Assistant Global Communications Officer Jobs in Hammersmith, Greater London
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Freedom from Torture is the Winner of the Overall Award for Excellence and the top prize for Campaigns and Advocacy at the 2023 Charity Awards.
We have an exciting opportunity for an Executive Assistant to support the Chief Executive and her office to boost the impact of our holistic clinical services and campaigning for the benefit of torture survivors.
Would you like to join our award-winning organisation?
About the role
You will support the Chief Executive to ensure the smooth running of Freedom from Torture's services and national and global influencing work against torture and for the rights of survivors of torture.
You will work at the highest levels of the organisation, with Freedom from Torture's Board of Trustees and Senior Management Team and help to manage important relationships for the Chief Executive including with government and civil society.
You will report to our Head of CEO Office and spend a small portion of your time providing executive support to our Director of Fundraising and Communications.
You will also support our Chair to ensure our Board of Trustees provides the best possible governance for Freedom from Torture including compliance with legal requirements and best practice in areas such as charity finance, risk management and safeguarding.
There is also scope within the role to coordinate projects to support the continuous development of Freedom from Torture.
About you
You will be a born organiser, with superb judgment, a diplomatic approach and problem-solving skills. You will have the ability to think two steps ahead, guided by our strategic and operational priorities, and the confidence to steer senior managers accordingly.
As a right-hand person to the Chief Executive, you will bring a meticulous attention to detail and exemplary skills in prioritisation, time management and task completion. Your written and verbal communication skills will be first-rate, and you will be comfortable handling confidential material with the utmost discretion.
You will be enthusiastic about improving the efficiency and effectiveness of Freedom from Torture's leadership team.
Do you possess the essential qualities, experience, and skills for this important role? We would love to hear from you.
In return, we offer a competitive package, with a generous 30-day annual leave entitlement, and 6% employer pension contribution (minimum 1% employee contribution).
Freedom from Torture is committed to showing the salary for all advertised roles and not negotiating salaries for roles, in light of evidence that this contributes to structural inequality.
Our policy is that all appointments will be at the start of the salary range but successful candidates will have the opportunity to move up the scale over time. The progression up the salary range is reviewed on an annual basis and subject to affordability. For this role, the salary range is £37,874 - £43,934 per annum.
To view the Job Description and Person Specification, please visit our website
Please note a CV and a cover letter addressing the job description and person specification of the role are mandatory to be considered for the position.
Freedom from Torture is dedicated to healing and protecting people who have survived torture. We provide therapies to improve physical and mental health, we medically document torture, and we provide legal and welfare help. We expose torture globally, we fight to hold torturing states to account and we campaign for fairer treatment of torture survivors in the UK.
We campaign for national and global change, using evidence from our services and survivor voices to protect and promote survivors' rights and hold torturing states to account. We are proud to play a significant role in the global anti-torture movement. Survivors, active and empowered, are at the centre of all of our work.
Freedom from Torture is committed to its responsibilities under safeguarding, and expects all staff and volunteers to share this commitment. This post is subject to a satisfactory standard disclosure, as well as a need for full employment history and up to date employment references.
Freedom from Torture is an equal opportunity employer. People with lived experience of torture or asylum, from Black, Asian and minority ethnic backgrounds, LGBTQIA+ individuals and people with disabilities are strongly encouraged to apply.
Due to the nature of this rolling recruitment process, we reserve the right to close the vacancy early. Previously unsuccessful applicants for our January 2024 recruitment campaign need not re-apply.
?No agencies please
The client requests no contact from agencies or media sales.
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Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Job Description: Fellowship Programme Officer
Line Manager: Team Leader (New Fellows)
Objective: The Programme Officer provides individualised support to Fellows, facilitates placements and secures funding. The Programme Officer also contributes to project management activities.
Duration: For an initial period of 12 months, subject to review.
Start date: 1 May 2024, or as soon as possible thereafter.
Hours: Full-time. Eight hours each day Monday – Friday, with flexible working by arrangement around core hours of 10am – 4pm.
Salary: £30,240 per annum
Number of posts: 2.
___________________________________________________________________________
Organisational Background
The Council for At-Risk Academics is a UK-registered charity founded in 1933 under the leadership of William Beveridge, to rescue academics suffering persecution under the rise of Nazism and facilitate their continued work in safety. Sixteen Cara Fellows from the 1930s and 1940s became Nobel Laureates, and many more innovators in their fields, including, Nikolaus Pevsner, Lise Meitner and Karl Popper. A number of Cara’s founders and Council members also personally provided places and/or funds to help individual academics; and Cara, known in the 1930s as the AAC, later the SPSL, was closely involved in the successful effort in 1933 to bring to London the Warburg Institute art library, which had been prohibited by the Nazis, and six of its staff. The Fellowship Programme is the continuation of the rescue mission operation started in 1933.
Cara has been a lifeline to academics at risk for just over 90 years, as and when world events have placed them in the line of fire: Hungarian Uprising, Cold War, Apartheid South Africa, Iran, Latin American Juntas, Vietnam, Kosovo, DRC, Rwanda, Sudan, Zimbabwe etc. and, more recently Iraq, Turkey, Yemen, Palestine, Syria, Afghanistan and Ukraine. Cara support is typically framed as temporary sanctuary offered at times of heightened risk.
Cara Objectives ‘To assist academics who have been, or are, or are at risk of being, subject to discrimination, persecution, suffering or violence on account of race, religion, nationality, membership of a particular social group, or political opinion, to relieve needs among them and their dependants and ensure that their specialist knowledge and abilities can continue to be used for the benefit of the public.’
