Tottenham Hale, Greater London
Whitechapel, Greater London
£21,000 - £22,500 per year FTE (Salary will be pro rata based on the role being 60%)
Permanent, Part-time
Job description

Nature of the Role: Part time 3 days (0.6 FTE) in the first instance

Responsible to: Director of External Relations

Responsible for: Administration for the External Relations team, especially relating to outreach and recruitment of learners, and administration for the alumni and volunteering programmes

Welcome to Ada!

Ada is a ground-breaking college and charity focused on using tech as a tool for social mobility and addressing the diversity and gender gaps in the tech sector and providing our industry partners with a new pipeline of diverse digital talent. Our mission is to educate and empower the next generation of diverse digital talent.

The External Relations Team is responsible for Ada’s external face and the many ways we engage with external partners and the public. As the team administrator you would be an instrumental part of helping develop and maintain our relationships with schools, potential learners, volunteers, alumni, our philanthropic partners and our wider community.

Specifically, you would work closely with our Outreach Manager

We’ve had great success with fundraising, business development and broader stakeholder engagement since opening in September 2016. We are now at an exciting stage of growth as we opened a second campus in 2019 and will open a Manchester campus later in 2020. We need your skills and ideas to meet our income targets, manage an increasing portfolio of high-profile relationships and to raise the profile of the college.

Your skills, your commitment to our mission and your mindset will be vital in helping us be the most effective team we can be and will give you the chance to be part of fundamentally impacting the diversity and access gaps in the tech sector.

As External Relations Administrator some of your responsibilities would include:

Sixth Form Outreach and Recruitment

  • Booking applicants for assessment centres on Acuity and sending email confirmations
  • Managing students returning paperwork and tasks
  • Correspondence with students including offer/rejection emails and acceptances

Apprenticeship Outreach and Recruitment

  • Screening candidates to see that they meet specified eligibility criteria
  • Creating schedules for phone interviews or Maths/Literacy assessments
  • Correspondence with potential apprentices for responses and any further information
  • Advertise open roles on relevant job boards
  • Accurately update and maintain data on internal systems
  • Liaise with apprenticeship team to share progress and information as necessary


  • Facilitating compliance of coaching process to ensure coaches complete all steps
  • Scheduling training sessions
  • DBS check scheduling
  • Track volunteering record to ensure it is up to date


  • Manage alumni database and mailings
  • Event management

General ad hoc admin for the team

Additional Duties:

This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline indicating the areas of activity and may be amended from time to time in the light of the changing needs of the team.

About You

Ada is looking for an organised and proactive administrator. Experience of the education sector is a plus.

Person Specification

Essential Experience:

  • Experience managing a database
  • Experience of professional level correspondence
  • Demonstrable written and verbal communications skills
  • Strong commitment to Ada’s vision and mission; and a strong belief in your capacity to make a positive impact towards them


  • Familiarity with apprenticeships and the apprenticeship market or the education sector
  • Experience of fundraising
  • Experience of outreach or recruitment
  • A proven track record of achieving funding through grant applications and individual giving
  • Experience of event management
  • Experience working in a technology-related field or a passion for technology

Personal Qualities, Aptitudes and Skills:

  • Exemplary communication skills, including a very high standard of written communication skills and the ability to speak confidently to a range of audiences.
  • Excellent organisational skills and the ability to assess, prioritise and manage a varied and demanding workload;

The successful candidate will be required to apply for a Disclosure and Barring Service (DBS) check when appointed to the post.

The postholder's responsibility for promoting and safeguarding the welfare of children, young people and vulnerable adults with whom they come into contact, is to adhere to and ensure compliance with the College’s Safeguarding Policy at all times.

Equal opportunities
Ada. National College for Digital Skills recognises that equality of opportunity and the recognition and promotion of diversity are integral to its strengths. The following principles apply in respect of the College’s commitment to equality and diversity:

  • To provide and promote equality of opportunity in all areas of its work and activity;
  • To recognise and develop the diversity of skills and talent within its current and potential community;
  • To ensure that all employees and prospective employees of the College are treated solely on the basis of their merits, abilities and potential without receiving any unjustified discrimination or unfavourable treatment on grounds such as age, disability, marital or civil partner status, pregnancy or maternity, race, religion or belief, sex, sexual orientation, gender, gender reassignment, trans status, socio- economic status or any other irrelevant distinction;
  • To provide and promote a positive working, learning, and social environment which is free from prejudice, discrimination and any forms of harassment, bullying or victimisation; and
  • To promote good relations between individuals from different groups.

Applicants with disabilities
Ada. National College for Digital Skills is keen to increase the number of disabled people it employs. We therefore encourage applications from individuals with a disability who are able to carry out the duties of the post. If you have special needs in relation to your application please contact us.

How to apply for the role
Please send a completed application form and statement, no longer than one page long, outlining your interest in the position and addressing how you meet the person specification and email it to us with the subject line External Relations Administrator Application.

Closing date: 9 October 2020, however applications will be reviewed on a rolling basis, as they are received, and we may decide to remove the advert before this date so early applications are recommended.

The job description is designed to outline a range of main duties that may be encountered. It is not designed to be an exhaustive listing of tasks and can be varied in consultation with the post holder in order to reflect changes in the role or needs of the organisation.

All appointments are subject to a clear enhanced DBS and satisfactory references.

Thank you for your interest in the role and good luck with your application!

COVID-19 considerations:
Typically the role involves the External Relations Administrator being present at one of the College sites or attending events but for the time being the role is possible to fulfil remotely with little expectation to be on site.

More about Ada, National College for Digital Skills
Ada, National College for Digital Skills

We develop the mindsets, skillsets and character to be digital pioneers.

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Posted on: 24 September 2020
Closed date: 09 October 2020
Tags: Admin, Project Management

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