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Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
About
The Open Society Foundations work to build vibrant and inclusive democracies whose governments are accountable to their people. To achieve this mission, we provide thousands of grants every year to groups and individuals across the globe that work on the issues we focus on—promoting tolerance, transparency, and open debate. We also engage in strategic human rights litigation and impact investing, while incubating new ideas and engaging directly with governments and policymakers through advocacy to advance positive change.
The Role
To help us fulfill our mission, we seek Grants Officers, who will oversee complex strategic grantmaking activity, triage, monitoring and compliance, and clearance of conflicts of interest, sanctions, and data privacy. They will also support with managing urgent leadership directed grants where necessary.
Key Responsibilities
As Grants Officer, you will report to the Associate Director, Grants Management and be responsible for:
- Contributing to annual planning for US-based entities, forecasting resource allocation needs throughout the year.
- Leading grant closeout procedures, overseeing the collection of overdue reports for all grants funded by US-based entities, conducting FPR, OSI, OSPC processes. Manage the completion of the Grant Closure Project, identifying obstacles to report collection and establishing standard procedures for closing grants, including those for US-based funded programmatic units.
- Coordinating with Finance, Accounting & Compliance teams for audits of Open Society's US-based entities, as well as the preparation of annual tax filings and financial statements.
- Managing departmental budget, retreat/meeting schedules, and professional development opportunities.
- Conducting pre-award/post-award due diligence to ensure grants align with US-based entities' funding requirements and foundation policies.
- Facilitating internal audits for the Grants Management department.
- Collaborating with opportunities/programs colleagues to ensure timely and efficient proposal compliance review, grant award structuring, issuance of grant letters, payments and amendments, and grant closeout reviews.
- Providing comprehensive education and training on grant award compliance, grantmaking processes, Foundation Connect, GrantSmith, and Analytics Studio within the department and to colleagues across Open Society.
- Serving as a resource for Grants Assistants and other Grants Management colleagues, fostering collaboration and knowledge-sharing.
- Assisting in Grants Management processes related to equivalency determination, expenditure responsibility, OFAC compliance, COI compliance, and data privacy.
- Ensuring data integrity in the grantmaking system and provide reporting and analysis.
- Monitoring grant payment schedules and program budgets, ensuring financial efficiency.
- Liaising with Communications, Finance, GARA, Information Technology, the Office of General Council, outside organizations, and/or affinity groups on matters of mutual interest.
- Developing, documenting, revising, and implementing Grants Management policies, procedures, documents, templates, and multimedia materials.
- Representing Grants Management in cross-departmental staff meetings, workshops, retreats, and working groups.
- Supporting internal Grants Management operations and contribute to special projects as needed.
Key Metrics
Processing grants in accordance with the requirements specified by funding entities.
Key internal relationships
- Director, Opportunity Grants Management
- Associate, Policy, Knowledge & Training
- Associate Director, Grants Management, US Accounting
Experience
The ideal candidate must have a University Degree (BA or Bsc) and have the following experience and competencies:
- Extensive career experience within a large and complex non-profit organization.
- Previous working experience in individual grantmaking.
- Deep understanding and vision of how grantmaking aligns with programmatic strategy complemented by effective grantmaking practices.
Functional Competencies:
- Be diligently compliance-driven to ensure organizational adherence to laws and regulations, particularly within grant-making processes.
- Possess strong analytical skills for using data and information to conduct assessments and make well-informed decisions.
- Demonstrate proven project management and organizational capabilities.
Personal Competencies:
- Exhibit excellent communication and interpersonal abilities.
- Display a high level of emotional intelligence, with the ability to build and maintain strong, trusting relationships internally and externally,
- across cultures and geographies, to advance unit objectives.
- Be committed to Open Society’s core values of humility, commitment, collaboration, respect, inclusivity, and integrity.
- Be dedicated to continuous learning and development in areas such as diversity, equity, inclusion, anti-racism, and social justice.
- Listen and collaborate with humility, fostering respectful interactions with all individuals and supporting an inclusive environment that values diverse perspectives.
Languages:
- Possess an excellent command of English.
- Being proficient in additional languages would be an asset.
What we offer:
- Exceptional opportunities to learn and grow, from annual professional development allowances to onsite training and learning conversations with visiting experts.
- Top-notch benefits and perks to promote well-being and a healthy work-life balance. Including generous time off, flexible work arrangements, employer-paid health insurance, retirement savings plan, progressive paid parental leave, reproductive and family planning support, and much more. (Benefits vary by location.)