‘To advance education by supporting academics and their educational institutions in countries where their continuing work is at risk or compromised, to ensure that such academics and institutions can continue to fulfil their critical role as educators for the public benefit.’
This is a critical time to join our dedicated and friendly Fellowship Programme team as we expand our capacity to support at-risk academics from the Middle East, Sudan, Myanmar, Afghanistan, Ukraine and Russia and many other countries.
Fellowship Programme Officer Role & Responsibilities
Fellowships
- Lead on New Fellows Team cases and provide comprehensive support to Cara Fellows using trauma-informed practice.
- Secure fee waivers, bursaries & in-kind support from universities, research institutes and other funding bodies.
- Provide logistical support to Fellows prior to and after their arrival in the UK.
- Coordinate with regional exam centres to facilitate IELTS or equivalent fee waivers for Fellows.
- Collect and interpret regional intelligence to inform Fellowship Programme advice and guidance.
- Write and send official documents to Fellows.
- Develop relationships with universities and other partner organisations.
- Conduct due diligence on Fellows’ documents and risk.
- Assess Fellows’ suitability for academic placements and liaise with experts for their professional opinion.
- Assess Fellows’ English language abilities.
- Attend weekly meetings with the team.
- Support Fellowship Programme with ad hoc responsibilities.
Visa Advice & Guidance
- Liaise closely with Fellows and hosting universities on visa related issues (Student and Temporary Worker (GAE) visas).
- Liaise with independent legal advisors where necessary.
- Research and update visa guidance to reflect changes in complex immigration regulation.
Managerial Support
- Provide advice and guidance to Fellowship Programme Assistants
- Contribute to Fellowship Programme policy changes and decision-making.
Finance
- Make payments to Cara Fellows and non-Fellowship related payments.
- Document financial transaction records.
- Record all financial and in-kind support from universities and other partner institutions.
Monitoring and Evaluation
- Assist new arrivals with handover to the Active Fellows’ Team.
- Record and report on the efficacy of IELTS or equivalent fee waivers to relevant bodies.
- Assist with compilation of reports to funders.
Administration
- Provide support for general enquiries.
- Present and collect data
- Ensure safekeeping of confidential information
- Maintain detailed records of correspondence, documents, and activities.
Project Management
- The Programme Officer will have the opportunity to contribute to the management of internal projects within the Programme.
Responsibilities also include related activities that might arise in relation to the Fellowship Programme as required by the Executive Director or Deputy Director/Fellowship Programme Manager.
Benefits of Role
· Challenging but rewarding work, always life-changing, sometimes life-saving
· Competitive salary
· Team and individual training opportunities
· Weekly case review meetings with line manager, plus quarterly 1-1 sessions with manager to discuss role and to plan individual professional development
· Hybrid working, home and office (usually 2 days each week in the office)
· Eight hours each day Monday – Friday, with flexible working by arrangement around core hours of 10am – 4pm
· 25 days plus Bank Holidays annual leave entitlement
· 8% employer pension contribution
· Convenient office location at Elephant and Castle, close to Tube (Bakerloo and Northern lines) and bus routes
Person Specification
Essential
· Bachelor's degree
- Fluent English (spoken and written).
· Proactive with a willingness to learn
- Confident and empathetic with strong interpersonal and communication skills.
- Ability to work under pressure in a fast-paced environment
· Keen team player who is ready to support and help colleagues
- Excellent record keeping and attention to detail.
- Ability to work independently and in a team
- Good time management with ability to prioritise and independently work to deadlines.
- Understanding of issues of confidentiality.
- Interest in and commitment to the work of Cara
- Confident use of Microsoft package
- Good knowledge of current global issues.
· Ability to have difficult conversations
Desirable
- Masters or equivalent experience
- Casework experience
- Arabic language skills are desirable. Other foreign languages (such as Farsi/Dari, Pashto, Ukrainian and Russian) will also be considered.
- Salesforce/CRM software experience
- Project Management experience.
- Experience in a supporting role with people with lived experience of forced migration
The client requests no contact from agencies or media sales.
Hybrid Working with 1-2 days per week at St Giles Head Office (Camberwell - SE5 8JB)
Ref SEFO-242
Are you a proactive, highly motivated and passionate individual with at least one year’s experience in a charity fundraising role and an expert knowledge of the fundraising landscape? Would you thrive as part of a growing charity where you can use your skills and experience in fundraising to help support even more people to turn their pasts into better futures?
If so, join St Giles Trust as a Senior Fundraising Officer where, as an integral part of the Fundraising and Communications team, you will play a key role in contributing to the development and success of our new Fundraising strategy.
About St Giles Trust
An ambitious, well-established charity that helps people facing adversity to find jobs, homes and the right support they need. Central to our ethos is our belief that people with first-hand experience of successfully overcoming issues such as an offending background, homelessness, addictions and gang involvement, hold the key to positive change in others.
We have launched an ambitious new income generation strategy for 2023-2026 focused on 1) diversifying our income generation model and 2) increasing growth of voluntary income by 15% through restricted and unrestricted funding streams. This key role is essential to us realising this ambition with a focus on raising unrestricted income from a variety of income sources such as Trusts & Foundations, Fundraising Appeals, Challenge Events, Fundraising Events and Individual Giving.
About this exciting opportunity
Our successful candidate will develop and design high-quality applications, presentations, and pitches to secure multi-year unrestricted gifts from key supporters including Trusts, Foundations & Major Donors that support St Giles’ values & ethos. You will provide excellent stewardship to existing donors, including writing reports, arranging, planning and hosting visits for key stakeholders, and providing support to the Head of Voluntary Fundraising & Executive Director of Fundraising with reports, due diligence procedures and applications.
