Our client, a recognised London charity, has a new opportunity available to join their data team as their next Database Coordinator. This is a permanent opportunity and offers great benefits, including a generous amount of annual leave.

Key responsibilities for the Database Coordinator:

• Work on regular data migration projects
• Process supporter data to ensure donations and payments are accurate
• Assist with coordinating and producing CRM documentation
• Work with the rest of the team on data maintenance and integrity
• Support on data quality across multiple databases
• General admin support on various data tasks

To apply for this vacancy it is essential that you have some demonstrable experience providing data support in a charity setting (fundraising related/gift aid). Handson experience with any one of the regular charity CRM systems will also be expected, such as ThankQ, Raiser's Edge, Care NG, Microsoft Dynamics, etc. Your past experience should also reflect your understanding of the importance of Data Protection and accurate data. Naturally you will have exceptional organisational skills and enjoy working in a team environment.

To apply for this Database Coordinator role, please email your CV to our Office & Specialist Support Team quoting the reference number 73695CH. All applicants must be eligible to work in the UK.

Database Officer

An exciting opportunity has arisen for an experienced Database Officer who has previous fundraising CRM experience to join a leading charity based in Old Street London. This leading organisation are going through a sustained period of growth and change who are currently investing heavily into their database team and are now looking to add a new Database Officer to join their expanding department. The Database Officer will play a pivotal role importing all data onto their Raisers Edge CRM, carrying out reports for marketing campaigns and being the main point of contact for all things Raisers Edge.

As the Database Officer, you will receive full training on some of the newest data techniques and technologies. If you are looking for the next step in your career this is a great opportunity for an ambitious Database Officer to work closely with stakeholders and to build, test and run data extracts to ensure the organisations fundraising is at its most effective, while also having the opportunity to progress your career at a fantastic charity. If you are looking to work in an excellent environment where flexible working is encouraged, then this could be the perfect opportunity for you.

Skills required for the Database Officer are-

- Experience working with fundraising CRM’s  

- Good communication skills, written and verbal to interact with the charity’s stakeholders

- Wants to work in an environment where you will be challenged and have the chance to learn new skills.

Database Officer / Data Executive / Fundraising CRM / Raisers Edge / Data Quality / Blackbaud / Thank Q

This is a brilliant chance for a Database Officer to take the next step in their career and really progress his/her career further. You will gain the full benefits that comes with working for a large organisation.

Location: Old Street, London

Salary: £25,000 - £29,000 + Excellent benefits (Depending on Experience)

Apply now for immediate consideration regarding this excellent opportunity.

Understanding Recruitment is acting as an employment agency for this vacancy

Admin Assistant - ASAP Start - Not For Profit - Permanent - City of London

Your new company
Come and join this Not for Profit organisation, working towards educating and entertaining the general public on particular historic events.

Your new role
- Providing admin support to senior staff
- Processing and handling cash
- Managing budgets
- Meeting and greeting external visitors
- Facilitating meetings (providing supporting documents, booking meeting rooms)
- Managing bookings from visitors
- Keeping log on the company database
- Supporting and delivering major events
- Liaising with internal personnel across different branches, as well as liaising with external personnel
- Dealing with telephone queries and mailbox
- Operating switchboard
- Ordering office supplies

What you'll need to succeed
You must be an experienced administrator who is highly organised and has high attention to detail. You must have a proven track record of being able to demonstrate high level of administrative support. You must be a confident communicator and an absolute professional as you will be supporting a senior team and will be required to contact external parties on their behalf. You must have good writing ability as you will be dealing with the mailbox. You will need to have experience organising and supporting with events. You must be IT literate as you will be working on different databases and will need to keep track of information. You need to be someone who is a quick learner, will be able to get on with the tasks required, and be able to use your initiative to make improvements in systems in place.

