Assistant programme manager jobs near Westminster, Greater London

Your purpose

To enable our programmes for teachers to be delivered efficiently and to a high standard. You will be responsible for delivering our participant journey using automated email communications, providing administration and leading on planning to deliver the best possible learning experience for teachers on our programmes.

This is a newly created role in the team and the post holder will play a significant part in shaping it in order to deliver its core purpose. The role may evolve based on the needs of our growing organisation.

Your responsibilities

Participant journey & comms

● Ensure that communications to programme participants are sent in a clear and timely manner, using either automation or other systems e.g. mail merge.

● Use our marketing automation platform (Campaign Monitor) to create and manage participant journeys on our programmes, e.g. sending mass communications, managing mailing lists and triggers within the system.

● Set up and manage processes for programmes, e.g. the booking process.

● Use our Customer Relationship Management (CRM), SalesForce, to create programme records and collect and update participant data e.g. access and dietary requirements.

Programme coordination & delivery

● Arrange all key activities for programmes you are responsible for. This could include in-person training (development days), online events, visits to schools or residential programmes. Manage invites and book venues, reminder/follow up communications, and ensure feedback is captured and collated.

● Communicate with colleagues in the team about their requirements for programmes. Be proactive in identifying what’s needed and put it in place, e.g. sending programme completion certificates.

● Find solutions to problems e.g. technical issues in an online course; booking an additional venue due to increased demand.

● Attend programmes/events, either in person or online, to provide support to members of the team leading them.

● Track spending and budgets, creating purchase orders and organising contracts.

  Programme improvements

● Track key performance indicators for our programmes (e.g. attendance, venue cost per head, participant feedback) and share these to support decision-making.

● Take ownership of participant experience, finding opportunities for improvement and implementing them.

● Work closely with colleagues in Engagement and Operations teams to smooth the participant journey on our programmes and make it more efficient e.g through use of automation or process improvements.

Founded in 1997, the Faith & Belief Forum works to build strong and productive relations between people of different faiths, beliefs and cultures. Our programme of Community events in London, including our flagship Awards events and the London Interfaith Fun Run, celebrate the vital work of grassroots faith and belief groups in the capital and create ways for groups to come together to build relationships across differences.

This role involves:

• Working with community stakeholders to plan and deliver events in London

• Researching and engaging new audiences in existing and new community events

• Administrative and logistical tasks for community events

To do this, you will need to:

• Have experience of organising in-person community events

• Be a clear communicator, able to confidently build relationships with people of different ages and backgrounds

• Have good attention to detail and be able to keep track of information in an organised manner

• Be available to work some evenings, weekends and bank holidays

You’ll be joining an organisation that embodies the inclusive and welcoming values we want to see in wider society. We pride ourselves on our diverse and collaborative working environment, where your passion and dedication will be rewarded through a flexible benefits package and ongoing support. At our most recent staff survey, 100% of staff said believe in the aims of the Faith & Belief Forum and 100% enjoy the work they do. For this role, we are actively reviewing applications and scheduling interviews as we receive applications. If shortlisted, you will be invited to attend an interview. We are looking for someone available to start as soon as possible. We hope to close recruitment no later than Friday 14 July. Unfortunately, we cannot accept applications from individuals without the right to work in the UK

Heart of the City is a responsible business charity which works with small and medium sized enterprises (SMEs) to help them to develop responsible and sustainable business programmes including a strong focus on climate action. We are currently seeking a programme manager to run our Foundations for Responsible Business programme.

This role is responsible for leading on the development and delivery of our Foundations for Responsible Business programme offer to SMEs based in London and across the UK. This includes account managing the SME businesses who are part of the programme and providing insight and advice, with support from our network of experts and corporate ambassadors, on responsible business and CSR issues such as community impact, wellbeing, diversity and inclusion, environment and climate action. Day to day activities will involve managing our programme of learning events including sourcing speakers, developing agendas and delivering events to SME businesses enabling them to stay abreast of the latest responsible business practice. 

We are interested to hear from candidates who have:
 - solid experience of CSR, responsible and sustainable business and in developing responsible business strategies and aligning these with organisational goals
 - experience of effectively engaging, developing and account managing client relationships in the SME sector
 - experience in delivering high quality events (in-person and virtual) which successfully engage and inform participants
 - the ability to successfully deliver and report against stretching targets

Any experience of membership management; business development in a commercial or not-for-profit environment; marketing, communications and creating promotional tools to increase companies’ engagement with responsible business would be welcome.

The charity has a friendly and dynamic but small team and is supported by senior business leaders as well as a network of responsible business experts. The charity’s co-presidents are the Lord Mayor of the City of London and the Governor of the Bank of England. We pride ourselves on our professional and high-quality work and we are always seeking to improve, develop and keep up with the rapidly changing responsible business sector.

