Charity Suppliers Jobs

Your new company
HAYS are working with a leading authority [charity] who provide advice and support to organisations and councils to decrease energy consumption and create cost-effective energy solutions.
Your new role involves providing comprehensive support to members of our leadership team - a total of 4 Directors with the help of their current EA.
This position has come up due to an unexpected change and needs to be filled ASAP!

Your responsibilities

• Comprehensive, proactive diary and schedule management for senior leaders - arranging meetings, planning tasks, arranging
  travel.
• Managing email and Teams correspondence efficiently - bringing urgent/business critical matters to attention, responding and
  categorising as appropriate.
• Supporting senior leaders with key tasks - e.g. creating presentations and papers, proof-reading work, organising team
  events.
• Completing administrative tasks efficiently and accurately - e.g. processing invoices, payment/expenses sign off, submitting
  recruitment paperwork, arranging interviews, maintaining files and document records.
• Supporting senior leaders with people management - booking performance reviews, approving leave where appropriate.
• Administering board/senior team meetings to facilitate their smooth, effective operation - scheduling meetings, producing
  agendas, forward planners and minutes, distributing papers, following up actions.
• Act as the point of contact between leaders and internal and external stakeholders when needed, ensuring effective relationships are built/maintained.

Essential

• Advanced MS office
• Interest in the mission, vision and strategy of the Charity
• Knowledge of company governance and business administration matters
• Shorthand / speed-writing

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

We are working with an independent research institute who are recruiting for a Executive Assistant to the Director and COO. The Director, has responsibility for research within the institute, and also is a senior professor. The COO, oversees the charitable and administrative structures of both the institute.

Although the primary focus of the role is support for the Director and COO, the role will contribute to the wider institute, particularly event and meeting support. It will be a varied role which will suit someone with previous experience of administration or personal assistant work in the area of science of healthcare.

As EA you will

• Act as gatekeeper between internal/external stakeholders.

• Manage all aspects of the Director's quarterly trustees including collating, editing and proofreading ready for submission to the Board.
• Schedule management on behalf of the Director and COO.
• Produce high quality reports, summaries, presentations and organisation charts.
• Provide secretariat support for monthly Leadership meetings and quarterly trustee meetings.
• Provide meeting briefings and summaries for the Director/COO.

To be successful in the role you will

• Have discretion, diplomacy and trustworthiness.

• Be flexible and adaptable.
• Good oral and written communication skills.
• The ability to be proactive and take the initiative.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

I am urgently seeking an Interim HR Administrator / Assistant for an initial 6-week temporary role to start as soon as possible with a not-for-profit organisation based in the London King's Cross area. The role pays a salary of up to £28,000 per year and is to start as soon as possible, with hybrid working (1 to 2 days in the office and the remainder working from home).

Your role will involve supporting the small HR team and: -

• Dealing with general HR queries
• Running reports for the team
• Filing
• Managing the diary of the Head of People & Culture

You must have experience of working as an HR Administrator or HR Assistant previously and be available within a weeks' notice to get started as soon as possible.

If you have the above skills and experience, please apply now.

We are working with a membership body based in central London, who are looking for a Membership Engagement Coordinator to join their team. This is a new role, working closely with the Membership Manager and will be responsible for coordinating and delivering membership engagement, recruitment and retention plans, ensuring members are at the centre of the organisation.

Some of the benefits include

• Hybrid working.

• Group pension scheme, with generous employer contributions (5% of salary, increasing to 10% after 3 years service).
• 25 days holiday, increasing to 27 days, plus 3.5 days during Christmas.
• Buying and selling annual leave scheme.

As Membership Engagement Coordinator you will

• Lead and deliver on communications plans for renewals, ensuring renewal emails, letters and calls are made to ensure high levels of member retention - monitoring retention rates and cancellation reasons.

• Work with the Membership Manager and Digital Communications Manager on social media campaigns to reach new members.
• Raise awareness of all member benefits to help with member engagement.
• Manage membership networks, and work closely with the events team to build networks at the organisation events.
• Monitor and evaluate membership statistics, assess their effectiveness and suggest improvements if necessary.
• Help deliver a member recruitment strategy with the Membership Manager.

To be successful in the role you will

• Have experience in another member engagement role.

• Have an appetite for problem solving and making improvements and enhancing new ways of working.
• Experienced in developing and implementing membership recruitment and retention plans.
• Have an understanding of digital marketing platforms and systems.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Are you a great listener?  Do you love to help solve problems?  Can you help people by taking complex, technical information and translating it for people who vulnerable, and people in crisis?

