{"id":14569,"date":"2026-02-10T10:00:26","date_gmt":"2026-02-10T10:00:26","guid":{"rendered":"https:\/\/www.charityjob.co.uk\/careeradvice\/?p=14569"},"modified":"2026-02-10T10:01:12","modified_gmt":"2026-02-10T10:01:12","slug":"how-to-be-more-productive-at-work","status":"publish","type":"post","link":"https:\/\/www.charityjob.co.uk\/careeradvice\/how-to-be-more-productive-at-work\/","title":{"rendered":"How to be More Productive at Work"},"content":{"rendered":"","protected":false},"excerpt":{"rendered":"","protected":false},"author":175,"featured_media":14573,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[9141,3],"tags":[9131],"class_list":["post-14569","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-developing-charity-career","category-life-at-work","tag-charity-skills"],"acf":{"job_search_bottom_form":false,"image":14573,"background":14573,"excerpt":"Fed-up with your job always being too busy? Here's how to be more productive at work.","contenttypes":[{"acf_fc_layout":"text_content","menu_title":"","content":"Feel busy all the time? Of course you do. But here\u2019s the secret of how to be more productive at work: \u2018busy\u2019 doesn\u2019t necessarily mean \u2018productive\u2019. Some people love to wear their busy-ness as a badge of honour, bragging about the <a href=\"https:\/\/www.charityjob.co.uk\/careeradvice\/working-late-more-harm-than-good\/\" target=\"_blank\" rel=\"noopener\">amount of overtime they\u2019ve done<\/a>, or their 5am starts. But you can be very busy and still be quite inefficient in how you work\u2014even creating more work for yourself.\r\n\r\nFed up with never feeling on top of your workload? Here are three research-saturated suggestions that\u2019ll turn you into a productivity powerhouse, capable of logging-off on time."},{"acf_fc_layout":"text_content","menu_title":"1. Time-blocking","content":"<h2><strong>1. Time-blocking<\/strong><\/h2>\r\nMeetings have a nasty habit of <a href=\"https:\/\/www.charityjob.co.uk\/careeradvice\/how-to-reduce-meetings-at-work\/\" target=\"_blank\" rel=\"noopener\">dominating your working day<\/a>\u2014doubly so in the charity sector. Couple this with an under-resourced team and you\u2019re essentially kissing all semblance of productivity goodbye.\r\n\r\nCalendars, therefore, are magical. <a href=\"https:\/\/todoist.com\/productivity-methods\/time-blocking\" target=\"_blank\" rel=\"noopener\">Time-blocking<\/a> your Monday to Friday schedule is the key to keeping all your plates spinning, focusing on the important over the urgent <em>and<\/em> finishing at a reasonable time.\r\n\r\nFirst, pick a digital calendar and a task app that work together to allow you to schedule repeating tasks and sync across devices. I use Google Calendar and Google Tasks.\r\n\r\nThen use them to list every recurring task that you do each week. You can\u2019t complete what you can\u2019t define, so break tasks down into their smallest possible units.\r\n\r\nEach task should give you the option to add a description. Here, write down how long it usually takes you. Now multiply that by 1.5. We naturally underestimate the time things take, so this will build some margin into your schedule.\r\n\r\n<img class=\"alignnone size-full wp-image-5628\" src=\"https:\/\/charityjob.wpengine.com\/wp-content\/uploads\/2014\/10\/shutterstock_309917531.jpg\" alt=\"Hands of a group of people working on a display with the word 'productivity' in the middle.\" width=\"1000\" height=\"677\" \/>"},{"acf_fc_layout":"text_content","menu_title":"How to time-block your week","content":"<h3><strong>How to time-block your week\r\n<\/strong><\/h3>\r\nNext, you want to time-block. Using your calendar, divide each day into one or two-hour periods. Start with the non-negotiables like lunchbreaks and meetings. Around these, put in blocks of time in which you\u2019ll complete similar tasks. For example, \u2018writing newsletter\u2019 may occupy one hour and \u2018calling prospective donors\u2019 another. <a href=\"https:\/\/asana.com\/resources\/task-batching\" target=\"_blank\" rel=\"noopener\">'Batching'<\/a> related jobs together, like responding to emails, is the most efficient way to work through your list.\r\n\r\nOnce you\u2019ve allocated a type of work to each time-block, simply schedule your recurring tasks into the appropriate block, based on how long you estimated each will take. You\u2019ll then have an at-a-glance, pre-prepared weekly plan for you to play with. Sorted.\r\n\r\nSetting up your calendar like this is one of the ways to increase productivity at work. It will ensure that you know <em>exactly<\/em> what\u2019s coming your way each week and empower you to say \u2018no\u2019 when there\u2019s no gap to slot something into.