Scotland
£26,215 FTE
Permanent, Part-time
Job description
About us

Christian Aid exists to create a world where everyone can live a full life, free from poverty. We are a global movement of people, churches and local organisations who passionately champion dignity, equality and justice worldwide. We are the changemakers, the peacemakers, the mighty of heart.



About the role

The Office Coordinator role exists to proactively develop and manage key administrative, operational and finance systems and processes for the Scotland office in Edinburgh. It ensures that procedures are followed and standards are met in the Scotland office and by Scotland staff. The role ensures procedures/systems support the agreed corporate strategies and programme in Scotland. The Office Coordinator role holder administers and maintains the annual budgeting process in Scotland, helps facilitate work across the team and ensures the smooth running of the office. The Office Coordinator takes meeting minutes, schedules meetings for Scotland and the Nations and Church Relations Division. The role supports the administrative needs of the Head of Nations and Church Relations and Division.

The Office Coordinator role exists to proactively develop and manage key administrative, operational and finance systems and processes for the Scotland office in Edinburgh. It ensures that procedures are followed and standards are met in the Scotland office and by Scotland staff. The role ensures procedures/systems support the agreed corporate strategies and programme in Scotland. The Office Coordinator role holder administers and maintains the annual budgeting process in Scotland, helps facilitate work across the team and ensures the smooth running of the office. The Office Coordinator takes meeting minutes, schedules meetings for Scotland and the Nations and Church Relations Division. The role supports the administrative needs of the Head of Nations and Church Relations and Division.



About you

You are organised, good with people and a team player. You have strong administrative and financial skills, demonstrate proficient IT skills and have an ability to cope well with multiple tasks. You communicate clearly and tactfully with people at all levels, both internally and externally. You are proactive and can work independently.



Competency questions

As part of your application you will be asked to demonstrate your suitability by giving answers to the following questions:

Build Partnerships

This set of behaviours supports our values of cooperation and partnership and our organisational commitment to building partnerships. It is about working with others in a spirit of cooperation, recognising that change is brought about through partnership with others. It covers building internal and external relationships, networks and partnerships. This means working collaboratively and overcoming obstacles to achieve mutual aims.

Tell us about a time when you actively consulted with others to ensure that you understood their needs or goals before taking action.

-What was the situation? What different expectations were involved?

-What was expected of you?

-What did you do? How did you take those actions?

-What was the impact? Were you successful? How did you know?



Steward Resources

These behaviours support our organisational commitment to efficient resource stewardship. They are about using wisely the organisation's resources that have been entrusted to us by our donors. They involve ensuring value for money for our donors, supporters, partners and beneficiaries

Please tell us about a time when you were able to take action to end or reduce the inefficient use of resources

-What was the context?

-What was expected of you?

-What action(s) did you take?

-What was the impact of your actions? In what way(s) were you successful?



Deliver Results

This set of behaviours is about being personally accountable for our actions, recommendations and decisions in the context of Christian Aid's vision of ending poverty. This includes organising and planning work, goal-setting, applying judgement, taking accountability and decision-making.

Tell us about a time when you planned, prioritised and monitored your own work to meet the team's objectives to the standards required

-What was your context?

-What was your task/responsibility?

-How did you make your plan? What actions did you take?

-What was the impact of your actions? Were you successful? How did you know



Further information

This role requires applicants to have the right to work in the country where this position is based.

All successful candidates will require either a Basic or Enhanced Disclosure Barring Service certificate (DBS) as part of your clearance for commencing your role with us. Information will be forwarded to you by the HR team with your offer.

We value diversity and aspire to reflect this in its workforce. We welcome applications from people from all sections of the community, irrespective of race, colour, gender, age, disability, sexual orientation, religion or belief.

Christian Aid is committed to providing a safe and trusted environment for every person connected to the work we do; and to preventing any type of unwanted behaviour including sexual harassment and exploitation, abuse, and financial misconduct. Any candidate offered a job with Christian Aid is expected to share and demonstrate our values and adhere to Christian Aid's Safeguarding policy and sign Christian Aid's Code of Conduct.

You can expect a wide range of rewards and benefits, including a generous holiday allowance, a season ticket loan, and flexibility that will ensure you enjoy a good work/life balance.
More about Christian Aid

Our vision Poverty is an outrage against humanity. It robs people of dignity, freedom and hope, of power over their own lives. Christian Aid ha... Read more

Posted on: 13 January 2022
Closing date: 24 January 2022
Job ref: 3539
Tags: Admin