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X 2 POSITIONS!
Vacancy Reference Number:
AA/FS/N-UK-2-R3
Position title:
Accounts Assistant
Reports to:
Finance Analyst
Location:
Muslim Hands, 148 – 164 Gregory Boulevard, Gregory House, Nottingham, NG7 5JE
& Remotely, until further notice.
Hours of Work:
Full-time, 35 hours per week
Salary guideline:
(Up to) £19,000.00 (pro Rata, commensurate with experience)
Terms of Employment:
[Extendable] 3-Months’ Fixed-Term Contract (with a 2-weeks’ Probationary Period)
Application Process & Closing Date:
Send an up-to-date CV and supporting Covering Letter by Email by no later than 26th March 2021
Note:
- Strong Applicants may be contacted sooner, ahead of the closing date, to hold Skype Interview with Muslim Hands; therefore, please include your Skype ID in your application.
- Deadline for applications is 26th March 2021 however we reserve the right to end the application procedure early should the right candidate be found.
Muslim Hands is a UK based international relief organisation working in over 40 countries worldwide. The Head Office in Nottingham and a fundraising team in Whitechapel London; occasional travel between the two locations. Muslim Hands UK is seeking an enthusiastic and passionate individual to join our team during an exciting period of growth and change as we have ambitious plans to grow our activities by 2020.
Main Responsibilities:
To work closely with the Accounts Manager ensuring that all departmental targets and expectations are met in timely manner.
- To process donations according to their intended methods; Cheques, Postal Orders, Cash, Online and electronic donations.
- To process and issue receipts to donors in a transparent and efficient manner.
- To process and issue certificates to donors wishing to make ‘Great Charity Gifts’ ensuring the recipients names and plaque details correspond.
- Undertake banking activities to ensure objectives are met on a daily basis.
- To manage and balance daily funds (inwards).
- Deal with donor queries and requests
- To remediate inaccurate donations.
- To liaise and make payments to service providers on behalf of Muslim Hands.
- To process internal requisitions for funds to be allocated overseas.
- To process the release of funds to overseas offices ensuring this is achieved in a timely fashion.
- To administer and process overseas regular donors’ payments.
- Support with Fundraising activities from time-to-time
- Undertake any reasonable responsibilities as required by line manager
- To adhere to all Muslim Hands Policy
- Providing support with maintaining and monitoring of Departmental Budgets.
- Providing support with the management of all Invoices Raised, Ledgers and Expenses.
- Providing support with the reconciliation of all Accounts.
- Providing support with Processing Sales Invoices, Receipts and Payments.
- Checking company bank statements
- Preparing cash flow statements
- Dealing with financial paperwork and filing
- Dealing with Accounts related queries, concerns and comments from external agencies, donors and organisations in an efficient and effective manner.
- Demonstrating Muslim Hands’ values and ethics in own working practices, approach and conduct
Essential for Successful Candidate:
a. Provide a valid Disclosure Barring Service (DBS) certificate (issued within the last year) when requested by Muslim Hands; OR
b. Undertake to provide full cooperation for Muslim Hands to perform a DBS Check at the required level appropriate for this / similar role.
- Able to demonstrate working knowledge within an Accounting and / or Finance role/ or supporting an Accounts Function
- Ability to demonstrate current eligibility to work within the United Kingdom
- Must be able to work as part of a team and individually demonstrating responsibility and self-initiative
- Familiarity with basic Accounting Software, Microsoft Office and online meeting platforms
Desirable:
- Working towards or qualified at AAT Level 3 (minimum), Graduate OR Part ACCA Qualified
- Possess working knowledge within an Accounting and / or Finance role within the Charity sector.
This role would suit someone who thrives working in a fast-paced environment and who enjoys facing challenges; often working to tight deadlines.
This is a very rewarding position for the right person. If you feel this is you, then please send your CV with a cover letter explaining why you feel you are suitable quoting the above reference number!!
NB: Unfortunately, we will only be able to contact successful candidates so if you have not heard from us by the closure date unfortunately your application will have been unsuccessful.
