London, Greater London
£28,000 per year
Permanent, Full-time
Job description

Reports to:                               CEO / Director of Operations and Finance

Responsible for:                       n/a

Start date:                               ASAP

Term:                                       Full time, permanent

Based in:                                  London (N1)

Salary:                                     £28,000 per annum plus 5% pension contribution

Application deadline:              Sunday 13th October

 

About DMI

Development Media International (DMI) delivers media campaigns aimed at changing behaviours, promoting health and saving lives in developing countries. We are the first organisation to scientifically demonstrate that mass media can increase life-saving behaviours. DMI recently published the results of its 5-year, £7m randomised controlled trial in West Africa which showed that 56% more children were taken for treatment for malaria, 73% more for diarrhoea and 39% more for pneumonia following exposure to our campaign. Modelling indicates that over 3000 lives were saved during the campaign and that our approach is one of the most cost-effective ways of saving children’s lives.

DMI has two priorities: first, to continue to generate ground-breaking research (we have just completed a second successful randomised control trial measuring our impact on contraceptive uptake), second, to take our proven strategies to scale, saving as many lives as possible. We work across a range of health issues, including child survival, reproductive health, nutrition, hygiene, and early childhood development. DMI works in close partnership with leading experts in health, including WHO, UNICEF and LSHTM and has been funded by some of the world’s most prestigious organisations including the Wellcome Trust, DFID, Comic Relief, the Global Innovation Fund, Unorthodox Philanthropy and the Mulago Foundation.

We are an innovative and rapidly growing organisation, working at the nexus between science and creativity. DMI has demonstrated that knowledge is not only a human right, but is also the key to saving lives in a cost-effective way. Our intellectual rigour, enthusiasm and willingness to learn from both our successes and mistakes, makes us distinct. Our ethos is non-hierarchical: all our staff are intellectually high-powered and we have a “best idea wins” culture. By working at DMI you will have a genuine, measurable impact on improving lives in low-income countries.

DMI has a permanent presence in Burkina Faso, Mozambique and Tanzania and has recently expanded to Cote d’Ivoire, Ethiopia, Madagascar, Malawi, Uganda and Zambia. Its regional operations include five more countries in West Africa as well as Burundi. DMI’s headquarters overlooks the Regents Canal in Hoxton, London and provides the strategic direction for the whole organisation.

DMI is ranked as one of the most cost-effective non-profit organisations in the world by GiveWell and was the first organisation to receive the maximum rating from Impact Matters. It is also endorsed by the Centre for Effective Altruism, Giving What We Can and The Life You Can Save.

Find out more on our website.

 

Job description

DMI is looking for an Executive Assistant and Office Manager to join our friendly and dynamic UK team. Working closely with the CEO, Director of Operations and Finance and other staff, s/he will provide support to the CEO and the Directors of each department. S/he will be responsible for managing the UK office and providing administrative support to the wider team.

The Executive Assistant and Office Manager would be ideally suited to someone who has a strong academic background, experience of administrative work, excellent organisational skills, and an interest in international development. You will be working for a highly regarded international NGO and will gain broad exposure to a range of activities. The role offers excellent personal development opportunities, a competitive salary and a range of responsibilities for the right candidate.

This is a new role at DMI and the full range of tasks and responsibilities will develop with time, but we anticipate that the initial responsibilities of the role will include:

  1. Executive support to the CEO, including managing and prioritising emails and diary, preparing presentations, arranging meetings and other ad hoc tasks as required (40%)
  2. Managing DMI’s UK office, which will include maintaining office supplies, supporting effective facility management / maintenance and ensuring compliance with health and safety requirements (10%)
  3. Providing general administrative and clerical support to the DMI UK team, including creating and maintaining spreadsheets, letters and other documents for internal and external use (5%)
  4. Providing administrative support to the Director of Operations and Finance in particular, and other Directors as required (DMI has four Directors in total).  This will include arranging meetings, managing diary conflicts, coordinating travel arrangements, liaising with staff across DMI to assist with prioritisation of tasks and other ad hoc tasks (20%)
  5. Arranging, coordinating and preparing documents for Board Meetings, and other high-level internal meetings, including attending and taking/distributing minutes (5%)
  6. Acting as the first contact point (in person and by phone / email) for suppliers, external stakeholders and others contacting DMI’s UK office (10%)
  7. Other tasks as required (10%)

 

Person specification

Required knowledge, skills and experience

  1. Exceptional organisational skills, such that you are able to approach a complex, changing and unpredictable workload with confidence and good humour.
  2. Strong intellectual ability: able to understand complex discussions and documents – DMI’s work includes complex scientific, political and logistical considerations and everyone in the organisation needs to be numerate and confident with intellectual concepts. Only the brightest should apply!
  3. Excellent communication skills, particularly the ability to write (in English) in an engaging, accurate and concise way, at a level suitable for communicating with high-calibre individuals (including high net worth individuals, donors, government departments and others) outside of DMI
  4. The ability to effectively prioritise between multiple competing workstreams, both for yourself and on behalf of others
  5. A keen eye for detail but with the ability not to lose sight of the bigger picture
  6. A professional demeanour and personal manner that allows you to work effectively with people inside and outside of DMI at all levels of seniority
  7. A keen interest in the work that DMI does, and the ability to develop a thorough understanding of a complex and fast-growing organisation that works internationally

Desirable knowledge, skills and experience

  1. Previous experience as a PA / EA
  2. Previous experience in a sector or organisation relevant to DMI’s work
  3. A degree or equivalent in a relevant field
  4. Language ability (written and/or spoken) in French, Portuguese or another major global language

 

As we are currently recruiting for several new roles, we will be holding an open evening at our headquarters on Tuesday 1st October. If you are interested in attending, please contact us via our website.

More about Development Media International CIC
About
Development Media International CIC

Development Media International (DMI) delivers media campaigns aimed at changing behaviours, promoting health and saving lives in devel... Read more

Posted on: 13 September 2019
Closed date: 13 October 2019
Tags: Admin

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