This is an exciting time for the charity - we recently launched a new online learning platform and we are expanding our reach beyond London. We’re looking forward to hearing from candidates from a wide variety of backgrounds who would like to join our team to support us in continually delivering impactful responsible business programming for more and more SMEs in the months and years to come.

Job Description

International Medical Corps UK provides emergency relief to those struck by disaster no matter where they are, no matter what the conditions, working with them to recover, rebuild and gain the skills and tools required for self reliance.

International Medical Corps (IMC) and International Medical Corps UK (IMC UK) with headquarters in the United States and the United Kingdom respectively, work collaborate to maximize resources for the delivery of appropriate relief and development activities. International Medical Corps (IMC) is an US-registered independent affiliate organization of International Medical Corps UK (IMC UK), with which IMC UK shares the same name and charitable objectives and mission.

JOB SUMMARY: 

Day-to-day Headquarters liaison for assigned country programs advocating for the needs of the program within the organization and coordinate communications between all departments, including compliance, programming, logistics, legal, security, human resource and communication.

MAIN TASKS AND RESPONSIBILITIES

• Day to day coordination of proposals, donor reporting process for assigned countries.
• Support dissemination of country specific information with relevant departments. Support with any country specific reporting requirements from other departments and vice versa. Regularly deploys to the field to assist in startup, staff coverage, and close out
• Monitor grant performance and overall assigned country portfolio and flag any issue to the Program Manager
• Regular deployment to the field to assist in startup, staff coverage, and close out
• Ensures that donors and internal reporting is submitted on time and in fulfilment of contractual obligations for the countries covered
• External representation as required with donors

Perform other duties and responsibilities as assigned. Please note that the duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive. This job description is subject to review to ensure that it reflects the strategic direction requirements of International Medical Corps UK.

Code of Conduct
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps UK's and donor compliance and ethics standards and adheres to those standards.

If this is a supervisory position, one must set an example of ethical behavior through one's own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps UK's policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

Equal Opportunities
International Medical Corps UK is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Job Requirements

MINIMUM QUALIFICATIONS

• Typically, a Bachelor's degree in related area. Equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, 3+ year of relevant experience working supporting relief and development projects in the field, at least 1 year of field- based work experience in the sector
• Experience in proposals development and donor reporting with IMC major donors
• Experience in effectively dealing with international and headquarters staff, and the ability to deal with a broad spectrum of people
• Knowledge of Project cycle management
• Knowledge of Logical Framework project planning and design
• Proposal development and donor report skills
• Knowledge of major donors rules and regulations
• Report writing
• Good research skills
• Ability to read, analyze, and interpret and apply donor regulations and requirements
• Strong analytical skills to determine overall grant performance
• Ability to use creativity, reasoning, past experience, information and available resources to resolve issues
• Ability to effectively present information and respond to questions from management and field programs
• Excellent writing skills, excellent cross-cultural communication
• Extensive travel maybe required
• Fluent in written and spoken English

MISCONDUCT DISCLOSURE SCHEME

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report. All offers of employment at International Medical Corps UK are subject to satisfactory references and background checks. International Medical Corps UK also participates in the Inter-Agency Misconduct Disclosure Scheme .In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures. For more information about how we use the personal data in connection with scheme. 

Programme Officer

Job Description and Person Specification

1.Introduction

Digital technology helps care services spend more time caring. It helps the people we support keep control of their lives, and of their care. And in recent months, the need for information to be shared securely and efficiently between health and care services has become even more apparent. But there can be risks – for example how information is kept safe and secure, and what happens if a digital system fails.

Better Security, Better Care (BSBC) is a support programme to help adult social care providers to store and share information safely through the Data Security and Protection Toolkit (DSPT). The DSPT is a free, online self-assessment for health and care providers to evaluate and improve their data and cyber security.

The BSBC programme supports the sector with resources and assistance to help care providers complete the DSPT. It’s an ambitious programme with the aim that all CQC registered adult social care services will have completed the DSPT. The programme is delivered by a diverse group of care sector organisations, including many local care associations, with colleagues from the NHS, ADASS and local councils also involved.

Better Security, Better Care is led by a programme board whose members are NHS Transformation Directorate, NHS Digital, NHS England and Improvement, the Local Government Association, the Association of Directors of Adult Social Services and, Digital Social Care on behalf of care providers. You can find more about the programme here.

The Programme Officer is key in supporting the Programme Director and Delivery Manager in the day-to-day delivery of the programme. They will be an important resource for our partners delivering local support across England. He or she will monitor activity and will support delivery partners to offer a great service to care providers in their areas.