We will rely on you to work collaboratively to identify, plan and deliver local and national fundraising appeals, provide excellent stewardship to individual donors through the creation and implementation of quality donor journeys, and maintain promote, and diversify a small portfolio of challenge events our supporters can take part in. Providing line management, supervision and coaching to a Fundraising Assistant is also a key element of this role, as are contributing to refining processes and record-keeping to ensure that we are utilising database and systems to their maximum potential and contributing to the implementation of the income generation strategy.
What we are looking for
- Proven record of winning and/or managing a portfolio of grants, or relevant experience/transferable skills.
- Experience working with a CRM or fundraising database, preferably ETapestry.
- Experience of building supporter journeys for various audiences.
- Ability to think strategically and creatively to develop innovative ideas to help us stand out to our existing and new donors.
- Advanced IT skills – Word, Excel, Teams and PowerPoint (essential) Canva.
- Excellent interpersonal, relationship-building and communication skills, verbal and written, with the ability to write compelling and informative copy for reports, applications and external communications.
Please note this role requires a Standard DBS Check.
In return, you can expect a competitive salary, generous leave allowance, staff pension, flexible working, a mentoring programme, an advice and counselling service, clinical therapist sessions, life insurance (4 x annual salary), duvet days, season ticket loan, employee perks programme, eye care voucher and much more.
We are an equity and inclusion confident employer. We welcome all applications and we particularly encourage applications from people of the global majority (black, brown, multi- heritage) and those who identify as disabled, neuroexpansive, neurodiverse, with any protected characteristics and/or social barriers or challenges. We value the empowering and informative impact that all lived experiences and diversity of thought can offer the organisation.
St Giles will guarantee to interview all disabled applicants who meet the minimum criteria set out in the Job Description for the vacancy.
To apply please visit our website via the apply button.
Applications are being reviewed on a weekly rolling basis so please apply at your earliest convenience. We will review applications on a Friday and notify any shortlisted candidates of being invited to interview on the Monday of the following week. Therefore, we encourage you to submit your application by Thursday at 23:59 for it to be considered in the following week.
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- Department: Finance Department
- Location: In and around the parish of All Souls
- Reports to: Finance Manager
- Working Hours: 5 days a week (35 hours/week; Full time)
- Annual Leave: 25 days plus bank holidays
- Contract: Permanent
Introduction
Welcome to All Souls Langham Place, a vibrant, Anglican Evangelical Church in the heart of London's West End. Our passion and commitment revolve around the core principle of being 'All for Jesus!' This ethos underpins everything we do as a church, and we are grateful for the diverse and international community that forms our church family.
As an integral part of God's worldwide Church, we embrace a spirit of generosity and graciousness in our fellowship with other churches. At the same time, we remain firmly rooted in the unchanging authority of God's Word. We recognize that All Souls Langham Place is just one small but significant part of the grand tapestry of Christ's Kingdom.
All Souls Church is composed of four distinct charities, each with a unique role in fulfilling our mission.
All Souls Langham Place serves as the central church body, providing a spiritual home and nurturing environment for our congregation. Langham Arts is dedicated to enriching our worship through music ministry. All Souls Serves the City (ASSTC) is our dedicated social action ministry, passionately engaged in serving and impacting the wider community. Through ASSTC, we actively demonstrate God's love and compassion to those in need. Lastly, the St. Paul's Trust plays a vital role in supporting the work undertaken by our church.
Together, these four charities collaborate to extend Christ's Kingdom, utilising the gifts and resources God has bestowed upon us. We firmly believe that Jesus is for all, and we aspire to be wholeheartedly 'All for Jesus.' With our rich heritage, exciting location, and a genuine desire to make a difference, we invite you to join us on this remarkable journey of faith and service.
Job Description
As the Finance Officer, you will be responsible for overseeing various financial aspects within our organisation and ensuring compliance with relevant regulations. This role will require a strong understanding of gift aid compliance, legislative changes, and financial account management. Additionally, you will act as the subject matter expert for finance systems and serve as a backup for the Finance Manager when necessary.
The Finance Officer is part of the All Souls staff team supporting the church's ministry, being part of team fellowship and prayer groups. The staff, church officers and wider church family work together to deliver our vision and, as we do so, we can live out our Christian beliefs in every aspect of the daily life of the church. As a senior member of the staff team, you will play a full part in the life of the Church, including weekly staff fellowship and prayer groups, occasional attendance at the Prayer Gathering and on occasions representing the church externally.
Responsibilities
- Accurately submit gift aid claims to HMRC for all charities under our organisation, ensuring adherence to regulations and guidelines.
- Keep abreast of legislative changes from HMRC related to gift aid and ensure all charities comply with the latest requirements.
- Oversee bank and investment accounts, liaising with banks and ensuring smooth information flow between the bank and charity trustees. Prepare monthly reconciliations for active bank accounts, SOLDO cards, Credit cards etc.
- Act as the subject matter expert (SME) for finance systems, overseeing the testing and implementation of new giving platforms, and providing setup and training for the team.
- Manage and train the Finance Admin Assistant to maintain a high standard of performance and development within the team.
- Be able to represent Finance in meetings when the Finance Manager is unavailable.
- Prepare and send budget reports to budget holders regularly, ensuring accurate and timely delivery.
