Charity Secretary To The Board Of Trustees Volunteer Roles

Are you seeking to use your organisational and administrative skills to help provide a better future for disadvantaged children? We’re looking for a new secretary to assist with the running of our small but highly effective charity which provides impoverished children from North East Ghana with the uniform and equipment needed for primary school.

As a Secretary to the Board of Trustees, you will be able to donate your skills, time and attention to our worthwhile and rewarding cause. In return, we can offer the opportunity to be part of a small, friendly and committed team with a dedication and passion for its work and every dog that arrives in need of care and a brighter future. We would welcome someone as a trustee but it is optional for this role.

The main purpose of the role is to provide support to the Board of Trustees with administration particularly with regard to ensuring compliance with the statutory and regulatory requirements and assist the Board in complying with the charity’s governing document.

Duties include but are not limited to:

Being familiar with the charity’s governing document, the legal responsibilities of charities under the Charities Act 2009 and the charity’s internal governance rules

Ensuring that charity trustees file all relevant statutory returns and information with the Charities Regulator (e.g. annual reports, changes to the charity’s details and/or trustees’ details);

Ensuring that the board of charity trustees are aware of the requirements to comply with the relevant codes such as the charity’s Code of Conduct for Charity Trustees and the Charities Governance Code;

Ensuring that decisions and actions of the board of trustees are accurately recorded and implemented;

Assist the Chairperson(s) of the board with the agenda for each board meeting including the management of any agenda items received from other charity trustees; sending notification of board meetings; circulating board papers/pack in advance of meetings and dealing with any associated matters;

Taking the minutes at board meetings and maintaining the records of all meeting minutes; keeping a record of all issues discussed, decisions taken and any actions required to implement a decision;

Working with the Chairperson(s) to ensure that the draft minutes are accurate; Issuing minutes to charity trustees for consideration after board meetings and dealing with any subsequent requests for corrections to be made before they are  formally approved;

Ensuring that minutes are stored safely and are accessible by the Chairperson(s) of the board and any other charity trustee if required;

Provide support in setting up and running any Annual General Meeting (AGM) or Extraordinary General Meetings (EGMs) as required.

Person Specification:

Relevant board secretarial experience;

Well-versed in legal and corporate governance to ensure compliance with statutory and regulatory requirements;

Good facilitator of meetings;

Capable of producing accurate and reliable minutes;

Adept at managing the follow up actions to ensure board decisions are implemented

Organised and methodical, with an eye for detail;

Understanding of and adherence to matters of confidentiality;

Understanding and acceptance of the legal duties, responsibilities and liabilities of trusteeship;

Empathy for SDR’s purpose and work and a willingness to be an ambassador for the charity;

Integrity and good judgement;

Ability to work effectively as a member of a team;

Willingness to speak one's mind and listen to the views of other

Role Summary

We are looking for a new Chair of Trustees who will offer strategic and supportive leadership to our highly effective, collaborative and committed Board.  The Chair leads the board, ensuring that it governs the charity effectively, in service of the charity's vision and mission.  The Chair leads in an inclusive way, supporting the Board to work together well, and providing support and challenge to the Chief Executive.  The Chair is also an ambassador for the charity.

Chair role & responsibilities 

Provide strategic leadership to the charity and the Board, ensuring that Glass Door achieves its mission with the interests of Glass Door's guests at its centre.

Work collaboratively with the CEO, staff and volunteers to achieve our mission and optimise the relationship between the Board and Glass Doors's staff and volunteers.

Provide leadership within the Board, ensuring that it fulfills its responsibilities for the governance of the organisation and promoting governance among fellow Trustees, providing clarity around boundaries between governance, management and operations.

Plan and chair the bi-monthly board meetings and the AGM, with colleagues as appropriate and liaise with the CEO, Company Secretary and Governance Trustee with regard to setting up meetings, agenda items and annual report content.

Facilitate meetings ensuring all have equal involvement in discussions, clarifying any uncertainties, confirming decisions made and actions to be taken and ensuring effective time management of meetings whilst providing appropriate periods of discussion and reflection.

