Bristol, South Gloucestershire (On-site)
£25,000 per year FTE (pro-rata for part-time staff)
Permanent, Part-time, 22.5 hours per week
Job description

Job Purpose

You will provide invaluable support with the development and delivery of events and activities that will appeal to the museum’s target audiences and increase visitor numbers. This will include all aspects of event co-ordination, from initial ideas to event delivery.


  • With the support of the Volunteer Coordinator; work with and co-ordinate volunteers to deliver museum activities
  • Deliver activity training sessions to volunteers and museum hosts
  • Work closely with the onsite catering team, liaising around the logistics of catering for museum events
  • Develop event and programming ideas which will appeal to the museum’s target audiences and drive visitor numbers
  • Create and maintain a schedule for all events and activities, ensuring they don’t clash with other activities in the museum diary.
  • Work closely with the wider museum team, including attending team meetings and taking minutes when necessary, to ensure that event planning is aligned to wider museum activities, and that the appropriate teams are briefed on planned events.
  • Ensure events are planned in a timely fashion so they can be advertised via newsletters, social media etc. Brief details of each event to marketing so that they can be advertised.
  • Ensure all budgets and expenses are signed off following the agreed procedures, keeping a close eye to ensure all activity covers its costs, with the aim of generating income
  • Work to achieve income generation targets, through all planned activity
  • Work to meet or exceed revenue targets and monitor costs to ensure all activities are profitable. 
  • Create documentation for each event which will include: agreed and actual costs and expenditure. Monitor and evaluate the success of the events programme and ensure key learnings are reported on and applied to future planning.
  • Ensure events are adequately staffed, in liaison with the Volunteer Coordinator and other team members.
  • Liaise with the cleaning and facilities teams as appropriate to ensure museum spaces are prepared and cleaned before and after events, talks and activities.
  • Coordinate a group of tour guides, to ensure there is always a guide available for each booked tour
  • Lead on the coordination of all school holiday activities taking place at the museum
  • Work with external stakeholders such as local theatre groups and university students, to deliver activities within the museum spaces.
  • When required, support in writing risk assessments for museum events and activities
  • Coordinate with external staging companies, to agree set up times that don’t clash with other museum activity
  • Lead on the delivery of a Santa’s grotto during winter

Why work for us

Aerospace Bristol is an award winning museum and visitor attraction. It champions aerospace design and manufacturing from the perspective of those who were part of it and is home to the last Concorde ever built and the last to fly when it returned to its birthplace at Filton. The museum has been open five years and in run by a committed team of staff and volunteers with big ambitions for the future.

What's in it for you?

  • On-site parking
  • Staff crew room for a social break space
  • 25 days annual leave + bank holidays, per leave year (pro-rata for part-time staff)
  • On-site Café with 15% employee discount and discount in our on-site gift shop
  • Great working environment with a friendly team

How to Apply

The closing date for all applications is Monday 18th July at 09:00am.  

Interviews for this role are expected to take place week commencing 25th July 2022.

Equal Opportunities

Aerospace Bristol are an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.

Posted on: 01 July 2022
Closed date: 18 July 2022 at 14:29
Tags: Admin, Business Development

The client requests no contact from agencies or media sales.