- Prepare management accounts for two smaller charities, provide detailed explanations for variances to management and trustees, and assist the Finance Manager with the preparation of Management accounts for All Souls.
- Handle accruals and balance sheet reconciliations with confidence and accuracy.
- Ensure accurate inter-company balances across all charities, including those that are run separately.
- Assist the Finance Manager with preparation for year-end audits. Utilise accounting knowledge to anticipate pressure points and potential issues ahead of year-end audits.
- Maintain professional communication with external and internal stakeholders, actively participating in Financial Accounts and statutory audits and examinations.
Person Specification
- Bachelor's degree in Accounting, Finance, or relevant equivalent experience
- Proven experience in gift aid compliance and finance management
- Excellent knowledge of HMRC regulations related to gift aid
- Familiarity with finance systems and SAGE accounting software
- Strong analytical and problem-solving skills
- Excellent communication and interpersonal abilities
- Ability to handle multiple tasks and meet deadlines
- Detail-oriented and capable of working with accuracy
- Committed to the evangelical Christian stance and mission of All Souls Church
- Ability to work alongside others while demonstrating Christian principles and behaviours
- Personal commitment to corporate prayer by prioritising attendance at staff prayer groups and meetings
- Leadership and team management skills (desirable)
Join our team and contribute to the financial success and compliance of our charitable organisation!
Applications
- Closing date: Sunday 7 April 2024 at 23.59
- Interviews: From Monday 8 April 2024
The All Souls Church family is diverse as the global body of Christ is diverse and as London is diverse. Applications are welcome from people from ethnic groups which are a minority in the UK.
There is an occupational requirement that the job-holder is a Christian under Part 1 of Schedule 9 to the Equality Act 2010.
In your cover letter, please outline why this position interests you and how you meet the Person Specification for the role.
The client requests no contact from agencies or media sales.
Starting Salary: £32,829- £35,856 (FTE including London weighting)
Contract: Permanent Part-time (17.5 hours per week) Job Share
Location: London – Hybrid working with a minimum of 40% of your time in the London Office (home-based contract may be considered)
Job Profile
The post is a pivotal role in CAFOD’s Asia & Middle East (AME) team supporting the Head of Region in the management and co-ordination of regional programming and organisational processes ensuring smooth administration, programme cycle management and communications. The post holder will be responsible for building effective working relationships with peers in the International Programme Group, as well as with colleagues across CAFOD such as funding, finance, and communications. They will act as the AME focal point for communications, supporting programme teams to develop materials for internal and external audiences.
CAFOD’s Asia & Middle East region currently has core programmes in Afghanistan, Bangladesh, Cambodia, Lebanon, Myanmar, occupied Palestinian territory and Israel, Sri Lanka and Syria.
Key Responsibilities
The scope of the post falls into the following broad functions:
- Support and co-ordination: supporting the Head of Region in the management and coordination of cross-regional work and relevant organisational processes.
- Communications: supporting the effective communication and flow of information across the regional team and with the rest of the organisation, including supporting programme teams to prepare communications materials.
- Programme & financial support: supporting the Head of Region in the management of cross-regional partnership projects/programmes, providing similar support to Programme Officers in the region when their workload requires.
- Administration: providing administrative support to the Head of Region and the regional team,
- Representation: of the region across CAFOD (and occasionally externally), as requested by the Head of Region.
Support and coordination:
- Support and coordinate the region’s responsibilities towards relevant organisational and departmental processes and initiatives, including planning and reporting;
- Maintain and monitor cross-regional budgets and financial statements, working with the Head of Region on quarterly and annual financial reviews;
- Co-ordinate relevant regional/management team meetings, and ad-hoc meetings between members of the regional team and colleagues across CAFOD;
- Work with AME staff to ensure that there is a good level of understanding of CAFOD’s operating systems, policies and procedures, and where necessary provide training and induction.
Programme & financial support:
- Assist the Head of Region in the management of any cross-regional partnership projects/programmes, including correspondence with partners, approval and payment of grants, monitoring and reviewing reports, and maintaining paper and electronic project files.
- Support Programme Officers across the region in their work with partners, managing grants to partners and other aspects of programme support when programme workloads require.
Communications:
- Support the effective flow of information and communication within the regional team and across CAFOD.
- Act as a key point of contact for information on the region’s work and work collaboratively with programme staff and other teams to ensure that CAFOD’s work in the region is fully reflected in the organisational agenda (e.g. in campaigning, fundraising, communications or media work).
- Be an active source of internal communication, providing easy access to information by developing and maintaining a regional team SharePoint site, as well as other specific sites on the intranet, and engaging with the media team as appropriate.
Administration:
- Provide administrative support to the Head of Region, including correspondence, information systems, management of the team diary, preparation and follow-up of monthly team meetings, design and monitoring of filing systems, and maintenance of database and other systems to provide effective planning, communication and information flow,
- Accompany staff to ensure efficient and effective use of the Programme Cycle Management system, working in conjunction with other teams in CAFOD, to provide support when necessary (e.g. when access is disrupted),
- Be the first point of contact and/or provide essential administrative support to the regional teams.
- Organise and co-ordinate induction for new staff directly managed by the Head of Region
- Provide administrative support to other members of the team where required, including helping to organise programmes for overseas staff/partner visits, travel and accommodation needs, routine correspondence, and occasional cover for colleagues when absent,
- Coordinate the work of the region’s London-based volunteers and liaise with relevant staff on all volunteer-based issues.
Representation:
- Attend and represent the region in CAFOD networks, working groups and similar fora on behalf of the Head of Region, or other members of the team as required,
- In agreement with the Head of Region attend external meetings or events occasionally and identify and follow up on actions from these.
