MAIN PURPOSE OF JOB:
Operating as an integrated part of the Living Well UK team the post holder will be responsible for administering finance duties on a day-to-day basis as per the key duties and responsibilities.
Additionally, and in partnership with the Board and senior managers, you will implement any agreed changes to the delivery of the finance function.
You will contribute to the development of the organisation’s strategy and business plan and ensure that the aims and objectives arising from this are implemented in an effective and efficient manner.
MAIN DUTIES AND RESPONSIBILITIES
- Preparation of monthly management accounts and associated forecasts, undertaking analysis and reporting to Trustees of Living Well UK, the Board of Living Well Consortium and managers as required.
- Undertake and improve the month end financial process, including bank reconciliation, accounts receivable reconciliation, accounts payable reconciliation and payroll reconciliation.
- Management of the year-end audit process and preparation of annual statutory accounts compliant with the regulations for companies and registered charities in order to obtain a clean audit report. Responsible for ensuring audit adjustments are appropriately posted within the accounting system.
- Manage the production, implementation, maintenance and documentation of financial procedures and controls.
- Manage the payroll system and payments to the organisation’s pension provider.
- Manage the organisation’s VAT and corporation tax position, including quarterly VAT returns.
- Contribute to and drive performance against financial targets using appropriate systems.
- Support the development of potential new services, assisting with the preparation of budgets etc.
- Support the management team by preparing financing analysis and reporting as requested.
- Assist the CEO in facilitating the Board of Trustees.
- Undertake delegated responsibilities to ensure compliance in line with Company Secretary’s responsibilities.
- Manage grants, trusts and small awards to other organisations.
- Oversee key HR functions ensuring continued compliance with legislation and good practice.
- Ensure the organisation is fully and appropriately insured and that archives are appropriately retained and stored.
- Undertake any other related duties that are consistent with the job.
PERSON SPECIFICATION
(E = Essential; D = Desirable)
Education
- To degree level or equivalent (E)
- Qualified with a recognised accountancy body (E)
Experience
- Financial experience in a related field e.g. charitable finance. (E)
- High level understanding of relevant charity and company law. (D)
- Experience of preparing management accounts and budgets and book-keeping. (E)
- Responsibility for managing payroll. (D)
- Responsibility for managing VAT, PAYE and NIC (E)
- Experience of IT based systems relevant to the organisation’s activities (E)
- Exceptional levels of integrity and professional judgement. (E)
- A proven track record of working in a team and supporting colleagues. (E)
- Experience of working with auditors (E)
- Experience of providing financial overview to boards and executive committees (E)
- Knowledge
- Charity finance and accounting practices (E)
Skills & Abilities
- Ability to work on your own initiative but with a strong sense of team identity that supports team development and management objectives (E)
- Excellent administrative, recording and reporting skills (E)
- An excellent standard of numeracy and literacy and excellent attention to detail and accuracy (E)
- Excellent verbal and written communication skills. (E)
- Ability to work flexible hours as required. (E)
- Ability to work as an effective member of a team. (E)
- Ability to present in a professional manner. (E)
- Proficient in use of ICT, MS Office (including strong excel skills) and knowledge of SAGE 50. (E)
Attitudes & Values
- A commitment to deliver to individual and organisational targets. (E)
- Empathy with the aims and values of the organisation. (D)
- Commitment to continuous improvement including own professional development. (E)
- Willingness to be flexible and dynamic as organisation needs change. (E)
- Commitment to principles of Equal Opportunities. (E)
Due to the nature of this post it is subject to a Disclosure and Barring Service (DBS), criminal records check.
STATEMENT:
This job description will be agreed between the jobholder and the manager to whom he/she is accountable. It may be reviewed in light of experience, changes and developments.
The information being handled by employees of Living Well UK is strictly confidential. Failure to respect the confidential nature of this information will be regarded as a serious breach of regulations, which will result in action under the Disciplinary Policy including possible dismissal. In the case of computerised information, could result in prosecution for an offence or action for civil damages under the Data Protection Act 1998.
Employees must take reasonable care and be aware of the responsibilities placed on them under the Health & Safety at Work Act (1974) and to ensure that agreed safety procedures are carried out to maintain a safe environment for employees, patients and visitors.
