Starting Salary: £41,607 - £43,271 p.a.
The post will lead CAFOD’s international programme and involvement in the Andes sub-region, covering Bolivia, Colombia and Peru, in line with CAFOD’s organisational framework, Our Common Home, based on an integral ecology: responding in conjunction with local partner organisations to build social and environmental justice in response to the cry of the poor and the cry of the earth. The scope of the post falls into the following broad functions:
- Ownership and responsibility for the development and effective delivery of the Andes regional strategy, this includes overseeing the effective management of our programme portfolio;
- Effective internal and external representation of the Andes programme, both across CAFOD, and with key local and international stakeholders;
- Resourcing, financial and funding management and accountability, ensuring effective resourcing of the programme, as well as strong financial management and stewardship of CAFOD and donor funds, overheads and expenditure;
- Risk & security management, taking responsibility for any associated risks of operating within the programme, ensuring appropriate risk identification, mitigation, monitoring, escalation and resolution;
- Team management, leading on recruitment, management and support of staff, in accordance with CAFOD’s management standards;
The post-holder is a member of the International Development Group. S/he leads CAFOD’s work in the Andes sub-region. In emergency responses in the region, this leadership is exercised in conjunction with the relevant role in the Emergency Response Group (ERG).
The post holder will be responsible for building effective working relationships with peers in the Latin America and Caribbean regional team and across the International Development Group, as well as with colleagues in the Emergency Response Group and Advocacy and Education Group (AEG). This is in order to develop and maintain horizontal links, and to foster learning between programmes, innovation, good practice, and fundraising within and between regions or areas of work. The role also has a number of cross-divisional and cross-organisational functions linked to working with UK-facing teams. The post holder will be expected to undertake frequent travel (up to 10 weeks per year) connected with management of the country/sub-regional programme and the achievement of strategic objectives.
This role reports to the Head of Region for Latin America and the Caribbean, and will directly manage the following roles based in London
- Programme Officer: Bolivia
- Programme Officer: Colombia
- Programme Officer: Peru
- Programme Administrator (job-share): Andes
And a part-time programme accompanier based in Bolivia.
She/he manages budgets and funding within the scope of her/his authority and can act as “implementing manager””.
Development and effective delivery of the Andes sub-regional strategy
- Following CAFOD’s Country / Regional Strategy (RSP) policy and guidance, manage the effective development, resourcing, delivery, monitoring and review of the strategy paper. In particular:
- Ensure that the projects and programmes in the strategy are consistent with CAFOD’s organisational identity (Vision/Mission/Values, ethos, strategy and priorities) and are delivered according to appropriate quality standards;
- Ensure that CAFOD’s projects and programmes seek to tackle the root causes of poverty and inequality so they can bring about individual, societal and systemic positive change;
- Develop appropriate Resource Development Plans (RDPs) for the effective delivery of the strategy;
- Ensure that the strategy clearly identifies and articulates the management model of the country/sub-region, and is communicated to all CAFOD stakeholders;
- Ensure that the strategy includes appropriate consideration of relevant humanitarian issues (particularly emergency response), and promotes coherence and integration;
- Oversee the effective management of our partnership portfolio, placing particular attention to the quality of the relationships with partners (CAFOD’s partnership standards);
- Oversee the development of partners’ capacities through relevant means, including the development and implementation of tailor-made capacity development plans;
- Ensure the effective development, implementation and monitoring of programme frameworks, annual plans and reports;
- Oversee capacity development processes and develop opportunities for more systematic learning and sharing among partners and within CAFOD;
- Provide guidance and support to the management of projects and programmes. Depending on the particular team’s structure, this could be limited to overseeing the work to complement gaps and provide quality assurance, or to be directly involved in direct management of specific projects and programmes.
- Jointly (with relevant staff in the Emergency Response Group) ensure that CAFOD responds appropriately to requests for humanitarian support (particularly emergency responses), and that monitoring and evaluation of humanitarian programmes takes place in line with relevant standards.
Internal and external representation
- Act as the key/lead contact (can be delegated as appropriate) in the Andes sub-region, in relationships with the Catholic Church, Caritas and CIDSE sister agencies, with national and international organisations, and relevant Governmental departments. In emergency response contexts, this responsibility is shared with the relevant role in the ERG;
- In agreement with the Head of Region, act as the primary spokesperson internally and externally (e.g. media spokesperson; sign-off of communication/media-related material; etc) for CAFOD’s work in the Andes sub-region;
- Maximise opportunities for co-operation around programmes, humanitarian, advocacy and fundraising, with sister agencies and other relevant actors, promoting complementarity and avoiding duplication. This includes holding strategic relationships, liaising with relevant donors in order to raise the profile of CAFOD and partners’ work, etc.;
- Ensure that the Andes team understands and acts upon organisational plans and priorities, and is proactively engaged with teams across CAFOD, and with supporter fundraising and communication processes;
- Participate in divisional and organisational fora and debates (including the International Programme Senior Managers Forum), contributing to direction setting, better understanding of organisational and group priorities, and stronger engagement with peers to facilitate learning and maximise opportunities across CAFOD.
