Database assistant jobs near South Bank, Greater London
Personal Independence Coordinator Team Leader
Salary £29,399.29 / Full Time / 35 hours per week / Fixed Term 1 Year Contract
Age UK Croydon PIC Service is recruiting a new team leader to manage one of our network teams.
We will be offering full support and training to the successful candidate, making this is an ideal development opportunity for candidate with leadership experience, or one who wants to move into a leadership role.
We are committed to providing a flexible and productive working environment for all employees. Evolving technology and communication platforms enable employees to work in new and different ways, where we can meet our stakeholder needs and continue to deliver against our charitable objectives. We recognise the importance of supporting employees to have greater personal choice and maintain a healthier work/life balance.
We are looking for an enthusiastic, compassionate person centred individual. Most importantly, we are looking for an approach to working with people that ensures that care and support planning is influenced by the wishes identified by those individuals to improve their health and well-being and can work towards supporting a team to achieve this.
You will have the opportunity to influence the service as we develop in a post COVID-19 Croydon and expand our service across the borough. If you want to develop your leadership skills impacting a service that always aims for continuous improvement this could be the role for you.
Full training will be provided; the important qualities we are looking for are:
- Excellent communication and listening skills
- A positive attitude and the ability to problem solve
- A cheerful, friendly and out-going personality
- The ability to work flexibly, alone and as part of a team
CV’s will not be accepted
Closing date for applications: 9am 5th September 2022
Interview Dates: 13th September 2022
The client requests no contact from agencies or media sales.
About Dementia UK
Dementia is a huge and growing health crisis. By 2025, it’s predicted that over 1 million people in the UK will be living with this often-devastating condition. Almost all of us will know someone with dementia – whether it’s a family member or a friend. There is no cure for dementia. But there is care. And care can change lives. That’s why Dementia UK is here. Our nurses, called Admiral Nurses, who we continually support and develop, provide life-changing care for families affected by all forms of dementia – including Alzheimer’s disease.
Dementia UK has seen significant income growth over the past five years, and we have ambitious plans to maintain this growth so we can significantly increase the number of Admiral Nurses, and the specialist support they provide.
Individual Giving fundraising is playing an integral part of this growth as a key income stream for the charity.
Purpose of Job
As Individual Giving Assistant, you will play a key role in the Individual Giving (IG) fundraising programme by supporting the administration of the day-to-day activities of the IG, Legacy and In Memory team.
You’ll be responsible for responding to enquiries across multiple channels including phone, email, social media and print, thanking supporters, collating results, recording invoices and providing an exceptional experience to our supporters. You’ll also a play a part in our telemarketing campaigns, providing stewardship support, call listening and feedback to agencies.
You’ll bring your passion for high quality customer/supporter service, excellent organisational skills, an ability to work as part of a team and independently and a creative approach to solving problems and generating new ideas.
Interviews: 30th August 2022
As part of our commitment to Equality, Diversity and Inclusion, we shortlist on the basis of responses to the application questions only. Although we need a CV, it will not be used to shortlist and so candidates need to make sure they fully answer the questions.
Theory Examination Assistant
£26,137 per annum plus excellent benefits
35 hours per week, Full-time
As Theory Examination Assistant, you will be responsible for providing administrative support for the successful operational delivery of College examinations, along with contributing to the development and implementation of IT systems and processes to enhance the College’s service.
Acting as first point of contact for UK and overseas examination candidates, the Theory Examination Assistant is an integral role within the Education and Training Division, in which you will provide effective customer service to candidates from application to the delivery of results.
Reporting to the Theory Examination Lead, you will ensure the accurate allocation of candidates to centres, processing of examination and application entries and processing the payments. You will also check, organise and send results to candidates upon completion.
In addition, you will also assist in the development and implementation of improved systems and processes using new and existing technology/software platforms, including the College website, booking system, databases and exam delivery platforms.
Educated to a good standard and with excellent interpersonal skills, you should have substantial administrative and customer service expertise along with the ability to accurately deal with a high volume of critical data and financial records. You should also be able to multi-task and liaise efficiently and effectively with a wide variety of internal and external stakeholders.
A background in exam administration, education or training, or experience of working in, and supporting the work of, a membership body would be advantageous.
The Theory Examination Assistant will occasionally be required to travel both inside and outside of London, with overnight stays needed as appropriate. In addition, it may sometimes be necessary to work outside of the core College hours of 9am to 5pm, along with providing occasional weekend support.
The Education and Training Division sets and monitors standards for the training and assessment of doctors working in paediatrics and child health in the UK and overseas. It also sets, monitors and administers the College examinations (MRCPCH and DCH), whilst making recommendations on the training of paediatricians including GMC certification.