Act as a spokesperson and figurehead for Glass Door when required.

Support Glass Door functions and events eg attendance at supporter events.

Support the Head of Fundraising & Major Donors with the cultivation of high-level donors, occassionally attending meetings where value can be added.

Represent the Board at staff Town Hall meetings.

Support the team liaising with partner churches and statutory authorities as required and be the public face of Glass Door in the local community.

Liaise with the CEO and he Board to keep an overview of the charity's affairs.

Provide supervision and support to the CEO as necessary in addition to planned monthly/bi-monthly 'catch up' meetings and, with the People Trustee, lead the CEO's annual performance review.

To act as final stage adjudicator for disciplinary and grievance procedures if required.

What we are looking for

Experience of being a Trustee, ideally in the third sector, and an understanding of the legal responsibilities and liabilities of a Trustee/Director.

A keen sense of strategic purpose.

Strong leadership skills, able to foster and promote a collaborative team environment and an inclusive and collaborative leadership style; able to inspire and support everyone to participate on an equal footing.

An ability to facilitate, mediate, influence and respect the confidences of colleagues.  The ability to listen and engage effectively.  You are comfortable with challenge and debate and are able to encourage that in others whilst fostering a collaborative board environment.

Excellent presentation and communication skills.

Advocate and ambassador - possess gravitas to lead the organisation and be able and willing to champion Glass Door.

Demonstrate a strong and visible passion and commitment to Glass Door's guests and ensure that the interests of our guests drive the decisions of the Board.

A strong personal commitment to equity, diversity and inclusion.

A willingness to devote necessary time and effort to your duties as Chair and be available and responsive (e.g. when things sometimes 'come up' that require the Chair to advise, support or give consent to).

What's in it for the new Chair?

Our vision is a world where no one has to sleep on the streets of London and we're working every day to achieve this.  Your role as Chair will offer you an incredibly reqarding experience to use your skills and collaborate with the rest of the Board and staff members for the benefit of people experiencing, or at risk of homelessness.

For more information please see the full role description and Glass Door information pack attached,

Sutton Mental Health Foundation was established as a charity in 1998 and the aim of the Foundation is to support people with mental health needs in the London Borough of Sutton, helping to keep them well and active and helping them to have a voice in mental health care in the Borough.  Our vision is to provide a community in Sutton which values mental wellbeing and understands how to respond positively to anxiety and distress.  The Foundation works together to promote mental wellbeing resilience and recovery from mental distress.We provide nonclinical support, and we are part of the Voluntary Sector. 

The Foundation is seeking to add to the expertise of our experienced, professional Board of Trustees, who are all volunteers.  All our Trustees need excellent communication skills, the ability to work effectively as part of a team, strategic vision and good, independent judgement.  Although not limited to, we would particularly value the experience and skills in the following areas : 

• Company Secretary/Legal Experience 
• Fundraising in the following areas – Grant, Corporate and Public 
• Marketing 

Lived or shared experience of mental health – desirable. 

Inclusion is one of our values and we are looking for diversity in the makeup of our Board and that we particularly welcome applications from underrepresented communities.

The Board of Trustees meets every six weeks, in the evening at 7 p.m. for approximately 1 ½ hours in Sutton.  Sometimes our Board meetings are on-line.

GSTTKPA is going through an exciting period of change. Therefore, we are seeking to recruit a new Company Secretary to support our ambitious and innovative change programme, so we can continue to achieve the aims and objectives of the charity.

The role of Company Secretary is a key and important Trustee position on the Board. The Company Secretary will support the Chair and Vice Chair by ensuring the board functions smoothly. The Company Secretary will also have the opportunity to assist with activities and initiatives that are funded by GSTTKPA.

Trustees play a vital role in making sure that GSTTKPA achieves its core purpose. They also ensure that the charity has a clear strategy andthat our work and goals are in line with our vision. Just as importantly, all the Trustees have a collective responsibility. This means that trustees always actas a group and not as individuals. 

