Administrator Jobs

To be an effective lead on HR related matters, supporting the CEO and Management team, ensuring it is well-positioned to achieve its vision, current and future business operational plans and performance targets.

This is a key role instrumental in bringing the HR and Business administration functions together at an operational level.  The core purpose of the role will be to support and manage all People and Management related administration matters across the organisation.

To take the lead for data protection and champion compliance across the organisation.

We are looking for a high-calibre candidate to join our staff team as a part-time adult learning tutor. The ClementJames Centre is an award-winning charity that provides programmes that address underachievement and social exclusion. We support nearly 3,000 children, young people and adults each year to release their potential.

If you are an outstanding tutor then The ClementJames Centre can offer a supportive staff team, and a varied and interesting role which supports hundreds of people each year.

The part-time adult learning tutor will be based at our thriving centre and will have responsibility for working both individually and as part of the Adult Learning Team to plan and deliver the Adult Learning programmes.

This exciting role will not only give you a real insight into the charity sector, but also provides you with the skills and hands-on experience required to excel as a charity professional. We offer development and support, and you will have the opportunity to work with driven and compassionate colleagues within a vibrant community.

If you believe that everyone should have the opportunity to release their potential and live fulfilled lives and you would like to join a dynamic, innovative organisation, then The ClementJames Centre could be the perfect career choice for you.
 

Contract - Part-time, permanent
Annual Leave - State school holidays (in line with the Royal Borough of Kensington & Chelsea)
Benefits - Staff pension, ongoing training and development opportunities, Employee Assistance Programme, Travelcard loan and Cycle to Work scheme

To Apply
To apply for the role of Part-time Adult Learning Tutor, please read the job pack and fill out the application form on our website. We will be doing rolling recruitment for this role. We strongly encourage early applications as we will do interviews as and when suitable applications come through, and will close recruitment once we hire a successful candidate. The form consists of information about you, your educational and professional experience and a 400 word supporting statement. If you have any issues completing the form, please do not hesitate to get in touch.

Please see our website to read the job pack and to complete and submit the application form.

Are you a skilled and experienced HR Officer? Can you combine excellence in administration with great people skills? Do you enjoy working as part of a team towards shared goals? Then this role might be for you.

BMS World Mission is looking for a skilled and experienced HR Officer to join our People and Culture (P&C) department. As part of the team, you will contribute to creating a positive, engaging and professional working environment, where our people can thrive. You will have the opportunity to help strengthen our BMS culture and uphold its core values.

As the HR Officer, you will play an important role in HR operations, providing administrative support for key HR processes spanning the employee lifecycle, from recruitment and onboarding to leavers. This includes ensuring our policies and processes represent best practices, maintaining the staff handbook, and ensuring that the online HR software is used to its full potential

You will have a good understanding of good HR practices, be familiar with data protection regulations and be a very competent administrator.

 As the HR officer, you will:

·Be professional and confident.

·Be approachable, with effective interpersonal skills.

·Be discreet with confidential and sensitive HR matters.

·Be in full support of the vision and mission of BMS.

·Be flexible and able to manage competing demands within this broad and diverse role.

 If you have a passion for HR and Shared Services and want to significantly contribute to our success, we encourage you to apply.

 The successful applicant will be a committed Christian. The nature of this role means that this is a specific occupational requirement.

Location: Didcot, Oxfordshire / Flexible working.

This role can be office-based or hybrid. Coming into our office regularly in Didcot is preferred (for example one or two days a week on average). However, we are happy to appoint a candidate who lives too far from Didcot to attend the office regularly, if they are able to be flexible to come to Didcot as required. The cost of travel to BMS Didcot, whether on a regular basis or infrequently, would be borne by the employee.

Hours: 35 hrs. per week/full time

Employment type: Permanent  

Salary range: £25,855.00 to £30,678.00 per annum

Closing date: 9 am, Thursday 2 May 2024

Interview date: Thursday, 9 May 2024

If you would like to discuss this role further, please feel free to contact Sujit Varpe, HR Business Partner at BMS World Mission or visit our website for more information. 