2.Key roles and responsibilities

• Support and encourage local delivery partners in their work promoting the DSPT to care providers in their areas.
• Support Delivery Manager with grant management and reporting under the funding agreements of the programme
• Support Communications colleagues with events organisation and any other comms and media tasks as necessary.
• Monitor the Better Security, Better Care email inbox and respond to or escalate emails as appropriate.
• Schedule programme meetings and appointments and action/ minute taking- both internal and external.
• Support Programme Director in monitoring programme income and expenditure and dealing with day-to-day finance tasks.
• Contribute to the development of the BSBC programme activity
• Work flexibly to support a programme that will inevitably change and develop over time.
• Deputise for the Delivery Manager as required.
• Such other duties in line with the needs of the programme as requested by the Programme Director.

3.Essential criteria

• A track record of supporting colleagues and stakeholders in a friendly, courteous and professional manner.
• A creative, solution-focused approach to working as part of a team.
• A high level of personal organisation, reliability and attention to detail.
• Experience of monitoring and reporting on activity and budgets.
• A good level of general and IT literacy.
• Experience of using spreadsheets and/or databases.
• Be willing to work flexibly to ensure programme targets and timescales are achieved.

4.Desirable criteria

• Knowledge of and experience working in the adult social care provider sector.
• Experience of managing systems.
• Knowledge and experience of data protection, data security and cyber security.
• Knowledge and experience of marketing and communications.

5.Organisational arrangements

The programme is overseen by a Programme Board whose members include Digital Social Care, NHSTD, NHS Digital and the Local Government Association.

The Programme Officer will be employed by the Registered Nursing Home Association (RNHA), which is one of the members of Digital Social Care. The postholder’s line manager and day to day reporting will be the Programme Director.

6.Main terms and conditions

• Part time 30 hours per week fixed term contract to 31st March 2023.
• Homebased, flexible working with some national travel.
• Salary in the range £35,000 per year pro rata

7.To apply

Please submit a CV and covering letter.

About BASIC

BASIC promotes meaningful dialogue amongst governments and experts in order to build international trust, reduce nuclear risks, and advance disarmament. We envision a world that uses cooperative measures, rather than the threat or use of force, to achieve peace and security. This world will be achieved by taking steps that promote mutual security at the international, regional, national, and individual levels, and sustained through resilient international norms and law.

Role Description

The Programme Assistant is a highly-motivated early career expert who has a strong sense of affinity with our mission and who has longer term career ambitions to work in disarmament, arms control and non-proliferation. They will have mastered the core professional skills around drafting, research, speaking and organisation and will be comfortable working as part of a close-knit and friendly team. They will be familiar with the general working of a think tank or research institute and show initiative when identifying and completing tasks but are still largely in a supporting role, being closely supervised by a Policy Fellow or Programme Manager.

Day-to-Day Responsibilities

Project related:

• Can independently take charge of end-to-end organisation of events: first drafts of participant lists, first draft of invitation text, sending all invitations and keeping track of RSVPs; arranging any necessary travel arrangements, room bookings, catering etc independently; has a good knowledge of all the tasks that are needed for events management and can keep track of them themselves. 

• Confident drafter who can independently transform event notes into a roundtable report; good research skills.

• Strong proofreading skills, can provide feedback to colleagues, including senior colleagues. 

Role Requirements

Essential Criteria:

• Educated to Master’s level
• 2-4 years of work experience in a think tank, research institute, NGO, foundation or government working on international security issues
• Passion and commitment to our organisational mission of promoting dialogue to advance global security
• Ability to communicate effectively with stakeholders from a variety of professional and cultural backgrounds and with broad variations in seniority and function
• Excellent analytical and methodological skills, and an organised approach to research
• Well-developed interpersonal skills, including evidence of working successfully as part of a team
• Experience organising policy roundtables and workshops, international travel
• Willingness to travel internationally when required
• Strong organisational skills and an eye for detail

Further Information

Please include a CV, cover letter and two writing samples in your application.

Interviews: week commencing 25th July 2022 - it is expected that you will be available to interview during the week.

Please note that you must have the right to work in the UK.

Due to the large number of applications we receive, we are not able to acknowledge receipt of all applications and only shortlisted candidates will be notified. If you have not heard from us within two weeks of the closing date, you have not been successful.

20% of the school day is playtime. It’s children’s time where they can be active, build great friendships, develop confidence and resilience… and have lots of fun. Or not. No other hour of the school day doesn't have a plan.

We give school leaders the tools to make that plan. We help headteachers to lead their schools into the top 2% of the world and stay that way.

In 2020 Outdoor People took on the Outdoor Play and Learning (OPAL)© franchise to improve playtime in schools across East London and East Kent. Every day more schools want to sign up. So we need more trainers and mentors. Could that be you?