As a Trustee, we also require the successful applicant to have a commitment to equality; celebrate diversity and be responsive to the needs of different groups and individuals within GSTTKPA and the wider community. In return, the successful applicant will join a warm and friendly team that works collaboratively to support each other as well as our kidney patients.

Been There is looking for an enthusiastic and experienced individual to join a small, supportive and dynamic team as a Trustee Treasurer for the board.

What will you be doing?

About Been There

Been There is a charity in the form of an app that connects people aged 18 and over with a vetted and trained mentor to help with any body image issues they may be experiencing. This gives them the opportunity to speak to someone who has ‘Been There’ themselves. Our Mentors are here to support, empower and, most importantly, listen.

About the role

Been There is looking for an enthusiastic and experienced individual to join a small, supportive and dynamic team as a Trustee and Secretary of the board. Alongside relevant experience, you will also possess an ability to work to tight deadlines, prioritising multiple tasks, and will be a natural team player with excellent written and spoken English.

Main Responsibilities

● Financial Oversight: Oversee and present budgets, accounts, and financial statements to the board in a clear and understandable manner.

● Strategic Financial Planning: Work with the board to ensure that financial strategies and decisions are fully integrated into the strategic plans of the charity.

● Compliance and Risk Management: Ensure that appropriate accounting procedures and controls are in place to safeguard the charity's assets. Monitor and manage financial risk.

● Statutory Reporting: Ensure that the charity complies with all legal and statutory financial reporting requirements.

● Audit and Financial Analysis: Lead in the appointment and liaison with auditors, and provide insightful analysis on financial reports and audits.

● Budgeting and Forecasting: Oversee the development and review of the charity's annual budget and financial forecasts.

● Fundraising Support: Play an active role in guiding and supporting the charity's fundraising efforts, ensuring financial goals are met and resources are secured for future sustainability.

What are we looking for?

Person Specification

Individuals are sought who have a strong empathy with any body image issues and related mental health concerns. Experience, skills and expertise in charity law, an interest in the well-being of people combined with an in-depth understanding of our work and ambitions are particularly sought.

Knowledge, skills and understanding:

● Experience: A minimum of 5 years of professional experience in finance, accounting, or a related field, with a strong understanding of charity finance and governance.

● Qualifications: Recognised accounting qualification (e.g., ACA, ACCA, CIMA) is highly desirable.

● Skills: Excellent financial and analytical skills, strategic thinking, and the ability to communicate complex financial information clearly.

● Commitment: Ability to commit time for board meetings, committee involvement, and preparation work. Expected to attend quarterly board meetings and contribute to special projects as needed.

● Ethics: A commitment to the values and mission of Been There, with a passion for making a difference in the community.

What difference will you make?

Been There is a charity for people struggling with their mental health relating to body image. 

The Trustees are a core part of the team and very hands on. We have a tight knit team and your support will ensure we are always acting in the best interests of our beneficiaries.

We are seeking a Company Secretary who can use their skills and capabilities to assist the Board to operate efficiently and effectively. You will also help the charity to continue providing vital support to those who need it.

What will you be doing?

This role is for someone who is organised and methodical, with an eye for detail. You will take minutes at Board meetings and make sure the charity follows company law. You will also participate fully in Board meetings and play an important part in the strategic direction of the charity.

Together the Trustees are collectively responsible for the governance and management of the Charity, including regulatory compliance. However, the Company Secretary is expected to lead on all aspects of the charities adherence to legal and regulatory requirements, that includes submission of documentation to the appropriate body.

This includes being able to present and explain any requirements to other Trustees, to aid the Board’s understanding and ability to jointly make decisions about changes to the charities governance matters.

For full role description please see candidate pack attached. 

What are we looking for?

Desirable skills, experience and knowledge:

• Experience in one of the following: Legal, Office & Administration Management or Governance.
• A strong affinity with the vision and values of Top Church Training.
• Excellent organisational and communication skills.
• Integrity and sound judgement.
• Able and willing to work collaboratively with others.

