London

£21000 - £23000 per annum

Permanent

Grp00200

About the organisation

Who we are

Age UK is the country's largest charity dedicated to helping everyone make the most of later life. Read more

Job Description

Job Title: Administrator

Job Category: Business Support Team

Location: London

Salary: £21,000-£23,000

Agreement Type: Permanent (Full time 35 hrs)

Job Purpose

Following a recent restructure we are recruiting two Administrators as part of a team providing administrative support across our Services and Partnership Affairs Division.

We are looking for someone who has experience of working in an administrative role providing a range of administration and support services across multiple teams; who is competent in Microsoft Office Applications, including Excel; who has experience of taking notes and minutes, and who has a 'can-do' attitude.

One of the posts is Full-Time, and the second is a Part -Time (21 hours a week, working pattern is open to discussion)

Main Responsibilities

Provide administrative support to the Division, including:
* Collating, entering and checking data.
* Producing and maintaining spread sheets, extracting data from them and using them to produce reports.
* Drafting, and formatting documents and PowerPoint presentations.
* Filing, photocopying, maintaining distribution lists and ordering stationery.
* Supporting the Administration Manager and the Grants Coordinator in carrying out tasks such as grants payments from the GIFTs system.
* Organising meetings (booking rooms and refreshments, producing and sending agendas, producing minutes, arranging telephone and video conferencing).
* Booking external venues for events and seminars, plus any accommodation and travel.
* Raising purchase orders and invoices, supporting managers in tracking expenditure and contacting Finance to solve any issues.
* Administering subscriptions and other transactions.
* Supporting interviews, tests and inductions for new staff, apprentices, interns and volunteers.
* Taking actions to find solutions to problems where possible.
* Providing services in line with Age UK guidelines including confidentiality and data protection.
* Providing confidential support and diary management as required.

Experience

* Experience of working in an administrative role providing a range of administration and support services across multiple teams.
* Experience of organising meetings and events.
* Experience of using Microsoft Office in an administrative role, including: Outlook for email and diary management; Word for correspondence, reports and minutes; Excel for collecting and analysing data; and PowerPoint for creating or amending presentations.
* Experience of taking accurate notes or minutes during meetings.
* Desirable: experience of maintaining content on intranet or internet sites.

Skills & Knowledge

* Ability to work on own initiative, to troubleshoot and find solutions to problems.
* Ability to write accurately and in plain English.
* Ability to organise and prioritise a range of tasks, work flexibly and meet challenging deadlines.
* Ability to accurately record data.
* Ability to improve existing or develop new administrative systems and processes.
* Ability to learn new IT systems.
* Ability to work successfully at all levels and with people from different backgrounds.

Additional Information

Very occasional requirement to travel which may involve overnight stays, and ability to work to flexible hours if required.

*Interviews will be held on 9th, 11th & 14th January 2019*

For a full list of benefits please click here

Age UK is an Equal Opportunities employer and positively encourages applications from suitably qualified and eligible candidates, regardless of age, sex, race, disability, sexual orientation, gender reassignment, religion or belief, marital/civil partnership status, or pregnancy and maternity. We guarantee an interview to disabled candidates who meet the essential criteria. We welcome requests for flexible working.

Age UK is committed to safeguarding adults at risk, and children, from abuse and neglect. We expect everyone who works with us to share this commitment.

Age UK politely requests no contact from recruitment agencies or media sales. We do not accept speculative CVs from recruitment agencies nor accept the fees associated with them.

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