The Royal College of Paediatrics and Child Health sets and maintains standards for the education and training of all doctors working in paediatrics and child health in the UK. We advocate on child health issues at home and internationally. Additionally, through a variety of activities, the College influences the quality of medical practice for children in hospital and in the community.
The RCPCH has more than 20,000 members and fellows and employs around 170 staff, most of whom work in our London office in Holborn. We have smaller offices in Northern Ireland, Scotland and Wales.
The RCPCH wants to represent all the communities we serve. Appointment will be made solely on merit. However, the College is particularly keen to receive applications from Black, Asian and minority ethnic candidates, and/or candidates with a disability who are currently under-represented at this level of the organisation.
The College operates a flexible and modern working policy, whereby our colleagues work in the office for a minimum of 40% of the week and the remainder from home.
Closing date: 29 August 2022
Interviews: 8 September 2022.
The client requests no contact from agencies or media sales.
The Grant Funding Assistant processes applications from food banks including the awarding and paying of grants to food banks in the Trussell Trust network. They maintain data on grant applications and awards, for routine processes and for communications with grant applicants.
· To deliver clear, informative and timely communications about the grant funding programme to stakeholders, including to potential and actual grant applicants, and foodbank-facing staff
· To administer efficient recording, processing and reporting of data in relation to grant applications, awards and payments
· To systematically undertake the thorough and prompt checking of new grant applications, including for completeness, eligibility and compliance with guidelines and criteria
· To convey clearly with grant applicants where actions are required, and monitor completion of those actions
· To clearly and promptly inform applicants of the outcome of their grant application
· To provide the finance team with accurate data to ensure timely payment of grants
Technical skills and minimum knowledge:
· Sound experience of using database systems with large data sets (preferably CRM software such as Salesforce)
Behaviours and competencies:
· Demonstrates a commitment to the values of the Trussell Trust
· Role models inclusive behaviours and values
· Demonstrates empathy for people from disadvantaged, marginalised or socially- excluded backgrounds
· Excellent communication skills, both written and verbal
· Excellent attention to detail
· Is able to work through challenges in positive and effective ways
· Is able to prioritise workload and work to deadlines
· Has excellent customer service skills
· Food banks
· Area Managers
The Trussell Trust is a charity that works to end the need for food banks. It is founded on and shaped by Christian principles.
Our values of dignity, justice, compassion and community, are central to all that we do and therefore supports our aim to be an organisation where the diversity of all employees is valued. We welcome people of all faiths and none and those that are committed to these values.
We recognise that we have under-represented groups within our workforce. As part of our commitment to diversity and equality of opportunity we are actively encouraging applications from under-represented groups such as returning parents or carers who are re-entering work after a career break, people who are LGBT+, from Black, Asian and Minority Ethnic backgrounds, with a disability, impairment, learning difference or long-term condition, with caring responsibilities, from different nations and regions and those with a lived experience of poverty as well as any other under-represented group in our workforce. We are committed ensuring the safety and protection of our employees from all forms of harm.
The client requests no contact from agencies or media sales.
Do you want to make a difference and be part of a vibrant organisation that has been helping save lives for more than a century? As one of the country’s best-loved charities, St John Ambulance is playing a vital role in responding to the pandemic as well as ‘everyday’ health emergencies, training, supporting communities, and improving young people’s lives.
This is an exciting opportunity to join the Individual Giving team providing significant administrative assistance. The role holder will ensure that administration and fulfilment is delivered in an efficient, correct and timely manner. Key duties include supporting and maintaining administrative systems and processes, internal and external stakeholder management, managing fundraising resources, supporting with projects and campaigns and updating our charities database.
We pride ourselves in being a great place to work, providing a supportive culture with opportunities to grow and develop your career, achieve a healthy work life balance and to be recognised for the great work you do. The role benefits from a competitive salary, generous pension, hybrid, flexible working & TOIL, 33 days holiday (inclusive of bank holidays) - increasing to 38 days over 5 years, options to buy and sell holiday, Blue Light and NHS online shopping discounts, cycle to work scheme, life assurance, flu jab, eye care, mental health and wellbeing tools and volunteering days.
Please see the job description for more detail (this can be viewed on our website or once you click apply)
- Undertaking office administration
- Dealing with customer/ employee/ volunteer enquiries/ Experience of delivering excellent customer care/ Excellent interpersonal skills with ability to communicate effectively at all levels
- Ability to use Microsoft applications at an intermediate level
- Ability to prioritise and show attention to detail
About the Role:
- Liaising with relevant stakeholders to ensure accurate recording of correspondence and donations and managing the recognition processes including writing and updating response handling briefs and communications
- Managing the team’s purchase order and invoicing process, maintaining the log and corresponding with internal and external stakeholders to ensure timely and accurate payment processing.