We are now responding to growing demand by expanding Outdoor People's education portfolio to include conferences and workshops, an outdoor school shop, and sharing resources for schools to help parents get their children outdoors more outside of school.

Our goal, working with partners across the country, is to help every school to make playtime great.

We are looking to recruit two or three posts. Full-time and part-time are available.

You will be delivering the OPAL Primary Programme© in primary schools across London and/or East Kent, training and advising school leadership teams and lunchtime staff over a 12 – 24 month period.

For this role, we are seeking people who can inspire, coach and train senior leaders and staff in schools to put children’s play front and centre. 

Ideally, you will have a background in playwork, education, youth work, family support or related children’s services, preferably in London.

You must be an excellent communicator, skilled at coaching, presenting, and facilitating workshops and with a flair for persuasion.

A sound understanding of playwork theory and children’s services is not essential, but you will become an expert quickly, and keep developing your playwork understanding.

Expertise in risk-benefit assessment, landscape design (for play), diversity, special needs, or event management will be an advantage.

At times you may need to challenge senior staff in schools and you will need to do this with empathy and discretion.

You will benefit from a full training programme in delivering the OPAL Primary Programme©, and related safeguarding, risk management and coaching skills, plus training for any supporting role.

In addition, the OPAL team within Outdoor People will be contributing to the development of the following projects, and your involvement will depend on capacity, skills and experience:

• OPAL College: workshops, conferences, and training materials to support OPAL-schools©
• The Outdoor Schools Shop: a concierge service and online shop sourcing resources for playtimes.
• Outdoor Families: growing our walks, camps and community events.
• Outdoor Families Beyond the School: developing materials and training to support schools to help their children play outdoors more at home and in the holidays.

If this all sounds like a challenge you will relish, we want to hear from you.

Job criteria

Essential

- Experience in playwork, education, youth work or related children’s services

- A sound understanding of theoretical and practical playwork

- An understanding of the English primary school structures

- Excellent communication and IT skills

- Flexible, adaptable, and self-starting approach to making change happen

- Track record in excellent facilitation of workshops

- Able to travel extensively for work

Desirable

- Experience working in schools or children’s services in London

- Highly IT literate, especially in MS Office suite and Google Workspace with the ability to coach others

- Expertise in the use of Zoom (or similar) for meetings, workshops and webinars

- Experience relating to the development of one or more of the additional projects outlined in the first section

- A love of the outdoors

About us

Outdoor People is a non-profit social business, and our purpose is to get more people outside, especially children, schools and families. We support our Hackney-based community work (camps and walks) by selling a range of high-quality and affordable outdoor gear, and by working with schools and communities – see the website for more information.

Terms of the role:

The appointment is subject to 3-month probation and training period.

The role can be full-time or part-time and can be either just term time or all year. Pay and holiday are adjusted accordingly.

Once probation and the training programme are completed, benefits include

• 15% off kit from our shop,
• 28 days of holiday (pro-rata, including bank holidays),
• sick pay
• a pension scheme
• support to purchase bikes and the IT equipment needed to deliver the role
• training and the option to join all training we are offering to staff or volunteers

All travel expenses are covered.

All of the Outdoor People staff spend some time working in the shop and/or working on or volunteering for our projects to understand all parts of the business and get to know the communities we work with, and are part of decisions around Outdoor People’s future strategy and direction.

The Programme Manager is a new, strategic role tasked with delivering Project 32 outcomes. 

Project ’32 is a programme of Activities designed to

Ø Effect renewal and growth in the congregations of the Moravian Church
Ø Strengthen the capacity of the Moravian Church to undertake new areas of mission and outreach, with particular focus on the youth and children
Ø Improve and sustain the financial position of the British Province

Duties & Responsibility of the Programme Manager

Operational:

• Define the set of strategies to realise the project outcomes

• Responsibility for the delivery of Project 32 outcomes

• Responsibility for communication about and promotion of Project 32

• Develop and Manage Project 32 FB Page

• Prepare reports for the Project 32 Implementation Committee

• Supervise the Director of Stewardship, the Director of Evangelism and volunteers who will be

  involved in the project

• Liaise with congregations, ministers and church bodies that have an interest in the delivery

  and outcomes of the Project

• Maintain a proper system of record keeping, monitoring and evaluation

• Recruit and deploy volunteers for when needed

• Implement volunteer training if necessary

Financial:

• To develop and manage the Project 32 annual budgets and provide reports and updates for the Project Implementation Committee

• To ensure the achievement of the project outcomes within specified time frame

• Have a proper system of record keeping and monitoring and evaluation in place.