We welcome candidates of all backgrounds, identities and experiences. We would like to diversify our Board in order to strengthen our governance and better represent the demographics of those who use our services.

What difference will you make?

This is an exciting time to join us as we are looking to develop the existing Board and our policies and procedures around our governance. The long term goal is to expand the Board by bringing on people with new skills, experience and backgrounds.

As Company Secretary you will play a key supporting role in helping us achieve this goal, and will use your skills and capabilities to assist the Board to operate efficiently and effectively. You will also help the charity to continue providing vital support to those who need it.

ECL exists to enhance the lives of people with learning disabilities or autism. Through our
activities at local community centres, we help our members have fun, make friends, learn
new skills and be themselves. We are currently looking for a Company Secretary to sit on
the Charity’s Board.

Main duties and responsibilities

 Overseeing the administration of the Charity, eg, maintaining statutory records,
organising Board meetings and AGMs, preparing agendas and taking minutes
 Guiding and advising the Chair and the Board on their responsibilities under the rules
and regulations of the UK Charity Commission
 Developing and overseeing the systems that ensure that the Charity complies with all
applicable codes, in addition to its legal and statutory requirements

Knowledge/skills/experience
 
The role would be suitable for anyone with experience/knowledge of company law and/or
governance, who takes an interest in the local community and would like to help support the
Charity in its goal of enriching the lives of those with learning disabilities or autism.

NNRF is seeking a new Chair to work in partnership with our members and trustee board to lead the organisation into its next phase of development. We are seeking someone with excellent leadership skills and governance experience, who is passionate about the needs of refugees and asylum seekers. 

Established in 2000, we are an independent registered charity set up to work with and for refugees and asylum seekers in Nottingham and Nottinghamshire. Our Vision is a society where asylum seekers and refugees are welcomed, receive fair and compassionate treatment and the support to rebuild their lives. 

NNRF currently employs 50 staff members and has a Trustee Board of 12 who ensure the charity runs according to its constitution and statutory obligations. Board meetings are held in person, bi-monthly. Most trustees also sit on one or more sub-committees reporting to the Board. 
Key Duties and Responsibilities of the Chair of NNRF 

The Chair along with the other board members has the primary function of holding the management team to account, ensuring they work effectively to promote the charity’s objectives. 

To this end you will provide inclusive leadership, ensuring that each trustee fulfils their duties and responsibilities for the effective governance of the charity. The Chair will also support the Director and ensure that the Board functions as a unit and works closely with the entire workforce, including volunteers, to achieve agreed objectives. You will act as an ambassador and the public face of the charity in partnership with the Director. 

Six Board meetings are held per year. The Chair is supported by an active Board and is expected to have regular meetings with the vice chair, the treasurer, and the director. The chair may be called upon to represent the Charity at occasional events with key stakeholders. The Chair sits on the finance and human resource committees which meet monthly, and is supported by the treasurer, vice-chair and secretary to the Board.

Process of selection

All trustees are elected by our membership at the annual general meeting in November. The current board will nominate candidates for election following an interview with the Chair and Vice-chair. The nomination would require the prospective Chair to attend board meetings as a co-opted member prior to the AGM. 
If elected as a board member, the new Chair will be mentored by the current Chair in the first few six months of the role. The Board will review the Chair’s appointment after six months.

We are excited to invite passionate and dedicated individuals to join us as Trustees and contribute to the establishment and development of our charity organisation. Our mission is to inspire humanity through education for change and growth, focusing on adulthood. If you are enthusiastic about shaping the future and making a meaningful impact, we want you on our team!

About believe-IN

At believe-IN, we are committed to being facilitators of change for individuals and organisations in transitions. Our mission is to provide lifelong educational services that empower adults to manage life changes effectively, fostering growth and preventing mental health declines. Grounded in humanistic principles, our values of Knowledge, Education, Leadership, Integrity, and Courage guide us in creating exceptional life outcomes for all.

We operate with a one-stop-shop concept, offering a variety of educational and training programs, activities, and initiatives to help individuals develop essential life skills, enhance personal development, and improve overall well-being during critical life changes.

