The Africa Centre is at an exciting stage in its development and to help us realise our ambitions we are looking for a passionate individual to provide finance and operational/ administration support across the organisation.

The Finance & Operations Officer records all financial transactions of the charity and implements controls to achieve accuracy, minimise the opportunity for financial loss and provide up to date information. This role also provides operational support across The Africa Centre including resource and office management and assisting with special projects as required.

This role will contribute towards developing a supportive working environment, and demonstrate a commitment to professionalism and respect, transparency and accountability and uphold quality standards as outlined in policies and procedures. The post holder will have a keen interest in Africa and its Diaspora, and enthusiastic support of the ethos and aspirations of The Africa Centre

Hours - 21 per week (flexible as to spread). Some evening and weekend work may be required

Core Responsibilities:

Finance

• To enter all general and purchase ledger transactions into the accounting system (SAGE) and to ensure that it is updated and maintained in an accurate and timely manner.
• To work closely with the Chief Finance Operations Officer and budget holders to ensure financial records are maintained and correctly coded in accordance with accounting (SORP) requirements, donors and the Board of Trustees approved annual budget.
• To prepare and complete monthly bank and other payment/ giving system reconciliations (e.g. PayPal, Just Giving)
• To ensure timely processing of Purchase Ledger: payments to suppliers by preparing payment runs for approval and uploading to online banking.
• To ensure timely processing of Sales Ledger: ensure that customer/ supporter/ grant invoices are issued in a timely manner and manage the credit control process. This will include processing card payments both in person and through a virtual terminal.
• To prepare and input the monthly Business Card reconciliations and postings to the ledger.
• Prepare month end reconciliations and assist with the month end closing process
• Assist with the annual audit and accounts preparation including the preparation of the Trial balance and year end reconciliations and schedules
• Manage petty cash for the charity
• Monitor and manage the Finance email inbox
• Answer finance-related queries from the team
• Provide support to the Finance Committee as required (preparation of papers, minutes etc.)
• Provide support to the Trust and Foundations Officer as required. This will include providing financial information as needed for applications and assisting with claims and reporting.

Operations

• Managing the Info mailbox where all general enquiries come through
• Responsible for incoming/ outgoing post (when in the office)
• Premises management, responding to staff and customer queries.
• Monitoring and replenishing office supplies. Where staff are working from home ensuring that they have access to suitable equipment and supplies. Cost-effectiveness is key.
• Office and facility co-ordination. Resolving issues and ensuring best value and service is maintained for the charity. Liaise with the landlord as required.
• Maintain health & safety systems for the charity (site risk assessments, staff training, policy and related contracts)
• Act as a point of contact for the external IT contractor and staff in relation to IT support requirements. Assisting with sourcing and the implementation of new systems. Assist the Chief Finance and Operations Officer with maintaining GDPR compliance.
• Assisting with HR administration as required.
• Support the organisation of internal meetings and events (board meetings, AGM, away days etc.). To include arranging venues, preparing papers and materials/ equipment, taking notes and producing clear and concise minutes

Projects

• To effectively assist/ manage projects as requested by the senior management team and board of trustees, ensuring that any works or programmes are completed to agreed parameters, budgets and agreed deadlines

Person Specification

Skills and Experience

• A minimum of 2 years’ experience in a similar role, ideally with knowledge of charity SORP
• A minimum of AAT (or equivalent) qualification or can demonstrate clear QBE.
• Experience of using accountancy packages: currently using SAGE 50
• Experience of co-ordinating premises and office management including experience of building relationships with suppliers and health and safety oversight.
• Excellent IT skills with ability to use Excel, SAGE, spreadsheets, emails and databases effectively
• Able to work effectively in a motivated team but also be able to be solution focused and self-motivating, to work on your own initiative and be accountable for your own work
• High organisational skills with the ability to prioritise workloads effectively. Experience of working on deadline focused projects
• Exceptional communication skills, able to develop clear and concise written materials
• High levels of accuracy and attention to detail
• Ability to work in a multicultural organisation and commitment to ensuring equal opportunities throughout the organisation

The role of the Project Coordinator is to lead on the project to bring three independent seafarers centre into QVSR Seafarers Group alongside the existing centres London Tilbury and DP World. The individual in this role will seek to gather facts and gain an understanding of the existing operations at the centres by conducting an initial operation overview / evaluation of the three new seafarers’ centres as part of QVSR’s due diligence process. (once these reviews have been completed a review will take place in respect of the existing Centres at Tilbury and London Gateway). To establish effective relationships with key stakeholders at QVSR and the seafarers’ centres. There will be a 2-year set up period with the view that the successful delivery of the project will see the role will become permanent as the postholder oversees the established operations at these 4 locations – London / Bristol / Immingham and Felixstowe.

The postholder will be a key individual in delivering the vision of the CEO and the charity, the post holder will work closely with the CEO who is the lead in respect of this project and daily feedback reports will be made to the CEO.