- A commitment to nurturing a diverse and inclusive workplace so you can bring your whole self to work and make a positive impact.
We aim to build an inclusive workforce that is reflective of the communities we serve, and actively seek applications from those who are marginalized and underrepresented. We provide reasonable accommodations to applicants and colleagues with disabilities.
Competitive rates of pay apply.
Open Society Foundations is committed to advancing diversity, equity and inclusion, and to building a diverse staff that reflects the movements, issues and communities that our mission serves. Candidates from all underrepresented backgrounds, identities and communities are encouraged to apply.
We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
The Role
To help us fulfill our mission, we seek Grants Officers, who will oversee complex strategic grantmaking activity, triage, monitoring and compliance, and clearance of conflicts of interest, sanctions, and data privacy. They will also support with managing urgent leadership directed grants where necessary.
Key Responsibilities
As Grants Officer, you will report to the Associate Director, Grants Management and be responsible for:
- Contributing to annual planning for US-based entities, forecasting resource allocation needs throughout the year.
- Leading grant closeout procedures, overseeing the collection of overdue reports for all grants funded by US-based entities, conducting FPR, OSI, OSPC processes. Manage the completion of the Grant Closure Project, identifying obstacles to report collection and establishing standard procedures for closing grants, including those for US-based funded programmatic units.
- Coordinating with Finance, Accounting & Compliance teams for audits of Open Society's US-based entities, as well as the preparation of annual tax filings and financial statements.
- Managing departmental budget, retreat/meeting schedules, and professional development opportunities.
- Conducting pre-award/post-award due diligence to ensure grants align with US-based entities' funding requirements and foundation policies.
- Facilitating internal audits for the Grants Management department.
- Collaborating with opportunities/programs colleagues to ensure timely and efficient proposal compliance review, grant award structuring, issuance of grant letters, payments and amendments, and grant closeout reviews.
- Providing comprehensive education and training on grant award compliance, grantmaking processes, Foundation Connect, GrantSmith, and Analytics Studio within the department and to colleagues across Open Society.
- Serving as a resource for Grants Assistants and other Grants Management colleagues, fostering collaboration and knowledge-sharing.
- Assisting in Grants Management processes related to equivalency determination, expenditure responsibility, OFAC compliance, COI compliance, and data privacy.
- Ensuring data integrity in the grantmaking system and provide reporting and analysis.
- Monitoring grant payment schedules and program budgets, ensuring financial efficiency.
- Liaising with Communications, Finance, GARA, Information Technology, the Office of General Council, outside organizations, and/or affinity groups on matters of mutual interest.
- Developing, documenting, revising, and implementing Grants Management policies, procedures, documents, templates, and multimedia materials.
- Representing Grants Management in cross-departmental staff meetings, workshops, retreats, and working groups.
- Supporting internal Grants Management operations and contribute to special projects as needed.
Key Metrics
Processing grants in accordance with the requirements specified by funding entities.
Key internal relationships
- Director, Opportunity Grants Management
- Associate, Policy, Knowledge & Training
- Associate Director, Grants Management, US Accounting
Experience
The ideal candidate must have a University Degree (BA or Bsc) and have the following experience and competencies:
- Extensive career experience within a large and complex non-profit organization.
- Previous working experience in individual grantmaking.
- Deep understanding and vision of how grantmaking aligns with programmatic strategy complemented by effective grantmaking practices.
Functional Competencies:
- Be diligently compliance-driven to ensure organizational adherence to laws and regulations, particularly within grant-making processes.
- Possess strong analytical skills for using data and information to conduct assessments and make well-informed decisions.
- Demonstrate proven project management and organizational capabilities.
Personal Competencies:
- Exhibit excellent communication and interpersonal abilities.
- Display a high level of emotional intelligence, with the ability to build and maintain strong, trusting relationships internally and externally,
- across cultures and geographies, to advance unit objectives.
- Be committed to Open Society’s core values of humility, commitment, collaboration, respect, inclusivity, and integrity.
- Be dedicated to continuous learning and development in areas such as diversity, equity, inclusion, anti-racism, and social justice.
- Listen and collaborate with humility, fostering respectful interactions with all individuals and supporting an inclusive environment that values diverse perspectives.
Languages:
- Possess an excellent command of English.
- Being proficient in additional languages would be an asset.
The salary range for this role in the U.S. is $86, 900 - $160, 800 (USD). The final offer is influenced by a wide array of factors including but not limited to skill set and level of experience
Competitive rates of pay apply.