What you'll get in return
You will get the chance to join a large not for profit organisation on a permanent basis to develop and pick up on key skills.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

I am currently looking for an outstanding Administrator / Diary Manager for an independent advice charity.
The main purpose of this exciting role is to support the CEO in managing stakeholders and to support the Senior Administrator in running the office and organising internal and external meetings.

Main duties:
Manage the CEO diary/in-box
Organising Quarterly Steering Group Meetings
Early, timely and accurate notification of meetings to participants
Drafting/Collating/proofing reports for CEO sign-off
Ensuring timely dispatch of papers and meeting notification
Organising venue/hospitality/access
Taking minutes, editing drafts and getting sign-off
Following up on actions
Liaising with the Service Administrator on the production of monthly and quarterly reports.
Organising Quarterly Advice Lewisham Forum
Maintaining the database of voluntary sector partners
Organising the annual Client Survey
Organise team meetings including 1st & 3rd Wednesday meetings:
Ensuring meetings in diaries and early/accurate notification
Organising training sessions
Agreeing a draft agenda with the CEO's/Advice Services Manager
Co-ordinate internal/external meetings for the CEO including booking rooms, notifying participants, collating documents, receiving guests

If you have the above skills and experience, please

Specifications: Part Time (0.6 FTE), Permanent

Salary: £24,500 FTE, 14,700 pro rata

Location: Flexible – Preferably London or Freiburg

Application Closing Date: 29th March 2020
 

This role is an exciting opportunity to use your experience as an Administrative Assistant to make a difference in the field of health care research. 

The Administrative Assistant will provide effective and efficient administrative support to the Chief Executive Officer’s Office, primarily supporting the Governance and Strategy Unit and the External Affairs and Geographic Groups’ Support Unit.

The key areas of this role include:

1. Support to the Head of External Affairs & Geographic Groups’ Support:

• Scheduling quarterly meetings between the Head of Unit and Geographic Groups;
• Administrative/logistical support for Cochrane Geographic Network meetings (including US, China and India);
• Maintaining the fundraising database and other Excel databases;
• Maintaining Centres and Directors profiles on our membership database.

2.  Support to the management of Cochrane’s Governance, strategic planning, monitoring, evaluation and reporting Unit, including:

• Assisting the CEO Office’s governance support to the Cochrane Council and Executives;
• Organising in-person and online meetings or teleconferences, including co-ordinating agendas, circulating papers, organising refreshments and taking minutes;
• Maintaining administrative systems (databases/spreadsheets);
• Assisting the CEO Office’s governance support to the Cochrane Council and Executives.

3. Support to both Units:

• Diary support for the Head of Governance and Strategy Unit and the Head of External Affairs and Geographic Groups Unit, as required;
• Arranging travel and accommodation for the Heads of Units;
• Administration of the annual financial monitoring of all Cochrane Groups;
• Assisting with the production of PowerPoint presentations and other materials for use at meetings;
• Minute taking and following up on action points;
• Management of mailing lists related to the CEOO;
• Providing support to and cover for other administrative staff as and when required in order to ensure continuity of service;
• Undertaking other duties as necessary.

We are looking for a self-motivated and highly organised individual who is able to work effectively and collaboratively with a diverse range of contacts across the world.  The successful candidate will also have:

• Previous experience of providing administrative support to a team, many of whom are remote workers;
• Experience in complex scheduling and diary management;
• Intermediate level IT skills, including Word, Excel and PowerPoint;
• Strong organization and prioritization skills;
• Excellent written and verbal communication skills;
• Excellent interpersonal skills;
• Professional telephone manner;
• Ability to work methodically and accurately;
• A flexible approach with the ability to respond quickly to issues as they arise;
• A pro-active approach to problem-solving;
• Awareness of handling confidential and sensitive information.

Cochrane is a global, independent network of health practitioners, researchers, patient advocates and others, responding to the challenge of making vast amounts of research evidence useful for informing decisions about health. We do this by synthesizing research findings to produce the best available evidence on what can work, what might harm and where more research is needed. Our work is recognised as the international gold standard for high quality, trusted information.