There will be travel in this role and there may be times when the post holder may need to set off early in the day to arrive at some locations mentioned above, overnight stays should also be expected.

GMMAP Administrator/Assessor

We are seeking a part time administrator/assessor to work as part of the Greater Merseyside Money Advice Project (GMMAP) Debt Advice team at Citizens Advice Wirral.

As well as completing administrative tasks such as typing, filing and taking minutes, the successful applicant will also complete debt assessments with clients. As such effective communication skills are essential as is a willingness to work as part of a busy team.

If this sounds like you and you also have the following qualifications and experience, we want to hear from you!

● Level 2 qualifications (GCSE or equivalent) in maths and English
● At least one year’s experience working within an office environment or in an admin/finance monitoring role.
● Demonstrable experience of using a range of IT systems and packages confidently and competently including word-processing, databases, spreadsheets, email and the internet.

Employee benefits include:

● A flexible working week
● 25 (pro rata) days annual leave plus bank holidays
● A contributory pension scheme after 3 months’ employment

If you have the right skills and would enjoy working as part of a supportive, dedicated team please download the application form from our website.

Closing Date: Tuesday 15th December 2020 at 12 noon
Interview Date: Tuesday 5th January 2021

Citizens Advice Wirral is an equal opportunities employer and does not discriminate on the grounds of race, colour, ethnic or national origins, sex, marital status, sexual orientation, disability or religion in the selection or treatment of staff.

Fixed term post – 6 months, with potential to extend, depending on funding

Thanks to securing additional funding, Step Together Volunteering is looking to appoint a Project Administrator for a period of 6 months. This could be extended should further funding be secured.

Step Together Volunteering supports some of the most socially isolated and vulnerable people in England and Scotland. Using volunteering as an intervention, teamed with intensive 1-1 mentoring support, we enable our clients to develop the personal and practical skills needed to overcome the barriers they face. We support our clients to achieve positive outcomes and build a brighter future for themselves.

This is a new fixed-term role to support project staff who are delivering support to our clients. The role will be varied, and flexibility will be required to meet the needs of Project Managers. Maintaining accurate and up to date records so that we are able to evidence our work and draw down funding will be a key element, so attention to detail and the ability to work efficiently is essential.

The role will provide administrative support to staff delivering our programs to vulnerable and socially excluded people across England. The role will involve maintaining accurate client records using the charity’s case management system, scheduling appointments and meetings, maintaining up to date project records to enable accurate reporting to funders and timely draw down of funding. The post-holder will work closely with project staff based around England, as well as liaise regularly with the central team (currently all home-based in/near Bristol).

Due to the current Coronavirus pandemic, this post will be home-based initially, but candidates should be within commutable distance of Bristol as the post will be office-based once we are able to return to office working.

This position requires self-motivation and the ability to manage your workload, and would be well-suited to someone with previous administration experience. The ability to relate well to a broad range of stakeholders is important, as is a friendly and approachable manner.

Applicants should be comfortable with remote working, and will be provided with a laptop and mobile phone. All work-related travel expenses are reimbursed.

Deadline for applications is Monday 7th December 5.00pm

Would you like to join the world’s leading charity in axial spondyloarthritis (AS)? Our mission is to ensure that everyone with AS receives timely diagnosis and support, is empowered to manage their condition, and feels part of a supportive community.

NASS is looking for a dedicated, hardworking, and experienced Finance & Administration Manager for a maternity cover. Reporting to the CEO the successful Finance & Administration Manager will be responsible for the efficient and accurate preparation of all financial records and management information for the Charity as well as management of the smooth running and maintenance of the office and carrying out the administration tasks that keep this busy charity going.

The ideal candidate will be a qualified accountant with a solid track record as a Finance Manager or similar. Experience of office administration and of SAGE 50 is essential, experience of a finance role involving detailed reconciliation work between different business systems would be advantageous. You would bring knowledge and experience of managing financial systems and procedures, and providing financial information to the board of trustees and budget holders to assist in decision-making, ideally, in an not-for-profit, donor-funded setting, but candidates with transferrable experience will also be considered.

This role would suit someone with flexible and pro-active approach to work, attention to details, strong interpersonal skills and an ability to communicate effectively with colleagues, both in person and remotely.

The Benefits

• Salary up to £40,000 p.a.

• Employer pension contribution of 10%

• 25 days annual leave plus 3 days leave between Christmas and New Year

• Flexible working

• Time off in Lieu scheme

• Death in Service benefit to loved ones

Please download the job description and person specification for more details about the role.

If this sounds like you, then please get in touch. We would love to hear from you. You will need to submit your CV together with one-page cover letter explaining your interest in the role - don’t forget to address the person specification in your letter. Deadline for applications 5pm on 9 December. Interviews will be held on 16 December. For further information, and to submit your application please contact Justyna Potiopa.

Administrator (High Value Fundraising)

Please note the deadline for submitting applications for this vacancy is 23:59 on the closing date.

Alzheimer's Society is the UK's leading dementia charity. We provide information and support, improve care, fund research, and create lasting change for people affected by dementia.

