London, Greater London
£24,000.00 - £30,000 per year
Permanent, Full-time
Job description

The organisation, our partner, is dedicated to the provision of financial management solutions to international institutions, particularly those involved in grant-making and the implementation of grant-funded programmes in the Public & International Development sectors e.g. UNICEF & The World Bank. In turn grants are provided to a large and diverse group of non-profit organisations delivering essential programmes to communities, typically in the less-developed world.

You will provide project coordination support for the full life cycle of department assignments offered to clients; from the proposal process, contract management, assignment planning, through to assisting with the report writing, and billing.

The Project Coordinator takes responsibility for specific clients and works closely with the respective Client Manager. The project coordinator is a vital asset to the contract team and should always be able to assist as and when required.

Responsibilities

Coordinate the full lifecycle of the project, including the following key processes: Proposals, Contracting, Planning, Reporting & Billing. Depending on the individual client/contract, the following tasks may vary.

• Assist with proposal and tender submission, including preparing project budgets and schedules, ensuring that all proposals are submitted within the respective deadline and liaising with prospective staff
• Ensure that contracts are as per the issued proposals, that all terms agreed are in the firm’s best interests and support the Managers in any contract administration that may be required
• Plan the fieldwork of the project, including agreeing dates with the beneficiary (the NGO that has received the funds from the donor), liaising with internal and/or external staff to ensure they can perform the required service (financial audit, etc.) on the agreed dates and that all parties have the necessary information to ensure the project fieldwork runs smoothly
• Draw up contracts between the firm and any outside International office with whom we have liaised to be involved in the fieldwork of the project
• Monitor and track project progress and handle any issues that arise, create a Control Schedule to ensure all stakeholders are kept up to date with any project developments
• Act as the point of contact for all stakeholders (including the client, the beneficiary, internal/external teams and management)
• Assist the manager in any report-writing tasks that may be required & deliver final product to client
• Monitor internal staff working hours & expenses incurred, to ensure project budgets are adhered to
• Check and process all external suppliers’ invoices, making sure all days worked and expenses incurred are within the agreed budget, liaising with finance as and when issues arise
• Assist in client billing, ensuring that all bills issued are as per the contractual terms between the firm and the client, that all costs incurred by the firm are accounted for when creating the bill, and that all bills are paid by the client in a timely manner 
• Create and maintain comprehensive project documentation for future use, ensuring that all projects are properly logged and can be used in future proposals/tenders
• Any other duties appropriate to the grade and level of responsibility of this post, for which the post holder has the necessary experience and/or training
• General: translate documents, maintain filing system of documentation by client and by assignment, assist with training new project coordinators, archive files when necessary

The role requires:

Essential:

• Prior experience in a project coordination role
• Fluent English in both spoken and written communication
• Second language, especially French, Spanish or German
• Degree educated
• Competent using MS Office
• Strong organisational and time management skills
• Able to prioritise, organise and multi-task
• Good numeracy skills
• Excellent communication skills both verbal and written

Desirable:

• Experience of working in Financial Services or for a large International Institution
• Able to work under pressure with accuracy and focus
• Good eye for detail and the ability to follow through tasks
• Able to meet deadlines
• Able to be a self-starter and work on own initiative 
• Able to demonstrate problem solving skills
• Comfortable within a changing and developing environment 
• Able to apply relevant skills to new scenarios

More about Accounting for International Development
About
Accounting for International Development

Accounting for International Development (www-afid-org-uk) offers finance professionals from around the world the opportunity to use their... Read more

Posted on: 10 January 2020
Closed date: 09 February 2020
Job ref: #302
Tags: Admin, Project Management