Job Description: Fellowship Programme Officer

Line Manager: Deputy Fellowship Programme Manager/Team Lead (International Fellows)

Objective: Facilitating placements for Fellows with personal, individualised support. Assisting Fellowship Programme team ad hoc, securing funding for Fellowships.

Experience: Masters or equivalent experience ideal however not essential

Start date: July 2022

Duration: Fixed-term 2-year contract

Hours: Full-time. Hybrid working - in London office (2/3 set days per week) and working from home on the remaining days

Salary: £26,000 per year

Number of posts: One

Application deadline: 16 June 2022

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Organisational Background

The Council for At-Risk Academics is a UK-registered charity founded in 1933 under the leadership of William Beveridge, to rescue academics suffering persecution under the rise of Nazism and facilitate their continued work in safety. Sixteen Cara Fellows from the 1930s and 1940s became Nobel Laureates, and many more innovators in their fields, including, Nikolaus Pevsner, Lise Meitner and Karl Popper. A number of Cara’s founders and Council members also personally provided places and/or funds to help individual academics; and Cara, known in the 1930s as the AAC, later the SPSL, was closely involved in the successful effort in 1933 to bring to London the Warburg Institute art library, which had been prohibited by the Nazis, and six of its staff. The Fellowship Programme is the continuation of the rescue mission operation started in 1933.

Cara has been a lifeline to academics at risk for just under 90 years, as and when world events have placed them in the line of fire: Hungarian Uprising, Cold War, Apartheid South Africa, Iran, Latin American Juntas, Vietnam, Kosovo, DRC, Rwanda, Sudan, Zimbabwe etc. and, more recently Iraq, Turkey, Yemen, Palestine, Syria, Afghanistan and Ukraine. Cara support is typically framed as temporary sanctuary offered at times of heightened risk.

Cara Objectives ‘To assist academics who have been, or are, or are at risk of being, subject to discrimination, persecution, suffering or violence on account of race, religion, nationality, membership of a particular social group, or political opinion, to relieve needs among them and their dependants and ensure that their specialist knowledge and abilities can continue to be used for the benefit of the public.’

‘To advance education by supporting academics and their educational institutions in countries where their continuing work is at risk or compromised, to ensure that such academics and institutions can continue to fulfil their critical role as educators for the public benefit.’

This is a critical time to join our dedicated and friendly Fellowship Programme team as we expand our capacity to support at-risk academics from the Middle East, Myanmar, Afghanistan, Ukraine and Russia and many other countries.

 Fellowship Programme Officer Role & Responsibilities

Fellowships

• Lead on International Fellowship cases and provide comprehensive support to Cara Fellows.
• Secure fee waivers, bursaries & in-kind support from universities, research institutes and other funding bodies.
• Provide logistical support to Fellows prior to and after their arrival in the UK.
• Coordinate with regional exam centres to facilitate IELTS or equivalent fee waivers for Fellows.
• Collect and interpret regional intelligence to inform Fellowship Programme advice and guidance.
• Write and send official documents to Fellows.
• Develop relationships with universities and other partner organisations.
• Conduct due diligence on Fellows’ documents and risk.
• Assess Fellows’ suitability for academic placements and liaise with experts for their professional opinion.
• Assess Fellows’ English language abilities.
• Support Fellowship Programme with ad hoc responsibilities.

Visa Advice & Guidance

• Liaise closely with Fellows and hosting universities on visa related issues (Student and Temporary Worker (GAE) visas).
• Liaise with independent legal advisors where necessary.
• Research and update visa guidance to reflect changes in complex immigration regulation.

Managerial Support

• Provide advice and guidance to Fellowship Programme Assistants
• Contribute to Fellowship Programme policy changes and decision-making.

Finance

• Make payments to Cara Fellows and non-Fellowship related payments.
• Document financial transaction records.
• Record all financial and in-kind support from universities and other partner institutions.

Monitoring and Evaluation

• Assist new arrivals with handover to the Active Fellows’ Team.
• Record and report on the efficacy of IELTS or equivalent fee waivers to relevant bodies.
• Assist with compilation of reports to funders.

Administration

• Provide support for general enquiries.
• Maintain detailed records of correspondence, documents, and activities.

Responsibilities also include related activities that might arise in relation to the Fellowship Programme as required by the Executive Director or Deputy Director/Fellowship Programme Manager.