Administrator Responsibilities:

Dementia is the greatest health challenge of our time. In the wake of Covid-19, people affected by this devastating condition need Alzheimer’s Society more than ever. Our high-value fundraising teams are working tirelessly to secure gifts and partnerships from trusts, foundations, major donors and corporate partners – ensuring people continue to receive essential support today, while driving vital research, campaigning and innovation work to improve lives in the future.

For these teams to thrive, they need high quality, joined-up administrative support. As High Value Administrator, you would be providing this to our Philanthropy, Corporate and Supporter Impact fundraising teams. Through a mix of financial tracking, database and diary management, plus ad hoc support with fundraising, marketing and events, you’ll work in tandem with one other High Value Administrator to act as a single hub of co-ordination, support and organisational knowledge. In so doing, you’ll play a pivotal role in meeting our ambitious high-value income and growth targets – while promoting greater efficiency and cross-team working..

Administrator Requirements:

To succeed you’ll need to be a confident and highly-organised administrator, with excellent communication skills, knowledge of key digital platforms (e.g. Word, Excel, PowerPoint), plus outstanding attention to detail. You are likely to have some existing experience in a similar role, which demonstrates your ability to process complex information accurately and efficiently, while successfully prioritising a fast-paced workload – finding time to deal with short-notice deadlines alongside longer-term projects.

You’ll be someone who enjoys working at the heart of a highly motivated, close-knit team that is looking to grow and diversify in the coming years. As such, you’ll have an eye for potential improvements in administrative systems – and not be afraid to propose them – while also being able to build positive and trusting relationships with a full range of colleagues in high-value.

Alzheimer’s Society is committed to equal opportunities.

About Alzheimer’s Society:

Alzheimer’s Society embraces diversity, inclusion and accessibility for all of our people. We are committed to building a diverse organisation that represents the communities we serve and ensuring inclusion in everything we do.

Our employees work hard every day to make a true difference in people's lives. We are proud to support them with a range of benefits, recognition and many options for working agilely, all contributing to a strong work life balance. We also have various learning programmes to support you in your development and help you grow to realise your potential and shape a career with Alzheimer's Society.

Position: High Value Administrator

Location: Home Worker - England and Wales
Contract type: Permanent, Full time
Hours: Full time, 35 hours per week
Salary: £19,964-£20,770 actual per annum (depending on skills and experience) (+ London Allowance of £3,600 if applicable)

Closing Date: 5 December 2020
Interview Date: TBC

You may have experience of the following: Financial Accountant, Accountant, CCAB, Qualified Accountant, Part Qualified Accountant, Finance Manager,  NFP, Not for Profit, Charity etc

COMMUNITY AND FAMILIES ADMINISTRATOR & PROJECT SUPPORT

OASIS HUB WATERLOO

PART-TIME, 16 HOURS PER WEEK (0.4 FTE) INC THU MORNINGS.

FIXED TERM CONTRACT TO NOVEMBER 2021

SALARY:  £9,027 per annum (£22,568 FOR 1FTE)

Oasis’s vision is to create community hubs; creating safe and inspiring local neighbourhoods that provide integrated and diverse services to benefit the whole person and the whole community, which includes delivering first-class and innovative education.

We have an exciting opportunity for a Community and Families Administrator & Project Support to work as part of our Oasis Hub Waterloo team, to administrate and support the delivery of Community & Families work in and through Oasis Hub Waterloo, into the local community.

The Small Project is a baby clothes library. It provides good quality, second-hand items to local families encouraging a sharing economy across families locally, as well as supporting those in need.  Face to face delivery and administration of referral processes and other aspects of our project work also. This role is multi-faceted, with administration and project support elements. Project support consists of both project delivery and administrative coordination of the Small Project, including the management of our referrals process. In addition to administrative skills, this will require good communication, interpersonal skills, clear instructions. - Face to face delivery will be necessary on Thursday mornings, but other working hours can be flexible and designed in agreement with line manager.

Key responsibilities will be:

• Work alongside the Community & Family Manager to provide administrative support, using simple referral, finance and reporting system
• To assist with the key events, holiday programmes and other family support activity
• To be the lead member of an organising committee
• To train volunteers in key delivery roles
• To do research, answer enquires and update social media, including website.

The successful post holder must have:

• A GCSE in English or relevant professional qualification or demonstrate by experience.
• Experience of working with data and information management and implementing administrative systems. Good knowledge of Microsoft including excel and word.
• Excellent organisational skills and interpersonal skills - caring and respectful (in order to support families in difficult circumstances)
• Experience with client facing delivery and working with volunteers

This is an exciting opportunity to be part of a growing national organisation, making a difference to communities on a local level, while individually improving the life chances of young people.  As part of the package, Oasis offers:

• A pension scheme, currently offering 7% employer contribution
• A generous holiday allowance, starting at 25 days per year (plus 8 Bank Holidays)

We actively encourage applications from people of all ethnic backgrounds and minority and underrepresented groups.