If you would like to apply for this position, please send a CV along with a supporting statement with “CEOO Administrative Assistant” in the subject line.  The supporting statement should indicate why you are applying for the post, and how far you meet the requirements for the post outlined in the job description using specific examples.  List your experience, achievements, knowledge, personal qualities, and skills which you feel are relevant to the post.

For further information, please download the full job description from the attachments.

Deadline for applications: 29th March 2020 (12 midnight GMT)

Interviews to be held on: From 17th April 2020 onwards

A charity in London are currently recruiting a Senior Database Officer to be part of a data team responsible for all management of the supporter data held on the CRM which in turn provides support for a range of stakeholders across the organisation to support the Charity’s growth.  

Responsibilities will include:

• Taking responsibility for the management of all supporter data held on the charity’s supporter database
• Undertaking the design, development and implementation of import routines in liaison with the Database Manager ensuring that all pertinent data is accurately captured and recorded
• Undertaking the design of database queries, exports and segmentations of basic to intermediate complexity
• Ensuring that all data is captured, recorded and stored in compliance with GDPR regulations
• Monitoring data capture across the organisation, including the review of web forms as necessary ensuring that best practice data protocols are followed

Experience required:

• Previous experience working with CRM platforms, ideally in the charity sector.
• Understanding of how databases are used to support fundraising and manage relationships
• Familiarity of database architecture and hierarchies and data management processes

If you have experience in the above areas, are looking for your next career move and interested in working with an excellent charity, please apply now with a copy of your CV.

Our Streetlink project specifically works with vulnerable women and with the help of a dedicated volunteer team, we provide a range of services including late night and early morning outreach, a twice-weekly Women’s Space, Sanctuary sex worker Drop In every Tuesday evening and an Open Access/Drop-in session. In addition a full adult learning timetable offers free classes and workshops. We assess need, create bespoke support plans, provide ongoing key work and empower people to improve their circumstances. 

Could you lead a team that will wrok to restore hope for some of Lambeth's most abused and forgotten women. Could you help rebuild their trust and support them to make alternative choices that would bring stability and hope to their lives.

We are looking for a team leader with an understanding of and committment to our service users.

Are you interested in working for a Charitable Foundation that makes a difference to the lives of people of all ages and backgrounds?

Do you want to work for an organisation that positively looks to support causes that others might shy away from, tackling some of the most difficult social challenges in the UK today?

Do you have excellent Salesforce administrator-level skills, a flair for improving systems, a highly organised approach to your work, and enjoy communicating with a wide variety of people?

If so, we’d love you to join our committed Grants Team as our Grants and Digital Administrator!

Please note that whilst this role is being advertised as home based as well as within the City of London, this is in direct response to Covid-19 precautions. Any candidate would need to be able to (public health advice permitting) attend work in the office on a regular basis going forward. 

About the Leathersellers’ Company

As one of the oldest Livery Companies in the City of London, working for the Leathersellers’ Company Charitable Fund offers an exciting opportunity to discover more about England's heritage and history and to look to the future focusing on philanthropy and fellowship.

We donate around £3.4million each year to charities, schools and universities across the UK as well as supporting individual students. We support a broad range of activities from youth clubs to arts or singing in care homes; from helping refugees to homeless veterans and much more. Existing connections with six London schools, a number of universities, the armed forces and City groups have been built over decades (if not centuries) but we are also proud to hold open programmes to allow charities with no previous connection the opportunity of multi-year, core funding. We do not shy away from those tackling difficult social issues for the most vulnerable individuals in our society. The Leathersellers look to add value by not just providing funding but also making connections and sharing information as and when we can.

The Company has been an integral part of the City of London for almost 600 years. Working with us makes you a part of this rich history and key to its future.

