Part-Time (17.5 hours)
Charity People is thrilled to be supporting Commonweal Housing to find their next Administration Officer. The charity's mission: to fight social injustices with housing-based solutions; by supporting research and projects, to provide bespoke housing that enables partners to test and evaluate how housing can solve social injustices.
This is an exciting, varied and hands on role for someone with proven experience in administration. The Administration Officer will provide essential support and administration for the Charity and team members including trustees when required. You will be responsible for the overall efficient administration of the office in t rms of stationary and filing; administration of meetings of the Board of the charity, including ensuring room bookings and taking of minutes. A key part of this office administration role will be regular and positive liaison with the building management and Finance Coordinator.
You will play a key role in the running of the office - the maintenance of hard copy files, secure filing systems and office supplies. Your administrative duties will include dealing with incoming emails and letters, and screening telephone calls. Dealing with correspondence and writing letters, particularly about the charity's housing projects, composing and sending emails will also be key aspects of the role. You will also be responsible for liaising with external stakeholders such as solicitors, Project Partners, Councils, utility companies and other such support. As the Administrative Officer, you will coordinate and attend regular meetings as directed by the DCEO and / or CEO, prepare agendas and take minutes.
Ideally, you will have:
- Significant and demonstrable experience of undertaking administration role including diary and communications management.
- Significant and demonstrable experience of establishing and maintaining records systems, information systems and data management as well as undertaking routine administration and report writing.
- Experience of data or information research and preparation of summary reports.
- Experience of taking detailed and accurate minutes of meetings, including Board meetings
- Excellent verbal and written communication skills and the ability to effectively communicate with different audiences.
- The ability to build constructive and successful working relationships with a diverse range of people at all levels, and demonstrate and encourage a 'can do' mentality
- Excellent office technology skills, including Microsoft Outlook, Word, Excel, PowerPoint and a willingness to continue to develop these skills and keep up to date
- Fantastic organisation skills and can multi-task across different projects.
- A commitment to equality and diversity and the ability to show sensitivity when balancing differing needs with reference to diversity
This position will be based initially in Waterloo, London SE1 with flexibility of home working. If you would like to apply for this role, please send you word CV in word format to Kate Headford ASAP! [email protected]