Focal Point Responsibilities
The Regional Support Officer is the AME regional focal point on Safe, Accountable, Dignified and Inclusive programming (SADI). This role is currently held by the other job-share, but this post-holder will deputise from time to time.
Your role is responsible for ensuring that the programming work you are accountable for is safe, accessible, dignified and inclusive, providing ongoing support and follow-up to our partners in this area.
Safeguarding
All CAFOD staff share the responsibility to promote and maintain a strong safeguarding culture, including identifying the key actions they should take given their role and responsibilities.
Person Specification
Essential Criteria
- An understanding of CAFODs faith-based partnership approach to development reflected in the Our Common Home strategic framework.
- Knowledge and some experience in budget planning and monitoring
- Knowledge and experience of Programme Management Cycle and PDMEAL
- Proficient in data management and usage, including the use of complex databases and programme cycle management systems and tools.
- Experience in managing robust systems and processes for information sharing, communication, and coordination.
- Excellent organisational skills and an ability to manage international conference calls/meetings & minute-taking.
- Understanding of effective and values-based partnership work between northern and southern organisations and communities
Job specific Criteria
- As part of CAFOD’s commitment to combating the climate crisis, CAFOD aims to minimise travel. There may be a requirement to travel up to 4 to 6 weeks per year.
Desirable
- Understanding and experience of programme management and quality standards in an international development context.
Safeguarding for Children and Vulnerable Adults
CAFOD recognises the personal dignity and rights of children and vulnerable adults, towards whom it has a special responsibility and a duty of care and respect. CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children, young people and vulnerable adults and to prevent their physical, sexual or emotional abuse. CAFOD is committed to acting at all times in the best interests of children and vulnerable adults, seeing these interests as paramount. Any candidate offered a job with CAFOD will be expected to adhere to CAFOD’s Safeguarding policy sign CAFOD’s Code of Behaviour as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. This post may involve contact with children, young people and vulnerable adults, or has responsibility for people who will do, and applicants will be subject to specific checks related to safeguarding issues. If based in the UK the post holder is required to present or obtain a Disclosure from the DBS (Disclosure & Barring Service). If the post is based outside the UK the post holder will be subject to a different checking process.
All offers of employment will be subject to satisfactory references, and appropriate screening checks can include criminal records and terrorism finance checks. CAFOD also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of, and consent to, these recruitment procedures.
Please click here for a full list of CAFOD’s Staff Benefits
CAFOD is an equal opportunities employer. Recruitment and selection procedures reflect our commitment to safeguarding children and vulnerable adults.
The client requests no contact from agencies or media sales.
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This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
JOB TITLE Project Manager
Salary: £50,000 Circa per annum
Location: London office (60% office / 40% wfh)
Contract type: Full time - Permanent
Hours: 37.5 hours per week, Monday to Friday
Benefits: Pension scheme (non-contributory), private medical insurance, life insurance, season ticket loan
Role Purpose
We are seeking a highly motivated and experienced project manager to support the Head of United for Wildlife (UfW) as well as the Taskforce Managers in the management and implementation of key projects. With a proven ability to undertake the day-to-day monitoring of projects, activities and deliverables, you will be comfortable prioritising workloads and projects, working independently and be a confident communicator.
Working with the Head of UfW, the role holder will manage the day-to-day coordination of key and priority projects identified and agreed with the team. They will be based within the United for Wildlife team, and will work closely with other Royal Foundation teams, Kensington Palace, and external delivery partners.
Key responsibilities, but not limited to:
- Designing and maintaining the overarching programme delivery plan, ensuring it aligns and supports the delivery of the wider UfW Strategic Plan.
- Assisting the Head of UfW and the Taskforce Managers to identify and prioritise critical projects and project deliverables, and assist them with the management and implementation thereof, ensuring that key milestones are met on time.
- Engaging with the network of UfW Regional Chapters to assist in the delivery of their projects, ensuring they are on time and impactful.
- Designing an agile programme monitoring system to provide effective oversight of what is a complex and multi-location global programme.
- Coordinating activities on a weekly basis, to ensure delivery against the plan: overseeing and tracking key milestones, identifying risks, and ensuring that work remains in line with agreed budgets as relevant.
- Supporting senior management on resource allocation decisions, helping to ensure the team has the right skills and capacity at the right time.
- Identifying risks (both current and potential) and alerting relevant colleagues, also contributing to risk mitigation strategies.
- Supported by the Team Assistant/Project Officer, to ensure the maintenance of an accurate and up to date member database, and to support the Taskforce Managers in recruiting new members.
- Chairing key project update meetings, working with the Head of UfW to develop the agenda and then ensuring actions are captured and disseminated.
- Drafting regular written project updates for the Head of UfW, leadership team, and wider Foundation.
- Contributing to regular (oral) updates to members of the Senior Management Team and, less frequently, Trustees and The Prince of Wales.
- Establishing and maintaining relationships with appropriate internal and external stakeholders, providing day-to-day contact on project status and changes.
- Monitoring work being undertaken by external delivery partners to ensure that it remains aligned with agreed KPIs.
- Playing an active broader role in the programme team, working collaboratively to offer ideas on strategy and operational design and acting as a support and sounding board for other members of the team.
- Maintaining collaborative relationships with other Foundation programmes, ensuring plans align and complement each other to deliver against the Foundation’s wider strategy and roadmap.