Our Social Impact

Inspired by lifespan developmental psychology and human rights principles, believe-IN strives to create a brighter, more empowered future. We believe in providing a holistic and inclusive platform accessible to all, fostering a more harmonious and equitable society for everyone.

The Trustee Role

As a Trustee, you will be a key decision-maker, responsible for supporting the organisation's direction, values, and governance structure. Your dedication and leadership will be essential in shaping believe-IN's future. We are specifically seeking individuals for the following roles:

1) Treasurer:

 2) Fundraising Professional

 3) Community Development Professional

 4) Secretary

We are looking for individuals who bring energy, enthusiasm, and commitment to the role, broadening the diversity of thinking on our board.

Application Notes

Applications can be made by sending a conventional CV (2-page max) and a covering letter (2-page max) outlining your interest and suitability for the role.

Join us in creating a world where everyone believes in themselves and can make the life they wish and deserve happen!

Kiya Survivors is looking for a dedicated individual to join our small, friendly team to assist in leading the charity forward and improving the services we offer to our families in Peru.

Kiya Survivors is a small Anglo-Peruvian registered NGO supporting vulnerable families, children with learning difficulties and disabilities living in poverty and abused and abandoned children and young women in Peru.

We are looking for someone with a secretarial or administrative background who can help us with the following duties:

·To support, help direct and ensure that the charities mission statements are being followed by all Trustees and staff.

·To create, keep up to date and ensure all Trustees and the CEO have a copy of the annual meetings calendar.

·To create, keep up to date and ensure all Trustees and the CEO have a copy of the charities mission statements, code of conduct and strategic plan.

·To set the agenda and take/distribute minutes for all board meetings.

·To ensure that the charities legal paperwork is kept up to date with the Charity Commission and Companies House.

·To actively encourage other Trustees to sign up more child sponsors and set targets per quarter to generate more sponsors for children and projects.

·To research grant opportunities and assist in writing them, collecting relevant data to input etc.

NIDAS supports women and families with all aspects of domestic abuse with confidential support and a variety of bespoke services. NIDAS, located in Mansfield, helps women to stay safe, grow their self-esteem and go on to build happy, healthy relationships. We believe being free from abuse is only the start of the journey.

Role Description

The role of the Chair of Trustees is to give leadership to the board and to make sure the board fulfils its duties and responsibilities. Additionally, the Chair of Trustees works closely with the CEO to support her/him to achieve the aims of NIDAS, and, at times, represent NIDAS at functions, meetings and in the press, and broadcasting media. 

Level of Commitment

• Six-weekly board meetings
• Participating in a sub-committee and/ or ad hoc groups
• Regular meetings with the CEO
• Represent NIDAS at various events and meetings with stakeholders

Duties

In addition to the responsibilities of a trustee, the Chair of Trustees' duties are to: 

• Provide leadership to the organisation and the board by ensuring that everyone remains focused on the delivery of its charitable purposes in order to deliver the greatest public benefit. 
• To ensure that the Annual Reports and accounts are produced at the end of each year for presentation to the Annual General Meeting and to ensure that they are forwarded to the Charity Commission within the appropriate time period. 
• Chair and facilitate board meetings and the Annual General Meeting encouraging full participation by all attending. 
• Establish sub-committees and working groups to address specific issues/tasks as deemed appropriate by the board, and to call upon specialist skills of his/her fellow Officers and Trustees in relation to those groups, and to participate in such groups as appropriate. 
• Give direction to board policy making. 
• Check that decisions taken at meetings are implemented. 
• Represent the organisation at functions and meetings and act as a spokesperson when appropriate. 
• Bring impartiality and objectivity to decision making. 
• Liaise with the CEO to keep an overview of the organisation’s affairs. 
• Lead the process of supporting and appraising the performance of the CEO. 
• Sit on senior appointment, and disciplinary panels. 

