{"id":14715,"date":"2026-06-09T10:00:02","date_gmt":"2026-06-09T09:00:02","guid":{"rendered":"https:\/\/www.charityjob.co.uk\/careeradvice\/?p=14715"},"modified":"2026-06-09T10:00:05","modified_gmt":"2026-06-09T09:00:05","slug":"how-to-cancel-an-interview","status":"publish","type":"post","link":"https:\/\/www.charityjob.co.uk\/careeradvice\/how-to-cancel-an-interview\/","title":{"rendered":"How to Cancel an Interview"},"content":{"rendered":"","protected":false},"excerpt":{"rendered":"","protected":false},"author":163,"featured_media":14719,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1,186],"tags":[337],"class_list":["post-14715","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-career-advice","category-interview-tips","tag-interview-questions"],"acf":{"job_search_bottom_form":false,"image":14719,"background":14719,"excerpt":"No longer able to attend and wondering how to cancel an interview? Here's how to handle it and leave the door open for future employment.","contenttypes":[{"acf_fc_layout":"text_content","menu_title":"","content":"So you were offered an interview, you accepted\u2026 and now something\u2019s happened and you\u2019re not able to attend. What do you do? While this is always a bit of an awkward situation, there are ways to approach it so you don\u2019t damage your relationship with the recruiter, and you leave the door open for potential future employment. Here\u2019s how to cancel an interview."},{"acf_fc_layout":"text_content","menu_title":"Give the recruiter as much notice as possible","content":"<h2><strong>Give the recruiter as much notice as possible<\/strong><\/h2>\r\nYou aren\u2019t the only one who spends time <a href=\"https:\/\/www.charityjob.co.uk\/careeradvice\/prepare-for-charity-job-interview\/\" target=\"_blank\" rel=\"noopener\">preparing for an interview<\/a>, and, at charities in particular, time is a very valuable resource. So be respectful and as soon as you\u2019re sure you can\u2019t go to the interview, let the recruiter know.\r\n\r\nIf at all possible, avoid cancelling with less than 24 hours\u2019 notice. But if something does change at the last minute, then you should still follow these same steps.\r\n\r\nOne <a href=\"https:\/\/coburgbanks.co.uk\/blog\/candidate-tips\/consequences-of-not-turning-up-for-an-interview\/\" target=\"_blank\" rel=\"noopener\">survey<\/a> showed that 10% of UK professionals admitted to just not turning up to an interview. Not only is this rude and inconsiderate, but it\u2019s potentially damaging to your reputation. The charity sector can be a small world and word gets around. You don\u2019t want to burn your bridges for any future opportunities, at the current charity or any others."},{"acf_fc_layout":"text_content","menu_title":"Make sure the message is received","content":"<h2><strong>Make sure the message is received<\/strong><\/h2>\r\nThere\u2019s no \u2018best\u2019 way for exactly how you should let the hiring manager know that you can\u2019t attend the interview, but the important thing is to make sure the message is received. And received in a way that\u2019s clear you\u2019ve taken it seriously and care about letting them know.\r\n\r\nIf there\u2019s still a few days before the interview and most of your correspondence with the charity has been by email, then sending an email should be fine. But if you don\u2019t get an acknowledgement within an day, then it\u2019s a good idea to follow up with a phone call to make sure recruiters haven't missed the message, or that it isn\u2019t lurking in a junk email folder.\r\n\r\nWondering how to cancel an interview that's within the next 24 hours? It\u2019s a good idea to call first, so there\u2019s no delay in your message being received. However, it\u2019s polite to still follow up with an email afterwards so they have your cancellation in writing, especially if you want to rearrange the interview to a different time.