We have a brand new homeworking role in our People and Culture team.  This is a fantastic opportunity to shape the role and make it your own.  You will be the  first point of contact in the team.  You will have experience of HR administration and continuously improving processes to ensure they are both efficient and effective.  An understanding of UK employment legislation is a must. You should have a demonstrable track record of successfully building and maintaining working relationships across an organisation. You should be adept in identifying pragmatic solutions considering the full circumstances of a situation.

We are a small yet busy team. The ability to work at pace whilst maintaining attention to detail is vital, as are good organisational and prioritisation skills

SCIE is a national charity with a clear vision of a society where care and support maximise people's choices. removes social inequality and enables people to live fulfilling, safe and happy lives.

To achieve this we research, evidence, share and support the implementation of best practice. We use this evidence and experience to shape policy and outcomes, and to raise awareness of the importance of social care and social work for creating a fair and equal society. Everything we do is informed by people with experience of care and support.

We are clear that to achieve our purpose we require a workforce of capable, valued and engaged employees.

At SCIE, we are driven by our values:

• Progressive – always learning and developing.
• Inclusive – working together for equality, diversity, and fairness.
• Credible – evidence-based, robust, and reliable.
• Transparent – open and honest.
• Committed – focused on making a difference to people’s lives.

Reporting to the Head of People & Operations, we are seeking a highly organised and proactive administration professional who will be responsible for the day to day running of a dynamic and supportive business support and governance service, with an integral role in shaping and implementing improvements in line with our strategic goals.  You will be a team player who supports the values of our organisation and is committed to our overall aims. 

We are looking for someone who can provide comprehensive support with excellent communication skills, both written and verbal and who can build relationships with all key stakeholders, both internal and external. You will be able to manage competing demands, have a keen eye for detail and the ability to handle confidential information with absolute discretion.

The Role

We are looking for a coordinator to carry out the delivery of our Vocational Qualifications and Funded Modern Apprenticeship Programmes.

The role includes course and funding administration, communication with students and teaching staff, registration with external bodies, and maintenance of student records.

This post requires essential knowledge of IT with a clear understanding of data input and good data management principles, attention to detail and the ability to follow strict timelines in accordance with our funders, as well as adhering to contract requirements. You must be knowledgeable in using Microsoft office packages, be keen to learn various administrative procedures and to use database systems, both internal and external. We also require good communication and organisational skills.

We continuously recruit students for our various programmes throughout the year, so the successful candidate will have a flexible approach and the ability to prioritise. We are a small organisation so the ability to work independently and to self-motivate is essential, as well as being a supportive member of a small admin team.

About Us

Training for Care is an educational not-for-profit organisation delivering vocational training and short courses in Social Care and Childcare. We have a long history of providing high quality learner focussed training to all levels of staff in the sector and we work with a variety of organisations, from the public, private and voluntary sectors.

Training for Care is based in Edinburgh and delivers training throughout Scotland.

Hours/Salary

This post is part time, 28 hours per week. We can offer a hybrid approach, however 3 days in the office environment is preferred (EH7 5QY)

Salary: £25,000 Pro Rata (Full-Time Equivalent (FTE))

Closing date: Friday 3rd May 2024.

Customer Services & Administration Manager
Temporary (Could become temp-perm)
2 months +
35 hours per week
Hybrid working - 3 days in London, 2 days remote
PAYE: £19.95 - £23.12, + hourly holiday pay

I'm recruiting for a leading health related charity. They require a Customer Services & Administration Manager to join them on a temporary basis starting ASAP, this role will run for a few months, and ideally the temp will be considered for a more permanent position in the charity. This is a full-time role, working 35 hours per week, requiring you to be in the London office a few days per week to ensure the smooth running of the office and to manage the team of direct reports. If you prefer, you can work remotely the rest of the week. This is a busy, and varied role, the bulk of the role is managing the supporter care function, managing the efficiency of processing income, coupled with people management and office management.

