Westminster, Greater London (On-site)
£26,000 FTE
Permanent, Part-time, 18 hours per week
Job description

The Diocese in Europe is seeking a dynamic, flexible and expert administrator to support its work particularly through the ministry team. This group of stipendiary clergy and volunteers provides resources and events to develop ministry across Europe and beyond.

The Church of England Diocese in Europe consists of over 300 congregations in more than 140 chaplaincies (parishes) in 40 territories across Europe and beyond from Madeira in the West to Moscow and Ankara in the East and from Casablanca in the South to the Arctic Circle. It is one of the growing Dioceses in the Church of England ministering to UK Nationals living abroad and other English-Speaking Christians from all over the world. The Ministry Team play a key role in supporting the clergy and lay leaders across the Diocese. The team also work the process of leading people towards ordination from the earliest expression of interest through selection and training and on into their post ordination training and their ministry as assistant curates.

The Ministry Team Administrator plays a key role in supporting this work and is a key member of the small Diocesan Staff team.

The role is for 18 hours a week and is based in the office in Westminster.  It is an office-based role with potential for some working from home. It is envisaged that the hours will be spread over 3 or 4 days so this is  an ideal post for someone with other responsibilities at either end of the working day..

Occasional flexibility around hours is expected but this will be signaled in advance.

The postholder will be part of the small, flexible, administrative support team in the London Office of the Diocese and will be expected to share some tasks with the Office Manager.

The role is ideal for someone who likes to help make useful things happen, is not afraid of detailed administration and is motivated to work in a faith-based setting.

Some Key Responsibilities

• Administrative support to set up conferences and training sessions for clergy and laity

• Work with the Finance Office to ensure payments for courses are received and the events have a clear budget

• Manage the administrative processes for the training and licensing of Readers, liaising with the Suffragan Bishop’s Chaplain and the Director of Reader Ministry

• Manage the database of contacts and other information for Readers and Readers in training

• Manage the application process for potential readers and arrange interviews

• Support the Diocesan Director of Ordinands (DDO) in arranging meetings and conferences to assist potential ordinands and in their discernment process and into training

• Support the Diocesan Director of Ministerial Development (DDMD) in arranging meetings and conferences related to the training of curates, spiritual directors and other training events for clergy.

• Support the Diocesan Director of Reader Ministry (DRM) in arranging meetings and conferences related to Readers and Readers in Training

• Provide occasional support to the Director of Lay Discipleship related to that particular portfolio 

• Prepare agendas and minutes for the Ministry Team meeting 6 times a year

• Maintain files and information held by and for the ministry team and work closely with the Suffragan Bishop’s Chaplain

• Provide ad hoc support to the Office Manager in the general operation of the Diocesan Office in Westminster

• Liaise with the Bishop’s Office in Brussels as required.


The ideal candidate must have;

• Can-do attitude, flexibility and ability work alone or in a team

• Good organisational skills and the ability to prioritise and meet deadlines

• Excellent communication skills, both oral and written

• Initiative and ability to work unsupervised and under pressure

• Good eye for detail

• Excellent IT skills across Word, Excel, Powerpoint

• Ability to set up and manage remote conferencing using Zoom and Microsoft Teams

• Educated to A-level or equivalent

• Sympathy with the ethos of the Church of England



• Some experience of servicing Boards and Committees

• General knowledge of the work or structures of the Church


The postholder is employed by the Diocese in Europe Board of Finance and reports to the Office Manager and has accountability to the Suffragan Bishop who chairs the Ministry Team and the Chief Operating Officer.

We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background.

Salary: £26,000 FTE. 18 hours per week.  The postholder will be a member of the Church Workers Pension Scheme once their probationary period is completed.

Location: Westminster (Travel is likely only in exceptional cases)

Start Date: As soon as possible

Application Instructions

To Apply: Please send an application letter and a CV outlining your skills and relevant experience to the Chief Operating Officer and Diocesan Secretary Andrew Caspari. Please indicate how you heard about this role.

Refreshed on: 02 February 2022
Closed date: 25 February 2022 at 23:59
Tags: Admin, Christian

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