Living Well UK is committed to Equal Opportunities in Employment and therefore it is the aim of Living Well UK to ensure that no applicant or employee receives less favourable treatment on grounds of gender, disability, religion, race, colour, sexual orientation, nationality, ethnic or national origins or is placed at a disadvantage by conditions or requirements which cannot be shown to be justifiable.
Living Well UK is responsible under the existing equality and diversity legislation to ensure equality issues are promoted and you are expected to work with Living Well UK to fulfil these obligations, Living Well UK policies and codes of good practice.
This job description may be subject to change in consultation with the post-holder.
The client requests no contact from agencies or media sales.
Assistant Adviser - Land Management
Our client is looking for an Assistant Adviser (Land Management) to primarily support the Land Management Services team as directed by the Chief Adviser (Land Management). This will include supporting the development and delivery of their policies on rural crime and pest management.
In addition, you will represent members' interests and concerns on a range of land management issues relating to, for example, hot air balloons and low flying aircraft, dangerous dogs, sky lanterns, firearms and pest management. Within this role, you will be required to interpret and communicate all relevant legislation, policies and associated information to members,
briefing Officeholders, Policy and Commodity boards as well as staff, where appropriate. This will also require you to prepare responses to policy and legislative proposals.
Assistant Adviser Requirements:
Are you a conscientious and co-operative individual who is good with detail and enjoys working with people? Do you have a sense of urgency to get things done quickly whilst maintaining a balance of working accurately and to tight deadlines?
To be successful in this role you must be a great communicator and will possess the ability to work well within a team and by yourself with minimal supervision. Experience of researching, analysing, interpreting and communicating the implications of regulations and legislation is essential.
You will hold a relevant degree and will also have knowledge of policy and regulation as it influences the farming industry.
About our client:
Our client represents the interests of farmers and growers across England and Wales. Promoting the interests of farmers and growers, They aim to influence decision making at the highest levels to create an environment in which their members can be successful.
Location: Stoneleigh, Warwickshire, CV8 2TZ
Job type: Full Time, Permanent, 35 hours per week
Salary: Circa £22,600 per annum
Benefits: Our client is the voice of British farming, and their members are at the heart of what they do. On their behalf they lobby government and other stakeholders, develop policy and provide a range of frontline services. Working for our client means working alongside great people, who are recognised for their knowledge and expertise. They offer 25 days annual leave (plus statutory bank holidays, pro rata) and a friendly working environment.
You may have experience of the following: Assistant Adviser, Land Management Adviser, Advisor, Policy Advisor, Project Coordinator, Project Assistant, Land Management, Charity, Third Sector, NFP, etc.
Ref: 90814
PAPYRUS is the national UK charity dedicated to preventing young suicide.
- DESIGNATION Administration Officer (West Midlands)
- HOURS 36 per week (some planned unsocial hours)
- SALARY NJC Scale 4-6 (£18,426 - £19,171) + 5% Pension contribution
- LOCATION Birmingham Office
- RESPONSIBLE TO Regional Manager (West Midlands)
6. PURPOSE OF POST
To provide administrative support to PAPYRUS’ West Midlands office in particular, responding, monitoring and recording all enquiries, assisting in preparation for training courses, events and workshops, supporting and working closely with other Team Members. The post offers an exciting opportunity to learn and develop new knowledge and skills in a wide range of areas. As a small team in a growing organisation, team members are expected to be flexible, reliable, and hard-working, to be a team player able to use initiative and seek solutions when required.
7. KEY RELATIONSHIPS
Regional Manager, PAPYRUS Staff and Volunteers, Board of Trustees; and PAPYRUS Press Office
8. MAIN DUTIES AND RESPONSIBILITIES
1. Ensure the smooth running of the office
1.1. To be a first point of contact for all email and telephone enquiries.
1.2 Record all enquiries and contacts using the CRM database
1.4. Arrange and organise meetings/bookings as required.
2. Co-ordinate training bookings, using diary system, email and databases to ensure training is organised, allocated and delivered:
2.1 Prepare resources for staff delivering training courses and workshops.
2.2 Help to facilitate training delivery nationally, responding to email and telephone enquiries, ensuring preparation, materials, resources, venues, for all events are in place when required.