Person Specification

Essential

• Fluent English (spoken and written).
• Confident and empathetic with strong interpersonal and communication skills.
• Ability to work under pressure in a fast-paced environment
• Excellent attention to detail. 
• Ability to work independently and in a team
• Good time management with ability to prioritise and independently work to deadlines.
• Understanding of issues of confidentiality.
• Interest in and commitment to the work of Cara
• Confident use of Microsoft Word and Excel.
• Good knowledge of current global issues.

Desirable

• Masters or equivalent experience
• Fluency in Dari, Ukrainian and/or Russian (to be utilised occasionally)
• CRM software experience

Applications Please send your CV and a brief covering letter outlining your suitability for the post. Interviews will be held the week beginning 27 June both online and at the Cara office in London. We will not accept applications without cover letters.

Please include contact details for 2 suitable referees, ideally individuals for whom you have previously worked. These will only be taken up with your prior permission. Please include ‘Fellowship Programme Officer’ in the subject line of your electronic submission.

Application deadline: 16 June

Personal Assistant / PA to Deputy CEO

£32,200 - £34,300 per annum

London - Hybrid Working - Remote / Home Working

Permanent, Full Time

The Vacancy

Our client has a new and exciting opportunity available in their busy Clinical Quality & Research directorate. They are looking for an experienced and proactive Business Coordinator / Executive Assistant to join them to provide comprehensive and day-to-day administrative support and assistance to the Deputy Chief Executive / Director of Clinical Quality and Research and the wider directorate.

In order for them to achieve their strategic objectives, including ensuring high quality research and evidence-based, safety and care standards for patients, you will provide proactive administrative support to cross-team projects as identified by the Director and Associate Director.

Administration tasks will include, but are not limited to, managing the Director’s diary, meetings and email inbox. You will arrange travel and accommodation, manage all correspondence for the Director; provide secretarial support and process expenses.

Serving as Secretary for assigned boards and other committees, you will be required to draft and deliver agendas, organise catering and room bookings, draft minutes and meeting summaries, and initiate follow up actions.

You will be responsible for the day-to-day management of the College’s consultation and survey process and College representation on external committees.  You’ll also provide some administrative support to their growing patient and public involvement function.

The role is outward-facing, involving liaison with clinicians and working closely with council members.

The role holder will be joining a friendly team who deliver to the highest standards through their conscientious approach to work and therefore the successful candidate will need to be a highly motivated, enthusiastic, flexible team player and willing to pick up routine and emerging tasks to support the wider work of the directorate.

The successful candidate will have:

• Proven experience as an Executive Assistant and/or Personal Assistant at a senior level, preferably in a Royal College or Healthcare organisation

• Proven track record of effective project and/or programme management and understanding of project management principles

• Experience of committee servicing at board level

• An understanding and commitment to equality, diversity and inclusion

• Experience of managing a varied and extensive workload, juggling multiple tasks and prioritising under pressure

• Excellent communication skills, including verbal, written and presentation

• Excellent time management and the ability to manage the time of others and work to deadlines

• Good analytical skills

• Knowledge of GDPR and an understanding of confidentiality

• Ability to work effectively, independently and with minimal supervision

• Experience of successfully managing senior stakeholders/relationships across multiple levels

• Intermediate level MS Office (Excel, Word, PowerPoint, SharePoint) skills; familiarity with CRM databases

Please see the full Job Description for a full list of duties and responsibilities.

Our client’s diversity, equality and inclusion is an integral part of their culture so it is important to them that this is reflected in everything that they do. They welcome applications from all individuals irrespective of age, race, gender, sexual orientation, ethnicity, religion or belief, disability, marital status or parental responsibilities to ensure they actively embrace an inclusive and representative culture that encourages, supports and celebrates their differences.

Unfortunately, due to the volume of applications, they are unable to provide detailed feedback to candidates on their application. Only short-listed applicants will be contacted after the closing date

The Company

Our client is the professional body responsible for the specialty of anaesthesia throughout the UK. They are the third largest medical royal college in the UK by membership. With a combined membership of more than 24,000 Fellows and Members, they ensure the quality of patient care by safeguarding standards in the three specialties of anaesthesia, intensive care and pain medicine.