The Customer Services and Administration Manager will ensure that the team functions efficiently and effectively to deliver an excellent customer care service. The team respond to Gift Aid questions and queries, and process credit and debit card donations made via the supporters, both online and by phone. You will support the maintenance of the charity's BACS and direct debit system and producing direct debit claims in line with BACS rules and regulations.

You will conduct weekly 1-2-1's with your several direct reports, and attend any important meetings required. Other duties include ensuring the office and processing runs smoothly, managing the staff rota system, financial administration, dealing with any complaints and ensuring supporters are receiving the highest level of customer care.

The successful postholder will bring experience of managing a customer services/ supporter care team, where they have strong knowledge and experience around processing, thanking supporters, BACS direct debit claiming process, and Gift Aid regulations, as well as line management experience.

The charity require someone to start asap, ideally within the next two weeks, interviews are being arrange on a rolling basis so please do not hesitate to reach out with your CV and interest.

As an Operations and Office Assistant at Back Up, your primary objective is to provide comprehensive operational support and fostering an efficient office environment. This pivotal role extends beyond administrative duties, encompassing the responsibility of managing the onboarding process for new joiners. From liaising with IT to prepare laptops to conducting health and safety inductions on the new joiner's first day, you play a crucial role in ensuring a smooth transition for new staff members. Additionally, you will be responsible for keeping health and safety protocols up to date and maintaining the HR software. Your diligent efforts directly contribute to the effective management of services within the charity, furthering its mission to empower individuals impacted by spinal cord injury by delivering services that promote confidence, independence, and positive adjustment. 

First Give was founded in 2014 to inspire, equip and motivate young people to make a difference to the causes they care about. As we approach our second decade, it is an exciting time to join the charity. Our vision is of a more generous society where all people are willing and able to give their time, money and skills to causes that they care about. 

We are currently developing a new strategy which by which we aim to have reached a million young people by 2034. We intend to do this by developing new programmes and activities that will support us to achieve our mission: to create opportunities for young people to be inspired and empowered to give their time, money or skills to charities and causes that matter to them. Our existing programmes are delivered in partnership with schools across England and Wales, ensuring that as many young people as possible, regardless of their background have the opportunity to take part. 

As second most senior leader in the charity, the Deputy Director will provide leadership to the First Give team and support the Board of Trustees and Director with strategy and governance. 

The Deputy Director will play an integral role in the development of the charity as we move into our second decade. They will spearhead our fundraising, communications and marketing to ensure the charity has the capacity to deliver against our strategic goals. 

Our values at First Give inform who we are and what we do. We are:

• Altruistic 

• Inspiring 

• Empowering 

• Collaborative 

• Professional 

Location

Remote/hybrid. We welcome applications from across England and Wales, however desk space is available at our London office in West Hampstead should the successful candidate be based in London.

Regular travel to London (approximately once a month) and occasional travel across England and Wales will be required. 

Reporting to:

Director 

Direct Reports:

Administrator 

Key responsibilities 

Organisational Leadership and line management 

• Deputise for the Director when necessary 

• Provide leadership and positive role modelling to the First Give team 

• Support organisation-wide improvements and innovation, including strategic planning and organisational structure 

• Develop connections and networks that increase the profile and opportunities for the charity 

• Work with the Director and Head of Programmes to create opportunities for young people to influence and engage with our work and impact 

• Line management of our Administrator 

Fundraising 

• Work with the Director and consultants to own and implement a robust fundraising strategy to support the organisation as it executes its new strategic plan 

• Develop processes for managing fundraising applications and stewardship of existing funders and supporters 

• Write and submit high quality, inspiring and tailored funding applications and reports for trusts and foundations (expected to be in the region of £10,000-150,000) 