- To support the project management of St John Ambulance campaigns at all stages, including briefing data, creative, production and fulfilment teams, drawing up schedules, managing the internal approval processes and performance monitoring
- Recording and reporting relevant information on the charity’s client management system (CRM)
- Manage the directorate monthly welcome process with support of the Direct Marketing Exectuive or Officer, including data quality checking, liasing with printers, maintaining stationery stock levels and monitoring email journeys results to ensure timely thanking of new donors and fundraisers.
This is a fantastic opportunity to join a team of over 1,700 employees and over 30,000 volunteers, united by our goal of saving lives through essential first aid services, training and campaigning. As a charity with a long history of serving humanity, we are proud of our past and excited about creating a healthier, safer, more resilient future.
St John Ambulance are committed to increasing the diversity of our team and making sure we best reflect the diversity of the communities we serve.At St John, everyone is valued and supported to thrive. We do not tolerate any form of discrimination and engender a sense of belonging for all, by creating an environment of mutual respect, where we value unique differences and demonstrate authentic allyship. We believe passionately in equity, diversity and inclusion.
Please note: St John does not accept speculative CVs and will only review CVs sent in application for an advertised vacancy.
Recruitment Agencies: We are not utilising the services of recruitment agencies for this vacancy and will accept direct applications only.
Fundraising Assistant - Individual Giving, an excellent opportunity to join an established and rapidly growing Health Charity, based in Central London. Offering remote/hybrid working, one day a week office based.
Do you have excellent customer service, supporter services skills and looking to work in Individual Giving, Direct Marketing? If yes, this an opportunity not to be missed!
With heavy investment across Individual Giving and Legacy fundraising, this is a fantastic time to join the team and charity.
As the Fundraising Assistant - Individual Giving, you will work with the Individual Giving Manager, and Senior Executive, also the Legacy Team providing a wide range of support activities and projects, administrative and provide a first point of contact for supporter. Your role will cover areas such as;
- Providing first point of contact and responding to supporter communications via phone, email and mail
- Managing supporter inbox, responding to supporter queries in a timely and sensitive manner.
- Work with Supporter Service Team to ensure stewardship for thanking and appeals are effective and efficient
- Enter and maintain accurate records on the fundraising database, Raiser's Edge
- Monitor new and existing giving pages and collate monthly results.
Our client is looking for you to have excellent customer service or supporter engagement experience with good database skills. Ideally experience gained within a Fundraising, Supporter Engagement, Legacy Fundraising, or Individual Giving roles though open to transferable skills.
We are looking for a committed Research, Campaigns and Communication Assistant to assist in the development and implementation of research, campaigning and communication strategies in Europe, including by monitoring developments; managing information and communications systems; drafting and assisting in the production of documents; participating in the coordination of the work of the team and providing it with administrative and other support including in relation to field work and response to crisis. Working in a fast paced, dynamic environment you will work on many human rights issues in Europe including, but not limited to, migrant rights, civic space and the right to protest and gender, racial and intersectional justice.
Fully signed up to our aims, you're an enthusiastic team member, highly organised and comfortable with deadlines and creating strong lines of communication and robust administration systems for a team. You will need proven administrative skills and an ability to deal with large volumes of information including maintaining databases. You will also have a good understanding of the human rights situation in Europe.
* Monitor and maintain a broad overview of relevant political and human rights developments
* Assist the Europe teams research, campaigns, communications, activities by gathering and managing human rights-related information, by liaising with national and local contacts, media monitoring, internet searches and filing in relevant databases.
* Participate in the planning, organization, and coordination of field research and other relevant AI travel and campaign activities; including preparing budgets and providing logistical support.
* Contribute to the team's response during a crisis or unexpected work
SKILLS AND EXPERIENCE:
* Understanding of and commitment to human rights issues
* Excellent attention to detail and ability to draft and proof-read research, communication and campaign materials tailored to the appropriate audience
* Ability to gather and process human rights-related information/material
* Ability to express ideas clearly, orally and in writing, and communicate complex issues with sensitivity to the audience
* Experience of establishing and maintaining office systems and coordinating an efficient flow of communications and information
Amnesty International is a global movement of more than 10 million people who campaign for a world where human rights are enjoyed by all. We reach almost every country in the world.