Allen Lane are currently assisting a London based Research Institute with the recruitment of an Interim Deputy Director of Finance on a 6 month temporary basis. Reporting to the Director of Finance and managing a team of 3 managers directly this role will be responsible for leading the operational aspects of financial planning and analysis, financial accounting and research finance. The role will include but by no means be limited to:

• Oversee  the production of the statutory annual accounts, subsidiary financial statements, and the annual external audit
• To coordinate the production of regulatory financial returns.
• Oversee the production of themonthly balance sheet report
• Lead on the provision of management information and Business information to support effective decision making across the organisation
• Responsible for overseeing production of monthly and quarterly reporting packs for the Institute’s formal committees
• Lead the Institute’s planning process to produce the Strategic Plan and associated annual plans
• Run the Finance elements of strategic and business improvement projects and initiatives.
• Oversee the finance business partnering service to budget holders and other stakeholders
• Ensure compliance with tax requirements, including VAT returns, gift aid, P11Ds and taxation implications for fundraising activities.
• Oversee the provision of a high-quality grant management service to research teams.

Essential Criteria

• Significant experience of supervising a team of accounting staff within a complex organisation.
• Significant experience of management accounting and business partnering.
• Significant experience and knowledge of tax and payroll matters.
• Experience of process improvement and implementation/maintenance of internal financial controls
• Experience of accounting in the charity or higher education sectors

This role will close at the end of this week so if you are looking for your next interim role and want to join one of the country’s leading organisations in its field then please apply ASAP. This role will allow for hybrid working with two days expected on site in London per week

Deputy Director of Finance: Up to £90,000 + benefits: SE London | Permanent

For a University in Southeast London, we are recruiting a Deputy Director of Finance to report to the CFO and lead and inspire 5 high performing Finance teams overseeing the financial performance of the University. This role will lead, role model and coach a strong business partnering culture focusing on best-in-class service delivery and quality. The Deputy Finance Director will support the CFO with a strategic outset in the development and roll out of financial operations and strategic plans. A key leadership role, the Deputy Director of Finance will influence and partner at VC and Executive level.

Main Duties:

• Lead and inspire 5 high performing Finance teams, supporting the CFO Transformation Programme and implementation of a business-partnering culture and mindset
• Financial Performance Management including implementation and monitoring of the budget, 5-year financial planning, quarterly forecast, and monthly management accounting process
• Transform financial performance data into clear and insightful management packs
• Create a continuous improvement culture to understand performance and seek efficiencies
• Development and deployment of the Finance strategic and operational plan
• Influence and partner the VC Executive and SMT and be the Finance lead for the University SMT, Operations Management Group, and Investment Steering Committees
• Lead and evolve best in class business partnering across all 5 Finance teams
• Identify new and innovative financial management and leadership approaches to enhance stakeholder experience and confidence

Person Specification:

• Qualified Accountant with proven experience of developing and deploying finance strategy within a complex organisation
• Experience leading high performing business partnering teams across multiple sites
• Track record of influencing and partnering at Executive level
• Experience of working in Higher Education is desirable
• Track record of developing and empowering teams

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As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.

Deputy Director of Finance: Up to £90,000 + benefits: SE London (6 Month Contract)

For a University in Southeast London, we are recruiting a Deputy Director of Finance to report to the CFO and lead and inspire 5 high performing Finance teams overseeing the financial performance of the University. This role will lead, role model and coach a strong business partnering culture focusing on best-in-class service delivery and quality. The Deputy Finance Director will support the CFO with a strategic outset in the development and roll out of financial operations and strategic plans. A key leadership role, the Deputy Director of Finance will influence and partner at VC and Executive level.

Main Duties:

• Lead and inspire 5 high performing Finance teams, supporting the CFO Transformation Programme and implementation of a business-partnering culture and mindset
• Financial Performance Management including implementation and monitoring of the budget, 5-year financial planning, quarterly forecast, and monthly management accounting process
• Transform financial performance data into clear and insightful management packs
• Create a continuous improvement culture to understand performance and seek efficiencies
• Development and deployment of the Finance strategic and operational plan
• Influence and partner the VC Executive and SMT and be the Finance lead for the University SMT, Operations Management Group, and Investment Steering Committees
• Lead and evolve best in class business partnering across all 5 Finance teams
• Identify new and innovative financial management and leadership approaches to enhance stakeholder experience and confidence

Person Specification:

• Qualified Accountant with proven experience of developing and deploying finance strategy within a complex organisation
• Experience leading high performing business partnering teams across multiple sites
• Track record of influencing and partnering at Executive level
• Experience of working in Higher Education is desirable
• Track record of developing and empowering teams

________

As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.