• Identify and develop potential new funding opportunities for First Give, including major donors and corporate funders 

• Manage relationships with a set number of key funders, ensuring that we proactively seek feedback, engagement and involvement in our work 

New School Partner Recruitment 

• Oversee and co-ordinate all new school partner recruitment sales and marketing activity 

• Work with our marketing agency to develop and implement marketing campaigns 

• Support the Programmes Team to recruit new partner schools in priority regions 

• Proactively seek opportunities for growth of the First Give partners network 

• Develop and design and production of marketing and sales resources to support all sales activity 

• You may also be required to deliver sales meetings with networks including Headteacher meetings and attend conferences to promote the work of the charity 

Communications 

• Lead the development and manage the delivery of our communications strategy, including all messaging to key stakeholders via a range of appropriate channels, including newsletters, social media and our website 

• Be responsible for the First Give website, ensuring it is up to date, relevant and meets the needs of the organisation 

• Brand champion, ensuring that all external communications and resources are aligned with our brand identity and tone of voice 

• Management of retainer with external design agency 

The job description gives an outline of key duties and is not intended to be an exhaustive list. The post holder may be asked to take on other relevant responsibilities as reasonably requested by their line manager. 

Safer recruitment 

Safer recruitment and safeguarding is of paramount importance to us, as an organisation that works with and for young people. The successful candidate will be made a conditional offer subject to two references (one of which must be your most recent employer) and any offer of employment will be subject to a DBS check. 

Person Specification 

Essential 

• Passionate about young people and their potential to drive social change 

• Leadership experience, ideally in a charity of similar complexity and scale 

• Ability to triage between the strategic and operational with ease and confidence 

• Demonstrable success as a fundraiser, particularly bid-writing, reporting and funder stewardship 

• Experience of developing and implementing a communications strategy 

• Experience of creating a range of content for different audiences and channels including marketing materials, newsletters, blogs, social media content etc… 

• Experience developing and implementing successful sales and marketing strategies, preferably in the education sector 

• Experience of writing and managing budgets, delivering plans using resources available 

• Track record of stakeholder management at senior levels 

• Experience of working in or with teachers and schools 

• Excellent presentation skills, with an ability to deliver concise, engaging and persuasive presentations 

Desirable 

• Experience leading the development, implementation and evaluation of marketing activity and campaigns 

• Experience of remote line management 

• Experience of working in a remote, decentralised team 

• Experience of using Salesforce 

Why work for First Give? 

First Give provides many benefits and prides itself on how it treats its staff. Our benefits include: 

• Three additional days between Christmas and New Year given to staff gratis. An additional day off for your birthday in addition to your annual leave allowance. Annual leave allowance increases year on year after 3 years with First Give. 

• Access to Health Assured (health and wellbeing) Employee Assistance Programme. 

• As you will use your personal mobile for work, First Give provides a phone allowance to contribute towards your mobile costs. 

• Training and professional development budget, with regular training offered through the Pears Foundation. 

• Laptops are provided on a ‘paid for through service’ arrangement and become the employees after three years of service. 

• Multiple team socials and volunteering days throughout the year. 

The students we work with come from a diverse range of backgrounds, and so do we. We want to ensure that we are recruiting, retaining and promoting a diverse mix of colleagues. We want to foster a diverse and inclusive culture, to empower our teams to achieve our vision drawing on the broadest possible range of experiences. We therefore particularly encourage applications from candidates from minoritised groups currently underrepresented on our executive team, particularly black and minority ethnic and disabled candidates. 

Application process 

Please fill out the Microsoft form by clicking the Apply Now button which includes a statement of how you fulfil the specification above, and why you want this role at First Give. Please also fill out our equality & diversity monitoring form (this will not be linked to your application). 

• Application closes: Thursday 2nd May, 12pm 

• Interviews: Tuesday 7th May 

• Start date: ASAP 

Do you have experience providing excellent supporter care?