Our aim is simple: an end to human rights abuses. Independent, international and influential, we campaign for justice, fairness, freedom and truth wherever they're denied. And whether we're applying pressure through powerful research or direct lobbying, mass demonstrations or online campaigning, we're all inspired by hope for a better world. One where human rights are respected and protected by everyone, everywhere.
At Amnesty International, we are passionate about what we do and we are proud of our achievements as a movement. To compensate our employees for the critical work they do, we reward them through a combination of an attractive and sector competitive salary and benefits package, high levels of engagement and involvement, and a commitment to employee development.
Benefits include 37 days annual leave (inclusive of public holidays and grace days), pension scheme, employee assistance programme, life assurance and many more benefits designed to suit your own personal lifestyle. All of this, in a professional, engaging environment.
For further information on our benefits, please visit https://www.amnesty.org/en/careers/benefits/
WHAT WE HOPE YOU WILL DO NEXT
If you are talented, passionate about human rights and want to use your skills, knowledge and experience to change the world then we would encourage you to click 'Apply for this Role' below.
Freedom, Justice, Equality. Let's get to work.
N.B. We reserve the right to close a vacancy before the closing date in the event of an overwhelming response or a change in business priorities.
We’re delighted to be working with the amazing Dementia UK, who are looking for an Individual Giving Assistant to join their team. You will be providing excellent stewardship to supporters, maintaining the fundraising database, overseeing, and recording stock levels of fundraising materials and supporting overall programme planning, delivery, and reporting. You’ll respond to supporter comments on social media, showing appreciation and handling comments sensitively.
You’ll also coordinate administrative processes for the IG, Legacy and In Memory Fundraising teams, maintaining the fundraising database and monitoring multiple email inboxes, and forwarding emails as appropriate to other members of the fundraising teams. You’ll support the delivery of telemarketing and lead generations campaigns, developing welcome email journeys on their Dotdigital email platform.
You will need:
- Experience of administrative processes
- Experience of delivering excellent customer service/supporter care
- Experience of using databases
- Experience of building positive relationships with colleagues and external contacts
- Comfortable working with Microsoft Office 365
Salary: £25000 - £27,000
Contract type: Permanent
If you would like to have an informal discussion, please call Chloe on 02030 062787 or email [email protected]
Ashby Jenkins Recruitment are a specialist charity recruitment agency, we use our extensive sector knowledge and experience to match candidates to the most suitable roles. We take a relationship-led approach to recruitment, working ethically, supporting people to find their perfect role within the not-for-profit sector.
We are passionate about improving equality across the sector, you can read more about our commitment to diversity here. We proactively welcome applications from a diverse range of candidates.
If enough applications are received the charity reserve the right to end the application period sooner.
Why work for us?
Are you passionate about tackling social, gender and climate injustice and career / personal development opportunities in the NGO or business space?
We are looking for a Data and Administration Officer to work in an innovative, award winning and collaborative team at CARE International UK – the Business with CARE (BwC) team. The Business with CARE team is made up of 16+ staff that work with the private sector to support, partner and advocate for gender and climate justice. We are responsible for delivering on annual targets to achieve Investment, Impact, Influence, and Innovation through partnerships with the private sector.
This is an exciting time to join BwC which is growing fast, and at the forefront of working with business to support and implement solutions that tackle poverty, inequality and injustice. BwC have built innovative and exciting private sector partnerships with large companies, such as GSK, Mondelez International, Diageo, Marks and Spencer and Unilever, to tackle key business and social issues.
We are looking for an organised, experienced, data-orientated individual, with attention to detail and skills in finance and data management and reporting. You will be confident and competent in setting up and using data management systems including Razors Edge NXT, excel and CRMs and have proven analytical and research skills.
About the role
As part of CARE’s Business with CARE (BwC) team you will support the team’s finance management, KPI reporting and BwC’s income, forecasting and client database management. This is an integral role in the BwC team that is central to both new business and partnership management. You will report into the Business Engagement Manager within the Business Development team, but will work across the BwC team to ensure financial forecast and income reports are timeously and accurately submitted and that team KPI metrics are captured and processed. You will support the delivery of internal departmental and board financial and impact reports and maintain close communication with key internal CARE stakeholders in finance and risk management. You will have ownership over the team’s client database, live and pipeline opportunities database, and our partner due diligence process – improving and finessing our tools and systems as you go and supporting the rest of the team in their use. This is a really important role in the BwC team as you will be working towards driving high-standard financial, risk management and data-driven processes for the team.
This is a great role to experience and deepen understanding of Business’s role in delivering impact towards the SDGs together in partnership with NGOs.