Deputy Finance Director (5m FTC), London – Higher Education, up to £90,000

A leading London based university is looking for a senior corporate candidate to come and lead a large finance team through a period of transformation. Responsible for a team of 20, the Deputy FD will need to ensure each member of staff is comfortable in their newly created position and ensure efficiency throughout the team. Suitable candidates will be commercially minded and will work closely with the CFO to put together business plans and partner with other department heads to ensure the university’s development. We are only considering candidates on a short notice period or who are IMMEDIATELY AVAILABLE.

Key Responsibilities:

• Accountable for the enhancement, implementation and monitoring of the budget, 5-year financial planning, quarterly forecast and monthly management account processes. Ensuring integration with student number planning and transparent, value for money principles underpinning resource allocation decisions.
• Proactively scan the external environment for emerging and current sector and macroeconomic developments to understand key risks and opportunities.
• Adopting appropriate mitigation and scenario planning techniques to scale and manage revenue and cost shocks. 
• Synthesis of financial performance into clear, professional, and impactful management packs, adapted to respond to end-user needs from academic leaders to Governing Body members
• Oversee and embed a culture of curiosity and proactive analysis to understand performance and identify efficiency improvements.  Root cause analysis, establishing trends and causal relationships, testing multiple scenarios to get to a solution
• Comfortable interpreting and directing analysis involving large quantities of data to understand performance
• Responsible for the development and deployment of the Finance strategic and operational plan
• Influence and partner VC Executive and Senior management on items impacting financial sustainability
• Motivate, develop, and empower individual members of the team to realise their potential at both a personal level and as a key contributor to the team’s performance.
• Continuously identifying new and innovative finance management and leadership approaches which enhance stakeholder experience whilst meeting University needs

Key Skills & Qualifications:

• Qualified Accountant with significant PQE
• Experience in HE/charity would be desired but not essential
• Significant experience leading large teams/finance functions is necessary in this role
• Corporate/big company experience is desirable
• Commercial and analytical mindset
• Strong leader and mentor, committed to the development of their team and the organisation as a whole
• Able to prioritise, organise and deliver a complex and changing workload under pressure to tight deadlines, without constant supervision

ActionAid is an international charity that works with women and girls living in poverty. Our dedicated local staff are changing the world with women and girls. We are ending violence and fighting poverty so that all women, everywhere, can create the future they want.

This exciting role will specifically provide personal assistance to the Deputy Director and provide the team with support on programme delivery including, although not limited to; supporting with events, fundraising, financial processes, reporting and administration.

We are looking for an experienced administrator to provide support across a range of activities. The role plays an important part in contributing to the Individual Giving fundraising targets and will play an important role in supporting teams with the planning and implementation of our fundraising campaigns.

The team assistant will also provide administrative support for invoicing and financial transactions, for reporting and for managing logistics surrounding work related travel.

Additionally, you will provide administrative support and diary management support to the Deputy Director of Individual Giving, so the post holder will be required to have proven experience of providing administrative support to a team or an individual.

We will look to the Individual Giving assistant to act as the first point of contact for all visitors to the team, so applicants must have strong relationship building skills and the ability to create a good first impression of our organisation.

To be successful in this role, you must have strong organisational and project management skills, as you will be required to manage multiple projects simultaneously. Applicants must also have strong time management skills as the role will involve working to tight deadlines.

This is a fantastic opportunity to get into fundraising and to broaden your knowledge of the role and sector. So, if you have great administrative and organisational skills, together with an enthusiastic, creative effective and flexible approach to work and a genuine desire to make a difference, then we would like to hear from you.

Please note that this role is being offered as a 6-month fixed term contract.

ActionAid is committed to driving improvement through digital channels, tools and ways of working.  We will ensure that we provide the technology and the training to enable all staff to perform their roles to the best of their abilities. In return, we ask that all staff are committed to continually improving their digital skills and knowledge within the working environment. Our recruitment processes will evaluate the digital skills of all applicants. 

ActionAid is committed to supporting flexible working. If you would like to discuss flexible working options, there will be space to do so during the interview process.