Completed applications should be returned by 9am Friday 4th December 2020.

Interviews will take place in Waterloo 11th to 18th December 2020 (possibly online)

Oasis is committed to making a difference to the lives of the communities it works in, and as such you must show a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos.  We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks. 

Oasis supports Equal Opportunities.  Registered Charity No. 1026487

A charity based in Central London are looking for a CRM Manager and System Salesforce Administrator. The successful candidate will manage,develop and maintain the chairty's instance of Salesforce and all its integrators within the organisation. This includes but is not limited to: the CRM database in Salesforce, grant management system (Grantflex), finance system (FinancialForce), marketing automation tool, project management tool and expenses management tool (Expensify).

Key responsibilities

Ensure system permissions are in line with delegated authorities and approval limits and ensure the segregation of duties

Support related changes to business structure and processes as well as managing integrations with any new systems

To oversee, manage, review and challenge the systems and proactively look for opportunities for improvements

Support business process workshops/training

Work on improving existing systems by studying current usage practices, taking full advantage of Salesforce functionality, and making recommendations for streamlining and other improvements

Provide appropriate cover for general IT issues for the Information Governance and Systems Officer

Person specification

Extensive experience in administering, managing and maintaining CRM systems - must include Salesforce

Salesforce Advanced Administrator Certification

Salesforce development experience

Managing and driving process change and experience of programmes of continuous business improvement

Experience providing general IT support

Closing Date: 8th December 2020

Reports to: Head of Philanthropy & Partnerships

Location: Vauxhall, London / Remote working

Contract: 3 – 4 months with potential for ongoing support at a reduced level

Hours: 2 -3 days (14 -21 hours) per week

About Malaria No More UK

Malaria has been described as the oldest killer disease in history; even now, despite recent progress, it claims the life of a child every two minutes. Malaria No More UK is part of a global movement that is determined to make this the generation that beats this killer. To realise this vision, we need to mobilise governments, influencers, businesses and the public, inspiring them to commit funds, energy and resources to ending deaths from malaria and wiping out the disease for good.

Role Summary

Malaria No More UK is looking for an individual consultant to support the Operations Team in making the final transition to the Salesforce NPSP CRM platform. Historically, MNMUK has used Raiser’s Edge for primarily fundraising purposes and has recently migrated to Salesforce NPSP, however further organisational integration and embedding is required. The consultant will work closely with the Head of Philanthropy & Partnerships and the Philanthropy and Partnerships team, the Data & Business Support Officer, the Finance & IT Manager and the IT CRM Project Group as well as lead, support and train the MNMUK team more broadly..

Deliverables

• Project manage and lead the implementation of Salesforce NPSP, including completion of the transition of historic data and processes from Raiser’s Edge to Salesforce NPSP and the implementation and integration of additional organisational data and processes into the new system.
• Train the MNM UK team in the use of the system including the training of a number of super-users across the organisation
• Train the Data & Business Support Officer to ensure that they can take on the duties of Database Administrator going forward.
• Liaise with the outsourced database transition consultants based in the US.
• Create a bespoke Salesforce NPSP Process Guide for all users.
• Work with the IT CRM Project Group on transition, training, implementation, creation of templates and reports.
• Proactively support fundraising, operations, communications and advocacy teams, assessing needs and providing detailed technical solutions to these (reporting, analytics, key trends and insights) that can be embedded going forward.
• Structure the data and propose best tools for accurate reporting and engaging with the database effectively.  
• Undertake any other reasonable additional duties within the skillset of the consultant as required by MNMUK.

Qualifications, skills and experience

Essential

• Strong working knowledge of Salesforce NPSP CRM systems and database best practices
• Experience of administering a CRM for a small/medium size organisation
• Strong analytical abilities
• Outstanding attention to detail
• Ability to work independently, within teams, and cross-functionally with excellent communication skills (written, verbal, presentation)
• Strong interpersonal skills and a team player- ability to work well with people at all stages of IT skill and levels of seniority
• Excellent organisation and project management skills
• Strong interpersonal skills and a team player
• Be a natural problem solver

Desirable

• Certifications such as ADM 201, CRT 101 or similar
• Experience of successfully delivering similar projects
• Lived malaria experience

MNMUK recognises the value of a team in which people from diverse backgrounds are able to introduce fresh ideas and contribute to delivering our mission to make Malaria No More. Candidates from historically marginalised or underrepresented backgrounds are encouraged to apply.

To apply, please send your CV, your daily Rates and a covering letter explaining how your skills and experience match our requirements

Closing date AS SOON AS POSITION FILLED  interviews ON ROLLING BASIS

No Recruitment Agencies

Oxfordshire has a cutting edge youth sector full of grassroots leaders wanting to give young people the space and support needed to be the best and happiest they can be. Our organisation provides both direct delivery through our supported housing services and an innovative Young Leadership scheme, the first of its kind in the UK, and through providing holistic support to the frontline organisations, so that they have everything they need to be delivering high impact work that is grounded in best practice, safeguarding and youth work.