We are working with an amazing mission led organisation to support them in finding a great Help Desk Advisor. The role would see you using those great listening and problem solving skills, and supporting people in crisis, and vulnerable people.

You will be working in a hybrid way, with 2-3 days per week in the London office, working with other advisors so that you can support each other, and increase your learning.  The role also home working for the remainder of the week, enabling great flexibility.

The role will see you managing multiple referrals at any one time.  Your comfort in moving at pace from one conversation to another, whilst ensuring that the information that you provide is correct, and fully understood will be key.  You will also be learning which cases to refer to other areas.  There is great training in place, and the right candidate will be fully supported in getting up to speed in this hugely impactful role.

The ideal candidate will have a clear and reassuring telephone manner, and the ability to communicate complex information in plain English.  We will be reviewing applications on a rolling basis so please apply early to avoid disappointment. 

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

Do you have experience in administration and customers service, alongside strong numerical skills?

Prospectus is delighted to be partnering with the Fundraising Regulator for the recruitment of a Business and Registration Assistant on a full-time permanent basis. The role is offered on hybrid basis with two days in the London office.

The Fundraising Regulator is an independent, non-statutory body that regulates fundraising across the charitable sector in England, Wales, and Northern Ireland.

The Fundraising Regulator is committed to diversity, equality and inclusion. They want their workforce to be truly representative of the society they are here to support and protect so that they’re able to regulate effectively. They also want each employee to feel respected and able to give their best. They do this by operating a fair and inclusive recruitment process, which aims to reach a diverse pool of candidates. This is also supported by a range of policies that encourage a flexible and supportive working environment.

The Business and Registration Assistant is a crucial position that works closely with the Finance team and other colleagues to onboard and renew charity registrations. The role involves processing online applications, collecting the fundraising levy, handling customer enquiries, and ensuring that charities meet registration requirements and standards. The position offers an exciting opportunity for individuals with strong processing skills and empathy to make a meaningful contribution to a dynamic service. It will involve processing new applications, managing emails, updating contact details, handling telephone queries, and issuing invoices for the annual levy collection. They will also assess financial accounts to determine appropriate registration fee levels and contribute to the continual improvement of the registration process. Other duties may be required as directed to support the team's objectives.

The successful candidate will require relevant experience in business administration and/or finance or registration teams. They will be IT literate and hold strong communication, organisation, and prioritisation skills. Experience in liaising with stakeholders and providing strong customer service is also crucial for the role. Desirable attributes include familiarity with CRM systems, registration schemes, and basic accounting knowledge. The selection process will assess these skills and experiences at different stages.

If this description resonates with you, we encourage you to submit your CV in Word format as soon as possible. Suitable candidates will be provided with further details about the role.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

Are you an experienced administrator ready to ensure the smooth operation of the Fundraising Preference Service (FPS), collaborating closely with the public and charity organisations?

Prospectus is delighted to be partnering with the Fundraising Regulator for the recruitment of an FPS Administrator on a full time six month contract. The role is offered on hybrid basis with two days in the London office.

The Fundraising Regulator is an independent, non-statutory body that regulates fundraising across the charitable sector in England, Wales, and Northern Ireland.

The Fundraising Regulator is committed to diversity, equality and inclusion. They want their workforce to be truly representative of the society they are here to support and protect so that they can regulate effectively. They also want each employee to feel respected and able to give their best. They do this by operating a fair and inclusive recruitment process to reach a diverse pool of candidates. This is also supported by various policies that encourage a flexible and supportive working environment.

This role is a 6-month contract and the successful candidate will report directly to the FPS Contracts Manager and will be instrumental in ensuring the FPS functions efficiently. This role is vital for facilitating smooth communication between the public and charities, as well as for improving compliance within the charity sector.

This role involves managing the daily operations of FPS, processing requests through the telephone helpline and online portal, and ensuring the timely distribution of system-generated letters. The job also requires engaging with charities to ensure they promptly collect their suppression requests, identifying non-compliant organisations, and contributing to team initiatives.

The ideal candidate should have excellent customer service and communication skills, proficiency in using web applications, databases, and Microsoft Office, as well as the ability to interact effectively with stakeholders. They should possess a methodical approach to repetitive tasks, pay close attention to detail, prioritise workload, and meet deadlines with minimal supervision. Desirable qualities include a background in call handling, experience in charity or regulatory sectors, and familiarity with charity fundraising.

This job is a unique chance to apply administrative skills in the charity sector, making a meaningful difference in how charities interact with the public and improving the FPS service.

If this description resonates with you, we encourage you to submit your CV in Word format as soon as possible. Suitable candidates will be provided with further details about the role.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.