The charity is seeking a Development Manager to take the lead on the charity’s operations in Northern Ireland and Scotland, and deliver the Hourglass model of community-focused support to tackle and prevent the abuse of older people.

This is a dynamic role, presenting a unique opportunity to create a responsive and person-centred support framework.

The Development Manager will play a key role in shaping Hourglass’ response to meeting the needs of vulnerable older people and their communities.

Leading a team of staff and volunteers, the postholder will develop strong partnerships with other agencies and networks, and have operational responsibility for all programmes, services and developments in both Northern Ireland and Scotland.  The Development Manager will also be involved in scoping the pathway for Hourglass to work in the Republic of Ireland.

As part of a UK-wide team, the postholder will work closely with the Management team, providing support relating to programmes, performance, policy, communications, and fundraising. With a passion for supporting and representing older people, the Development Manager will utilise relevant skills, knowledge and experience to develop an end-to-end model of support from prevention right through to recovery.

Who we are

Part business, part charity, part membership body – students’ unions are all seriously fun places to work. They are organisations in their own right. Professionally run, but different. Professional teams support elected student leaders to make change, improve lives and fulfil potential; we help make it happen.

About the job

The Communications and Marketing team works to create the physical and online presence of Arts Students’ Union. If you’ve seen our social media pages, visited any of our outlets, or seen our physical materials like posters - that’s us! We support all areas of the Students’ Union, which means that you’ll be working with each team across the organisation.

Arts Students’ Union represents creative students at Europe’s biggest arts institution and so our content needs to be just as big and bold. Your work is what defines the method for the madness. Working behind the scenes, with all the teams on maximising their content across our platforms, you’ll lead on website content and maintenance as well as effective data usage from all our digital platforms. We are a student-led organisation and so evidence through data is important to validating the work we do across all teams. This role is key to ensuring that our outputs achieve that.

Who we are looking for?

The ideal candidate will be friendly, hardworking, someone who has their finger on the pulse when it comes to online content and it’s changing trends. This role is ideal for someone who loves the numbers behind the content. You’ll be excited to work across digital platforms and with various teams to create amazing content that students will love. You’ll also be able to work both independently and, in a team, as well as have incredible attention to detail.

In addition, you will be a highly organised team player with sound understanding of coding and CRM systems. You will have confidence in creating new relationships, a positive outlook on problem solving and a structured approach to taking on tasks.

Detention Action is a growing organisation working to challenge immigration detention, unjust deportations, and other areas of the Hostile Environment in the UK. 

We provide emotional and practical support to people detained in detention centres and prisons through in-person visitors and a casework service which is accessible through a freephone helpline. We also provide holistic and accessible advice and support on-site at detention centres and prisons by holding regular advice workshops.

We campaign for reform to immigration detention policy and practice, drawing on evidence obtained from our frontline work, and we also train and support people with experience of detention to campaign and lobby for change. We currently facilitate two lived experience campaigning networks – Families for Justice (FFJ) and Allies for Justice (AFJ).

We campaigned for an end to the Detained Fast Track asylum process, successfully bringing a strategic legal challenge which led to the suspension of the process in 2015 and we continue to campaign against its re-introduction.  In 2020, we brought several prominent legal challenges, preventing the removal of those due to be deported on a charter flight to Jamaica in February, and pressurized the Government into releasing the majority of people detained during the COVID-19 pandemic.

In 2022 we continue to campaign and take action to challenge the Hostile Environment and are currently involved in a strategic legal challenge around the Government's plans to send people seeking asylum to Rwanda.

We are looking for a Communications and Campaigns Officer to join our busy Campaigns Team.

Our successful candidate will work across our communications and campaigns activities, taking on a varied set of responsibilities. Alongside working with the rest of our Campaigns Team to develop strategies to achieve our longer-term goals of the organisation, they will also provide ongoing policy support, and work on our press office function, acting as the first point of contact for media enquiries.

They will take a leading role in managing our social media channels and work to build and engage our support base, deliver digital campaigning activities and contribute to the creation of fundraising appeals. 

They will also work closely with our two lived experience campaigning networks, helping to train and support people with experience of the detention, asylum and the deportation system to campaign and lobby for change.

This is an exciting opportunity for an experienced and passionate individual who is looking to make their mark and join us in defending the rights of people in detention at a critical time for our organisation and the wider immigration and human rights sector.