About the role 

We’re looking for an enthusiastic team player, passionate about enabling our funding to have the most positive effect on communities around the UK, to join our committed Grants Team. The primary focus of the role will be to support the operational efficiency of the team as well as manage key communications with both internal and external stakeholders.

About the person

You will be a team player who can demonstrate excellent communication skills (written and verbal), Salesforce experience, initiative and the ability to be flexible, as you will be working in a busy office environment. You will be a quick learner and have a passion for continuous improvement, keen to contribute your ideas.

How to apply

If you would like to apply, please submit a CV and covering letter (up to two pages) outlining how you meet the skills and experience elements in the attached role specification and why you are a suitable candidate for the role. Applications must be received by 5pm on Tuesday 30th June in order to be considered. First round interviews will likely be held remotely in the following weeks, and a final interview in person after that.

ADDITIONAL INFORMATION
We offer an attractive package, including a pension contribution equal to 15% of gross annual salary and a 35-hour week. Due to Covid-19 we are currently working remotely and foresee this being part of our working arrangements for some time ahead. Any candidate would however need to be able to (public health advice permitting) to attend work in the office at the Leathersellers' Hall on a regular basis going forward. 

David Shepherd Wildlife Foundation is a highly effective wildlife conservation charity funding key conservation projects across Africa and Asia. 

We are looking for a Supporter Care and Database Executive to join our team. 

Overview 

You will work with the Fundraising team to support a range of fundraising activities carried out by the David Shepherd Wildlife Foundation (DSWF). You will have responsibility for three key areas:

• Database: Update and maintain supporter records on the Raiser’s Edge database, perform data audits and cleansing, provide data reports for fundraising activities.

• Fundraising: Support all fundraising initiatives as part of the fundraising team

• Stewardship: Manage day to day interaction with supporters including thanking and answering queries.

The ideal candidate will have experience of working with CRM databases, including generating reports and exporting data, be fully computer literate, have excellent organisational and time-management skills and be able to work accurately and on your own initiative whilst managing multiple priorities and deadlines.   The successful candidate must also have a high attention to detail and the ability to work with high volumes of information and data. 

An understanding of the fundraising sector, particularly individual giving income streams (appeals, regular giving, community fundraising, adoptions etc.) is desirable. Above all, you must be enthusiastic, warm and good with people, with the ability to communicate effectively with supporters at all levels and to work well on your own and as part of a team. This is a great role for someone wishing to gain a great deal of experience across a variety of fundraising disciplines and initiatives.

Principle Accountabilities

1. To maintain and develop best practices and procedures in database management including compliance with GDPR, Fundraising Regulator requirements and Gift Aid 

2. Full management of the supporter database (Raisers Edge) including responsibility for technical management and maintenance, including managing the relationship with Blackbaud.

3. Manage the import and export of data from our donation and other web / fundraising systems.

4. Maintain the accuracy and integrity of data through routine data cleansing and hygiene tasks.

5. Prepare internal and external data to support national, regional and international campaigns, events and communications activity.

6. To communicate with supporters in a timely and professional manner 

7. To liaise with relevant departments to provide appropriate information and reports from the database for fundraising activities, communications and financial reconciliations

8. To be the first point of contact for enquiries to the fundraising team, dealing with day-to-day correspondence via letter, telephone and email efficiently and providing administrative support 

9. To work with the fundraising and communications team to plan and implement specific fundraising income initiatives as appropriate

10. With support from the Head of Fundraising to manage the Adoptions programme

11. With support from the Head of Fundraising to manage the Community Fundraising programme including all third party led events such as London Marathon and RideLondon

12. To collaborate with other staff members to analyse fundraising trends/results and provide related analysis

Person Specification Knowledge, Skills and Experience

Qualifications

Essential

• GCSE English and Maths or equivalent.

Desirable

• Degree educated.
• Holder of, or willingness to work towards, a Fundraising qualification. 