\r\n\r\nIf you want to take things to the next level, why not map out your energy levels for the week? Using a traffic light system, record the times when you\u2019re most alert and the periods when you find your energy dips, to know when your \u2018peak productivity\u2019 times are. Schedule your most complex tasks accordingly."},{"acf_fc_layout":"text_content","menu_title":"2. Working more efficiently","content":"<h2><strong>2. Working more efficiently<\/strong><\/h2>\r\nAll of us, whether frequently or infrequently, have experienced the joy of full immersion in the job at hand. During these precious minutes, time flies and our focus is razor-sharp. This is called flow, and it\u2019s in this state of flow that we can achieve \u2018<a href=\"https:\/\/blog.doist.com\/deep-work\/\" target=\"_blank\" rel=\"noopener\">deep<\/a>\u2019 work.\r\n\r\nThe good news is that flow can be triggered. The bad news is that it can be lost. Interruption is the enemy of deep work: <a href=\"https:\/\/www.ics.uci.edu\/~gmark\/chi08-mark.pdf\" target=\"_blank\" rel=\"noopener\">one study<\/a> found that it takes an average of 23 minutes and 15 seconds to get back on track after being distracted. Yikes.\r\n\r\nObviously, some distraction is inevitable. However, when it comes to those tasks that require full concentration, operating while you\u2019re in flow is a game-changer."},{"acf_fc_layout":"text_content","menu_title":"How to work more efficiently","content":"<h3><strong>How to work more efficiently\r\n<\/strong><\/h3>\r\nOne of the best ways to do deep work is to use the <a href=\"https:\/\/todoist.com\/productivity-methods\/pomodoro-technique\" target=\"_blank\" rel=\"noopener\">Pomodoro technique<\/a>. All this involves is working in timed chunks of 25 minutes, followed by a five-minute break. Before you start an interval, decide <em>exactly<\/em> which task you\u2019ll be working on. Close your emails, switch your Slack or Teams status to \u2018busy\u2019 and enjoy some uninterrupted deep work.\r\n\r\nThen, enjoy a five-minute rest. Rinse and repeat for four intervals, then take a 15-minute break, ideally with some fresh air and stretching. You\u2019ll be shocked at how much more productive at work you can be!"},{"acf_fc_layout":"text_content","menu_title":"3. Switching-off","content":"<h2><strong>3. Switching-off\r\n<\/strong><\/h2>\r\nAt charities, there\u2019s always more work that <em style=\"font-size: 16px;\">could<\/em><span style=\"font-size: 16px;\"> be done. No matter what you accomplish, that underlying feeling can taunt you to keep going and finish work later than you should. So how do you get a sense of closure at the end of each day?<\/span>\r\n\r\nFollowing a suggestion from Michael Hyatt (the brain behind the <a href=\"https:\/\/fullfocus.co\/planner\/\" target=\"_blank\" rel=\"noopener\">Full Focus Planner<\/a>), decide on your <a href=\"https:\/\/jennifershryock.com\/2020\/01\/how-to-use-the-power-of-3-to-achieve-big-goals\/\" target=\"_blank\" rel=\"noopener\">'Big Three\u2019<\/a> for each day. These are the most important tasks that, if completed, will allow you to make serious progress through your to-do list.\r\n\r\n<img class=\"alignnone size-full wp-image-5678\" src=\"https:\/\/charityjob.wpengine.com\/wp-content\/uploads\/2015\/09\/shutterstock_376831918.jpg\" alt=\"Woman relaxing with her feet up, next to her desk\" width=\"1000\" height=\"667\" \/>"},{"acf_fc_layout":"text_content","menu_title":"How to successfully switch off","content":"<h3><strong>How to successfully switch off<\/strong><\/h3>\r\nIdentifying your Big Three removes that end-of-day guilt when you don\u2019t manage to cross off <em>every<\/em> task from your to-do list, as you can feel assured that you ultimately got the most important things done.\r\n\r\nNext, you want to establish healthy warm-up and cool-down routines. This subconsciously warns your brain and body that work is about to begin or end.\r\n\r\nIn your morning warm-up you might:\r\n<ul>\r\n \t<li>make a cup of coffee<\/li>\r\n \t<li>set up your workstation<\/li>\r\n \t<li>put your phone on airplane mode<\/li>\r\n \t<li>look at your Big Three for the day<\/li>\r\n \t<li>look at your calendar for the week.<\/li>\r\n<\/ul>\r\nAnd in your cool-down:\r\n<ul>\r\n \t<li>reset your workstation<\/li>\r\n \t<li>stretch<\/li>\r\n \t<li>write your Big Three for tomorrow<\/li>\r\n \t<li>clear all emails<\/li>\r\n \t<li>close all your tabs and shut down your computer<\/li>\r\n \t<li>get changed.<\/li>\r\n<\/ul>\r\nStill find work worries creep into your thoughts? Couple your cool-down routine with a few declarations to remind you that you\u2019ve completed all that\u2019s required of you and you won\u2019t start work until 9am the next day."