• Manage cost vs Budget and review this on a regular basis in line with budgets

• Undertake other duties deemed necessary by the Project 32 Implementation Committee

The Moravian Church

The Moravian Church is a worldwide, welcoming, witnessing, evangelical church, with a strong heritage of ecumenical engagement. Established in 1457, the communion has pioneered education and development ventures in the twenty-four provinces in Europe, USA, Caribbean, Central Africa and Central America, as well as emerging Provinces in South American and Asia.

The British Province

The Moravian Church in the British Province is one of the oldest Provinces of the Moravian Unity. Its work is represented through activities in 30 local congregations, organised in 6 districts in England and Northern Ireland, a school that educates children and young people from Early Years to Year 13, an Archive and an extensive property portfolio, which include settlements at Fairfield, Fulneck, Gomersal, Gracehill, Ockbrook and Wellhouse, In addition, the Province oversees the work of the Moravian Church in India, Nepal, and supports the Moravian Church in Western Tanzania on behalf of the world wide Moravian Unity.

Job Description

We are looking for a Programme Manager to join us and support the delivery of funding programmes that accelerate the translation of Medtech and digital health innovations into the NHS and the wider market for increased patient benefit. You will be a key member of the Innovations team within the LGC Grant Management Group, which manages a number of healthcare research and development funding programmes, including the NIHR i4i programme and SBRI Healthcare. This is a fantastic opportunity to join us and help shape a healthy future for Medtech and digital health innovations. If you are proactive, passionate about innovation, a team player and thrive in a fast-paced dynamic environment, we would like to hear from you.

Job Purpose

The Programme Manager will support all aspects of translational funding, including scoping potential call themes, advising applicants, reviewing applications for funding and providing feedback to applicants. You will carry out due diligence of project proposals and funded projects and will be able to critically analyse the project rationale, and, with support from senior colleagues, the proposed intellectual property (IP) and commercialisation arrangements. Other key aspects include the effective management of a portfolio of funded projects and the capture of key outputs and impact metrics on delivering innovations to the NHS and the UK economy. You will also be expected to contribute to the improvement of operational processes and working practices.

You will need to have good interpersonal skills to establish productive relationships with key internal and external stakeholders, including entrepreneurs, academics and clinicians, and you will need to be comfortable with working to tight deadlines and competing priorities while maintaining a high quality of outputs. 

Key responsibilities

The following activities comprise the key responsibilities for the Senior Programme Manager role. Subject to agreement with your Line Manager, additional activities may be required from time to time.

• Supporting all aspects of translational funding, including scoping potential call themes, advising applicants, reviewing applications for funding and providing feedback to applicants
• Undertaking due diligence of funding proposals, including reviewing the scientific, technical and clinical rationale, analysis of project budgets and value for money, evaluation of proposed intellectual property protection and freedom to operate positions and assessment of the proposed adoption and commercialisation strategies
• Negotiating funding agreements for projects recommended for funding, including the negotiation of milestones, financial arrangements and reporting requirements to enable successful project development
• Managing a portfolio of funded projects at various stages of development across all healthcare sectors
• Contributing to strategic programme and departmental initiatives

Candidate specification

• Background in biomedical, health or engineering sciences
• Experience of working in research (MSc/PhD/postdoctoral research experience)
• Excellent analytical and problem-solving skills, with the ability to critically analyse and assess complex scientific, technical and/or clinical issues
• Excellent presentation and communications skills
• Excellent planning and organisational skills, including effective prioritisation
• Committed team player with the ability to build effective relationships
• Excellent attention to detail, including meticulous record keeping
• Proficient with Microsoft Suite- Word / Excel
• Understanding of intellectual property and commercial aspects is desirable

Role Details & Benefits

Up to £36,500 to £42,500 PA 
Wide range of core benefits
Hours: 0900 to 1730 Mon to Fri
Location: Twickenham / Hybrid Remote

Interested in learning more about this exciting position with the GMG Group, part of the National Institute for Health and Care Research the UK's largest and most prestigious funder of research, please submit your CV and cover letter and one of the team will be in touch.

Vacancy Reference Number:

PA/P/UK-R2

Position title:

Projects Assistant

Reports to:

Programmes Manager

Location:

Muslim Hands, 148 – 164 Gregory Boulevard, Gregory House, Nottingham, NG7 5JE

Hours of Work:

Full-time, 35 hours per week

Salary guideline:

(Up to) £25,000.00 per annum (commensurate with experience)

Terms of Employment:

12 Months Fixed Term Full Time Contract (subject to successfully completing a 6-Month Probationary Period)

Application Process & Closing Date:

Send an up-to-date CV and supporting Covering Letter by Email by no later than, Thursday 28th July 2022 

Approx. Interview & Role Commencement Date(s):

ASAP thereafter

Note: Strong Applicants may be contacted sooner, ahead of the closing date, to hold Online Interview with Muslim Hands; therefore, please familiarise yourself with MS Teams and Zoom Meetings, prior to submitting your application. 

