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In2scienceUK, Remote
£30,000 - £35,000 per year
Posted 2 weeks ago Quick Apply

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Closing in 4 days
The Guide Dogs for the Blind Association, Remote
£55,000 - £58,000 per year
Posted 1 week ago
Relief International, Remote
£25,000 - £30,000 per year
Posted 6 days ago
St Elizabeth's Centre, Hertfordshire (On-site)
£12.00 - £12.75 PER HOUR
Posted 3 weeks ago
Page 1 of 2
Remote
£30,000 - £35,000 per year
Permanent, Full-time
Actively Interviewing
Job description

In2scienceUK’s aim is to promote social mobility and diversity in science, technology, engineering and maths. We are looking for an office manager to play a critical role at In2scienceUK in supporting the operations of our quickly growing organisation. 

What we are looking for: 

You will be someone who thrives on being highly organised with strong attention to detail as well having excellent interpersonal skills to liaison with staff across the organisation as well as external stakeholders and suppliers.

You will be confident in providing a support role as well as independently identifying areas for improvement and leading on new solutions, with the ability to communicate new processes clearly and effectively to all staff.

Duties and responsibilities:

As Office Manager you will be a key part of a new operations team. Working directly with the Head of Operations you will ensure the continued effective administration and operations in a fast growing charity. This as a growth area for the organisation and as the workload for this area increases the staffing will also increase. 

Your specific duties will include: 

IT

  • Supporting the management shared drives, folders and files in a way that is compliant with data protection policies.

  • Supporting with the administration of systems and suppliers used across the organisation, e.g. Monday, Xero, Zoho Vault.

  • Budgeting and tracking of IT and other assets necessary for the functioning of the organisation.

HR

  • Coordinating therecruitment processes in line with the organisation's commitment to diversity, equality and inclusion.

  • Supporting the onboarding process of new employees e.g. updating the staff handbook, providing working from home provisions, carrying out DBS checks.

  • Supporting staff development through booking personal development and essential staff training.

  • Support with tracking essential HR processes through Breathe HR systems.

Administration

  • Providing ongoing administration for essential functioning of a remote working office, including monitoring shared email accounts.

  • Scheduling and organising the logistics of team co-working days and virtual team meetings.

  • Supporting trustee board management, to include scheduling and organising board and committee meetings.

  • Supporting with the administration of essential documentation and compliance e.g. Charity insurance, Companies House, In2scienceUK policies.

Finance:

  • Basic bookkeeping, e.g. tracking receipts, expenses, invoices, billing cycles.

  • Processing payments and invoices for funders, suppliers and programme participants.

  • Provide support for cross-department budgeting.

  • Provide support for payroll administration.

We want to hear from people who can passionately represent the interests of the diverse young people that we serve. We are not asking for particular qualifications. We don’t care what school you went to or what your parents do for work. We care about your character, your skills and potential.

Application resources
Application Instructions

Please provide a CV of no more than 2 pages and a cover letter of no more than 2 pages.

More about In2scienceUK

Promoting Social Mobility and Diversity in Science, Technology, Engineering and Maths.

In2scienceUK empowers young people from disadv... Read more

Posted on: 22 June 2022
Closing date: 15 July 2022 at 23:59
Job ref: I2S Office Manager
Tags: Admin,Operations