Resource allocation, fundraising and finance management and accountability
- Plan, manage, and review the Andes programme budgets (programmes, office overheads and costs, including donor funded), in line with CAFOD’s financial policies and guidelines, and according to the requirements and deadlines set. This includes acting as “implementing manager” as appropriate, and seeking timely and adequate support from the relevant finance teams;
- Ensure that CAFOD and donor funds are used in the most effective and prudent way, demonstrating good stewardship and compliance with all CAFOD and donor policies and procedures, including document storage and project audit requirements;
- Ensure accurate and timely financial management and reporting, in accordance with CAFOD’s financial guidelines. This includes costs and staffing budgets, and promoting and managing cost recovery as appropriate;
- Ensure country/sub-regional, programme and/or project audits are undertaken as appropriate; in accordance with CAFOD’s financial guidelines; and in co-operation with the relevant finance teams;
- In agreement with the Head of Region and in co-operation with the PDFO and other International programme staff (ERG and AEG), ensure that the programme seeks funding (including in-country), in line with CAFOD’s strategic priorities and within workload capacity, engaging new and current donors. This includes driving institutional donor engagement/relationship building, approving submissions and overseeing risk and quality assurance;
- Ensure effective country and sub-regional engagement in supporter fundraising and communication processes; informing fundraising priorities, targets and messages (including those for organisational campaigns).
- Ensure country-level risk analysis is undertaken and documented during RSP development and review processes, with risk mitigation actions incorporated into annual plans;
- Ensure partner and donor funding risk management processes are undertaken in accordance with CAFOD policies and procedures;
- Ensure project and programme-level risk registers are developed, with risk mitigation actions appropriately incorporated into project and programme design;
- Ensure significant issues are promptly escalated to the Head of Region.
- Undertake security risk mapping, engaging with the relevant security co-ordination mechanisms;
- Ensure the Country Security Plan(s) within the line of responsibility are written, up-to-date and accessible, with (a) Standard Operating Procedures developed as appropriate to reflect specific security risks;
- Lead on staff security and safety, ensuring all necessary policies and procedures are in place and followed;
- Act as primary security manager for visitors to the country/sub-regional programme.
- Lead on the recruitment and management of Andes team members according to CAFOD’s management standards, so that staff are empowered, and the effectiveness of the team is maximised;
- Lead, manage and support direct reports, including setting objectives, organising regular 1 to1s, conducting performance reviews, providing coaching, and ensuring team members have individual development plans. The post-holder may be required to manage volunteers and staff remotely;
- Ensure that direct reports follow CAFOD’s Induction process, and that all staff receive a complete and thorough induction before completion of probation;
- Ensure that all necessary policies and procedures are in place and followed by staff in terms of security, procurement, gender, safeguarding children, complaints handling, use of equipment, etc. Provide for training of staff in such policies as necessary.
- This list of duties and responsibilities is by no means exhaustive, and the post holder may be required to undertake other relevant and appropriate duties as required. This job description is subject to regular review and appropriate modification;
- If considered useful and appropriate, specific percentages per function/areas of responsibility can be assigned by agreement between the post holder and his/her line manager.
Safeguarding for Children and Vulnerable Adults
CAFOD recognises the personal dignity and rights of children and vulnerable adults, towards whom it has a special responsibility and a duty of care and respect. CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children, young people and vulnerable adults and to prevent their physical, sexual or emotional abuse. CAFOD is committed to acting at all times in the best interests of children and vulnerable adults, seeing these interests as paramount. Any candidate offered a job with CAFOD will be expected to adhere to CAFOD’s Safeguarding policy and sign CAFOD’s Code of Behaviour as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. This post involves contact with children, young people and vulnerable adults, or has responsibility for people who will do, and applicants will be subject to specific checks related to safeguarding issues. If based in the UK the post holder is required to present or obtain a Disclosure from the DBS (Disclosure & Barring Service).
Person Specification /Essential Criteria:
Understanding our context
- Understanding Catholic identity; Builds relationships with secular, church and other faith based partners
-Understanding CAFOD; Shares, supports and promotes CAFOD’s values, aware of differences in mission and approach between CAFOD and other agencies. Substantial work experience of partnership-based approaches to International Development and Humanitarian work.
-Understanding international development; Experience or knowledge of one or more of the programme areas, including sustainable livelihoods, conflict, peace and reconciliation, HIV and AIDS, economic advocacy, plus humanitarian responses in complex political emergencies; Shows an understanding of the importance of gender and diversity in humanitarian and development work.
-Working with others; Builds positive and productive working relationships with all colleagues; Leads the way in creating successful partnerships with partners, donors and internal stakeholders
- Communicating; Ability to communicate effectively at a distance
-Looking outwards; Takes the lead to build successful long-term partnerships to deliver CAFOD’s mission on the ground; Handles complex negotiations with multiple partners to achieve agreed outcomes. Demonstrates a strong commitment to and ability to empower local partners in the implementation of humanitarian and development work
Making change happen
- Managing resources; Makes plans to allocate, use and optimise resources to achieve the required results; Manages and monitors budgets, including complex multi-donor budgets and related reporting requirements. Makes effective use of ICT, particularly for distance and cross-cultural communication
-Achieving results; Manages complex programmes in development/humanitarian context: Sets an example of what can be achieved, and provides a clear sense of priorities for the team
- Managing our performance; A commitment to good management practice and ability to manage change.
- Taking the lead; Leads a team to manage complex programmes in development / humanitarian context.
- Strong understanding of key country and Andes sub-regional political, economic, developmental and humanitarian trends.
- Strong understanding and first-hand experience of effective and values-based partnership work between northern and southern organisations and communities.
- Strong understanding and first-hand experience of institutional funding priorities in the Andes sub-region, trends and donor conditions. Proven ability to build effective donor relationships.
- Strong understanding and experience of development and humanitarian programme management and quality standards
- Knowledge of institutional fundraising, funding priorities, trends and conditions.
- Knowledge and first-hand experience of strategic risk management, mitigation and escalation.
- Proven experience of security management.
- Strong financial management understanding and first-hand experience.
- Fluency in written and spoken English and Spanish
Desirable: Work experience in one or more countries of the Andes region.
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Come and join us and help make a real difference in the lives of the world’s poorest communities.
CAFOD is an equal opportunities employer. Recruitment and selection procedures reflect our commitment to safeguarding children and vulnerable adults.