Westminster, Greater London (On-site)
£31,857 pro rata p.a. raising to £34,255 pro rata p.a. after probation
Contract, This post is offered on a fixed term basis for 6 months., Full-time
Job description

Our aim is for everyone in the National Church Institutions (NCIs) to feel that they belong, and are valued for who they are and what they contribute. Together, our people contribute in different ways towards our common purpose, whichever NCI they work in and whatever their background.

The National Safeguarding Team provides professional safeguarding advice to the Church of England on matters of national policy as part of its wider transformation plan, which includes the development and implementation of national policy, training, quality assurance and audit, and work with survivors. The National Safeguarding Team also leads complex casework and supports Dioceses in their safeguarding of children and adults.

 

This position is an excellent opportunity to join our National Safeguarding Team, providing high quality business support to projects, programmes and quality assurance activities.

As Projects Officer, your responsibilities will be inextricably tied to the success of the project you are working on. Driving everything forward from planning to implementation, your actions will directly influence the efficiency and cost-effectiveness of the project.

Every project is different and your duties will change accordingly. However for the most part, you will be responsible for monitoring project schedules, tracking progress and liaising with key stakeholders.

You will play an important role in Project Planning and Risk and Issue Management. Moreover you will log, manage and analyse information on the progress of the project, using different planning tools. You will be highly organised, adaptable and proactive, suggesting process improvements to help move the project ahead.

 

This post is offered on a fixed term/secondment basis for 6 months.

We are taking a flexible approach to work, with many colleagues opting for a hybrid approach to their working week, with a mixture of home and office-based working. Further details will be discussed at interview.

For an informal discussion about the role, please see contact provided on the initial advert on the Church of England website.

Interviews are expected to be held on Thursday 17th February 2022. 

In return we offer a unique environment with opportunities for continuous learning, generous annual leave for work life balance, season ticket loans and a range of benefits including discounted entry to attractions and what we feel is a market leading package when it comes to our pension scheme.

 

MAIN RESPONSIBILITIES

The Role

  • Maintaining Project Management structures/documentation, frameworks and tools, and supporting Project Managers and other colleagues to use these consistently and effectively.
  • Contributing to the development of project documentation by liaising with relevant stakeholders.
  • Maintenance of Resourced Project Plans, RAID logs, task logs, benefits logs, including allocation of work packages where appropriate and liaising with stakeholders on actions progress.
  • Maintaining Central Project records and maintaining Project Controls as established by a PM, keeping the Project Team members aware of the project status and any outstanding/overdue tasks.
  • Providing secretariat to Project Boards as needed and attending Project Team meetings.
  • Recording Project Board minutes, Project Team tasks, risks, etc,
  • Managing circulation of Board minutes/agendas in good time.
  • Providing flexible, hands-on delivery support and assisting with effective communication between Project Management and stakeholders. This can include responding to basic project questions and managing invoice handling/tracking budget, sending doodle polls, liaising with various PAs on diaries for meeting scheduling.  
  • Support Project Team members to follow up on actions/requests/made and communications.
  • Managing meetings logistics - booking meetings, meetings rooms, other admin support.
  • Organisation and coordination of events, including virtual events, as necessary
  • Managing newsletters – owning set up and circulation.
  • Undertaking other duties not specifically stated which from time to time are necessary without altering the nature or level of responsibility as requested by the Project Manager or Senior Responsible Officer.
  • Implement and maintain appropriate systems to enable effective planning and scheduling of project activities.

THE IDEAL CANDIDATE

The Requirements

Essential

Skills/Aptitudes:

  • Highly IT literate and proficient with common applications such as Microsoft Word, Excel, Outlook and PowerPoint as well as web-based applications and ability to learn new project management and statistical software packages.
  • Highly organised, proactive and able to plan ahead.
  • Accurate, with an eye for detail.
  • Able to analyse quantitative and qualitative data and draw out key themes.
  • Able to present the data analysed using a range of presentation tools.
  • Excellent verbal and written communication skills for a range of audiences.
  • Ability to build and maintain effective relationships with a range of individuals, including those who are survivors of abuse.
  • Ability to work flexibly whilst working to tight deadlines.

Knowledge/Experience:

  • Experience of working in a role requiring a sensitive and considerate approach.
  • Experience of project support.  
  • Experience of data analysis and reporting.
  • Effective development and management of relationships with a range of people.
  • Experience of diary, meeting and events administration.

Personal Attributes:

  • “Can do”, problem-solving approach to work.
  • Passionate about contributing to the protection of children and vulnerable adults.
  • Demonstrates personal initiative.
  • Understanding and empathy for the mission of the Church of England.
  • Team player.

Desirable

Knowledge/Experience:

  • Experience of working in a setting with either children and families or vulnerable adults, for instance local authority, social care or NHS settings.
  • Knowledge of safeguarding.
  • Have experience working on internal and external communications such as newsletters and websites.

Circumstances:

  • This role might include some national travel.

 

ABOUT US

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

Excellence, Respect, Integrity

We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith. To learn more about working for National Church Institutions and our benefits, please consult our website.

As a Disability Confident Leader, we actively look to attract, recruit and retain those of you who are disabled.

As a member of the Armed Forces Covenant, we welcome applications from those of you who have served in our Armed Forces and their families.

We are committed to being an equal opportunities employer and to ensuring that everyone, job applicants, customers and other people with whom we deal, are treated fairly and not subject to discrimination.  We will do whatever is necessary to provide genuine equality of opportunity. We continuously review our policies and processes to support our aim to create a workforce as diverse as the nation the Church of England serves.

 

Refreshed on: 02 February 2022
Closed date: 08 February 2022 at 23:59
Tags: Admin, Project Management

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