CARE International is one of the world’s leading humanitarian and development charities. We fight poverty and injustice in the world’s most vulnerable places. We save lives in disasters and conflicts. We stand with women, girls and their communities to achieve lasting change for a better future.
At CARE International UK we affirm the dignity, potential and contribution of participants, donors, partners and staff. Our actions are consistent with our mission. We are honest and transparent in what we do and say and accept responsibility for our collective and individual actions. We work together effectively to serve the larger community. We constantly challenge ourselves to the highest levels of learning and performance to achieve greater impact.
Diversity and Inclusion Statement
CARE International UK is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. We are committed to dismantling harmful and oppressive structures of power and accordingly centre gender equity in our work to save lives, fight poverty and achieve social justice. The post holder agrees to promote and uphold these principles.
CARE International UK operates fair, transparent and non-discriminatory recruitment practices and actively encourages applications from candidates from a variety of backgrounds, and with a range of skills and experiences. We are particularly interested to hear from candidates from Black and minoritised communities, LGBT+ candidates and disabled candidates.
CARE International UK is a disability confident employer. As part of our commitment to disability inclusion we guarantee interviews to disabled candidates who meet the essential criteria for the role. To be considered under the Guaranteed Interview Scheme please complete the relevant section in the online application form. If at any stage of the recruitment process you require reasonable adjustments, including a copy of the recruitment pack in large print or an alternative format, please contact us.
CARE International UK has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or a child by any of our staff, representatives or partners. Recruitment to all jobs in CARE International UK includes, in particular, criminal record checks and the collection of relevant references. Safeguarding our beneficiaries is our top priority in everything we do.
The client requests no contact from agencies or media sales.
This is a fantastic opportunity for an organised individual who wants to step into the charity sector and join a small but ambitious medical research charity working to prevent premature birth. This is an exciting new role within the Events & Engagement Team where you can make a real impact, supporting the delivery of the fundraising strategy with our wonderful supporters.
The Fundraising Events Assistant will provide administrative support to the Events and Engagement team and be responsible for providing excellent customer service to Borne supporters and assisting the Head of Events & Engagement with the delivery of special events.This role is an excellent opportunity for someone who has the drive and ambition to develop as Borne continues to grow.
- Providing administrative support to the Events and Engagement team.
- Act as first point of contact to Borne supporters ensuring excellent customer service.
- Thank fundraisers and donors by telephone, email and letter, ensuring they receive a high quality and timely response.
- Maintaining stock control systems and organising supplies of fundraising materials including ordering from suppliers and dispatching to supporters.
- Support the Head of Events & Engagement on large, high-profile events by taking responsibility for allocated projects.
- Venue research and booking for smaller scale events and high net worth dinners.
- Research and approach companies for support of GIK for events, collating information and writing copy for auction brochure.
- Developing processes and systems to ensure the smooth running of the Events and Engagement team’s operations, including maintaining accurate information on the charity’s database.
- Be an active and supportive member of the Borne team, working collaboratively with colleagues to maximise cross-working opportunities.
- Gaining and maintaining a good understanding of the charity’s work, key priorities, and future plans.
- Ensuring all associated activities are compliant with charity law, regulatory requirements, and best practice including those of the Data Protection Act and GDPR.
- Attend fundraising events as required.
- Contribute to the development of the fundraising and engagement strategy that will grow our income and audience.
- Keep up to date with industry developments and best practice initiatives.
- Identify ways of streamlining processes and improving ways of working within the charity.
Borne is a medical research charity at the forefront of funding preterm birth research to make childbirth safer for mothers and babies. The research that we support has changed our understanding of labour, taken forward promising new treatments to delay the onset of premature labour and improved clinicians’ knowledge and ability to manage complicated pregnancies.
Our supporters help us create unique experiences that help grow our network of support and broaden the impact of our research. Our fundraising events bring together the influential, curious and passionate to raise awareness and funding to stop premature birth. Our Patrons and Ambassadors include British icon Dame Darcey Bussell, rugby great Will Greenwood MBE, television personality Jason Fox, golf champion Francesco Molinari, fashion icon Erin O’Connor, singer Sophie Ellis-Bextor and tennis champion Greg Rusedski; they are all passionate and proactive in their support of Borne.
We hold family life, the health of mothers and babies and scientific excellence at the heart of everything we do. Research provides the foundations for lasting change, and our work has the potential to give millions of babies around the world a better start in life, unaffected by disability caused by being born too soon.
How to apply
Our aim is to ensure that we recruit the best person for the job. We will ensure that the selection process is fair and without discrimination for or against any candidate based on age, ethnicity, gender, marital status or sexual orientation.
