142 Executive assistant and office administrator jobs near Westminster, Greater London

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Education Support
London 3.72 miles
£27,000 per year FTE
We seek a diligent, experienced PA to support our CEO; with experience of also working with senior leaders and Trustees
Ethical Property Foundation
Farringdon 1.88 miles
£16,800 per year (£28,000 pro rata) 3 dpw 9am-5.30pm (22.5 hpw)
Are you interested in property and looking for a new role with loads of variety?
Arachne Greek Cypriot Women's Group
London 4.13 miles
£40,000 per year
Muslim Hands
E1, London 4 miles
£22,000 - £24,000 per year (depending on experience)
We urgently seek an experienced PA to join our expanding ISU Team - to provide developmental support to our global partner offices!
NL Recruitment
Westminster, London 0.83 miles
Up to £31000 per annum
Orthopaedic Research UK
London 1.45 miles
£25,000 - £28,000 per year
An exciting opportunity to make your mark within a small well-established charity that has ambitious growth plans and a ‘can do’ mentality.
Page 2 of 10
London 2.25 miles
£15.38 - 16.48 per hour
Temporary
Job description
I am delighted to be working with an amazing international membership organisation is search of an outstanding Administrator. This non-governmental organisation promotes the improvement of dermatological care, education and science across the world. The mission of the organisation is to increase awareness, cooperation and communication within the specific global community to promote high quality education, clinical care, research and innovation that will improve health globally.

Job Description:
This post offers the opportunity to work with the organisations global board, membership and staff team to provide excellent administrative support to further their strategic objectives. The role encompasses a broad range of tasks including general office administration, organising meetings, supporting committees, membership and financial administration.

Principal Duties and Responsibilities:
General office administration
Establish and maintain office systems and administrative procedures and ensure the office handbook and procedures are kept up to date for the benefit of staff and volunteers
Maintain and develop electronic and paper storage systems, including day-to-day filing and archiving of files and papers as necessary
Liaise with suppliers and contractors, including stationery, couriers and mailing houses
Liaise with staff regarding IT support, meetings organisation and other areas as required. (They will be moving to a new office space in due course therefore assist in the search for new premises and support with the move).
Respond in a positive, helpful and tactful manner to general email and telephone communications and take action as required
Provide diary and administrative support to the Executive Director
Ensure that team planning systems (e.g. Monday.com) are periodically reviewed and updated or archived as necessary.

Finance and Fundraising:
Finances are outsourced to a financial management company, but some financial administration is undertaken in-house.
Undertake financial administration, process invoices, and ensure that, on a monthly basis, all relevant documentation is coded and provided to the financial management company in an accurate and timely manner
File documentation as required
Meetings and events:
Work closely with colleagues to assist with the logistics of organising board meetings and other meetings. Prepare agendas and papers, organise hotel/meeting rooms and flight bookings and hospitality, take notes, produce minutes and monitor achievement of actions
Coordinate monthly and annual team planning meetings and team building events.

Ensure that actions are followed up:
Assist with the administration of some Board and committee conference calls. Prepare agendas, take minutes and take appropriate follow up actions
Set up and provide administrative and technical support for meetings and conference calls with external stakeholders and partners as well as current and potential funders

Skills and experience:
Relevant professional experience including demonstrable good level of administrative skills and experience
Exceptional attention to detail, accuracy and numeracy skills
Strong IT skills and competencies including good knowledge of databases and Microsoft Office, including Word, Outlook, Excel, PowerPoint, Internet Explorer/Chrome
Excellent written and verbal communication skills, with the ability to provide comprehensive information with tact, clarity and attention to the organisations tone and formatting
Clarity of expression in speaking and writing, to include communication with people for whom English is a second language
Some experience with writing for and updating websites and an aptitude for working with IT systems would be desirable. Experience using Mailchimp, Google Analytics and a CRM system (in particular CiviCRM) would be an advantage
Some experience in a health-related non-governmental organisation and/or working internationally would be desirable

If you have the above skills and experience and are immediately available, please apply online today!
Posted on: 14 October 2021
Closing date: 13 November 2021
Job ref: HQ00043099
Tags: Admin
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