In 1993, a community in Nottingham, moved by the devastation of the Bosnian war, sprang into action. A small group of volunteers began collecti... Read more
The client requests no contact from agencies or media sales.
The position: Reports directly to the CEO and part of the Senior Leadership Team
Direct Reports: 2 x finance admin and 1 x IT
Location: Birmingham (with option of remote working)
Hours: 4 or 5 days a week
FTE salary: 50,000pa to 55,000pa
Person Spec
* Qualified accountant (CCAB/CIMA/ACCA) - essential
* At least 5 years experience as an accountant
* At least 3 years senior leadership experience
* Experience in registered charity or health & social care (essential)
* At least 2 years experience of working at board level
* Proven track record of facilitating growth and development
* Proven track record of facilitating change and continuous improvement
* Proven track record of successfully implementing new IT systems
* Good understanding of IT systems including SAGE (or equivalent finance systems) and Salesforce (or equivalent CRM system)
Job purpose & Business
* Act as Company Secretary supporting trustees to ensure all legal and statutory compliance with Charitable Articles and Charity Commission requirements
* Oversight of all HR including recruitment, resource planning, pay & rewards, and Health and safety (with support from out-sourced HR support) and supporting and motivating staff team
* Oversight and continuous improvement of IT (and data) systems (with support from out-sourced IT support) to ensure efficient and effective workflow across the organisation
* As business manager lead on risk management and KPI dashboard reporting to trustees and deputise for CEO on internal matters as required
Job purpose & Finance
* You will provide Strategic Financial Leadership through strategic planning and robust reporting to ensure financially sustainability and facilitate growth of the organisation in order to maximise impact in line with charitable objectives
* Company secretary and oversight of HR, IT & H&S
* Financial oversight & leadership
* Provide robust financial information to inform and improve operational management and decision making to further the charities objectives
* Ensure financial sustainability of the charity and facilitate growth and development to further charitable aims
* Ensuring appropriate financial probity and controls in place
* Financial planning including budgeting and forecasting
* Financial reporting including monthly management accounts so Directors and Trustees understand the financial health of the organisation
* Financial compliance including with HMRC and Charity Commission
* Facilitating Finance Sub Committee of the board in coordination with Treasurer
* Support Chair of FSC in providing assurance to the Trustees in relation to financial strategy, performance and financial sustainability
* Effective management of financial risks as part of organisational approach to risk management
* Oversee and be responsible for the preparation and submission of all statutory
* Financial accounts and returns
* Ensure effective Payroll function and Pension scheme
* Effective procurement procedures to ensure services are best value for money
The Finance Officer will be responsible for preparing financial statements, monthly management accounts, maintaining cash controls, purchasing, maintaining accounts payable & receivables and budget preparation
Main Responsibilities:
·Maintaining financial and accounting services in order to meet legislative requirements and support GRT operations.
·To input all financial data on QuickBooks Online software, ensuring that authorisation and documentation are received from the appropriate members of staff, and filed accessibly.
·Preparing financial statements, maintaining cash controls, purchasing, maintaining accounts payable & receivables
·Banking cash and cheques received
·Raising invoices and monitoring debtors
·Reconciling donations received from online gateways (Just Giving, Launchgood etc)
·Reconciling donations received via standing order or direct debits
·Administering invoice approval and payment processes
·Operating expense claim procedures and payments
·Support delivery partner expenditure review process
·Support Finance & Resources department as required with ad hoc administrative support
·Oversee the maintenance of the inventory of all fixed assets, including assets purchased with restricted funds (computers, etc.) assuring all are in accordance with contractual and financial regulations.
·Support the SFO in reviewing and appraising relevant policies and procedures
·Any other duties as may be required from time to time by SFO or CEO.
General Duties
•Be flexible within the broad remit of the post.
•Comply with organisational policies and practices.
•Encourage effective cross-departmental working through personal example.
•Keep professional knowledge and expertise up to date.
•Attend internal and external meetings as required and contribute positively.
•Undertake any other duties commensurate with this post as reasonably requested by the CEO and/or Operational Manager
•Deal with day-to-day, ad hoc queries.