Please send us your CV and cover letter ensuring that you demonstrate how your experience and skills make you suitable for this position. We will assess all applications against the specification criteria. Candidates who best meet the specification will be invited to interview.
A shortlist of candidates will be invited to attend a final interview. We will make a verbal offer of employment by telephone, and this will be confirmed in writing. The offer is subject to reference checks and the provision of proof of identity, qualifications, and evidence of your right to work in the UK.
Interviews will be held on a rolling basis.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
The client requests no contact from agencies or media sales.
The purpose of the job is to provide all round administrative support to the Director and Deputy Director at MRG. The post holder will be expected to carry out the role via a combination of working from home and work in MRG’s office in London. There will be days or periods when work responsibilities require work in the London office.
Main Duties and Responsibilities
- Collate presentable Council and Committee papers (4-5 per year), make all logistical arrangements for meetings (platforms etc), and travel arrangements (when we have physical meetings)
- Maintain records of Council and Committee membership
- Update Charity Commission and Companies House annually (in liaison with Director of Finance and Administration)
- Collate and supply evidence of MRG policies, systems and procedures to support due diligence processes when required by new donors
- Liaise with staff to ensure that MRG’s central bank of policies, guidelines and forms is maintained and updated regularly.
- Support periodic non-financial reviews of MRG performance or compliance (e.g. SIDA evaluation or Finnish systems review etc)
- Update MRG’s contact relationship management software with contacts and mailings, producing mailing lists (either using CRM or occasionally manually)
- Assist with the management of the Director and Deputy Director’s diaries/calendars, assist on occasion with researching travel options, liaising with external parties and making travel arrangements.
- Support with the organisation of (online and offline) events: organising venues, equipment, invitations, mailing lists.
- Support Director and Deputy Director to capture and present monitoring and evaluation data (including on log frames/flow charts)
- Generate contracts for suppliers, individuals and partners and process financial transactions and maintain complete in-house records of all activities, results and expenditure on behalf of Director and Deputy Director
- Supporting Director and Deputy Director to quality control budgets and reports, liaison with finance team re auditor’s queries or to input into financial reports to donors
- Occasionally generate or modify a budget for new project designs
- Take notes of external/internal meetings
- Contribute to or lead on internal administrative areas on which the Director or Deputy Director hold overall responsibility for the organisation. Current examples include GDPR and Digital Security initiatives.
- Carry out small-scale research on behalf of the Director or Deputy Director from time to time e.g. to understand an advocacy opportunity, research individuals attending a meeting or similar.
Provides advice to and liaises with:
- All MRG staff on administrative matters to do with Directorate activities.
- MRG finance team on financial transactions, reporting and audits
- Partners who are co-operating in the implementation of operational work involving the Director or Deputy Director
- Consultants, donors, authors, readers, trainers, temporary staff and experts
- Council and Committee members on meetings, personal details and papers
- Undertakes such other tasks as may reasonably requested by the Director or Deputy Director from time to time.
- Cover for the work of other administrative staff who are on leave or who are unwell or to support a colleague during an exceptionally busy period.
- Personally respect and work towards full implementation of MRG’s Gender and Equal Opportunities Policies in all the work involved in this post.
- The job holder will be required to maintain the pace of work which may at peak times be high, will need to meet deadlines and manage several tasks at the same time.
- Although the primary purpose of this post is as described above the post holder may be required to work partly or wholly on other areas of MRG’s work. This is to allow MRG to move staff away from work which is unfunded or underfunded or is no longer a priority for the organisation, to work on areas which have more funding, are growing or which are understaffed. This will normally involve the post holder in carrying out tasks similar or identical to those listed in this job description but applied to different programmes or projects.
- The postholder will be responsible for a high level of access to confidential information pertaining to strategies, finance, personnel, operations and external relations which they must ensure they and others retain as confidential.
- A university degree (or at least 2 years’ experience in an administrative role)
- At least 2 years’ experience of holistic and variable administrative support provision involving a wide range of tasks, could include a PA role or general admin support to a team
- At least some admin experience of all of the following; producing complex word documents, financial processing, databases, record keeping, travel arrangements, meeting logistics.
- Excellent written and spoken English.
- Numerate and accurate
- Ability to prioritise work, and meet deadlines
- Ability to stay calm under pressure and to assess and absorb information quickly
- Excellent IT skills and expert knowledge of Word, databases, slack, CRMs and other similar packages.
- Ability to maintain confidentiality.
- Commitment to the aims and objectives of MR.
- Desire to work in an administrative support role in the longer term
- Commitment to gender equality and willingness to implement MRG’s gender policy.