Job Purpose
You will collaboratively lead on administration for Oxfordshire Youth, including organizational, DBS (Disclosure and Barring Service), Trusts and office administration, plus other administration for the CEO and OY Trustee Board.
We are looking for someone who has excellent communication, organisational and IT skills. You will have exceptional attention to detail and be accurate and meticulous in your work.
You will bring an enthusiastic and proactive approach to teamwork; the ability to prioritise workload and having a flexible, adaptable attitude will be needed in this busy role.
Passionate about quality and always organised in your approach, you will be eager to make a lasting contribution to this dynamic and forward-thinking team.

Our commitment to Inclusion and Diversity
OY is striving to build a team that is truly inclusive. We warmly welcome applications from marginalised groups, particularly people of colour, trans and non-binary people and disabled people. Your potential to learn and grow in the role is important to us, so even if you don’t have 100% of what we are asking for, we want to hear from you. Appointment will be made on merit alone.

Integral is a global alliance of Christian relief and development agencies. The Secretariat is seeking an experienced administrator to provide a stable organisational infrastructure for its work. The successful candidiate will be responsible for managment and administration of Integral's finances, governance and legal compliance, HR, and IT.

JOB TITLE: Finance and Admin Officer

LOCATION: Home-based with remote access to the Integral Google Documents and server; preferably based in the UK

WORKING HOURS: 60% position, working 21 hours per week (excluding lunch breaks)

CONTRACT TYPE: Temporary for one year with the possibility of being extended

RESPONSIBLE TO: Integral CEO

1. PROFILE OF INTEGRAL AND OCCUPATIONAL REQUIREMENT FOR ROLE

Integral is a global alliance of independent Christian relief and development agencies, working together to present a more effective response to poverty worldwide.  Integral’s goal is to see holistic transformation for more poor people, through providing collaborative opportunities for its’ Members in disaster response and beyond.

It is essential that the position holder must support the aims and objectives of the Alliance. Applicants must be committed to Integral's Christian beliefs, and fully participate in and contribute to the Christian spiritual life of the Secretariat and the Alliance. The Occupational Requirement appended to the bottom of this document explains that in more detail.

2. PURPOSE OF THE SECRETARIAT

Our small Secretariat team works hard on behalf of our Members to fulfil our Mission and Vision. We work virtually across three nations to champion, encourage and facilitate collaborative working across our membership.

Secretariat Mission Statement

• The Integral Secretariat models working virtually and collaboratively.
• We seek to be responsive to God’s leading and our Members’ needs.
• We aim for professional excellence in our work and working practices.
• We work to create flexible structures to support our Members to work effectively together.

The Secretariat facilitates the delivery of the Integral Strategic Plan, specifically to run effective disaster responses and to enable effective collaboration. We serve our Member agencies in the following areas:

• Run Joint Disaster Responses
• Group Support
• Member Care
• Spiritual Support
• External Engagement

3. MAIN PURPOSE OF THE JOB

• To provide a stable organisational infrastructure for the work of the Secretariat and to assist other Secretariat staff in fulfilling their roles.
• Responsibility for managing and administration in the following areas:
  1. Financial
  2. Governance and legal compliance
  3. HR and legal compliance
  4. General and IT
• Take a full part in the functioning of the Integral Secretariat.

4. PARTICIPATION IN THE SPIRITUAL LIFE OF INTEGRAL

As part of the Secretariat, discern God’s leading in your work and for Integral generally. Join the Integral Secretariat weekly prayer times via Skype conference call. Participate in days set aside for prayer and discernment. Take turns to lead devotional time at the weekly team meeting.

5. POSITION IN ORGANISATION

This job is positioned within the Secretariat and is responsible to the CEO, but working closely with other members of the Secretariat. The successful candidate will preferably be based in the UK.

6. SCOPE OF JOB: DUTIES AND KEY RESPONSIBILITIES

Provide a stable organisational infrastructure for the work of the Secretariat and to assist other Secretariat staff in fulfilling their roles.

Responsibility for managing and administration in the following areas:

A. Financial management and administration

Lead in the development and implementation of finance systems to run the Secretariat efficiently and support collaboration amongst Integral Members.

• Work with the CEO, Treasurer and Board Finance Committee to ensure excellent long term financial planning and management for Integral.
• Maintain and assist in the development of all financial policies and procedures both for the Board and the Secretariat.
• Receive and process the monthly expenses claims of all staff.
• Complete monthly accounts using QuickBooks accounting software. Complete quarterly financial reports for the CEO and Treasurer.
• Alert the CEO and Treasurer of any foreseen overspend and implement new budget lines required for the next financial year
• Liaise with external financial support e.g. Payroll providers, accountants and independent examiners to enable the smooth running of the financial systems.
• Complete invoices and payments and on-line banking in an accurate & timely manner.
• Keep an electronic filing system of invoices, income, expenditure, receipts and statements in good order.
• Help develop the annual budget by producing year-to-date figures at key points through the year, getting income figures from our Members, finding out cost of living rises, and supporting the CEO in setting the budget.
• Work with the CEO on the annual statutory accounts and report.
• Monitor Integral’s obligations with regards to VAT and take appropriate action when necessary.
• Complete an annual Gift Aid Return for donations.
• Oversee compliance with the requirements of the Fundraising Regulator; maintain our secure donor database and ensure it is cleansed regularly.
• Oversee the production and printing of all Integral stationery, business cards, leaflets and annual reports.