Projects Assistant

Muslim Hands Programmes Department is looking to hire a Projects Assistant. The Programmes Department has seen substantial growth in the last few years and now accounts for over £20 million worth of donations annually. The person will work closely with our overseas partners and the rest of the Programmes Department in ensuring that projects are managed well.

Job description

• To assist in the day-to-day management of projects.
• To liaise with overseas staff to ensure that all documentation for projects is up to date.
• To be the first point of contact for overseas partners in dealing with queries and issues.
• To assist different thematic leads in managing the project life cycles.
• To assist in reviewing proposals and guidance to overseas partners on areas of improvements
• To work with the Fundraising Department in developing interesting concepts and providing regular feedback to them.
• To demonstrate Muslim Hands’ values and ethics in own working practices, approach and conduct
• To support with Fundraising activities from time-to-time, committing to partake in approximately 5-Live-TV-Appeals during our peak periods.
• To undertake any reasonable responsibilities as required by Line Manager.
• To promote and adhere to all Muslim Hands Policies, Procedures and Professional Practice.

Essential

• A basic understanding of project management and project life cycle.
• Be educated to degree level.
• Demonstrate working experience in internal communication and reporting.
• Be well versed in MS Word, Excel, PowerPoint and other IT systems and applications.
• Demonstrate working experience of remote-management of staff overseas.
• Be willing and able to travel overseas at short notice.
• Demonstrate ability to work under pressure and to tight deadlines.
• Possess exceptional interpersonal and organisational skills.
• Ability to demonstrate current eligibility to work within the United Kingdom.
• Must be able to either:
  • Provide a valid Disclosure Barring Service (DBS) certificate (issued within the last year) when requested by Muslim Hands; OR
  • Undertake to provide full cooperation for Muslim Hands to perform a DBS Check at the required level appropriate for this / similar role.

Desirables

• Demonstrate relevant NGO/Charity experience.
• Demonstrate knowledge of development projects and their implementation.
• Demonstrate experience of project management.
• Demonstrate thorough understanding of project cycle management and familiarity of related documentation.
• Demonstrate knowledge of Programmes, Financial, organisational risk management.
• Demonstrate knowledge of Human Resources Administration.

NB: 

• This Job Description is illustrative and non-exhaustive in scope. The post-holder may be required to undertake any reasonable tasks as and when required by Line Manager from time to time to reflect the changing needs of the Organisation.
• Unfortunately, we will only be able to contact successful candidates so if you have not heard from us by 1-week after the closure date, unfortunately your application will have been unsuccessful.

Do you want to gain experience coordinating events with a focus on tackling climate
change, and supporting locally elected leaders to deliver Net Zero?

Knowledge sharing and bringing people together is a key part of our work. We are
looking for a capable and ambitious Events Assistant to make these gatherings
seamless, cost efficient and memorable. The Events Assistant will lead on event
coordination and be responsible for a wide range of aspects of their delivery.

We are looking for someone with experience in organising events, who has political
awareness, excellent writing skills and an interest in net zero and local government.
You’ll be delivering events both online and physical, which range in scale and scope
from small insight generating round-tables, to large scale events involving several
hundred attendees. You will gain experience working across our Membership,
Campaigns, and Operations teams, with exposure to members of our network, business
stakeholders and civil society partners.

Equality, Diversity and Inclusion: UK100 is actively taking steps towards developing
new opportunities for people from an array of backgrounds, ensuring that everybody has
an equal opportunity and is not treated differently or discriminated against because of
their personal characteristics. UK100 values the voices of each of its employees in order
to progress in a collaborative, innovative and well balanced way. The postholder will be
expected to echo and support this. The UK100 Diversity and Inclusion policy can be
found on the UK100 website here.

Key responsibilities:
● Deliver where required all aspects of UK100-led events, including: researching
and booking venues, setting up online meeting applications (primarily Zoom),

activity on-the-day, including problem-solving, welcoming guests, directing event
set-up, communicating with staff and organising vendors
● General administrative support for event-team meetings, note-taking and online
event management and follow up. And ensuring the proper use and maintenance
of UK100’s CRM database
● Develop and maintain activity timeline and budget tracking for events, and
coordinate internal team to provide necessary decisions and materials
● Coordinate and send invitations to guests and speakers, monitor RSVPs and
balance of speakers / attendees, provide briefings for speakers, and internal
teams
● Following up after events, working with comms on notes for media, sending
thanks and chasing actions
● Support UK100 colleagues when they are attending external events, including
liaising with the organisers, writing a brief, creating a presentation, etc.
Note: UK100 is a close knit team which prides itself in working in union with its
branding, key messages and collaboratively across the organisation. Therefore in the
event of there being ad hoc duties, the team are expected to support where possible.

