£12 per hour
Contract, Part-time, 1 Day per Week
Job description

Architecture Sans Frontières –UK (ASF-UK) wishes to appoint a part-time Administrator to provide comprehensive administrative support to the organisation. In consultation and under the direct supervision of the Management Committee. The post-holder will assist with the day-to-day financial management of ASF, as well as undertake general administrative tasks related to specific programmes and activities.


About ASF-UK


ASF-UK is a volunteer led nonprofit design organization that aims to build the capacity of urban practitioners and communities to work together to create more equitable cities. Our main areas of focus are Advocacy, Learning and Capacity Building, and Socio-technical Support. Current projects include community action planning  in Freetown, socio technical support to housing groups in London and research into inclusive design education. More information can be found on our website 


About You


This is an opportunity for a dynamic individual who is flexible and can work independently to support our volunteer management team and trustees. Candidates should be UK based, have good knowledge of financial record keeping and governance for small charities, experience in using google drive, google calendar, mailchimp, wordpress, and social media, experience supporting events and organising meetings. Initially this will be 1 day per week but we expect there will be additional days needed at busier times in the year and this will be agreed with you in advance.   


Please apply with a CV and cover letter outlining how you meet the criteria by December 23th 2020 




Financial administration

Assist the organisation’s Management Committee  in the overall financial management of the organisation:

  • Generally liaise with Management Committee, Trustees, Associates and accountants to ensure clear and efficient administration of the organisation.

  • Responsible for checking bank account, compiling cash book and cash flow.

  • Maintain all financial records (digital and physical file).

  • Produce internal invoices and process payments in and out. 

  • Produce receipts for payments received. 

  • Process and pay expenses reimbursements for associates.

  • Responsible for control and payment of overheads - such as office, website, Mailchimp

  • Responsible for workshops and seminars expenses payments and filing paper trail. 

  • Coordinate the compilation of the Statutory Annual Review of Accounts, liaising with accountants 

  • File the Statutory Annual Review of Accounts and tax return with Companies House, HMRC and Charities Commission.

  • Coordinate the compilation of ASF-UK’s annual review for general communications purposes.




  • Act as point of contact among Trustees, Management Committee and Associates.

  • Organise Trustees meetings, preparing any documents necessary, taking minutes, updating calendar with key events.

  • Assist the Management Committee in the organisation and follow-up of the Annual General Meeting, including liaising with Members, Associates, and Trustees to ensure the smooth running of the event.

  • Manage new and existing members, including welcome emails, membership cards, and membership renewal.



  • Manage [email protected] email account; deal with general enquiries when possible, or addressing them to the correct team.

  • Assist with the general maintenance of ASF-UK’s websites, blogs, and social media; ensure up to date information on the website.

  • Assist with the organisation and promotion of events in collaboration with relevant Associates.



  • Responsible for filing documents, organising Google Drive, dealing with technical issues when required.

  • Responsible for looking after digital services that the organisation uses.

Posted on: 26 November 2020
Closed date: 23 December 2020
Tags: Admin, Finance

The client requests no contact from agencies or media sales.