B. Governance administration and legal compliance

Ensure Integral meets its statutory governance requirements.

• Complete documentation and ensure compliance with deadlines for Companies House and the Charity Commission.
• Creating ‘joining packs’ for any new Members or Board members. Ensure they fill in the correct legal documentation to become Members of Integral.
• Send new Members any Integral governance documents they need. Ensure that signed documentation is received back from new Members or Board members and filed on the server and submitted to the relevant statutory bodies.
• Keep up-to-date with developments in requirements for charities and advise the CEO and ExCo when action is needed to meet new requirements.
• Work with the CEO to prepare Board meeting agenda, papers and presentations.
• Clerk for the ExCo and Board at Board meetings and ensure minutes are distributed in a timely way and that actions are followed up.

C. HR administration and legal compliance

Ensure high quality design, development, and delivery of financial, IT, HR and administrative policies, procedures and systems to support the work of the Secretariat and collaboration amongst Members.

• Assist the CEO in ensuring all Secretariat staff members are legally contracted.
• Ensure all staff hold current DBS certificates.
• Ensure contracts are signed and upheld.
• Keep staff files confidential and up to date.
• Ensure all staff adhere to the appraisals schedule.
• Create and disseminate annual leave cards and ensure they are regularly updated.
• Working with HR Consultants, keep appraised of any changes in employment law and ensure the Staff Handbook is updated accordingly.
• Participate in Secretariat recruitment process as required - from drafting Job Descriptions, selection, interviewing and briefing new staff.

D. General and IT administration

• Support host Members for Integral meetings in organising logistics for Integral meetings with the host agency or in-country support.
• In circumstances where there is no Member in the meeting country, be willing to organise logistics for the Integral meetings.
• Willingness to travel to help with on-site logistics during the meetings up to twice a year.
• Maintain a secure electronic filing system for Secretariat data and Member collaboration data on both the internal server and the Google Drive.
• Lead the Secretariat in using Google Apps for their own collaboration as a virtual office.
• Ensure joint space on the Google Drive is periodically cleansed and organised.
• Keep Google web systems and user administration up-to-date.

Integral Secretariat Team Member

Take full part in the functioning of the Integral Secretariat.

• Be an active Member of the Secretariat, joining weekly team meetings (via Skype) and prayer times and integrating with the functioning of the Secretariat.
• Handle aspects of the organisation of the Secretariat’s annual spiritual retreat, including appropriate venue sourcing, liaison with external retreat leaders, and all logistics for Secretariat staff.
• As the Secretariat models collaborative working, feedback, improve or proofread the work of colleagues as and when required.
• Manage projects / work packages as and when required. Ensure all stakeholders are consulted and their viewpoints represented in Secretariat-wide work.

Person Specification

QUALIFICATIONS

Essential: 

• Significant practical experience in administrative management

Desirable:

• Professional qualification(s)

EXPERIENCE

Essential: 

• Essential: Minimum 3 years’ experience in financial administration and management for a business or charity.
• Essential: Experience using Google Drive and associated Apps

Desirable:

• Practical experience in working in a Christian Relief and Development organisation.
• Experience of working in a Christian environment and across time zones and cultures.
• Working experience of British HR practice and laws.

SKILLS/ ABILITIES

Essential: 

• Highly organised.
• Process thinker, able to deliver practical and clear tools / guidelines.
• Systems thinker, problem solver.
• Excellent eye for detail and quick to grasp new concepts and ideas.
• Ability to meet deadlines and cope under pressure.
• Flexible to meet the changing needs of the Alliance and Secretariat team.
• Facilitation skills, diplomacy and influencing skills, building collaboration and consensus.
• Excellent written and verbal skills in English.
• Good understanding of organisational systems, policies and procedures.
• Good interpersonal skills.
• Able to self-manage and work virtually.
• Computer skills: Word, Outlook, PowerPoint, Excel, web, Google Apps.

Desirable:

• Layout and design skills.
• Knowledge of QuickBooks accounting software.
• Project management qualification.

PERSONAL QUALITIES

Essential: 

• Committed Christian.
• Commitment to the mission of Integral Alliance.
• Commitment to unity and collaborative working.
• Willingness to travel.

