The Governance Secretary will play an important role within the governance team at Alzheimer’s Research UK. A key element of this new role will be taking on the core responsibility for supporting our charity partner, the UK Dementia Research Institute Ltd (UK DRI Ltd). The UK DRI is the single largest initiative in dementia research ever launched in the UK and Alzheimer’s Research UK is one of the founding funders. As part of this commitment, Alzheimer’s Research UK manages the governance function of the UK DRI Ltd and this role will provide critical support in this area, enabling the Board of Trustees to carry out their important role effectively.
The Governance Secretary will have excellent experience in building strong relationships at a high level and providing a high standard of confidential support to the Board of Trustees, working closely with the Chair. They will manage a busy cycle of Board and Sub-Committees, support and produce high quality papers, have excellent minute taking skills and liaise with colleagues as necessary to deliver follow up actions.
The Governance Secretary will have the flexibility to manage a range of tasks/responsibilities whilst working within a fast-paced environment and maintaining a high level of discretion.
Reporting to the Corporate Governance Manager, this post is offered on a one-year fixed term with potential to extend. While the role can be flexible, peak times will fall around trustee and committee meetings which will require travel to London.
This is a part time; fixed term contract/secondment opportunity working a minimum of 3 days per week (22.5 hours per week), for a period of 12-months.
Main duties and responsibilities of the role:
- To act as the first point of contact for the Chairman and Trustees, providing them with high quality, confidential support that enables them to carry out their roles effectively.
- To deliver highly effective Board and Sub-Committee meetings, ensuring the smooth conduct of business. This will include the production of high-quality agendas and papers, circulation of papers to strict deadlines, attending all Board and Sub-Committee meetings, minute taking and recording actions.
- Arrange all logistics for Board, Sub-Committee and other ad hoc meetings as required to ensure they are delivered to a high standard.
- Liaise with colleagues to support the flow of information between the Executive and the Board, liaising with them on the preparation of key reports, papers, agendas and action reports.
- To ensure all actions from Board and Sub-Committee meetings are updated in the relevant action log, communicate actions with colleagues and ensure these actions are delivered and reported back to subsequent meetings.
- Manage trustee correspondence and co-ordinate timely communications, briefings and updates for Trustees as required.
- Maintenance of the register of Board members’ interests and any arising conflicts.
- Co-ordinate and manage the submission of regulatory returns and updates in accordance with statutory requirements and deadlines
- Present, record, file and store data (including all minutes of meetings and trustee related data) in accordance with company policy.
- Maintain and review as necessary key governance documentation, processes and policies
- Support Trustee recruitment process, induction and ongoing development of Trustees, proactively seeking out opportunities to support Trustees in their roles.
- Support the Corporate Governance Manager in other tasks as necessary to deliver best practice in governance at Alzheimer’s Research UK and the UK DRI Ltd.
- Key interface between the Trustees and the Executive Team at the UK DRI Headquarters
What we are looking for:
- Education to A-level or equivalent level of relevant experience
- A good understanding of governance issues and ability to learn about new governance and regulatory guidelines quickly and apply these to the role.
- Proficient in Microsoft Office applications.
- Excellent listening and communication skills, both written and verbal, with the ability to record and present information and meeting minutes in a clear, concise and persuasive manner.
- Experience of minute taking
- Able to build rapport and demonstrate influencing, negotiation and decision-making skills and build relationships and inspire confidence and respect at all levels.
- Able to maintain discretion and confidentiality always
- Excellent attention to detail
- Effective problem-solving skills with the ability to prioritise and coordinate workloads
- Experience working in a similar governance or secretariat role
- Experience of a fast-paced role managing multiple priorities.
Location: Granta Park, near Cambridge with regular travel to London when required
Salary: Circa £16,800 per annum, pro rata (£28,000 FTE per annum) plus benefits
Please download the Vacancy Pack for more details.
The closing date for applications is the 24th November 2019, with interviews likely to be held on either the 3rd and 5th December 2019. Please indicate in your cover letter if you are unable to attend on these dates.
In order to be considered, please create an online account using our Online Recruitment System which can be accessed through our Job Vacancies Page. You will be able to attach a CV and covering letter to your application, track your application and view other vacancies that may be of interest.
To view further details about this role and the benefits of working for us please visit the Alzheimer’s Research UK website.