Knowledge, experience, and personal qualities:
- Knowledge and experience of agile project management (essential)
- Demonstrable experience of an ability to work collaboratively across different teams (essential)
- Experience of budget management (essential)
- Previous experience in a sector relevant to the programme (e.g. non-profit organisations) (desirable)
- Previous experience in, knowledge of or passion for conservation (desirable)
- Fluency in Spanish and/or French would be advantageous
Our Company & Culture:
The Royal Foundation is a high-profile organisation, and the successful candidate will appreciate the importance of discretion and confidentiality and have a mature and professional approach.
This post is subject to receipt of two satisfactory references and right to work in the UK.
Please note, this job description is subject to change. With any significant change, we will ensure this is discussed with you before any final approvals and or commitments.
If you have the relevant skills and enthusiasm for the role, then we’d love to hear from you. Please send your CV and a one-page covering letter explaining your motivation for applying and how you meet the skills and experience required for the role by clicking ‘Apply’ now.
The client requests no contact from agencies or media sales.
Department - Finance
Reports to - Head of Finance
Reports to you - None, but matrix management relationship with 2/3 Finance colleagues
Hours of work - 37.5 hours a week over five days
Base -Hybrid working for the foreseeable future with regular attendance to the office at least 2 -3 days a week at our office in Hampstead North London
Our vision
Our vision is for everyone served by the Royal Free London NHS Foundation Trust (RFL) to have access to world-leading healthcare, delivered by a thriving workforce, and driven by medical research that has a global impact. We support the 10,000 staff of the RFL and their 1.6 million patients across Barnet, Chase Farm and Royal Free hospitals and more than 30 NHS services.
What we do
Through the services we provide, and the programmes and equipment we fund, we make a profound and immediate difference to patients’ experiences of care. Our volunteering, support hub, and complementary therapy teams enhance the hospital journey for all patients – whether they live locally, or come from further away to access the trust’s specialist services. Our support of the RFL workforce enables staff to perform at their very best. Spanning individual professional development and training through to organisation-wide interventions, our initiatives bolster employee resilience and mental health so staff can achieve the best outcomes for patients. We fund ground-breaking research with the potential to change people’s lives, whether it’s through our grant programmes, commissioned research or delivering major capital funding appeals.
Our approach
We are a solution-focused strategic partner to the RFL, helping our hospitals to go further and faster than the NHS could do alone. We believe funding decisions should be made based on strategic priority and impact, with a strong focus on co-production.
The Royal Free Charity (the Charity) invests in:
- Enhanced support for patients
- Vital support for our staff
- Ground-breaking research and innovation
- Cutting-edge medical equipment
The generosity of our donors, fundraisers and volunteers enables us to do this.
The charity, which employs about over 80 FTEs, is working towards becoming an employer of choice.
Finance Business Partner (Corporate Services)
Job Purpose
- To be the lead accountant within the finance function supporting our corporate activities, including HR, Comms, Finance and Property & Operations
- To lead our annual budget setting process and annual refresh of our Five Year Plan
Remit
Finance Business Partnering support for HR, Comms & Finance
- Be the primary point of contact between finance and heads of department
- Support budget holders in managing their budgets, advising and upskilling them where necessary
- Challenge budget holders in the event of variances to budget
- Respond to queries from the business, acting as the ‘face of finance’, and escalating where necessary
- Working with budget holders and finance staff to ensure that management accounts are accurate and accompanied by a strategically useful narrative
- Support continuous improvement of productivity and efficiency
Finance Business Partnering support for Property & Operations
- Lead finance relationship with outsourced service providers (utilities, facilities management, service charge management)
- Lead finance relationship with tenants
- Manage all BAU estates related budgets
- Manage VAT treatment of estates costs
- Advise on strategic estates options to maximise the financial and social returns on our investments
Cash and investments
- Monitor and report on the performance of our investment portfolio
- Working with colleagues to maximise returns on our cash balances while ensuring that we have sufficient liquidity to meet our expenditure needs
Annual and five-year budget setting process
- Own the annual charity budget setting process in collaboration with the FD/Head of Finance
- In parallel, refresh the charity’s five year financial plan
Management
- Matrix management relationship with accounts payable officer and assistant financial accountant
- Approval of journals and invoices for posting
- Work as team member of the Finance department
- Take part in cross-directorate corporate projects and working groups
- Deputise for the Head of Finance and FD for own areas of responsibility
Key Relationships
- CEO
- Director of Finance
- Budget Holders
- Trustees
- Tenants (UCL, NHS Trust)
- Suppliers
- Investment managers
Person Specification
Qualifications, Experience, Skills & Knowledge:
- Experience as a Finance Business Partner or similar role (essential)
- CCAB qualified (desirable)
- Excellent IT skills, including a thorough knowledge of MS Office (Word, Excel and PowerPoint) and databases (essential)
- The ability to manage and juggle a large workload whilst maintaining an excellent service level to internal & external stakeholders (essential)
Communication:
- To have excellent communication skills both verbally and written
Managing Own Performance & Development:
- Strong commitment to growing own knowledge and skills
- Can-do attitude to problem solving and unfamiliar challenges
- Strong drive to take responsibility for own work
Other requirements - we expect you to:-
- To have a good understanding of Equality, Diversity and Inclusion.
- Take time for personal development, contributing learning and ideas to the wider team.