About Us
The National Lottery Community Fund is the largest community funder in the UK - we’re proud to award money raised by players of The National Lottery to communities across the UK. Last year alone we gave out over half a billion pounds (£508.5 million) of National Lottery funding to over 11,000 community projects across the UK, enabling even more people and communities to bring their ideas and ambitions to life. We support a wide range of health, educational, environmental, and charitable projects with grants ranging from as little as £500 to multi-million-pound programmes. 86% of our new grants were for less than £10k.
At the heart of everything we do is the belief that when people are in the lead, communities thrive. National Lottery funding is open to everyone and we’re privileged to be able to work with the smallest of grassroots groups right up to large UK-wide charities. We have changed how we work across the Fund to help us serve people and communities more effectively, working flexibly and on their terms; working closer to communities.
Our England Portfolio
The National Lottery Community Fund manages 5 distinct funding portfolios: the UK portfolio, supporting work that spans the 4 countries, the Wales portfolio, The Scotland portfolio, The NI portfolio and the England portfolio.
Across its 5 portfolios, the National Lottery Community Fund commits over £500m every year. The England portfolio is by some measure the largest of the 5 portfolios with an annual commitment budget of over £400m.
The grant portfolio in England includes a small grant programme, for grants up to £10,000, a medium to large grant portfolio, for grants upwards of £10,000, and a portfolio of large, thematic investments.
As part of our aim to support the sector as a whole, we are also actively supporting organisations to work in partnership and are looking to collaborate more with others ourselves. In 2017, we launched the Partnership product and set up the Partnership Team with the aim of providing us with a clear mechanism and dedicated capacity to support partnership working in the sector.
Launching the partnership product and setting up the Partnership Team has provided additional impetus for us to encourage partnership working across the England Directorate. The partnership team has a particular role in helping us develop our thinking in terms of what good partnership working looks like.
Besides supporting others to work in partnership, we have also sought to increasingly work in partnership ourselves. On the one hand, we have sought to change our relationship with some key national organisations, moving from a transactional funding relationship to one based on strategic alignment through the adoption of an account management approach. On the other hand, we see working with and through other funding bodies as being of strategic importance as it enables us to complement our strengths and mitigate some of our constraints. Innovative ways of relinquishing decision-making to others through participatory grant-making schemes have been proven to help us achieve our ambitions, not least around Equity, Diversity and Inclusion. We have a number of mechanisms at our disposal to work with and through others and we will seek to continue to develop and innovate as we learn. Finally, we our keen to engage beyond civil society, looking to forge partnerships within the public sector and private sector.
Relationships are at the core of the way we aim to work across the Directorate; relationships with applicants, grant holders, other funders, local decision-makers and other stakeholders and, of course, the communities we are aiming to support.
We are committed to Equity, Diversity and Inclusion. Our funding is for all communities whatever their starting point and we understand that some will need extra support. In adopting an equity approach to our funding, we recognise groups are situated differently due to structural inequalities and we need to develop our funding in a way that understands and addresses the specific circumstances and root causes of disadvantage.
About the Role
This is an exciting opportunity to join the England Senior Management Team and lead our Partnership work.
The Partnership team was set up with some specific aims in mind:
- Support the capacity and capability building around funding partnerships across England and the Fund as a whole
- Fund partnership working at national level
- Fund local partnership working with the potential for national relevance
As the concept of partnership funding has firmly taken hold across England, the focus of the Partnership team is increasingly on the use of partnerships as a tool for inclusive co-design and exploring the intersection between partnerships and systems change (changing the way organisations work via the partners they choose). It’s not only about urging others to work differently but also about the way we work with others.
The aim of the role is to maximise the impact of our work in this particular area. You will be accountable for further developing the vision and strategy for our partnership work and then for the delivery of that vision and strategy – this includes all aspects of the operational management, including development of funding priorities, management of our grant budget, operational excellence, people management and development and key stakeholder management.
You will seek out opportunities for us to contribute to changing the paradigm in terms of how the sector operates, supporting organisations to change the way they work and collaborate with others but also change the way we operate and work with others. This involves building relationships with a wide range of stakeholders in the third sector but also the private sector and public sector. It will involve funding but also convening, listening, learning and, at times, challenging.
