London, Greater London (Hybrid)
£25,000 per year
Contract, 2 years, Full-time
Job description

Job Description: Fellowship Programme Assistant – Active Fellows

Name:

Line Manager: Deputy Fellowship Programme Manager & Team Lead (Active Fellows)

Objective: The programme assistant works with and provides support to the Active Fellows Team members in the smooth implementation and running of this section of the Programme.

Experience: Bachelors’ degree or comparable experience

Duration: Fixed term. 2-year contract.

Hours: Full-time. Hybrid working - in London office (2/3 set days per week) and working from home on the remaining days.

Salary: £25,000

Start July 2022

Number of posts: One

Application deadline: 16 June 2022

Organisational background

The Council for At-Risk Academics is a UK-registered charity founded in 1933 under the leadership of William Beveridge, to rescue academics suffering persecution under the rise of Nazism and facilitate their continued work in safety. Sixteen Cara Fellows from the 1930s and 1940s became Nobel Laureates, and many more innovators in their fields, including, Nikolaus Pevsner, Lise Meitner and Karl Popper. A number of Cara’s founders and Council members also personally provided places and/or funds to help individual academics; and Cara, known in the 1930s as the AAC, later the SPSL, was closely involved in the successful effort in 1933 to bring to London the Warburg Institute art library, which had been prohibited by the Nazis, and six of its staff. The Fellowship Programme is the continuation of the rescue mission operation started in 1933.

Cara has been a lifeline to academics at risk for just under 90 years, as and when world events have placed them in the line of fire: Hungarian Uprising, Cold War, Apartheid South Africa, Iran, Latin American Juntas, Vietnam, Kosovo, DRC, Rwanda, Sudan, Zimbabwe etc. and, more recently Iraq, Turkey, Yemen, Palestine, Syria, Afghanistan and Ukraine. Cara support is typically framed as temporary sanctuary offered at times of heightened risk.

Cara Objectives ‘To assist academics who have been, or are, or are at risk of being, subject to discrimination, persecution, suffering or violence on account of race, religion, nationality, membership of a particular social group, or political opinion, to relieve needs among them and their dependants and ensure that their specialist knowledge and abilities can continue to be used for the benefit of the public.’

To advance education by supporting academics and their educational institutions in countries where their continuing work is at risk or compromised, to ensure that such academics and institutions can continue to fulfil their critical role as educators for the public benefit.’

This is a critical time to join our dedicated and friendly Fellowship Programme team as we expand our capacity to support at-risk academics from the Middle East, Myanmar, Afghanistan, Ukraine and Russia and many other countries. The Active Fellows Team supports Cara Fellows whilst they are at their host institution. As a Programme Assistant, you will be involved in all the areas of our work: casework, finances, mentoring, webinars, etc.

Fellowship Programme Assistant Role & Responsibilities – in order of importance

Finance

  • Supporting the maintenance of financial records
  • Documenting financial transaction records.
  • Issuing payment requisition forms
  • Supporting the monthly payments of Fellows
  • Ad-hoc support

 

Administration Support – for the Programme and Projects (Mentoring Scheme and Webinar Series)

  • Providing support for general enquiries.
  • Maintaining detailed records of correspondence, documents, and activities.
  • Ensuring safekeeping of confidential information.
  • Under the guidance of senior colleagues, prepare presentation material/slides in PowerPoint for presentations for training and webinar sessions
  • Provide administrative support to the team in the organisation of events, trainings sessions, webinars
  • Support the smooth running of meetings – taking minutes, preparing agendas, etc

Monitoring and Evaluation

  • Providing support to the drafting of reports to funders
  • Present and collect data
  • Ensure relevant data are entered and updated according to relevant timeframes
  • Assist the programme and projects reviews and evaluations

 

Fellowships

  • Sending out meeting invites
  • Logistics support
  • Collecting information and drafting documents  
  • Draft non-substantive correspondence
  • Supporting Fellowship Programme with ad hoc responsibilities

 

Managerial Support

  • Contributing to Fellowship Programme policy changes and decision-making.

Responsibilities also include related activities that might arise in relation to the Fellowship Programme as required by the Executive Director or Deputy Director/Fellowship Programme Manager.

 

Person Specification

Essential

  • Bachelors’ degree or equivalent experience
  • Fluent English (spoken and written).
  • Ability to work under pressure in a fast-paced environment
  • Excellent attention to detail. 
  • Administrative support experience
  • Ability to work independently and in a team
  • Good time management with ability to prioritise and independently work to deadlines.
  • Understanding of issues of confidentiality.
  • Interest in and commitment to the work of Cara
  • Confident use of Microsoft package – especially Excel.
  • Good knowledge of current global issues.

 

Desirable

 

  • Experience working with financial records
  • Experience with Mentoring
  • Experience with Monitoring & Evaluation
  • Experience working with webinars using Teams, Zoom etc
  • CRM software experience

 

 

Applications Please send your CV and a brief covering letter outlining your suitability for the post. Interviews will be held the week beginning 27 June both online and at the Cara office in London. We will not accept applications without cover letters.

 

Please include contact details for 2 suitable referees, ideally individuals for whom you have previously worked. These will only be taken up with your prior permission. Please include ‘Fellowship Programme Assistant’ in the subject line of your electronic submission.

 

Application deadline: 16 June

Application Instructions

Please send your CV and a brief covering letter outlining your suitability for the post. Interviews will be held the week beginning 27 June both online and at the Cara office in London. We will not accept applications without cover letters.

Please include contact details for 2 suitable referees, ideally individuals for whom you have previously worked. These will only be taken up with your prior permission.

More about Council for At-Risk Academics (Cara)

Cara Objectives ‘To assist academics who have been, or are, or are at risk of being, subject to discri... Read more

Refreshed on: 01 June 2022
Closed date: 16 June 2022 at 23:59
Tags: Admin, Finance

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