- Enthusiastic about working in a multicultural environment.
- Committed to equal opportunities.
- A qualification or successfully completed training in a relevant discipline (e.g. accountancy technician, information management)
- Experience of living and working in areas of the global south.
- Good working knowledge of Russian, Portuguese or other language relevant to MRG’s work
- Lived experience of being from a minority background broadly defined.
To apply, please fill in the application form on our website by 14 August 2022.
Our close partner is providing financial services guidance to a number of large institutions around the world, the International Development team works closely with global clients – such as UNICEF, The World Bank and the Gates Foundation – particularly those involved in international development, grant-making and grant-funded programmes.
The Assistant Project Coordinator assists the project coordination team with the day-to-day administrative tasks required for the full life cycle of any assignment offered to our clients; from the bid and proposal process, to client take on procedures, assignment planning, through to assisting with the report finalising, database management, supplier invoice processing and ultimately billing the client.
The Assistant Project Coordinator is allocated specific clients and works closely with the respective Project Coordinators and Project Managers. The Assistant Project Coordinator is a key part of the contract team and should always be able to assist as and when required. Depending on the individual client/contract, the following tasks may vary.
- Assist with proposal and tender submission, including preparing project budgets and schedule templates, liaising with prospective staff and ensuring all proposals are submitted within the respective deadlines
- Ensure that contracts are as per the issued proposals, that all terms agreed are in orgs’s best interests and support the Managers/Partners in any contract administration required including completing client take on procedure forms
- Assist with planning the fieldwork of the project, including agreeing dates with the beneficiary, liaising with internal and external staff to ensure they can perform the required service on the agreed dates and that all parties have the necessary information to ensure the project fieldwork runs smoothly
- Draft contracts between org and any subcontracted firm, or any non-payroll labour staff member required
- Monitor and track project progress and on our ‘Control Schedules’ and other databases to ensure all stakeholders are kept up to date with any project developments
- Act as the point of contact for all internal stakeholders
- Assist the manager in any report-editing tasks that may be required & deliver final product to client
- Monitor internal staff working hours & expenses incurred, to ensure project budgets are adhered to
- Check and process external suppliers’ invoices, making sure all days worked and expenses incurred are within the agreed budget, liaising with finance as and when issues arise
- Assist in client billing, ensuring that all bills issued are as per the contractual terms between the firm and the client, that all costs are accounted for, and that bills are paid by the client in a timely manner
- Create and maintain comprehensive project documentation for future use, ensuring that all projects are properly logged and can be used in future proposals/tenders
- General: translate documents if possible, maintain online filing system of documentation by client and by assignment, archive files when necessary
- Be aware of and comply with the firm’s policies at all times
- Record time accurately using the HR systems
- Any other duties appropriate to the level of responsibility of this post, for which the post holder has the necessary experience and/or training
- Be aware of the firm’s risk management and practice assurance procedures and ensure compliance
- Ensure continuing professional development is up to date at all times
- Fluent English in both verbal and written with excellent professional communication skills
- A second language – French or German would be an advantage
- Competent using MS Office including intermediate Excel skills
- Inbox management experience
- Able to meet deadlines
- Good numeracy skills
- Strong organisational and time management skills with ability to prioritise and multi-task
- Able to work under pressure with accuracy and focus
- Good eye for detail and the ability to follow through tasks
- Able to be a self-starter and work on own initiative
- Able to demonstrate problem solving skills
- Comfortable within a changing and developing environment
The primary functions of the role are to:
- Be responsible for engaging, inspiring, and developing a new demographic of supporters across the education sector alongside the retention of an existing and loyal supporter base
- Refresh and expand Lepra’s bank of education material, with a specific focus on links to the KS2 and KS3 curriculum
- Work closely with colleagues in India and Bangladesh to develop a “buddy” programme
- Achieve an annual unrestricted income target
The successful candidate will have experience of some of the following;
- Managing a strong pipeline via telephone, remote, or face to face negotiations to generate fundraising income
- Demonstrable experience of developing meaningful, lasting, and positive relationships to inspire and motivate supporters on a consistent basis
- Strong problem-solving ability and confidence to bring in new ideas and drive them forward
- Use of CRM databases, processing of information and maintaining records
They will be
- Ambitious, self-motivated, and adaptable to make the most of this exciting opportunity
- A self-starter, able to work accurately on own initiative and to tight deadlines in a team environment
- Be able to work in a team and to demonstrate a flexible approach to work
- Able to analyse and act on data
- An effective communicator both verbally and in writing, adapting style to suit the audience, for example supporters, colleagues, partners, NGOs
- Commitment to the principles of the charity sector and values of Lepra
They must be a car owner and be able to use the car for business travel
Amongst our benefits are;
- Contributory pension
- 26 days annual leave (plus bank holidays)
- Free Life Assurance to four times salary
- Study and professional fees support
- Cycle Scheme
- Opportunity to visit our programmes in India & Bangladesh
Please apply with a cover letter and CV. We will start our processes upon receipt of applications and may choose to close the application process early.
