"Finance Manager" Jobs
Are you a finance professional with knowledge of the charity sector? Would you like to lead the governance, financial and operational management functions of a small charity that helps philanthropists manage their charitable giving? If so, you may be just the person to support the continued growth of The Charity Service.
About the charity
The Charity Service helps major donors to successfully manage their charitable giving. Our core services include Donor-Advised Funds (DAFs) and strategic philanthropy advice. We also manage a small portfolio of grant programmes for Greater Manchester. Having refined our strategy over recent years, we now have ambitious plans to engage with more philanthropists.
Salary: £44,000 pro rata
Location: Remote, office in Manchester with requirement to attend monthly meetings
Contract: Part-time, 2 days per week (14 hours)
Culture: Flexible, life and family-friendly
The role
The Finance and Operations Manager will oversee the charity's back-office functions, ensuring that the charity meets the highest standards of governance and management and that the charity's philanthropy services are delivered efficiently and effectively.
The key responsibilities of the role are:
* Providing the accounting and financial management function for the charity.
* Overseeing the management of the charity's portfolio of investments, including expanding the range of investment options for our DAFs.
* Managing the human resource and IT functions (although not essential that you have done this before, it could be a great learning opportunity).
About you
To apply, we'll be looking for you to clearly demonstrate:
* An understanding or ability to quickly get to grips with the charity regulatory environment.
* Financial management and accounting experience.
* Experience in using accounting software.
* Good communication skills, including excellent report-writing.
* A high level of competency in Word, Excel and PowerPoint.
* An ability to work remotely under own initiative and manage time effectively.
* Committed to equality, diversity and inclusion.
Benefits
The Charity Service is passionate about providing employees with a supportive and engaging environment. As well as ongoing development and training, they offer:
* Flexible working arrangements that allow you to adapt your working hours to fit alongside family and other life commitments.
* A standard 35-hour working week for full-time positions.
* 25 days holiday entitlement, plus public bank holidays in England and Wales pro rata.
* 5% employer pension contribution (with 5% employee contribution).
About the values
The Charity Service is an independent not-for-profit charity driven by our mission and values. They believe in philanthropy that supports charities to achieve their mission, builds strong, open and trusting relationships, and respects and values diversity.
We know that diverse teams make better decisions, and are more creative and stimulating to work in. We aim to foster an inclusive working environment where every individual, regardless of background, feels valued and empowered to contribute.
How to Apply
If you are excited by this role and have the relevant skills and experience, please contact Amelia Lee at Charity People with a copy of your CV and profile.
Deadline: Only because this position has been previously advertised, we will be accepting applications on a rolling basis. If you feel this disadvantages you in any way, please let Amelia know and she'll make sure you don't miss out.
Charity People actively promotes equality, diversity, and inclusion. We match charity needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
About us
The Tudor Trust is a grant-making organisation with a long-standing commitment to funding smaller, grassroots organisations. With an endowment of around £220m, our annual commitment to grants has averaged £20 million. We are winding down our current grant-making strategy, and are reevaluating and developing a new strategy centred around racial, social and economic justice.
In tandem with our strategy review, we are undergoing a comprehensive change process, which includes refreshing our Board and rebuilding our staff team. This transformation extends to the redevelopment of our internal people culture policies and practices with Justice, Equity, Diversity and Inclusion at its heart.
About the role
As the Executive Assistant and Operations Manager at Tudor Trust you will be pivotal in ensuring the smooth operation and effective management of both administrative and operational functions within the organisation.
With a focus on providing comprehensive support to the Board and CEO, the role encompasses a diverse range of responsibilities, including executive assistance, operations management, HR administration, and financial support.
Key Responsibilities
Board and CEO Support
- Provide comprehensive administrative support to the CEO, Chair of the Board and Trustees, including proactively managing calendars, scheduling meetings, and handling travel arrangements.
- Assist in the preparation of reports, presentations, and correspondence.
- Attending meetings for notetaking, to capture actions for next steps.
- Assist in organising events, workshops, and training sessions.
- Coordinate logistics, invitations, and follow-up activities for meetings, and in particular, board and committee meetings.
Operations Management
- Oversee the day-to-day operations of the organisation, including facilities management, office supplies procurement, and equipment maintenance.
- Develop and implement efficient processes and procedures to enhance operational effectiveness and streamline workflows.
- Coordinate with suppliers, contractors, and service providers to ensure smooth operations and timely resolution of any issues.
- Ensure compliance with relevant regulations, policies, and procedures related to health and safety, data protection, and organisational governance.
- Support the review and planning of opening up the use of the building to external stakeholders for social and creative purpose.
- Handle general administrative tasks such as managing office supplies and maintaining SharePoint.
HR and People Administration
- Assist with recruitment processes, including posting job advertisements, scheduling interviews, and candidate communication.
- Coordinate employee onboarding and induction programs, ensuring a smooth transition for new hires.
- Maintain accurate and up-to-date employee records, including personal information, employment contracts, annual leave and sickness absences.
- Support the organisation in implementing policy changes and fostering a positive people culture, addressing routine employee inquiries and offering guidance as needed.
- Liaise with our outsourced HR provider to ensure our HR documentation and records, including employee contracts, policies, staff handbook and compliance requirements are kept up to date.
Financial Administration
- Assist with basic financial tasks, including processing invoices, expense reports, and reimbursements.
- Review all our insurances and support the Head of Resources with the administration of the charity’s bank accounts.
As our organisational change initiatives progress, the EA & Operations Manager role will evolve, facilitated and managed by ongoing reviews conducted in collaboration with the Head of Finance and Resources.
Person Specification
Skills, Experience and Knowledge
- Experience as an Executive Assistant or Administrator.
- Experience in coordinating with suppliers, contractors, and service providers to maintain smooth operations and address any operational issues promptly and effectively.
- Proactive and detail-oriented, with the ability to anticipate and address the CEO's needs
- Forward thinking, organisational and project management skills
- Organisational skills and the ability to effectively manage multiple tasks and priorities.
- Proficiency using Microsoft 365 tools, including PowerPoint, excel, SharePoint and teams,
- Communication and interpersonal skills, with the ability to interact with stakeholders at all levels within the organisation.
- Understanding of best practices in operations administration, including facilities management, procurement, and health and safety regulations.
- Discretion and ability to handle confidential information.
- Knowledge of / interest or understanding of Justice, Equity, Diversity, Inclusion and Belonging.
At Tudor Trust, we value and celebrate the differences that make us who we are. We respect the unique differences that each individual brings to the table, whether it's age, cultural heritage, disability and mental health, ethnicity, race, gender, gender identity and expression, sexual orientation, or social background.
Tudor Trust is fully committed to equity, diversity and inclusion in our sector. We want this to be reflected in the diversity of the people who work for us and we are particularly interested in applications from people from all backgrounds.
If you would like to apply for this role, please submit a CV and supporting statement outlining how you fulfil the person specification (experience, skills and knowledge, key attributes and values) for this role.
The client requests no contact from agencies or media sales.