The Chair of Trustees will also work with the CEO to: 

• Plan and set the agenda for the Annual General meeting with the Secretary. 
• Plan the annual cycle of board meetings and agendas for each meeting with the Secretary. 
• Develop the board of trustees including induction, training, appraisal and succession planning. 
• Address conflict within the board and within the organisation, and liaise with the CEO to achieve this.

Person Specification

In addition to the specification for a trustee, the Chair of Trustees requires the following qualities: 

• Strong leadership skills 
• Experience of chairing meetings and/or committee work 
• Ability to balance tact and diplomacy with willingness to challenge and constructively criticise 
• Excellent communication and interpersonal skills. 
• Impartiality and fairness
• Good understanding of legal duties, responsibilities, and liabilities of trusteeship. 
• Previous trusteeship 

Oxfordshire Breastfeeding Support (OBS) is a small charity (a charitable incorporated organisation or CIO) providing free direct breastfeeding support to the families of Oxfordshire - via a mixture of virtual one to one appointments, in-person sessions, Zoom groups, a private Facebook group, antenatal workshops and work targeted at groups that are under-represented. Although founded as an independent charity in 2018, OBS’s work is a continuation of 12 years of breastfeeding support under the Baby Café umbrella. OBS is well known and respected in the community, with strong and valuable relationships with other service providers in the NHS, Local Authority and voluntary sectors. OBS is committed to being an actively anti-racist organisation, with a focus on social justice, equality, diversity and inclusion. We welcome people of all backgrounds, gender identities and life experiences to become trustees.

OBS is seeking to recruit a trustee to act as treasurer of trustees for a period of 2-3 years. In addition to the responsibilities of a general trustee, treasurer of the trustees will:

• Provide financial leadership to the board of trustees, offering valuable insights and recommendations on financial planning, budgeting, and investment decisions.

• Oversee the development and implementation of the charity's financial policies, ensuring compliance with relevant regulations and best practices.

• Prepare and present financial reports at board meetings, providing clear and concise updates on the charity's financial performance and projections. This would include preparing an annual budget and monthly management accounts.

• Monitor and assess the charity's financial health, identifying risks and opportunities and recommending appropriate actions. This would also include ensuring restricted funds are recorded and monitored appropriately to ensure than any grant terms are complied with

• Ensure transparency and accountability in financial matters, promoting ethical practices and adherence to financial policies.

• Prepare annual financial statements in accordance with Charity Commission regulations, and ensure timely completion of annual review

• Support the fundraising team in financial planning for campaigns and initiatives, aligning financial resources with strategic objectives. This would also include assisting in the preparation of the financial information for grant applications and assisting with preparing reports at the end of the grant period to show compliance with financial restrictions of any grants

• Keep abreast of financial trends, legal requirements, and best practices in the charity sector, sharing relevant insights with the board and staff

This work is likely to involve around 10 hours per month,

Come join our Team!

We are looking for enthusiastic individuals to join our Board of Trustees for Emersons Green Village Hall; we need Trustees with a wide variety of skills and a diversity of background and experiences that they can apply to this role.

The Board of Trustees is the governing body of our charity. It is where final decisions are made. The Board’s key role is to make sure that the charity is successful in working towards its aims and objectives. The Board oversees the management of the hall and its staff and is responsible for the larger decisions, keeping an eye on the budgets and generally helping to ensure the halls continued success. This may include approving improvements to the hall, enacting policies, supporting the Hall Manager and the staff in dealing with hirers and staging community events and activities, and planning and monitoring progress.

We are looking for Trustees with a wide variety of skills and experiences. Experience in community facilities or running community projects would be helpful. We are also looking for Trustees with experience in business development and income generation. As a member of our Board of Trustees you will have the opportunity to provide leadership in helping to shape the future of the hall and strategic direction and ensure financial viability for the future.

As a team, the Trustee Board is supported by an established staff team including the Hall Manager, plus the Treasurer and Company Secretary.

We have 6 scheduled meetings a year and then usually a few ad hoc ones to look at budgets and staff meetings. These are usually in the evenings. The regular meetings tend to last about 2.5 hours.