You will oversee / contribute to awards of approximately £100m per annum. You will lead a team of -20, based across England but seek to influence teams across the England Directorate / the Fund.
As a senior leader, you will be a key representative of the National Lottery Community Fund, supporting the England Director in further developing our relationships with key stakeholder at national level and cross-regional level and support the Heads of Regional Funding as required to further develop relationships within the regions.
You will be a key member of the England Senior Management Team, maintaining strong relationships with other members of the ESMT as well as with colleagues in other country portfolios and in the corporate support teams (specifically the Insight and Engagement Team and product development team); this role can not function in isolation and we need to ensure alignment, not only across England, but also across the Fund as a whole.
We’re looking for someone who is passionate about making a difference through our funding, with a deep understanding of the communities we serve. You will have experience of building and leading teams and driving a high-performance culture through your ability to coach, inspire, and empower people. Your ability to build and maintain excellent relationships with a diverse range of senior level internal and external stakeholders will be second to none, you will have experience in creating connections and facilitating divers stakeholder networks and you will be a confident communicator, comfortable in all environments. You will demonstrate an ability to work in an agile way, ensuring we are flexible and continue to improve in line with feedback and insights from customers and frontline staff.
Contract Type: Permanent
Hours: 37 Hours per week
Interview Date: 1st March
About You
As an experienced senior leader, you may, or may not come from a funding background but you will have significant experience of developing strategies involving stakeholders from different sectors and backgrounds, designed to deliver greater joint impact. You should be able to articulate how this your work can contribute to the Fund’s purpose and principles with significant experience of creating and delivering strategic and ambitious projects. To perform the role successfully a creative and entrepreneurial approach will be required. The role will give you the flexibility to make the role your own and develop alongside the organisation; working collaboratively with the team to produce a broad portfolio of relationships and investments across a range of sectors. Additionally, the successful candidate will be someone who can implement robust systems and reporting mechanisms for all partnership activities and produce presentations at Board meetings.
Specifically, you’ll need to demonstrate your experience and qualifications in these areas:
- Passion for, experience in and understanding of the environment we operate in and the communities we serve
- Excellent leadership capabilities and highly developed people skills, using your gravitas to enable others and motivate them to succeed. Introducing consistent and realistic core principles, priorities and deliverables based on an understanding of the organisational as well as external context
- Developing and enhancing relationships with senior stakeholders across sectors, representing the Fund externally
- Previous experience in identifying and realising collaborative partnership opportunities, including through new products, services and activities
- Exceptional problem solving and decision-making skills with a good mix of evidence-based decisions balanced with pragmatism, innovation, flexibility and common sense
- Critical thinking, with a natural inclination to challenge the status quo as and when required to drive improvement
- Fluent communicator both in verbal and written communication with an ability to adjust to the communication needs of a wide variety of audiences
- Financially astute, numerate and analytical with extensive experience of costing, financial modelling and budgeting.
- Empathy for the needs of colleagues and diverse communities
- Values-driven and passionate about the Fund’s purpose
We believe our people should represent the communities, organisations and individuals we work with. As such we particularly welcome applications from people with disabilities, Black, Asian or Minority Ethnic (BAME) backgrounds, LGBT+ and from different socio-economic and educational backgrounds.
For You
We seek to develop our staff and offer a wide range of personal development opportunities.
We offer a wide range of generous benefits including:
- Generous annual leave and company pension scheme
- Flexible working to support staff with their work/life balance, taking into account things such as caring responsibilities, worship and attendance at religious festivals
- Enhanced paid maternity, paternity and adoption leave
- Season ticket and cycle to work loans
- Paid volunteering leave
How to Apply
Visit our website The National Lottery Community Fundfor further details about the vacancy and our application process.
Equal Opportunities
Equality, diversity and inclusion in our grant-making, and amongst our people, are all vital to our success in supporting people and communities to thrive. We believe our people should represent the communities, organisations and individuals we work with. We are committed to being an inclusive and great place to work, and recognise our people come from diverse backgrounds. We are a Disability Confident employer and positively welcome applications from disabled people.