Are you a highly organised individual, skilled in administration and with experience using CRM/donor databases?

Do you have a passion for Gospel outreach in London?

We are recruiting for a Supporter Partnerships Officer who will play a key part in managing partnerships with individual supporters for the London City Mission. He/she will join our highly committed Fundraising and Supporter Partnerships Team and will work in a team of Supporter Partnerships Officers. The role holder will:

• Maximise engagement with our supporters and respond to their enquiries.
• Work on various administrative activities, including processing gifts, updating CRM/donor database, campaign response handling, and general office administration duties.
• Represent LCM at external events, including a week-long conference each year.

The successful candidate will be a committed, prayerful Christian with demonstrable experience in providing excellent customer service and supporter care along with strong administration skills and attention to detail. He/she will have excellent interpersonal skills and a passion for the gospel message and be able to share their personal journey of faith in Jesus Christ.

If you have the skills and qualities we are looking for and have a strong desire to contribute to the Mission’s gospel outreach to the least reached in London, please fill out the application form available on our website.

There is an occupational requirement that the person appointed be an evangelical Christian.

Salary: £ 31,668 per annum

Contract: Fulltime, Permanent

Closing date for applications: Thursday, 9 May 2024 at 5 PM

Student Groups Coordinator

£24,093 gross per annum

35.5 hours per week

The role

This role is part of the Student Activities department working collectively with colleagues delivering the Guild’s student groups, societies, activities and volunteering work as part the Engagement Directorate.

The Student Groups Coordinator roles are to develop the capacity of the student groups within the Guild to enable students to maximise their potential. The support will include the administration of relevant training, tailored support for specific initiatives and assisting groups to plan for their year through attracting membership and delivering their activities.

We are looking for applicants who have experience of dealing with customers both face-to-face and online, over the telephone and via e-mail, with twelve months relevant experience in an administrative role and responsibility for managing and developing administrative systems; along with experience of developing relationships with students and stakeholders to deliver objectives.

The Benefits

We offer great benefits including:

• 5 days close down during Christmas, and 2 during Easter each year, in additional to bank holidays and 21 days annual leave, rising to 26 days after 5 years’ service (meaning you will not work during Christmas, New Year or Easter).
• Full sick pay from the moment you start working for us.
• A comprehensive suite of basic training for all employees which includes Equality & Diversity, Mental Health Awareness and Data Protection
• Discounted membership rates at University of Birmingham Sport & Fitness
• The opportunity for new staff to join the NEST pension scheme. The Guild contributes a matched payment of between 4-6% of your salary
• A range of wellbeing benefits

We are a Times 100 Best Companies to Work For employer and in our most recent staff survey (March 2023) 78% of our staff said they would recommend this organisation as a good place to work.

The Guild of Students is committed to equality, diversity and inclusion and welcomes applications from all members of the community.

Closing date for applications: Wednesday 1st May 2024 at 09:00am

Interviews are provisionally expected to take place on Wednesday 15th May 2024

ob Purpose: London Met Students’ Union (LMSU), a registered charity and company, has been enhancing its processes and procedures to professionalise its approach to finances and day-to-day operations over the past year. This role is pivotal in ensuring that all our work meets the standards expected of a charity. It involves supporting the financial administration of the Students’ Union, managing student receptionist staff, and providing administrative support to the union and Senior Leadership Team. 

Main Duties and Responsibilities: 

Management and Supervision: 

• Line manage direct reports and monitor their workload to ensure adequate staffing levels. 

• Recruit and manage student staff and volunteers for union projects, events, and campaigns. 

• Maintain regular feedback channels with direct reports and conduct performance reviews in line with HR policies. 

Finance: 

• Assist the Finance and Operations Manager in the efficient running of the Finance department. 

• Ensure accurate processing of sales ledger and purchase ledger transactions. 

• Assist with payment runs, monthly payroll processing, and various reconciliations. 

• Support the Finance and Operations Manager in annual audit and budget preparation. 