Application process

• If you have any questions about the role please contact us thorugh the 'Contact Us' page on our website.
• If you are interested in applying we invite you to fill in our online application form by our deadline of Sunday 3rd January 2021
   

Integral’s Occupational Requirement

Integral has a distinctively Christian ethos and purpose, having grown out of Tearfund in the UK which was founded by the UK Evangelical Alliance. Integral’s fundamental purpose is to serve Jesus Christ by uniting our Members in order to better combat poverty. All our Members share Christian beliefs and aim to bring good news to the poor in this world. They do this through demonstrating and proclaiming the Christian gospel for the whole person through Christian relief and development. A core conviction is that our work will not prosper unless we pray about it and we treat our work as part of our worship to God. 

In order to achieve our mission and to maintain our ethos, it is vital that every Secretariat staff member is committed to Integral’s vision, mission and values and is actively working in accordance with our evangelical beliefs.  As an organisation we aspire to combining professional excellence infused with passion for and commitment to Christ.  We therefore seek to work in line with biblical principles and teaching and to seek God’s guidance in prayer in everything that we do.  Through our practice of employing only committed Christians we have nurtured a working environment where Secretariat staff are committed to and united in achieving our mission.

Essential aspects of work for all Secretariat staff include participation in and leadership of spiritual sessions of worship, prayer, Bible study and reflection, both as a Secretariat and in Integral meetings. We believe this is fundamental to the achievement of our mission.

We therefore regard it as a genuine occupational requirement that this position is held by a committed Christian. The position holder must support the aims and objectives of the Alliance and be committed to the Christian ethos and vision of Integral. We believe that the conditions in part 3, Schedule 9 of the Equality Act 2010 have been met and that there is a prima facie case that the successful candidate will be a practicing Christian.

Location: London, scope for home-working

Salary banding: £22-24k depending on experience

Contract: Permanent

Overview

Street Child are looking for a Finance Assistant to support across all Street Child Group financials. You will be responsible for compiling, analysing and processing all Street Child Group financial transactions, providing vital support to our core finance team. We are looking for an individual with good book-keeping knowledge, a strong attention to detail and experience working in a similar role. Street Child is a growing organization and this junior role will provide an excellent opportunity for a positive ‘can-do’ candidate to gain experience within a fast moving international development charity.

Organisational Background

Street Child believes that every child deserves the chance to go to school and learn. Our projects focus on a combination of education, child protection and livelihood support to address the social, economic and structural issues that underpin today’s education crisis. We partner with local organisations and communities to deliver our locally rooted programmes, using evidence to drive learning and the refinement and scale up of programmes to create maximum impact for the most children at the lowest cost. We pride ourselves on being willing to go to the world’s toughest places where others won’t, including remote, hard-to-reach areas and fragile, disaster-affected states across sub-Saharan Africa and South Asia. Since 2008 we have helped over 338,000 children to go to school and learn and supported over 29,000 families to set up businesses so they can afford the cost of educating their children.

Key Responsibilities

Accounts Receivable (40%)

• Supporting with work on accounts receivable including accessing, downloading and saving in a systematic manner reports from donor portals.
• Analysing the data from the donor portals to summarise the information in Excel so that it is in the correct format to be uploaded to the Finance system.
• Maintaining details of cheques received.
• Issuing donor receipts.
• Raising donor invoices and requests for payments.
• Any other responsibilities relating to Accounts Receivable.

Accounts Payable (40%)

• Recording all approved supplier invoices and staff expenses in the accounting system ensuring that they are all appropriately coded to the correct cost centres and projects and invoices are uploaded into the finance system.
• Ensuring that all invoices for payment are appropriately approved by budget holder.
• Setting up payments on online banking platforms and sending out requests for payment approvals from payment authorisers.
• Reviewing staff expense claims to ensure that all supporting documentation is provided before payment.
• Managing monthly staff credit card reconciliations.
• Any other responsibilities relating to Accounts Payable.

Month end support (20%)

• Complete bank reconciliations each month for all group bank accounts.
• Ensuring supporting information for transactions is correctly stored in electronic format such as bank statements, remittance advices and credit statements.
• Assist in preparation of internal reports.
• Entering Gift Aid data onto Gift Aid returns and assisting with compilation of information for Gift Aid returns.
• General support and assistance to the team including administrative duties.

Person Specification

Education/Qualifications

Essential

• 5 GCSE at Grade C or above including English and Maths
• Post-GCSE qualification such as A-Level or T-Level or equivalent
• Good book-keeping knowledge

Desirable

• Part qualified AAT

Experience and Knowledge

Essential

• IT Literate with strong excel skills
• Experience of working in a similar role

Desirable

• Charity or third sector experience

Skills and Abilities

Essential

• Attention to detail
• Highly organised and self-motivated
• Flexible and able to manage multiple tasks at one time.
• Good written, verbal and presentation skills

Desirable

• Shows initiative in identifying problems and posing solutions
• Persistence and tenacity

Other

Essential

• Proactive communication style including keeping team-members informed and updated as necessary
• Not afraid to ask for help!
• Work cooperatively and collaboratively with other departments and other external contacts
• Good interpersonal skills

How to apply

Please click 'Apply' to view contact information and how to submit your CV and Application Form for consideration.  We will review applications as they are received and reserve the right to bring forward the closing date. Our interview process will involve a written assessment, followed by two interviews. Pre-employment checks will be required as part of our recruitment process in line with our Safeguarding Policy. Street Child welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.

