Starting Salary: £35,002 - £36,479 per annum
The International Programme Funding Officer (IPFO) works closely with programme and funding colleagues to develop high-quality programmes and projects that enable CAFOD and its partners to maximise income from institutional donors. Through this work s/he helps extend the reach and impact of CAFOD’s programmes in delivering positive and lasting change for some of the world’s poorest communities.
The IPFO is based within the International Programme Funding Unit (IPFU). S/he leads on establishing, maintaining and strengthening relationships with key global and/or UK-based donors; developing and driving donor funding engagement strategies; leading on proposal development and contract management; identifying new funding opportunities and fostering innovation and shared learning among colleagues and partners, including through the programme funding Community of Practice.
Donor lead responsibilities are a component of this role; the post-holder will hold and develop expertise on a portfolio of allocated donors. These will be reviewed regularly, although at present are likely to include Government donors (such as US Government, Dutch Government, Nordic Governments, etc), and Island donors (Jersey, Guernsey, Isle of Man). S/he works with IPFU and funding colleagues within the International Development and Emergency Response Groups, as well as with programme staff, thematic advisers and colleagues in the Finance, Fundraising and Advocacy and Education Groups, to help build CAFOD’s reputation and grow income across an agreed donor portfolio. The post-holder is expected to undertake some international travel to support overseas teams and partners with proposal development and contract management activities, most likely within African regions, as well as to meet with key donors and/or collaborate with INGOs and sister agencies within the Caritas Internationalis confederation.
The post-holder reports to the International Programme Funding Manager. S/he is not a budget holder but may carry out some supervision tasks for other staff members, consultants or volunteers.
Donor engagement, proposal development and contract management (50%)
• Act as CAFOD’s donor lead for allocated donors (see above). In collaboration with programme and funding colleagues and in line with CAFOD’s Institutional Funding Strategy, support the development and coordination of donor funding engagement strategies and drive their implementation across CAFOD with other key stakeholders. This includes coordinating internal project selection processes.
• Support or lead on corporate, regional or multi-country programme funding opportunities, including proposal development.
• Represent CAFOD externally with agreed priority donors, leading on strategic relationship management in liaison with programme and funding colleagues; this includes attending relevant external fora and leading on the management and review of donor registration processes and/or framework agreements where required.
• Support colleagues to develop high quality programmes and projects by providing donor-specific technical and compliance advice, working collaboratively to increase the quality of funding bids and contract management.
• Where appropriate, lead on the preparation and submission of reports and on contract management, including the preparation, review and timely submission of financial and narrative reports and facilitating external evaluations.
• Work closely with Finance, the International Operations team, and other colleagues to ensure CAFOD’s business systems and processes satisfy specific donor requirements, including on financial and supply chain management, document retention, audit, transparency and accountability.
Support to regional / country programme teams (20%)
• When required, participate in responses to surge requests from International Development or Emergency Response Groups; this may include temporary changes to contract portfolios and work-plan priorities.
• When required , undertake overseas trips to support country programmes in receipt of institutional funding or the subject of institutional funding applications.
Shared learning, new opportunities and innovation (15%)
• Develop and maintain professional and productive relationships with allocated donors, carrying out research, proactively disseminating information on new funding opportunities and sharing donor updates with other programme and funding colleagues.
• Keep abreast of evolving donor-specific and thematic or sector-wide policies and trends by representing CAFOD externally in agreed external networks and groups, and through professional contacts within the sector; when required, represent CAFOD on working groups and share and disseminate learning through the programme funding Community of Practice.
• Lead on the periodic review of donor feedback and trends, particularly those relating allocated priority donors, where appropriate preparing learning documents and presentations for dissemination and sharing with other colleagues and partners.
• Support colleagues in programme teams to strengthen CAFOD’s and partner’s institutional funding capacities, e.g. on proposal writing, programme development, monitoring & evaluation, and ensure learning on this is captured and shared across the international programme, including through the programme funding Community of Practice.
• Collaborate in the development and implementation of the Institutional Funding policies, procedures and ways of working as an active member of CAFOD’s programme funding Community of Practice.
