Centre in Cricklewood, NW London to a different location in London. We are currently defining where and what type of accommodation this will be and we really want our staff to be involved in that decision.

Closing date: 9am on Monday 25th January 2021

We are committed to promoting equality and diversity. 

Greenwich Hospital is thrilled to offer this opportunity to someone who wants to excel in administrative support for an historic charity that operates across a wide and diverse portfolio, including charity work. property management, and education.

We aspire to be innovative, proactive, collabortive and accountable.  Our new management team believes we can be great together.  Join us.

Job Purpose

• To act as Secretary to key Greenwich Hospital governance committees, documenting all Greenwich Hospital’s board and committee meetings
• To support the Senior Management Team in their role as leaders by ensuring they can act efficiently, with their time optimised
• To support the Office Manager in maintaining an efficient, professional and welcoming office environment (both physical and virtual)

Key responsibilities

• Provide flexible support to the Director of Greenwich Hospital (“GH”), and other Senior members, coordinating diaries for the Senior Management team, liaising with external and internal contacts to confirm appropriate appointments
• Act as Secretary of Hospital’s Advisory Board and other committees by:
  • Planning and timetabling the meeting cycles
  • Drafting agendas for meetings in liaison with Director GH and Senior Management
  • Producing concise, accurate and timely minutes
  • Monitoring matters arising and ensure they are actioned on time
  • Coordinating Board packs
  • Issuing papers both electronically and, when exceptionally required, in hard copy
  • Assist with the recruitment and induction of new Board members as required
  • Keeping the organisation’s Declaration of Interest Register and Gifts & Hospitality Register up to date
• Act as the Secretary of other internal project boards and committees as required
• Ensure that risk registers are maintained and used; and that the Advisory Board and Panel are briefed on and consider them in addition to the Audit Committee
• Supporting the Office Manager by:
  • Ordering office supplies
  • Maintaining the contract register
  • Assisting with logistical arrangements for applicable meetings (including assisting with refreshments, documents, and venue set up)
• Oversee efficient inbox management of central mailboxes, as well as other mailboxes as needed
• Maintaining suitable central templates for office documents, including reports, forms, and presentations

Accountabilities

• Efficient oversight of diaries and core governance meetings, such that non-executive Members gain a positive impression of Greenwich Hospital’s corporate governance
• Management of accurate governance records, including Board and Committee minutes, Board and Panel declarations, and submissions to The National Archives
• Oversight of internal risk registers, including ensuring they are regularly reviewed
• Providing an example of excellent standards of governance and accountability across the organisation
• Supervised management of data retention policies, including archiving and destruction

Goals

• Provide a ‘best-in-class’ approach to Greenwich Hospital’s administration, aimed at leading from the front
• Implement improvements that deliver continuous incremental progress in GH’s data management procedures
• Deliver a positive impression of GH’s virtual and physical meeting spaces, including the overall Head Office environment
• Facilitate effective partnership-working for the organisation

Knowledge, skills & abilities (Essential - E / Desirable - D)

• Ability to interpret best practice and apply it to GH’s unique governance [E]
• Ability to build relationships at all levels, both internally and externally and have strong communication and influencing skills [E]
• Ability to take and prepare minutes to an excellent standard [E]
• Advanced planning and organisational skills [E]
• Touch typing skills of at least 50 wpm [E]
• Understanding of the need for and maintenance of confidentiality [E]
• Ability to stay calm and composed under pressure [E]
• Ability to multi task [D]
• Understanding of Charity Governance [D]
• Knowledge of Convene or a similar meeting management system [D]
• Knowledge of Contract Zen or a similar contract register system [D]

Education & Experience (Essential - E / Desirable - D)

• Experience of Board Administration and taking minutes at Board level [E]
• Experience of preparing Board packs [E]
• Experience of working with Senior teams [E]
• Undertaking ISCA CSCQ or interest in doing so [D]

Person Specification

• Act with integrity, honesty and professionalism at all times
• A strong ambassador to both internal and external contacts
• Treats all people with respect and dignity
• Takes responsibility for actions, and remains accountable
• Team player