},{"acf_fc_layout":"text_content","menu_title":"","content":"These suggestions for how to be more productive at work will take a bit of time initially. But they can transform your working week, helping you thrive and feel in-control of all the tasks at hand. Why not try them for yourself and see how much time they save you?"},{"acf_fc_layout":"article_reading_list","menu_title":"Read next","reading_list_title":"Read next","include_articles":[{"articles_link":14410},{"articles_link":14300},{"articles_link":17936}]}],"keyword":"","related_articles":[{"article":11224},{"article":13609},{"article":7312}]},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.6 (Yoast SEO v28.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to be More Productive at Work - CharityJob Blog<\/title>\n<meta name=\"description\" content=\"Fed-up with your job always being too busy? But busy doesn&#039;t necessarily mean effective. Here&#039;s how to be more productive at work.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.charityjob.co.uk\/careeradvice\/how-to-be-more-productive-at-work\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to be More Productive at Work\" \/>\n<meta property=\"og:description\" content=\"Fed-up with your job always being too busy? But busy doesn&#039;t necessarily mean effective. Here&#039;s how to be more productive at work.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.charityjob.co.uk\/careeradvice\/how-to-be-more-productive-at-work\/\" \/>\n<meta property=\"og:site_name\" content=\"CharityJob\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/charityjobs\/\" \/>\n<meta property=\"article:published_time\" content=\"2026-02-10T10:00:26+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-02-10T10:01:12+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.charityjob.co.uk\/careeradvice\/wp-content\/uploads\/2022\/11\/shutterstock_646466299-1-1024x683-1-e1668439849349.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1024\" \/>\n\t<meta property=\"og:image:height\" content=\"629\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Tom Cruickshank\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@Charityjob\" \/>\n<meta name=\"twitter:site\" content=\"@Charityjob\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Tom Cruickshank\" \/>\n\t<meta name=\"twitter:label2\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.charityjob.co.uk\\\/careeradvice\\\/how-to-be-more-productive-at-work\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.charityjob.co.uk\\\/careeradvice\\\/how-to-be-more-productive-at-work\\\/\"},\"author\":{\"name\":\"Tom Cruickshank\",\"@id\":\"https:\\\/\\\/www.charityjob.co.uk\\\/careeradvice\\\/#\\\/schema\\\/person\\\/5fb0aef95e67e2fcc3dd40b878ed8d5f\"},\"headline\":\"How to be More Productive at Work\",\"datePublished\":\"2026-02-10T10:00:26+00:00\",\"dateModified\":\"2026-02-10T10:01:12+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.charityjob.co.uk\\\/careeradvice\\\/how-to-be-more-productive-at-work\\\/\"},\"wordCount\":7,\"publisher\":{\"@id\":\"https:\\\/\\\/www.charityjob.co.uk\\\/careeradvice\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/www.charityjob.co.uk\\\/careeradvice\\\/how-to-be-more-productive-at-work\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.charityjob.co.uk\\\/careeradvice\\\/wp-content\\\/uploads\\\/2022\\\/11\\\/shutterstock_646466299-1-1024x683-1-e1668439849349.jpg\",\"keywords\":[\"charity skills\"],\"articleSection\":[\"Developing your charity career\",\"Life at work\"],\"inLanguage\":\"en-GB\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.charityjob.co.uk\\\/careeradvice\\\/how-to-be-more-productive-at-work\\\/\",\"url\":\"https:\\\/\\\/www.charityjob.co.uk\\\/careeradvice\\\/how-to-be-more-productive-at-work\\\/\",\"name\":\"How to be More Productive at Work - CharityJob Blog\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.charityjob.co.uk\\\/careeradvice\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/www.charityjob.co.uk\\\/careeradvice\\\/how-to-be-more-productive-at-work\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/www.charityjob.co.uk\\\/careeradvice\\\/how-to-be-more-productive-at-work\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.charityjob.co.uk\\\/careeradvice\\\/wp-content\\\/uploads\\\/2022\\\/11\\\/shutterstock_646466299-1-1024x683-1-e1668439849349.jpg\",\"datePublished\":\"2026-02-10T10:00:26+00:00\",\"dateModified\":\"2026-02-10T10:01:12+00:00\",\"description\":\"Fed-up with your job always being too busy? 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