Income Generation: 

• Identify income opportunities and oversee sales responsibilities of student receptionists. 

• Ensure student receptionists achieve income generation targets. 

Operational Responsibilities: 

• Set up work email accounts for new starters and maintain contact details for all staff and officers. 

• Assist in gathering required documentation from new starters and manage union storage space. 

• Provide administrative support to senior management as needed. 

Training: 

• Lead training planning for student receptionists to ensure understanding of union opportunities. 

• Support other staff training requirements as directed by the Finance and Operations Manager. 

How to apply: 

For the full job description & application form visit our website.

Deadline for applications: Thursday 9th of May at 5pm 

Interviews will take place Tuesday 21st and /or Wednesday 22nd of May 2024 

Start date: TBC 

We are looking for a part time Membership Officer to work 3 days a week, alongside our existing part time Membership Officer. Together, they will lead on administrative support of our membership functions. Reporting to our Office and Events Manager, the post holder will be responsible for the administrative functions that support the smooth running and ongoing success of the organisation around membership.

This is an interesting and varied role that acts as a first 'point of contact’ for the people we work with (such as Member Institutions, Registrants and queries from members of the public), as well as managing the administrative aspect of memberships, such as setting up new Registrants on our CRM system. The role also involves longer term project work such as overseeing the CPD audit and improving and growing membership processes.

We are looking for an enthusiastic and highly motivated individual with previous administrative experience who are keen to join our small and friendly staff team.

PCS is the Public and Commercial Services Union, representing many thousands of members working in the civil service and related areas. We are looking for Executive Officers to support the work of our Union.

You will organise and prioritise the work of the office and employ changing technologies and methods to improve efficiency.  You may be asked to work in a confidential environment. Providing professional and efficient administrative support, you will maintain the office administration systems, manage diaries, plan and record meetings and undertake follow up action as required, as well as dealing with and drafting replies to correspondence.  You will plan events and organise travel arrangements and accommodation, undertake projects and manage personal casework as needed.  You may also have line management responsibility for staff.

Successful candidates will be able to demonstrate:  
• People management
• Working in a customer-focused organisation or service
• Organising and prioritising workload
• Effective written and oral communication, with a variety of audiences
• Knowledge and understanding of trade unions and work of the public sector 

Employer Benefits
You will have access to a generous package of staff benefits including: -
• flexible working (including hybrid working)
• childcare and family support
• generous maternity/paternity leave
• 32 days’ leave and Christmas closure
• pension scheme
• employee assistance programme

Salary and Location 
• Band 3, London, Spine points 33-29 Regional Spine points 37-33
• London Salary: £41,637 p.a. rising to £46,524 p.a. Regional Salary: £37,530 p.a. rising to £41,637 p.a. 
• Based: London or region (UK wide hybrid working available) PCS offices in London (Clapham Junction), Leeds, Glasgow, Cardiff, Liverpool, Birmingham, Newcastle, Bristol.

Learning and Development
The union offers a wide range of learning and development opportunities. We will work with you to support your continued professional development.

Closing date: at 12 midday on Thursday 25 April 2024

Applications must be received by the closing date and time specified.

Interviews will be held by Zoom: Tuesday 14 May 2024

Candidates invited for interview are required to make themselves available on the date/s specified.  Interview dates cannot be changed to accommodate candidates who are unavailable to attend on the specified date.

Candidates will be informed after the interview whether they are appointable.  The General Secretary will have ultimate responsibility of allocating roles to the successful candidates, with decisions being notified on filling any vacancies in due course. 

 
• CVs will not be accepted.  Only PCS application forms will be considered.
• PCS offers a generous range of benefits including assistance with childcare, extensive family-friendly schemes, generous annual leave entitlement and pension scheme.
• PCS is working towards equal opportunities and is positive about disabled people.
• All posts can be considered on a full-time, part-time or job share basis.

For further details and an application form please visit the PCS website