London, Greater London (On-site)
£23,870 - £26,773 per year
Permanent, Full-time
Job description
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Finance and Operations Assistant - Full Time

About Challenge Partners 

Who we are: Challenge Partners is a practitioner-led education charity that enables collaboration and challenge between schools to enhance the life chances of all children, especially the most disadvantaged. 

How we do it: The Challenge Partners central team works closely with school leaders and other education professionals to facilitate a variety of programmes and networks for schools in our partnership. We ensure the knowledge and skills of the best in our network are available to everyone, reducing the variability in education provision whilst improving the performance of all schools, leaders, and pupils in the partnership. 

Our team: We are a small, but growing, team of around 25 people. We are dedicated to working hard for our schools whilst enjoying what we do and who we work with. You will be working in a friendly and dynamic group with backgrounds in education, the wider social enterprise and charity sector, and the corporate world. The majority of roles are school-facing, and team members work closely with leaders in our schools to generate and refine ideas and create maximum value for the network. 


Job purpose

To ensure the smooth running of Challenge Partners’ finance and operations by performing administrative tasks related to finance and operations. The Finance and Operations Assistant will have lead responsibility for administrative tasks relating to finance, office and facilities management, HR administrative tasks, IT and data. 


Key responsibilities

Reporting to the Finance and Operations Officer, the Finance & Operations Assistant will be responsible for the following tasks:

1. Finance duties 

  • Entering and processing invoices into the finance system (Xero) for payment

  • Provide support and training to other members of staff on supplier invoice processing

  • Devise and run monthly checks (including reconciliations of key balance sheet accounts) to ensure the completeness and accuracy of all transactions on the finance system

  • Allocate payments and receipts to specific records on the finance system and produce aged receivable and payables statements

  • Reconcile company credit cards to invoices and staff claims

  • Liaise with suppliers to resolve technical or financial problems such as unpaid invoices or disputed services

  • Dealing with a range of queries and identifying and resolving issues.

  • Carrying out daily petty cash duties to ensure the smooth running of operations when face-to-face delivery resumes

  • Liaise with Finance and Operations Officer to resolve day to day issues

  • Support Finance and Operations Officer to produce timely and accurate management accounts

  • Act as a systems administrator for finance and banking system 

  • Obtaining, filing, and processing supplier invoices and credit notes.

2. Office management

  • Take overall responsibility and ownership for the office management, ensuring it is a welcoming, secure, and safe environment for staff and visitors. 

  • Managing the room booking system 

  • Maintain inventory of office assets and accounts to ensure charity property is being used responsibly and in line with GDPR.

  • Liaise with John Keats Primary school to resolve general facilities issues.

  • Support the Health and Safety lead in identifying and implementing improvements to office safety and security. 

  • Ensure cleaning and hotdesking systems are working effectively to create a positive and clean working environment.

  • Provide ad hoc support to staff on practical and technical issues. 


3. IT support

  • Setup of new equipment, including laptops, phones, tablets and electronic accessories. 

  • Reallocating and monitoring existing equipment as necessary.

  • Liaise with IT and telephony suppliers to resolve day to day issues


4. General operational support

  • Responding to general enquiries or redirecting complex enquiries to different teams. 

  • Contributing to the wider team by participating in projects, working groups and other initiatives.

Person Specification

Specific skills and attitudes:

Challenge Partners is a growing organisation and seeks an ambitious and driven individual able to develop with the role, and take on increasing responsibility. Specific skills and attitudes we are looking for in an applicant are as follows:

  • Ability to prioritise effectively to meet competing demands, through excellent organisation, time management and relationship management skills

  • Excellent financial skills and awareness. Experience of working with Xero would be an advantage, but is not a requirement; high levels of numeracy and close attention to detail are essential

  • Determination to see tasks through and to deliver consistently high-quality work to deadlines with limited supervision

  • Ability to form and maintain good working relationships with colleagues inside the organisation and partners outside, acting as the interface between Challenge Partners and external providers of finance and IT support

  • High computer literacy and adaptability, with experience of using the Google Suite an advantage. While you will not be expected to provide IT support, you will need to be comfortable working alongside our external IT support providers to ensure their service meets our needs

  • Experience of using Salesforce (or a similar CRM system) would be an advantage, but training will be provided

  • Willingness to learn and give and receive feedback

  • An ability to take the initiative and identify solutions or improvements, rather than being satisfied with the status quo

  • Flexibility and ability to thrive in uncertain conditions. We are a growing charity, where change is the norm – you will need to be comfortable with this, whilst also being able to develop and implement systems to bring order and clarity to our work

  • Previous experience in a similar position would be advantageous


How to apply and our recruitment process

Challenge Partners is committed to further enhancing diversity, equity and inclusion within our team and we welcome applications from all suitably qualified persons regardless of their race, gender as well as sex, disability, religion/belief, sexual orientation or age. Our approach is to use blind shortlisting in accordance with best practice.


If you would like to be a part of our team, then please apply via Charity Job no later than midnight on Sunday 13th February 2022, but we will review applications on a rolling basis and would encourage early applications. 

  •   A CV of no more than two pages 

  •  A statement of no more than two pages demonstrating how you meet the requirements of the role and the person specification

More about Challenge Partners

Who we are: Challenge Partners is a practitioner-led education charity that enables collaboration and challenge ... Read more

Refreshed on: 27 January 2022
Closed date: 11 February 2022 at 23:59
Tags: Admin, Finance

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