Place in organisational structure:
The post holder will report to UK100’s Production Manager and be part of the Operations
team

Key relationships:
Internal:
● Project and Production Manager
● Policy and Research Manager
● Network Programme Manager

External:
● Relevant business and corporates
● NGO’s and partner organisations
● Relevant Local Authority officers and leaders

Benefits:
● Flexible working arrangements alongside Hybrid Working
● Competitive salary
● Sick pay
● 25 days annual leave (plus statutory bank holidays)
● Pension & access to professional pension advice
● Company MacBook Air
● Company phone
● Work from home allowance

Person Specification
Criteria Skills
Knowledge - An interest in the UK political system, local government, and climate policy

Experience - Experience organising in-person or online events managing high profile stakeholders

Abilities

- Excellent communication skills, both verbally and written
- Ability to form and maintain strong relationships with a wide range of people from different backgrounds
- Good organisational and administrative skills, with the ability to prioritise tasks and work effectively under
pressure
- A strong work ethic, positive attitude and willingness to learn
- The ability to work independently, show initiative and proactively deliver outcomes
- Attention to detail and high standards of accuracy

Other - Ability to think creatively and work within the UK100 team to turn ideas into deliverables

Interviews: To be held virtually week beginning 1st August 2022

As our Programme Officer you will be working on the frontline, delivering 1:1 sessions with marginalised young people across the capital. We want Settle to be the most effective and well-regarded homelessness prevention charity in the UK. You’ll work closely with our partners to ensure the smooth delivery of our contracts and report to the Programme Manager. 

For the full job description and how to apply, head to our website.

Responsibilities

Supporting vulnerable young people
You'll be delivering our programmes and working 1-1 with marginalised young people across London. You'll manage a caseload of young people and be a shining role model to those you're supporting.

Working with delivery partners
You’ll be working closely with our delivery partners to ensure the young people are getting the best support out there. Whether that’s liaising with social landlords or local debt advice charities. From time to time, you may join contract meetings to share the work you are doing on the frontline.

Collecting crucial impact data and evidencing impact
You’ll be meticulous in ensuring you collect and report data, understanding that this information is crucial to demonstrating our impact to funders and clients. You’ll ensure your notes and our databases are up to date with accurate information.

Working collaboratively
You'll work closely with Programme Officers that are delivering our in-person service to ensure you are learning from them and they are learning from your experiences.

Getting stuck in
We are a small but growing team and you'll be ready and excited to get stuck into new projects and opportunities as they arise - stretching yourself and developing your expertise.

About Us

Settle is an award-winning charity that supports young people moving into their first home. Our mission is to break the cycle of youth homelessness by equipping young people with the life skills and confidence they need to thrive. We are a fast-growing organisation and 2021 was a big year for Settle. We worked with more young people than ever before, developed new services and doubled our team size. 

Ambitious College is London's first specialist College dedicated to supporting young people with Autism aged 16-25. We believe everyone is entitled to lead a fulfilling, happy and rewarding life; and this includes young people with Autism.

Would you like the opportunity to work as part of an inspiring team and in partnership with a fantastic charity?

We are based in Isleworth and are currently looking for a Classroom Assistant to join our welcoming team on the 22nd of August 2022. In this role, you will have the opportunity to support our Autistic learners both academically and practically; with a large part of the role focused on improving our learners independent living skills to make a successful transition to adult life.

Ambitious About Autism's benefit package includes:

• A competitive salary of up to £20,041 and reviewed annually
• Clear progression routes within the organisation
• State of the art training including person centred approaches, positive behaviour support, medical training and understanding sensory needs
• Free healthy breakfast available everyday
• Travel season tickets and cycle to work scheme up to £5000
• Annual staff recognition awards ceremony
• Employee Assistance Programme, to help you balance your work, family, and personal life
• Access to free physiotherapy
• Invitations to Mental Health and Wellbeing Events
• Continuous professional development including access to coaching and mentoring as well as e-learning and online training courses

This is a fantastic opportunity for somebody who is looking for an environment to be creative, learn and truly make a difference to the lives of our young people and their families.

Start date: 22nd August 2022 (Two week hybrid training induction, on site and at home training). This role is a permanent, full time role.

Working pattern: Monday to Friday only (35 hours per week) and term time only.

If you are adaptable, resilient, looking for a new challenge or change and want to make a positive impact to autistic young people please apply today.

For more information on the role as Learning and Behaviour Specialist please find the recruitment pack attached.