\r\n\r\n<img class=\"alignnone size-full wp-image-12706\" src=\"https:\/\/charityjob.wpengine.com\/wp-content\/uploads\/2016\/10\/walking-around-during-phone-interview.jpg\" alt=\"Man standing in living room, talking on mobile phone, smiling\" width=\"975\" height=\"515\" \/>"},{"acf_fc_layout":"text_content","menu_title":"Give a good reason to cancel the interview","content":"<h2><strong>Give a good reason to cancel the interview<\/strong><\/h2>\r\nThe best way to cancel an interview is to give a good reason. But what is a good reason? Acceptable reasons include: being offered a role elsewhere, not being able to get there due to transport issues (that train strike is bound to be scheduled for the same day as your interview!) family emergencies, childcare difficulties, illness or a change in circumstances e.g. a change in location that means the role is no longer viable for you.\r\n\r\nSometimes you may want to cancel an interview because you\u2019ve changed your mind about the role, or have found out something about the organisation through your research that means you no longer think it\u2019s <a href=\"https:\/\/www.charityjob.co.uk\/careeradvice\/how-can-you-tell-if-your-new-charity-is-right-for-you\/\" target=\"_blank\" rel=\"noopener\">the right fit for you<\/a>. If this is the case then it may be prudent to be vague about your reasons and say your circumstances have changed and you\u2019re no longer available for work.\r\n\r\nHowever, if you\u2019ve just changed your mind about the job, you might want to consider going to the interview anyway. It will give you the opportunity to explore the role and organisation further so you can be sure of your decision. Also, it avoids you having to cancel and risk making a negative impression\u2014and it\u2019s good <a href=\"https:\/\/www.charityjob.co.uk\/careeradvice\/first-impression-at-interview\/\" target=\"_blank\" rel=\"noopener\">interview <\/a>practice.\r\n\r\nWhatever reason you give for cancelling an interview, be honest but don\u2019t go into too much detail. The interviewer doesn\u2019t need to know all the ins and outs of your illness or travel woes, and it can sound like you\u2019re just making an excuse."},{"acf_fc_layout":"text_content","menu_title":"Be clear if you want to reschedule","content":"<h2><strong>Be clear if you want to reschedule<\/strong><\/h2>\r\nIn your email or phone conversation, make it clear if you want to reschedule your interview or not. If you still want to go, but just can\u2019t make your original slot, then politely ask if they might be able to rearrange and let them know your availability. If you spoke on the phone, then it\u2019s a good idea to follow up by email to reiterate afterwards. And if they schedule a new slot with you, then make sure you stick to this one!\r\n\r\n<img class=\"size-full wp-image-13610\" src=\"https:\/\/charityjob.wpengine.com\/wp-content\/uploads\/2021\/11\/How-to-get-noticed-when-working-from-home-scaled.jpg\" alt=\"Young man working with laptop in home office and drinking coffee\" width=\"2560\" height=\"1466\" \/>"},{"acf_fc_layout":"text_content","menu_title":"Be polite and gracious","content":"<h2><strong>Be polite and gracious<\/strong><\/h2>\r\nIn all your interactions about cancelling an interview, be polite, gracious and apologetic for the inconvenience caused. Even if you don\u2019t want to rearrange, make sure to thank the interviewer for the original invite to interview and the time they spent considering your application.\r\n\r\nIf you still want to be considered for a role there, or for any other charity role in the future, then you want to leave as positive an impression as you can.\r\n\r\nSo now you know how to cancel an interview. Approach it in the right way\u2014with enough notice, a good reason and polite and upfront communication.\r\n\r\nLooking for a new opportunity? Browse the latest<a href=\"http:\/\/www.charityjob.co.uk\/jobs\" target=\"_blank\" rel=\"noopener\"> charity roles<\/a>."},{"acf_fc_layout":"article_reading_list","menu_title":"Read next","reading_list_title":"Read next","include_articles":[{"articles_link":14438},{"articles_link":14525},{"articles_link":13806}]}],"keyword":"","related_articles":[{"article":5381},{"article":15219},{"article":13869}]},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.8 (Yoast SEO v28.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Cancel an Interview - CharityJob Blog<\/title>\n<meta name=\"description\" content=\"No longer able to attend and wondering how to cancel an interview? 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