Supporting the development of the new Institute for Agriculture and Horticulture, the role holder will act as the PA to the CEO and support the Operations Manager to carry out tasks and functions related to office and business management, people management, and commissioning.
- Provide support to the CEO with diary, travel arrangements, arranging external and internal meetings, email management, and drafting or sending out correspondence
- Support the CEO and Operations Manager in tracking the implementation, evolution and reporting on TIAH's five-year strategy
- Work with the Operations Manager to carry out tasks and functions related to office and business management, people management, and commissioning.
- Undertake necessary finance and banking duties
- Assist the Operations Manager ensuring governance and regulation / compliance requirements are met, including GDPR
- Project management duties, including maintaining registers and Gantt charts, reporting, and document management
- Manage events and meetings, including assisting the chair, diary and venue scheduling, managing and communicating with attendees, drafting papers, minuting and IT troubleshooting
- Assist any member of the TIAH team on agreed tasks and projects, for example undertaking desk-top research exercises
- Undertake any other responsibilities commensurate with the post that the CEO and Line Manager may require
- Behaviour expectations: Trust, efficiency, quality, expertise, can-do attitude, and affinity and understanding of TIAH's aims and objectives
- Role holder is expected to be set up for remote working, including a dedicated safe workspace with adequate and secure internet connection and reception. Laptop provided.
- Ability to travel within the UK required, including regular team meetings held in the West Midlands.
- Ability to work flexibly required, including occasional evenings and weekends.
- Role subject to review based on the needs of the new organisation.
- High level of digital competence, proficient in Word, Excel, and PowerPoint
- Strong organisational and administrative skills
- Ability to juggle and prioritise multiple tasks while meeting deadlines within a collaborative team environment
- Ability to interact comfortably and professionally with multiple stakeholders, ranging from colleagues to trustees to members
- Excellent communication and organisational skills, with the ability to work to tight deadlines
- Strong writing abilities, ranging from summarising complex discussions to drafting emails and correspondence
- Ability to work as a part of a team but be self-disciplined to work alone on a day-to-day basis
- Flexible approach to work and ability to respond quickly, including the ability to recognise a need and act on it
- Attention to quality and client excellence with excellent attention to detail
- Ability to balance and flexibly work within matrix management
- Degree educated
- Experience working in a support role
- Salary range: Band 3 £25,000 – £30,000 p.a.
- This position is being offered on a full-time (35 hrs per week), 9-month fixed term contract. (The post may be extended depending on securing funding for future years.)
- Home-based (Occasional UK travel will be required, including regular team meetings within the West Midlands and London. Applicants are expected to be set up for home working.)
- Working hours: 9:00 – 17:00 Monday to Friday, with 1-hour unpaid break. Occasional evenings and weekends required.
- 36 days paid annual leave pro rata (inclusive of 8 bank holidays and 3 privilege days at Christmas)
- Employee pension scheme (matched employer contributions up to 10%)
- Employee assistance programme
- Excellent training and development opportunities
Applications must include a Covering letter (of no more than 2 sides of A4) and Curriculum Vitae. Please note that incomplete applications will not be considered.
Only shortlisted candidates will be contacted. Interviews will be held virtually via Microsoft Teams.
The successful candidate is expected to start as soon as their current notice period allows, and no later than 15 November 2021. The applicant must have the right to work in the UK. Secondments will be considered.
The client requests no contact from agencies or media sales.