Ambitious about Autism is fully committed to equality of opportunity and diversity and we warmly welcome applications from all suitably-qualified candidates. We welcome applications regardless of race, colour, nationality, ethnic or national origins, religion or belief, sex, sexual orientation, gender reassignment, marital or civil partner status, pregnancy or maternity, disability, or age. All applications will be considered solely on merit.

Ambitious about Autism is committed to safeguarding and promoting the welfare of children and young people and successful candidates will be subject to an Enhanced DBS check. 

The Safeguarding responsibilities of the post as per the job description and personal specification.
Whether the post is exempt from the rehabilitation of Offenders Act 1974 and the amendment to the Exceptions Order 1975, 2013 and 2021. This means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected', so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS Filter Guidance.

Elrha is a global charity that finds solutions to complex humanitarian problems through research and innovation. We are seeking a Grants Assistant to provide temporary support to our Grant Operations & Finance team during a busy period. This is a great opportunity to gain entry-level experience in the humanitarian sector. 

You will be assisting in the administration and coordination of our due diligence and contracting process. This is the final step in awarding new grants to organisations conducting innovation and research projects in humanitarian settings across the globe. In addition to tracking progress, and coordinating communications and documentation for a wide range of grants, you will also be trained to conduct vetting and basic risk assessment checks.

As part of a small team which works closely together, you will be well supported by your colleagues. You will also interact with other teams in Elrha, and with representatives of other organisations which may range from small community-based organisations, to large universities or INGOs. 

You will have previous experience in an administrative support role and be able to pick up new processes quickly. You will have excellent organisational skills and be able to coordinate multiple tasks and workflows simultaneously. Excellent communication skills, attention to detail, and a good command of the English language are essential, along with good knowledge of MS Office. Qualifications relevant to either business administration or the humanitarian sector would be advantageous, as would an understanding of the principles of contracting and due diligence. 

If you want to be part of an organisation that creates positive change in the humanitarian sector then join us and we’ll give you every opportunity to succeed.  In return, we can offer a large degree of autonomy and flexibility for you to shape the role, develop, learn and grow professionally. We are a committed, friendly and collaborative team, and the role is a great opportunity to develop your skills across a wide remit.    

Please review the full job description for further details. When applying you will be taken through the Save the Children recruitment system. Please ensure you complete the personal statement as part of the application process to explain how you feel you meet the requirements of the role and why you feel this is next career move for you.  Please note that we will assess your communication skills on the quality of your personal statement and CV as well as any presented achievements. 

About Elrha 

Elrha is a global charity that finds solutions to complex humanitarian problems through research and innovation. We fund and support projects that go on to shape the way in which people across the world are supported during a crisis. We are based in the UK, but our roles have a global reach. We’re an established and respected part of the humanitarian community, working closely and meaningfully with our fellow networks and actors to make change happen. 

Remote Working 

Elrha is currently transitioning to new hybrid ways of working and with the aim of promoting flexible working practices. Other than the expectation to attend occasional team meetings in person, for the purposes of building personal connections and successful collaborations, employees can chose to work either in their designated office base or at their home within the UK. We are happy to discuss flexible working options and patterns at interview. 

Commitment to Diversity & Inclusion 

Elrha is committed to diversity and equality of opportunity in all aspects of our work both external and internal. We strive to be an inclusive employer and particularly encourage applications from under-represented groups such as returning parents or carers who are re-entering work after a career break, people who are LGBTQ+, from Black, Asian and Minority Ethnic backgrounds, with a disability, impairment, learning difference or long-term condition, with caring responsibilities, from different nations and regions, and from less advantaged socioeconomic backgrounds. 

Salaries and benefits 

Jobs are positioned within the salary structure based on evaluation. New employees will usually be appointed at the bottom of the grade, however the appointed salary may also take into account the relevant experience a candidate brings to a role. Elrha is committed to paying staff in a fair and equitable way and will benchmark all salary offers in line with the pay of existing staff. 

Elrha also has a comprehensive benefits package including 25 days holiday entitlement which increases year on year, 5% employer pension contribution (3% employee contribution) and life cover. 

Pre-employment Checks 

Any employment with Elrha will be subject to the following checks prior to your start date: 

• a satisfactory police record check to include a Disclosure and Barring Service (DBS) check and/or an International Criminal Record Check (If applicable) 

• receipt of satisfactory references 

• proof of eligibility to work in the national location for this role 

Elrha is a wholly owned subsidiary of Save the Children. We are able to benefit from a range of support services provided by Save the Children UK, including recruitment systems. For this reason you will be directed to Save the Children UK’s job portal upon clicking ‘apply’. 

Please ensure you read the full job description and complete the Personal Statement as requested in the application process. We look forward to hearing from you.