City of London, London

£26681 - £28304 per annum + after probation

Permanent

cofe/TP/51/1768

About the organisation

With its 12,000 parishes and 16,000 buildings the Church of England is a Christian presence in every community and plays a vital role in the life ... Read more

Job Description

Lambeth Palace is a unique building of significant historical and global provenance. It is, first and foremost, the home of the Archbishop of Canterbury and his family, as well as home to a wider, diverse and thriving, residential community. It is also an office and the epicentre of the Archbishop of Canterbury's ministry to the Church of England and the global Anglican Communion. It is a Grade I listed building comprising various listed buildings dating from the 12th to the 20th centuries, set within 10 acres of beautiful landscaped gardens. Fundamentally, the Palace seeks to be a place of contribution to the life of a 21st century church.

In support of the Archbishop's ministry, the office at Lambeth Palace is made up of several interconnected teams - Anglican Communion, Chaplaincy, Communications, Correspondence, Ecumenical, Evangelism & Witness, Events, Facilities, Finance, Inter-Religious, Public Affairs, Reconciliation, Records - each providing pivotal, interdependent and essential support to the Archbishop to enable the effective delivery of the ministry to which he has been called by God.

Lambeth Palace is an exciting and vibrant 'community of communities'. Working here provides an excellent opportunity to contribute to the ministry of an internationally significant religious leader in a friendly, busy, fast-paced and dynamic office. The team at Lambeth Palace works collaboratively with colleagues throughout the National Church Institutions (NCIs) and beyond and supports each other at busy periods with flexibility and good humour.


Summary


The role of Personal Assistant to the Archbishop of Canterbury's Adviser on Social and Public Affairs is an excellent opportunity for a skilled and experienced Personal Assistant to provide high quality secretarial and administrative support to the Adviser on Social and Public Affairs, who is part of the Archbishop's Senior Team at Lambeth Palace.

The Adviser on Social and Public Affairs leads on those aspects of the Archbishop of Canterbury's role and ministry that touch on public policy, civil society, government and church-state issues. This work is key to shaping the Archbishop's witness in the public square, focussing on those areas of specific interest and concern to the Archbishop.

The ideal candidate will be confident and professional with superb communication skills and the ability to build excellent working relationships. Due to the nature of this role, there will be an ever-changing workload and you will need to be able to prioritise with ease, operating several steps ahead at all times.

You will also need proven administrative, office and diary management skills and the ability to support the Adviser in organising events, official engagements and functions at Lambeth Palace involving the Archbishop. A background or working in a policy environment ideally in parliament/the civil service or the third sector would be very helpful.

Interviews will be held on the 1st July 2019

In return we offer a unique environment with opportunities for continuous learning, generous annual leave for work life balance, season ticket loans and a range of benefits including discounted entry to attractions and what we feel is a market leading package when it comes to our pension scheme.



Main Responsibilities


The Role:


  • Dealing with a high volume of correspondence, drafting letters, emails and other documents on behalf of the Adviser on Social and Public Affairs and, where appropriate, replying on their behalf. Transcribing dictation, receiving and making telephone calls on their behalf.

  • Managing the Adviser on Social and Public Affairs' calendar, including arranging a high volume of meetings, booking meeting rooms and offering hospitality where appropriate, and making travel arrangements.

  • Supporting the Adviser in organising events, official engagements and functions at Lambeth Palace involving the Archbishop for which the Adviser on Social and Public Affairs has responsibility, such as roundtables, lunches, dinners and receptions.

  • Organising appointments and meetings, including room bookings, refreshments, invitations, and circulation of related documents.

  • Making practical arrangements, including travel arrangements and diary liaison with the Private Office, for the Archbishop's involvement in events outside of the Palace for which the Adviser on Social and Public Affairs has responsibility.

  • Assisting in the preparation of briefs for the Archbishop's official engagements for which the Adviser on Social and Public Affairs has responsibility, including drafting and collation of information.

  • Being the initial point of contact for organisations with which the Archbishop has a patronage relationship, including overseeing the periodic review of patronage relationships.

  • Receiving and greeting visitors on behalf of the Adviser on Social and Public Affairs.

  • Dealing with enquiries and, within agreed limits, progressing the work of the Adviser on Social and Public Affairs in his/her absence.

  • Maintaining paper and electronic filing and ensuring the safe and secure storage of confidential material.

  • Being aware of the Adviser on Social and Public Affairs' objectives and views and, where appropriate, communicating these to external and internal parties.

  • Providing any other duties that may arise in terms of general administrative support to the Adviser on Social and Public Affairs.