Strategy, planning, monitoring & reporting (15%)
• Contribute to the implementation of CAFOD’s Institutional Funding strategy, ensuring alignment with donor funding engagement strategies and responding to evolving donor trends.
• In collaboration with IPFU colleagues and those in programme teams, contribute to the annual planning process providing donor-specific data and analysis for annual income projections, cost recovery targets and country resource development plans, and contribute to country funding context analyses as part of CSP development.
• Effectively use CAFOD’s institutional funding information systems to ensure project information and documentation is up-to-date and accessible.
• Support the IPFU team with monitoring the performance of IF contracts and by contributing to quarterly and annual team and consolidated Institutional Funding reports; where necessary support the consolidation of IF data from international programme group colleagues during annual planning and reporting, particularly for allocated priority donors.
• Communicate with other teams within CAFOD to ensure institutionally funded programme are well understood, and that information is available for fundraising and communication needs. This may involve participation in sessions/events with supporters, internal working groups etc, as agreed with the relevant manager.
This list of duties and responsibilities is by no means exhaustive and the post holder may be required to undertake other relevant and appropriate duties as required. This job description is subject to regular review and appropriate modification.
Safeguarding for Children and Vulnerable Adults
CAFOD recognises the personal dignity and rights of children, towards whom it has a special responsibility and a duty of care and respect. CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children and young people and to prevent their physical, sexual or emotional abuse. CAFOD is committed to acting at all times in the best interests of children, seeing these interests as paramount.
Understanding our context
A Understanding Catholic identity; Commitment to and understanding of the role of the Catholic Church in development
B Understanding CAFOD; Shares and supports CAFOD’s values; able to communicate the differences in mission and approach between CAFOD and other agencies
C Understanding international development; Solid understanding of key issues in development funding across a diverse range of development, advocacy and humanitarian settings
D Managing ourselves; Recognises what needs to be done and takes action to achieve results; shares knowledge and expertise with colleagues; open to challenge and able to adopt and adapt new ideas and concepts in a short timescale; shows drive and initiative.
E Working with others; Provides guidance and support to colleagues working towards shared outcomes and targets; builds and maintains collaborative relationships at all levels of the organisation to negotiate and ensure effective and mutually acceptable results; ability to influence others without direct authority, including at a distance
F Communicating; Presents complex issues simply and clearly; delivers convincing proposals and reports internally and externally; shares knowledge and information across the organisation
G Looking outwards; Keeps abreast of developments in sector; builds co-operative, professional relationships with donors, partners, supporters, etc.
Making change happen
H Managing resources; Monitors budgets and spend in line with funding requirements; uses information systems and processes to ensure work is recorded and reported efficiently; offers ideas to improve monitoring, reporting and learning processes; finds ways to achieve more with the available resources.
I Achieving results; Makes clear what has to be achieved by colleagues and ready to help them get things done; identifies and develops better processes and ways of working to achieve results; anticipates risks and takes active steps to mitigate them
J Managing our performance; Negotiates and monitors standards of performance across diverse settings through task management structures; takes timely action on performance issues; tackles problems or conflict in a balanced way; demonstrates high standards and attention to detail in all work.
K Taking the lead; Provides a clear sense of direction and purpose for colleagues; builds close working relationships with leaders across the organisation; acts quickly to deal with emerging challenges; motivates others to get things done, takes a lead in identifying solutions and making change happen.
I. Project and process management experience, including planning, M&E skills and familiarity with programme cycle management tools and methods.
II. Significant experience of working cross-organisationally - preferably including decentralised settings, with demonstrable ability to build effective working relationships internally and externally – including with senior managers.
III. Solid track record developing successful proposals and high quality reports for institutional donors – including on multi-sector/-country programmes.
IV. Willingness and ability to travel overseas for periods of 1-3 weeks up to 4 times a year.
V. Experience of working on a broad range of development issues, including in programming, M&E or technical support/advisory roles.
VI. Experience of partnership-based development work overseas.
VII. Proficiency in French, Spanish or Portuguese.
Come and join us and help make a real difference in the lives of the world’s poorest communities.
CAFOD is an equal opportunities employer. Recruitment and selection procedures reflect our commitment to child protection.