Open Society Foundations is committed to advancing diversity, equity and inclusion, and to building a diverse staff that reflects the movements, issues and communities that our mission serves. Candidates from all underrepresented backgrounds, identities and communities are encouraged to apply.
We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
About
The Open Society Foundations work to build vibrant and inclusive democracies whose governments are accountable to their people. To achieve this mission, we provide thousands of grants every year to groups and individuals across the globe that work on the issues we focus on—promoting tolerance, transparency, and open debate. We also engage in strategic human rights litigation and impact investing, while incubating new ideas and engaging directly with governments and policymakers through advocacy to advance positive change.
The Role
We seek a Grants Associate to provide advanced and complex administrative support for grantmaking activities and/or other opportunities by performing operational work that helps achieve the program’s goals and plans.
Key Responsibilities
Reporting to the Global Central Grants Management (solid line) and liaising with the Director of Programs (dotted line), the Grants Associate will be responsible for:
- Maintaining accountability for updating the system with relevant grants/grantee information.
- Reviewing reports and documents for compliance, accuracy, and readability.
- Ensuring data accuracy and completeness in accordance with appropriate protocols.
- Assisting in acquiring and reviewing expenditure responsibility reports.
- Supporting the delivery of knowledge building and training across opportunity portfolios.
- Collaborating with Central Grant Management to enforce global Grants. Management policy, procedure, and compliance.
- Providing support for portfolio analytics through data provision and entry.
- Developing and maintaining training materials for the grant management system based on implemented updates and changes.
- Managing relationships with grantees and other stakeholders in the field.
- Collaborating in the construction, maintenance, and assessment of grantmaking portfolios, as well as in the design of portfolio strategies.
- Assisting in obtaining and recording Equivalency Determinations.
- Supporting cash flow forecasting processes.
- Monitoring grant payment schedules and comparing actual grant spending against budgets.
- Providing support in checking Office of Foreign Asset Control (OFAC) and Conflict of Interest compliance systems taking responsibility for providing advanced and complex administrative support for the Grants Management department, including processing grantee audit confirmation letters, liaising with the Finance audit team, processing payment of contracts, invoices, and expense reports, publishing grant lists, and planning departmental meetings and event
Key internal relationships
- Grants Management team; Opportunity Team; Director Opportunities; MEL; OGC; Finance
Qualifications
- University degree – BA or BSc
Experience
- Prior career experience of working within grants management administration, processes and systems – either from within Grants Management or from Programmatic teams.
- Proven experience in collaborating with multi-country stakeholders within a multinational organization, and/or organization with significant complexity.
Functional Competencies
- Have extensive knowledge and experience of working with grant management processes and systems.
- Ability to facilitate and provide training to others on systems.
- Experience in working with grantees and nurturing those relationships.
- Knowledgeable of the field and partnerships, and of developing and designing the grant selection processes.
- Ability to generate, capture and organize information and knowledge to deliver prescribed outcomes for area of responsibility.
Personal Competencies:
- Demonstrates commitment to OSF’s core values of humility, commitment, collaboration, respect, inclusivity and integrity.
- Commitment to listening and working with humility; ways of working that are respectful to all people; and that support space and voice for all diverse perspectives in our workplace.
- Willingness to adjust working hours to include calls and discussions with colleagues and vendors located in various geographic regions.
- Commitment to continuous learning and growth in the areas of diversity, equity, inclusion, antiracism and social justice.
Languages:
- Possess an excellent command of English.
- Fluent in the local language where the opportunity is based.
What we offer:
- Exceptional opportunities to learn and grow, from annual professional development allowances to onsite training and learning conversations with visiting experts.
- Top-notch benefits and perks to promote well-being and a healthy work-life balance. Including generous time off, flexible work arrangements, employer-paid health insurance, retirement savings plan, progressive paid parental leave, reproductive and family planning support, and much more. (Benefits vary by location.)
- A commitment to nurturing a diverse and inclusive workplace so you can bring your whole self to work and make a positive impact.
We aim to build an inclusive workforce that is reflective of the communities we serve, and actively seek applications from those who are marginalized and underrepresented. We provide reasonable accommodations to applicants and colleagues with disabilities.
The salary range for this role is $76,300 - $133,500 (USD). The final offer is influenced by a wide array of factors including but not limited to skill set and level of experience.
Competitive rates of pay apply.
Open Society Foundations is committed to advancing diversity, equity and inclusion, and to building a diverse staff that reflects the movements, issues and communities that our mission serves. Candidates from all underrepresented backgrounds, identities and communities are encouraged to apply.
We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.