- Able to deal with sensitive information in a confidential and professional manner
- To work unsupervised
- To work to tight deadlines and deliver results
- To have a positive professional work attitude
- Be highly motivated and able to take the initiative
- Be enthusiastic and passionate for the Charity / Hospital environment
- To have a strong affinity with the NHS and philanthropic values
- To have attention to detail
- To support your team and your other colleagues
- Attend meetings and training as required
- Be flexible and respond to the needs of services
- Attend supervision on a regular basis with the line manager
- To treat everyone equally, regardless of sex, age, disability, gender reassignment, race, ethnicity, religion or belief, sexual orientation, or any other protected characteristic
- Read and adhere to the Charity policies, including the dress code, and all relevant legislation and ensure that any team members who report to you do the same
- Be aware of and have a good understanding of Health and Safety at Work and the Fire Procedure and understand the correct action to be taken in the event of a fire
- Work toward the charity’s vision and mission, and act in line with its values of dedication, innovation, partnership, energy and respect.
- To undertake any additional relevant duties as required
This job description is not exhaustive, and the role will include other tasks and responsibilities commensurate with the post and subject to change to meet legislative requirements.
The recruitment process
To apply for this post, please send the following:
- CV (please include your last employer and dates of employment)
- Cover letter addressing how you meet the criteria set out in the job description and person specification,
Please note, that applications submitted without a cover letter will not be considered for this role.
Closing date for application: Monday 15 April 2024, 12 noon.
Interview date: w/c Monday 22 April 2024
Applications will be assessed in order of receipt and interviews may occur at any stage after applications are received.
You must be eligible to work in the UK
We are happy to consider any reasonable adjustments that candidates may require during the recruitment process. If you require any reasonable adjustments at any stage during this process, please contact us as soon as possible.
As an equal opportunities’ employer, the Royal Free Charity is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.
We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join in the Royal Free Charity and act in line with our values of dedication, innovation, partnership, energy and respect.
Benefits:
Core benefits
- 25 days of paid holiday, plus three-day office closure rest period between Christmas and New Year, and UK bank holidays. This increases to 30 days leave after five completed years of continuous employment (all leave is pro rata for part time employees).
- A contributory pension scheme, where we match your 4% contribution towards your pension. If you choose to increase your payments into your pension scheme, we’ll match your contribution up to 9%.
- A sick pay package that offers one month’s full pay and one month’s half pay in any 12-month period if you’ve been with us for less than two years. This rises to two months’ full pay and two months’ half pay in any 12-month period after two years of continuous employment.
- Occupational maternity pay and paternity pay packages that provide more generous support than statutory pay alone.
- A flexible working policy to support our employees’ work/life balance.
Support for your financial wellbeing
As a member of the Royal Free family, you’ll be entitled to benefit from:
- Expert financial advice from our financial partner, the London Credit Union
- Savings on purchases with the Blue Light Card
- Our Death in Service benefit
Support for your health and wellbeing
- Gym, pool and classes at our Rec Club in Hampstead
- Secure bicycle parking and shower facilities at our Hampstead site
- Running club
- Monthly guided meditation
- Free massage therapy from our complementary therapy team
- Menopause peer support group
- Employee Assistance Programme offering 24-hour access to free confidential advice and support on work and personal issues.
Should you require more information regarding this post, please contact our office.
The client requests no contact from agencies or media sales.
CAFOD is the official aid agency of the Catholic Church in England and Wales, working with people of all faiths and none around the world. We work in more than 40 countries, with more than 500 local partners, standing side by side with them to end poverty and injustice through practical support, emergency relief and advocacy.
Our strategy enables us to take a proactive and energetic response to many of the challenges facing the development sector. Whether it be supporting local leadership or addressing the increasing number and complexity of crises around the world that require a humanitarian response, CAFOD supports hundreds of local partners making a difference in the lives of hundreds of thousands of people around the world.
Last year this meant 594 grants and programme payments worth £41.8 million across 42 countries. These funds reached 1 million people directly who are vulnerable and excluded, helping them to survive and thrive now and into the future.
Would you like to join a team of people who are dedicated and passionate about tackling poverty around the world and helping to stand alongside people working for justice?
CAFOD is seeking a Director of Finance, IT and Infrastructure to join a strong and collaborative leadership team in bringing inspirational leadership, strategic guidance and skilled service in navigating the opportunities and challenges of the season ahead. You will lead a diverse and committed team who want to ensure our money continues to be used well and makes a real difference.
This role calls for a leader with a strategic mindset and relational approach, who will relish joining our team in a shared endeavour to tackle poverty and build a fairer world. If you are a senior financial leader with qualified accountant credentials, an interest in and aptitude for systems and process improvements, a strong passion and commitment to tackling global poverty issues, are a great team player and an inspiring leader we want to hear from you!
This is a UK-based, hybrid role with a minimum of 40% of your time in the London office.
CAFOD is working with Macaulay Search to make this appointment. Applications should be sent via email following the instructions in the job pack and must be received by 5 pm on 5th April 2024. Your application should be submitted in English and should comprise:
- A cover letter of not more than two pages outlining your relevant experience for the role and including your motivation, mentioning why the work of CAFOD excites you;
- CV, including educational and professional qualifications and a full employment history;
- Daytime, evening and/or mobile telephone numbers (to be used with discretion).
For further details about the role and the application process please follow the application link below.
The client requests no contact from agencies or media sales.
Background
Climate Lead is a unique organization dedicated to mobilizing philanthropic resources to combat climate change. Climate Lead acts as a guide for philanthropists on a diverse array of climate-focused initiatives, connecting donors with projects ranging from early-stage ideas to proven opportunities ready for scale. Through tailored support and connections to peers, experts, and leading funders, CIimate Lead empowers donors to make informed decisions and collaborate effectively, ultimately accelerating the transition to a more sustainable and resilient future. We are currently seeking three Project Managers in Philanthropy, one based in London and 2 others in the USA (San Francisco and Washington DC).