Skills, knowledge and experience 

Essential

• Working with a fundraising CRM system.
• Using Microsoft Office.
• General fundraising experience particularly in the areas of supporter stewardship and engagement.
• Good analytical and numerical skills.
• Ability to handle numerous projects simultaneously.
• Excellent organisational skills and attention to detail.
• Ability to work both independently and within a team environment.
• Excellent communication skills, written and verbal.
• Excellent time management skills and ability to work to clear deadlines.

Desirable

• Working with the Raiser’s Edge fundraising CRM system.
• Understanding of the fundraising sector.
• Understanding of individual fundraising (regular givers, appeals, community fundraising).

Remuneration and Hours

Hours:                                   

Monday to Friday, 9am to 5pm, with additional hours as required as necessary.

Reports to:                           

Head of Fundraising

Holiday: 

20 days per annum rising to 22 days after two years’ service. An extra one day per annum will be given thereafter to a maximum of 25 days per annum. Bank Holidays also provided, and an additional holiday entitlement will be given at the Foundation’s discretion around Christmas and New Year.

Location:

Surrey or London (Primary working location Surrey but due to current Covid-19 situation there is flexibility around working from home)

How to apply: Please apply online with your CV and covering letter (covering letter no more than 2 sides of A4 referencing the job description above)

We will begin interviewing immediately, so this position may be filled before the deadline closes. Please don’t wait before applying!

Admin - Not For Profit - Temp - 5 Months - London - PAYE

Your new company
Come and join this Not For Profit organisation providing safe space for the general public to visit.

Your new role
- Dealing with enquiries from general public both in person and on the phone
- Meeting and greeting guests and any associated organisations
- Operating switchboard
- Control car parking
- Dealing with mailbox on a daily basis
- Record and forward incoming mail (paper and electronic)
- Raising sales order invoices and purchase orders
- Assist with the process of events being booked
- Record and type minutes
- Working with the internal database
- Archiving and stock takes
- Log lost property
- Coordinate routine checks
- Adhoc duties including filing and scanning

What you'll need to succeed
You must be an experienced administrator who can demonstrate examples of being able to provide secretarial support. You must have had experience within a customer facing role as you will be the first point of contact and it is vital you make a good first impression. You must be a confident communicator as you be liaising with both internal and external personnel. You must be personable and be able to demonstrate excellent customer service. You must be IT literate as you will be dealing with Microsoft packages and internal softwares including electronic finance systems. You need to be highly organised and have a eye for detail. You will need to have strong written ability as you will be dealing with the mailbox. You will need to be enthusiastic and have a positive approach to you work as you will be required to use your initiative and problem solve.

What you'll get in return
You will get the opportunity to work within a large not for profit organisation, developing and picking up on key skills whilst gaining the satisfaction of giving back.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

ITF is an international federation of transport workers’ trade unions recognised as the world’s leading transport authority. We fight passionately to improve working lives, connecting trade unions from 150 countries that may otherwise be isolated and helping their members to secure rights, equality and justice. We are the voice for 20 million members working men and women across the world. The ITF Head Office is based in Borough, London. International offices include Amman, Hong Kong, Montreal, Abidjan, New Delhi, Ouagadougou, Rio de Janeiro, Singapore, Tokyo and Sydney. 

The successful candidates will be responsible for efficient processing of Agreement applications monitoring consultations, assembling and verifying evidence in support of beneficial ownership; representing the ITF to ship-owners, affiliates and inspectors in connection with agreement processes and related matters; responsible for identifying source of unallocated cash receipts relating to Welfare Fund and membership fees and preparing special agreements and related documentation.

You will work with internal and external stakeholders to resolve issues; secure the active interests of ITF’s aims and objectives and provide narrative reports for relevant decision-making bodies including constitutional and non-constitutional entities within ITF structures.

Competent in Microsoft Word and Excel at intermediate level ; broad experience in general administration and data inputting as well as knowledge of the transport industry is desirable. High level communication skills, both verbally and in writing are key plus a proven ability to develop positive relationships with organisations and individuals across diverse cultures. Due to the nature of the organisation and the role, knowledge of a second language would be an advantage.

