The Executive Assistant role is a key support to Stewardship’s CEO and five person leadership team by assisting the leadership team and trustees operate effectively in their leadership, governance and external promotion of Stewardship and its charitable objectives.
The role will involve organising and coordinating the team’s schedule by organising key external and internal meetings, administrative support to the senior team as well as communicating with key stakeholders on behalf of both the CEO and Leadership Team.
A key part of the role will also be acting as the focal point for the Chair and other non-executive trustees in their support for Stewardship.
The role requires a proactive team player who engages with and supports the work of the leadership of the organisation. Someone who can balance the need to use their own initiative while taking direction from a variety of senior staff to deliver the best outcomes for the organisation.
If you like working in a dynamic fast moving Christian team, dealing with all varieties of people and moving effortlessly from basic administration to organising complex and sensitive events this role is perfect.
Main responsibilities and duties include, but will not be limited to:
- proactively manage the CEO’s complex and varied diary focused on external relationships and provide similar diary and administrative support to the Leadership Team when necessary; coordinate domestic and overseas travel for the CEO and Leadership Team;
- act as the key contact point for the CEO and Leadership Team, handling correspondence and external enquiries and responding on their behalf, and assisting in preparing and managing communications to the wider staff team, Trustees or key clients, where appropriate;
- Be the point of contact for the chair and trustees including organising the Stewardship Trustee Council and its committees on a quarterly cycle (including two further boards: Lamb’s Passage Holdings and Stewardship America). This includes: coordinating attendance, distributing papers, undertaking some Company Secretary duties and writing the minutes of the meetings. Less regular duties include updating the Trustee Handbook, coordinating any Trustee recruitment processes and organising the annual trustee retreat.
- prepare agendas, papers, and presentations for key internal meetings, including monthly Extended Leadership Team, quarterly All Staff meetings and an annual staff retreat;
- carry out special projects for the CEO and Leadership Team, to help achieve the strategic goals of the organisation;
- Occasionally provide additional support to the Reception & Hospitality Team when required.
Stewardship, from its start in 1906, has had one clear focus; serving the church and sharing the message of overwhelming gener... Read more
The client requests no contact from agencies or media sales.
The Stephen Lawrence Charitable Trust is dedicated to improving the lives of young people and communities from disadvantaged and under-represented backgrounds.
Through our portfolio of high-impact programmes and partnerships we:
- Work with young people from disadvantaged backgrounds, aged 13 to 30 to inspire and enable them to succeed in the career of their choice.
- Empower individuals and communities to create better places for people to live and work.
- Support people to create a fairer, inclusive society in which everyone can flourish.
Job purpose:
To assist the CEO in achieving the Trust’s aims and objectives; and provide a comprehensive support service for the CEO & Trustees, maintaining the highest possible standards of communication at all times. Whether you are an experienced EA or an individual who wishes to take their career to the next stage, this role provides development and growth opportunities within an ambitious and expanding charity. You will enjoy the challenges of staying ahead of change and keeping the CEO and Board of Trustees well informed.
Principal Responsibilities:
- To undertake research, prepare reports, responses and statistical information as required
- Draft speeches and presentations for CEO for external partner meetings
- Prepare, proofread and revise draft documents (including legal), correspondence, trustee papers, external presentations to corporates and partners
- Coordinate projects/initiatives delegated by the Chief Executive
- Provide secretarial support: taking minutes, agenda drafting, collating papers in advance, coordinating meetings
- Manage complex and conflicting diary pressures, and manage travel logistics
- Act as the first point of contact for all matters within the responsibilities of the Chief Executive
- Meeting arrangements and support for the CEO, including scheduling, invitations, refreshements, AV needs, conference and videoconference calls and on-the-day assistance
- Meeting arrangements and support for the senior management team, including scheduling, invitations, minute taking, preparation of materials, and on-the-day assistance
Board of Trustees
- Preparation of agenda to incorporate relevant reports and actions from previous minutes in consultation with the Chief Executive, Chair and other senior leaders
- Progressing actions on minutes, including ensuring prompt circulation to Board
- Liaise with those preparing papers for meetings to ensure they are available for distribution and distribute the agenda and papers prior to the meeting.
- To maintain confidentiality of information in line with Data protection legislation and safeguarding requirements.
- Support the delivery of the annual report.
- Working with the wider SLCT to achieve the trusts aims and objectives.
To be the successful candidate you must demonstrate your track record against the following criteria and competencies in your application:
- 2 years + experience in relavent role
- Strong communicator with the ability to work with all levels
- Taking ownership to drive desired outcomes
- Excellent stakeholder management skills
- Exceptional organisational skills
- Track record of excellent written and verbal communications skills including the preparation of board papers
- Ability to prioritise changing requirements
- Getting results in tight timescales
- Ability to filter information
General
- To attend supervisions, team meetings and other meetings, as and when required.
- To attend internal and external training courses, as agreed with your line manager.
- To represent the organization at internal and external events including networking events, fundraising events and launch activities, as and when required, occasionally on evenings and weekends.
- To undertake any other duties that may be reasonably required.
Diversity Policy:
The Stephen Lawrence Charitable Trust is keen to encourage applications from individuals from a diverse range of applicants. We are particularly proud of our commitment to diversity and inclusion.
Please complete a 1-page covering letter statement attached to your CV demonstrating your capabilities in relation to each of the essential and personal qualities listed above, addressing each point in the order shown.
Where relevant use your answers to illustrate how your competences have helped you achieve positive results. This will give you the best possible chance of being short listed.
Please note, we will interview suitable candidates before the closing date.
The client requests no contact from agencies or media sales.