Purpose of role
We are currently seeking a Project Manager in Philanthropy, whose primary objective is to assist the Senior Philanthropy Advisors (SPA) in securing essential funding to combat global climate change. The ideal candidate will possess expertise in philanthropic activities and proficiency in managing multiple high-priority tasks autonomously, which are crucial for effectively managing various project management responsibilities essential to fulfilling the objectives of the Philanthropy Team. Through collaboration with various teams such as Philanthropy, Global Climate Strategies, Communications, and Operations, the ideal candidates will ensure seamless coordination and delivery of donor-related initiatives and projects. Leveraging their strong project management capabilities, exceptional communication skills, and dedication to environmental causes, the Project Manager, Philanthropy will make a significant contribution to the organization's mission of fostering climate leadership worldwide.
Primary responsibilities
Strategic support of primary donor portfolio (70%)
Donor deliverables (50%)
· Project manage donor deliverables and other donor-related work streams as defined by strategies set by SPAs, including but not limited to developing and managing or leading work plans, timelines, and tracking status of all the moving parts to meet internal and external deadlines.
· Negotiate project timelines and gather input from colleagues to design project plans.
· Serve as a thought partner to SPAs on donor strategies.
· Liaise with members of the Global Climate Strategies, Communications, and Operations teams to ensure effective collaboration on donor deliverables and products.
· Tap the Knowledge Management System to field simple donor-related SPA needs (e.g., pulling final donor products by theme).
· Prepare high-quality, strategic briefs and support preparation of other donor materials (including decks, advisory materials, funding opportunities, etc.) for meetings with donors, ambassadors, volunteers, and partners.
· Responsible for detailed briefings to prepare for donor meetings, events etc. drawing from research and background information from the Senior Research Analyst.
Administration and workflow (20%)
· Summarize and take responsibility for key action items from internal and external meetings, distribute information to teammates and manage follow-up with appropriate internal and external staff.
· Coordinate complex external meetings with the appropriate administrative assistant(s) as necessary across the organization for the Senior Philanthropy Advisors.
· Responsible for timely Salesforce data entry and management including donor activities (emails, meeting notes, etc.), updating and maintaining giving opportunities, projections, invite lists, prospect lists, and monthly portfolio reviews.
Special projects that scale our donor work and advance team goals (30%)
· Contribute to special projects as assigned including but not limited to project management support for Ambassadors, select events, proactive products, and priority big bets; building and maintaining the Philanthropy Team strategic playbook and cascading learnings in partnership with the Deputy Managing Director, and supporting pipeline development in key regions.
Success criteria
· Implementation of complex projects: You’re a confident project manager, leading and executing a portfolio of interconnected projects with close attention to detail across multiple stakeholders. This requires you to be highly organized and attentive to detail.
· Written and verbal communications: Your written and verbal communication skills are excellent, with an ability to deliver verbal presentations in multiple settings.
· Self-motivation: You are solutions-oriented, proactively taking initiative, identifying problems and opportunities across your assignments, and developing recommendations and acting on those recommendations.
· Learning mindset: You desire continuous improvement, have an innate sense of curiosity, are grounded by a foundation of self-awareness that provides space for learning and growth, and are highly adaptable.
· Strategic thinking: You’re a strong conceptual thinker who can quickly grasp and navigate a range of abstract concepts, relate them to one another, and translate those concepts into strategies and practical actions.
Experience
· Project management experience.
· Bachelor’s degree, course work in business management or environmental policy preferred.
· 3 to 5 years of relevant work experience (in or with nonprofit, foundation, or other mission-focused organizations preferred) in a program support role.
· Fundraising experience is strongly preferred.
· Experience working in service to a broad range of clients and stakeholders preferred.
Qualifications
· Strong project management skills.
· Excellent writing and editing skills with proven ability to translate complex concepts into succinct, clear, accessible language for multiple audiences.
· Highly proficient in MS Word, Excel, PowerPoint, Outlook, and Box.
· Knowledge of Asana, Google systems (Drive and Sites) as well as Salesforce.
· Excellent research and analytical skills.
· Demonstrates ability to work individually, as part of a team, and with individuals of diverse backgrounds who are part of the climate change conversation.
· Ability to make decisions independently and work effectively and efficiently with minimal supervision.
· Ability to prioritize, multi-task, and work under pressure in a high-performing team is a must.
· Comfort with flexible, dynamic, and multi-cultural teams across global time zones.
· Passion for environmental issues.
· Business fluency in Portuguese a plus for London-based project manager.
Reporting to: Senior Philanthropy Advisor
At the Climate Leadership Initiative, we value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of or traits historically associated with race, color, religion, religious creed, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran and/or military status), domestic violence victim status, political affiliation, and any other status protected by state or federal law.
To apply for the post
To apply for this role, please submit a copy of your CV/resume and a cover letter outlining your interest in the role and how you fulfil the requirements set out in the job announcement.
In addition, we request a writing sample that demonstrates your ability to research and communicate complex concepts in a clear, concise, and engaging manner. Any relevant piece of writing where you have distilled complex information would suffice. The sample should not exceed 1,500 words.
The deadline for application is Wednesday 17th April 2024
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Daryl Upsall International actively promotes equality, diversity and inclusion. In recruiting candidates, we seek candidates with the proven skills required; irrespective of race, gender, religion or belief, age, disability or sexual orientation.