We are an equal opportunities employer and encourage applications from all sections of society and from applicants who do not meet the full criteria but are looking for a step up in their career. We cannot offer sponsorship so you must have the right to work in the UK.
Please ensure that your cover letter explains your motivations for applying and how you meet the criteria for the role.
The client requests no contact from agencies or media sales.
Are you looking for a role you can make your own? Do you have experience of maintaining a well-run office and excellent administrative skills?
WLM has been working in the community in London since 1887. We currently work in Lambeth, Southwark, Westminster and Islington with a focus on PTS Coaching, Hubs & Residential Services, Counselling & Therapeutic Services and Criminal Justice Services.
WLM is a values led organisation. Our people are the heart of what we do. We have recently embarked on developing an asset-based approach in partnership with Mayday Trust building on our work embedding recovery and psychologically informed approaches.
ABOUT THE ROLE
This is a new role, which we encourage the post holder to make their own.
The role will involve overall responsibility for organising and overseeing the general operations for the WLM Central Office and be an expert resource on all matters relating to the WLM Central Office function.
The role will also be responsible for the provision of consistent high quality Executive Assistant support to the Executive Team (CEO, Deputy CEO and Director of Finance and Corporate Services). This will require a high level of initiative to oversee and manage electronic diaries for planning various meetings, and coordinating information flowing from and through the Executive Team.
HOW TO APPLY
For more information about the responsibilities and requirements of the role please find the attached job description below.
To apply please follow the links to our website and click on the Apply Now button on the advert page to complete an application.
The closing date for the role is Tuesday 30th August at midnight. Please apply early as the vacancy may close earlier.
Interviews will be confirmed with successful applicants. Interviews are expected to take place on Monday 12th September 2021.
Please be advised that all appointments will be made on WLM’s current standard Terms and Conditions (T&Cs); this also applies to any internal candidates.
The client requests no contact from agencies or media sales.
Scheme Manager – (permanent) Harrow
37.5 hours per week
Harrow Churches Housing Association is a social housing provider with stock within the M25, predominantly in Harrow. We are now looking to recruit a scheme manager for our sheltered scheme in Harrow.
If you have experience of the day-to-day management of schemes, and the skills to enable older people to stay independent, join us as a scheme manager. You will be committed to delivering a high-quality service and ideally have experience of working with older people.
What you will be doing:
- Managing all the health & safety compliance within the scheme, including building security and fire checks and inspections of communal areas, so tenants are secure and safe.
- Supporting tenants to maintain their tenancies, dealing with low level anti-social behaviour, rent payments, reporting repairs and helping new tenants settle in
- Supporting social activities and community events
- Working with external agencies to ensure tenants remain independent and have the support they need.
You will be a good communicator and able to form relationships with tenants and other professionals. You will also have excellent time management skills and able to work on your own, finding solutions to problems.
Housing Assistant (12 month contract)
Salary £17,143 for 24 hours per week
Harrow Churches Housing Association is a dynamic and growing social housing provider. We are now looking to recruit a part time Housing Assistant for 12 months to deliver a housing management service to our general needs stock in Milton Keynes, Aylesbury, High Wycombe and Harlington.
The post holder will be required to drive and attend our small estate in Harlington, to carry out H&S checks and meet with tenants, as required. This will be your office base for 2 days each week.
You will be:
· Supporting the Specialist Portfolio Manager in the day-to-day management of approximately 190 homes.
· Responding to 1st line housing management queries
· Liaising with LAs and colleagues to fill voids
· Managing low level rent arrears
· Report repairs and keep tenants informed of progress and appointments
· Carrying out weekly Health and Safety checks
· Tenancy visits / inspections
· Highly organised, with excellent communication skills (verbal and written) and the ability to prioritise tasks appropriately.
· have a positive outlook and be able to adjust to variations in workload, ensure targets are completed, be self-motivated and be comfortable working both in a team and on your own
As a Housing Assistant you will report to the Specialist Portfolio Manager and be part of a small team delivering a housing service to the tenants living in general needs housing. You will be committed to delivering a high quality service and, preferably, have experience of working in social housing.
The client requests no contact from agencies or media sales.