Further details about the role and the person specification are found in the attached JD.

This role offers a salary of £39,990 per annum, plus a non-performance related guaranteed bonus equating to 1/12th of your annual salary.

ITF offers a highly competitive final pension salary scheme, flexible working as well as the opportunity to work in a state of the art modern office building in central London. For further information on the staff benefits that we provide please see our website.

If this sounds interesting to you, please apply by sending your CV and covering letter to our dedicated HR Team by 5 June, 2020. Interviews are due to take place 17 June 2019. Please note that due to COVID-19 all interviews will take place via video conference

The main purpose of this role is support the CEO in governance, diary management, organizing meetings, leading the senior management team and liaising with stakeholders. It includes administrative support for the Chair and Board Trustees and co-ordination of two important partnerships:

The Advice Lewisham Partnership funded by Lewisham Council

The Lewisham Law Service developed with the Southwark Law Centre

Principal tasks and responsibilities

The duties outlined below are indicative of the range, scope and level of work expected but the list is not exhaustive. All staff are expected to be flexible to the priorities of the organisation, responsive to peaks in demand and co-operate in teamwork. Key duties may include:

Membership of Senior Team

Managing CEO / office diaries

Organising and assisting with preparation for regular team meetings

Supporting good governance by assisting CEO and Board in their duties

Supporting the co-ordination of the Advice Lewisham Partnership and Lewisham Law Service

Supporting the CEO in building and managing stakeholder relations

Assisting senior management in developing high performing teams

Co-ordinate administrative cover when other admin staff members are on leave

Surviving Economic Abuse (SEA) is the only charity in the UK dedicated to raising awareness of economic abuse and transforming responses to it. Our work is informed by a group of women who are ‘Experts by Experience’.  Our four strategic priorities focus on awareness-raising, professional responses, systems change and policy influencing.

Many women experience economic abuse within the context of intimate partner violence. It limits their choices and ability to access safety.

We are seeking to appoint a Banking Specialist to join or fast-paced specialist team.

The post holder will contribute towards SEA’s work of transforming the response to economic abuse through professional responses and systems change. This role has national coverage and will work closely with banks and building societies and their professional bodes, whilst also supporting victim-survivors of domestic (including economic) abuse to engage with them.

To Apply,

Please submit your CV and a covering letter outlining how you meet the Person specifications

Deadline for applications: 08 June 2020

Interviews via Zoom : 16 June 2020

Data Selections Executive 

An exciting opportunity has arisen for a Data Selections Executive to join an exciting charity organisation based near Old Street, London. This leading charity are currently going through a sustained period of growth and are currently heavily investing into the fundraising department. The Data Selections Executive will help assist building segmentations & bulk imports to help generate further fundraising. 
 
This is a great opportunity for an experienced Data Selections Executive who wants to learn a wide range of skills such as SQL and Faststats to join a leading charity where you will work very closely with the Database Manager on large scale fundraising campaigns. You will be providing data manipulation to produce effective and accurate selection and segmentation of supporter data for fundraising appeals. This a great opportunity for a Data Selections Executive that is looking to take the next step in their career where you will get to learn further analysis & reporting skills.

Skills required for the Data Selections Executive are:

• Experience building Data Selections and marketing segmentations
• Previous charity experience is preferable
• Strong skills working within a CRM
• Ability to pick up new skills quickly
• Desire to work in a fun and exciting work environment

Data Selections Executive / Segmentation / Faststats / SQL / Marketing Campaigns

This is a great opportunity for a Data Selections Executive that is looking to progress their career within a well-established charity.

Location: Old Street, London

Salary: £26,000 - £29,000 + Excellent benefits

Apply now for immediate consideration regarding this excellent opportunity! 
Understanding Recruitment is acting as an employment agency for this vacancy.