We want a highly experienced and dynamic finance and business development professional to join us, who can support the Chief Executive and the Board through the next phase of the organisational growth. We are looking for someone with an eye for financial detail but also someone who has experience in business development.
The post holder will be a key to the Charity’s success and is also the Company Secretary and a member of the Leadership team.

The ideal candidate must be a qualified accountant, and a good team player, committed to the charity sector and our charitable purpose. You will have the ability to bring strategic financial management to multiple and complex areas of work. A recent working knowledge of charity finance is desirable but not essential.
The successful candidate will be employed on an annual contracted hours basis allowing for flexible working arrangements by agreement. Benefits package includes 25 days’ paid holiday pro rata, pension scheme, flexible working conditions, mileage allowance and training opportunities.

Hours: 36.5 hours per week (flexible working basis, including occasional evening and weekends)

Fixed Term Contract for 22 months with the possibility of extension subject to funding.

Due to the nature of the work, you will be required to undertake a satisfactory Enhanced DBS check.

To download a job description, person specification and an application form for this post, please visit our website. 

CVs, with a supporting letter describing why you are applying and how your skills relate to the role, will also be considered.

• Closing date: Midday on 16th December 2020
• Interview date: w/c 21st December 2020

Community First is an Equal Opportunities Employer

Programme Director – Tax and Public Finance

Salary: £40-45,000 + benefits

Location: London EC2 - remote working may be considered

Hours: Full time. 09:30 – 17:30, Monday-Friday. Some possible flexibility around hours worked

International Lawyers Project (ILP) was founded in 2005, We support civil society, investigative journalists and reform-minded governments in developing countries to address economic inequality issues. By leveraging our network of thousands of independent legal experts ILP has helped reformist actors balance the scales of justice in more than 80 countries to bring about economic and social justice through curbing fiscal leakages and tax evasion, reducing corruption, equalising tax policies and strengthening media freedom.

We are culturally sensitive and client-led. We help local actors build their legal capacity to achieve economic justice, whether through formal legal training sessions, workshops, reviewing or drafting legislation and policies, legal representation, and legal advice, or through extended engagement and mentoring for communities, officials, and civil society representatives on how to use legal approaches to create long-lasting change in some of the world's poorest regions.

The position of Programme Director is a prominent one within the ILP team. Reporting directly to the Executive Director, we are looking for a highly experienced professional with a background in Tax Law and Development and Public Finance to join our small but dynamic team. The role represents an excellent opportunity to be involved in leading our public financial governance, tax reform and international development work. This entails developing projects with a range of clients and partners, including governments and government bodies (such as revenue authorities), as well as international agencies and NGOs who focus on taxation reform. 

You will advise and support developing countries by implementing strategies at both national and regional levels, to address inequitable taxation, facilitating learning from each other and from international best practices on issues such as royalties on natural resource management, advising on double tax treaties, drafting and reviewing tax policies, legislation and regulations. The work is intended to promote fairer and more effective taxation/public financial management to help meet development goals, including enhanced rule of law and sustainability.

This role encompasses the full project cycle and typically requires focus on, assisting in obtaining funding for these projects, fulfilling compliance obligations including budgets and board reporting and dealing with the evaluation of, and learning from, projects.

Relevant skills and experience

• Substantial experience as a qualified lawyer preferred or, in another relevant discipline such as accountancy, economics, international financial policy

• Significant, relevant experience and knowledge relating to tax systems in an international and development context

• Effective interpersonal and team working skills and a collaborative mindset

• Strong administration and coordination experience

• Demonstrable international development project management skills and experience

• Ability to develop and manage relationships with a range of stakeholders, including donors, civil society organisations and government representatives on an international basis

● Experience or demonstrable ability in donor management, both in managing existing relationships and in raising funds for future projects and activities;

● Familiarity with, or understanding and enthusiasm for the concept and practice of, pro bono legal assistance

● Deep understanding (either from previous work experience or study) of key issues in sustainable international development, including the UN Sustainable Development Goals

● Fluency in English is essential complemented by another language used in Sub-Saharan Africa such as French, Portuguese, Swahili (desirable)

● Experience in developing countries and transitional economies.

In addition to the salary range indicated, we offer a range of benefits including flexible working, 25 days’ holiday, Employer Contribution Pension Scheme and Childcare Voucher Scheme.

A full Job Description and Person Specification is attached.

If you firmly believe you are the ideal candidate for this key role, we would welcome your application as soon as possible. Please apply with full covering letter indicating how you meet the requirements of the role, along with your CV to: Gabrielle Beran using the email link provided.

Closing date for applications: 20th December 2020

International Lawyers Project is an equal opportunities employer and welcomes the opportunity to discuss possible modifications to make the interview process and job accessible to all qualified candidates.

Registered Charity No.: 1114502