We know that “place” – the neighbourhoods and communities where we live, love, work, study, care, volunteer and more – has always been a vital part of London life. But if there was ever any doubt, the covid-19 crisis has brought this into sharp relief. Without the support and connection with our neighbours, friends, volunteers, local businesses, local councils and local community groups it’s hard to conceive of how we would have made it through recent months.
At London Funders we’ve seen the importance of place-based funders, who know the communities and civil society groups in their area, and can ensure that funding quickly reaches the people who need it. We’ve also seen the vibrancy of place-based giving schemes, who have been able to mobilise local people, funders, businesses and others to generate valuable funding and coordinate vital volunteering efforts. It’s been an uplifting experience to work with people who are so committed to their places and communities, and we want to make sure that we’re supporting this energetic and effective response for the future – that’s where this new role comes in.
The new Director of Collaboration (Local) role is crucial to us in ensuring that the growing place-based giving movement is enabled to thrive, that networks of funders in local areas can collaborate to ensure effective distribution of funding, and that the expertise and learning from local collaborations informs our wider work as a team. We need someone who can build trusting relationships across sectors and communities, bringing people together to help areas achieve their potential.
If you’re interested in the role we’d love to hear from you. You can find more detail in the information pack below, which includes links to where you can find out more about our work and the areas this role will be focused on. When you’re ready to apply, just send your CV and a supporting statement (no more than two sides of A4) explaining how you meet the points on the person specification to Grace before 10am on Monday 17 August 2020. We look forward to hearing from you, and to hopefully working with you to make a positive difference to London life through local communities.
About
London Funders is the membership network for funders and investors in London’s civil society. We provide a safe place to ... Read more
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About the role
A St Christopher’s trustee is engaged with the vision of the hospice; an organisation committed to the care and support of dying people when and wherever they need it. Our Trustee Team works closely with our Executive Team and senior staff across the hospice to ensure that we continue to provide outstanding care; maintain our international reputation for education and research; and remain appropriately resourced to serve our community in the future. Our Trustee Team provides strategic leadership and expertise from a range of backgrounds and industries that gives St Christopher’s the direction and insight to continue as a world leader in palliative care.
We are looking to recruit new members to join our Board of Trustees to fill vacancies created by retiring Board members.
About you
We are looking for individuals with experience as either a Charity Trustee, Non-Executive Director or similar. You will have the ability to be an effective ambassador and influencer for the hospice and be committed to the aims and objectives of the hospice, maintaining a genuine interest in our work. You will be a strategic and creative thinker and be able to work effectively as part of a team.
We are largely looking for individuals with skills and experience in one or more of the following areas:
- Experience at board level and chairing committees
- Experience of working at a senior level in a HR workforce and change management
- Safeguarding & whistleblowing expertise
- Financial & commercial expertise
We particularly welcome applicants from our under represented areas which includes applicants from BAME groups, in addition to diverse age groups.
If this sounds like you then we will be excited to hear from you.
Further information
The role of a Trustee of St Christopher’s is voluntary and Trustees will not receive remuneration for their services on the Board. Out of pocket expenses incurred by the Trustees in the course of carrying out the role will be reimbursed in accordance with the organisation’s expenses policy.
Please have a look at our website for further information on all aspects of St Christopher’s and to apply for this position, please click the ‘Apply Online’ button below.
Closing date: Sunday 16th August 2020 at Midnight
Corporate Administration Manager
This is a fantastic opportunity to join a Royal Medical College looking to strengthen its’ support for members and corporate administration in a purpose built new facility. The College require a hands on governance minded individual to ensure high quality maintenance of existing administrative processes and systems as well as providing direction for the future of the function. You will be responsible for projects such as the implementation of a governance review as well as ongoing development of robust and secure administrative processes. The delivery of high level secretariat services to Trustees and senior committees, individually and through team management is an essential element of the role.
Responsibilities:
- Responsibility for operational management of a complex range of corporate policies and procedures.
- Management of governance processes and procedures, including elections and committee roles
- Be the primary point of contact and the face of Secretariat services for the Board of Trustees
- Oversee the implementation of a recent governance review
- Lead the management of corporate processes and for policies, registers and reports
- Engage and communicate effectively with stakeholders on decisions and procedures
- Management of a team of 5 staff members
- Continuous improvement of infrastructure, systems & procedures for committee administration
- Budget management
- Take accountability for the continuous improvement and development of corporate administration
- Documentation
- Data protection and corporate risk register management
The Successful Applicant:
- Proficient knowledge of overall Corporate Administration processes and requirements including management and oversight of policies, corporate (non-financial) reports strategic and annual reports with ability to monitor and advise across an organisation.
- Experience of working with Trustees in a Secretariat capacity.
- Be an individual who enjoys being hands on in their approach to administration and governance issues.
- Have excellent customer service and communication skills.
- Have experience of managing and developing support staff.
- Have a track record of delivering business administration or corporate process projects.
The Role
The core elements of the role are as follows:
Strategic - Create - 5%, including setting strategic plans for corporate procedures
Operational - Implement - 15% - including oversight of implementation of processes, in conjunction with user expectations and resources.
Operational – Planning and Management - 80% - including planning and provision of work plans for the department and committees, Trustee Board support, management of reporting, budgets, documentation and processes, as well as Staff Management and communication to stakeholders and staff.
In addition to overall responsibility for the function of Corporate Administration and Committees, the post holder will be the lead person for governance matters or input into business plans and processes: Secretariat services, operational planning, budget setting, committee support, policies.
Overall the Corporate Administration Manager’s responsibility is for the continuous development of processes that support the College’s strategy, to initiate work that meets organisational and members’ needs for committee services, maximise effectiveness of processes and procedures as well as manage and develop an established and skilled support team.
HOW TO APPLY
For further information and to apply for the role, please download the information pack and send your CV and completed supporting form via the application link.