ABOUT THE ROLE
Provide high-level administrative, and project support to the Regional Management Team and assist with research, logistical and coordination tasks of Amnesty International's Southern Africa Regional Office. Desk top Research capacity and effective writing are a must.
This role contributes to the mission of Amnesty International in Southern Africa. The Southern Africa Regional Office contributes to the wider International Secretariat by carrying out impactful and locally relevant research and campaign to ensure that those responsible for human rights violations and abuses are held accountable and that practical solutions bringing about real change in people's lives happen.
You must be passionate about human rights, proactive in approach, innovative and able to generate ideas, show ingenuity and think up solutions. You are methodical, organized, precise and able to write well. You have the ability to solve a range of ad hoc and recurring problems able to prioritize multiple tasks effectively in a fast-paced environment; You are able to cope well with a virtual team and retain focus in a time of crisis. You demonstrate a conscious approach to work - able to follow a defined process, complete jobs, plan and stick to deadlines. You are results orientated with a strong motivation to achieve impressive results, and have a "can do" attitude and enjoy challenges. You are flexible and willing to go above and beyond the call of duty. You are driven by Amnesty's mission to strive towards a world in which human rights are enjoyed by all. You are analytical with an enquiring mind enabling you to have the capacity to research, identify and analyse patterns and trends, in a concise and clear manner. You have foresight to anticipate and prepare well in advance, for set strategic targets as well as plan activities. You display critical thinking and are good at probing facts, challenging assumptions, seeing disadvantages to manage risk. You have strategic skills and capacity to support technical projects and fully participate in the technical side of human rights work while able to run the office of the RD and his/her peers.
- Coordinate and manage all aspects of the RD's diary, to ensure he/she has a regularly updated, well-organised and accessible schedule, as well as an effectively prioritised workload.
- Assist the RD and his/her Deputies with the research and preparation of materials as delegated or originated by the RD and his/her Deputies, including researching, drafting, formatting, proof reading, coordinating, printing and distributing agreed outputs.
- Support internal strategic planning, mid-term reviews, and management of policy documents including any special projects, ensuring the timely and effective delivery of work plans and objectives.
- Manage and coordinate all correspondence and requests received by the Regional Director, identify issues of importance drawing them to the attention of the appropriate person. Prepare and draft responses to correspondence, responding directly whenever possible. Initiate and implements a range of efficient and secure channels of communication to ensure the rapid and effective flow of information.
- Research, coordinate and organise local and international travel arrangements for the RD, Deputies as well as other staff from the Regional Office as appropriate. Prepare travel itineraries, collate travel documents, meeting papers and other information needed by the RD for such business trips.
SKILLS AND EXPERIENCE
- Significant experience in providing high level executive support to senior executives and/or board members, preferably in an international organization.
- Experience of diary management, making travel arrangements, coordinating and servicing meetings.
- Strong conceptual skills, including ability to produce concise research documents
- Ability to draft correspondence and other documents on behalf of the Regional Director.
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