3. Establish and maintain efficient and effective administrative systems:
3.1 Report any office issues to the Regional Manager as soon as possible and undertake agreed actions.
3.2 Work and maintain internal up to date CRM database (Raiser’s Edge).
3.3 Assist with managing the office diary.
3.4 Collate evaluations and feedback from project work.
3.5 Prepare reports and correspondence as requested.
3.6 Deal sensitively with all enquiries.
3.8 Direct telephone, postal or email enquiries to the appropriate member of staff.
3.9 Manage stock and resources.
3.10 Respond to orders and other requests for information, from stakeholders, by phone, mail and email, according to policy and keep accurate and up to date records.
3.11 Respect confidentiality within PAPYRUS policy and manage data appropriately in line with the Data Protection Act 1998.
3.12 Understand relevant duties and manage matters relating to safeguarding of children and vulnerable adults within PAPYRUS policy.
3.13 Attend and contribute constructively to regular line management supervision and appraisal protocols.
3.14 Help to plan, contribute to and attend PAPYRUS conferences, workshops and events as required.
3.15 Attend training courses as required.
9. ADDITIONAL DUTIES
It is the nature of the work of PAPYRUS prevention of young suicides that tasks and responsibilities are in many circumstances, unpredictable and varied. All staff are, therefore, expected to work in a flexible way when the occasion arises and when tasks not specifically covered in their job description have to be undertaken. These additional duties will normally be to cover unforeseen circumstances or changes in work and they will normally be compatible with the regular type of work. If the additional responsibility or task becomes a regular or frequent part of the member of staff’s job, it will be included in the job description in consultation with the member of staff.
10. CONFIDENTIALITY
It is expected that all PAPYRUS employees understand that our work is confidential and that neither details about those who use its services nor any other PAPYRUS business should be divulged to members of the public. A confidentiality agreement must be signed on taking up this post. Further details are outlined in the PAPYRUS Confidentiality Policy.
11. BASIC PRINCIPLES
The post holder is expected to be familiar with and have regard to the ethos and values of PAPYRUS and work within that framework. He/she must be prepared to operate without prejudice to all who approach PAPYRUS or work with the organisation at any level.
12. CONDITIONS OF SERVICE
Conditions of Service are broadly in line with those set out by the National Joint Council for Local Government Services. PAPYRUS has a probationary period of 6 months for all posts. Appointment to this post may be subject to satisfactory Enhanced CRB Disclosure and/or completion of Vetting and Barring Scheme checks.
13. QUALIFICATIONS
See Person Specification
The application form for this role can be found on our website. Please do not send your CV as this will not be considered as part of your application.
Applications must be submitted using the online application only.
Our Vision
Our vision is for a society which speaks openly about suicide and has the resources to help young people ... Read more
The client requests no contact from agencies or media sales.
KairosWWT is recruiting for a part-time Office Manager to join our team and undertake a very varied role with overall responsibility for ensuring that the charity runs smoothly. Based in the office, this role will be a key member of the team, providing efficient and effective administration support across the organisation.
This post is restricted to female applicants only under Section 9 of the Equality Act 2010.
An enhanced DBS (Disclosure Barring Service) disclosure will be required for this role
KairosWWT exists to increase the life-chances, choices and wellbeing of women caught up in prostitution, affected by or at risk of sexual ... Read more
The client requests no contact from agencies or media sales.
The Myton Hospices are leaders in compassionate end of life care and our work centres around enhancing life, empowering patients and involving them in decisions about their care. Our goal is to reach out to more people who need our support but we are acutely aware that to do this we will need to generate increased levels of voluntary income. We are delighted therefore to be planning an exciting and ambitious retail expansion programme.
Are you an experienced and ambitious retailer keen for a new and exciting challenge?
Are you someone who can demonstrate strong leadership and drive positive change?
We are consequently looking for a charismatic retail professional with proven experience in shaping and driving a trading operation to generate outstanding commercial returns. The successful candidate will have at least 2 year’s senior level retail experience preferably in the charity sector although more importantly will have the ability to deliver significant change and growth as well as establishing Myton as a recognizable brand on high streets all across Coventry and Warwickshire.