Gidea Park, Greater London
£10.96 per hour
Permanent, Part-time, 16
Job description



• Maintain a spreadsheet of monthly standing order payments received (relating to Gift Aid), include total in the newsletter, and provide Parish Gift Aid Co-ordinators with relevant information

• Check invoices and prepare cheque payments for signature by the Parish Priest

• Ensure Diocesan Second Collections are expedited in accordance with instructions from Cathedral House

• Liaise with Diocesan Accountant as necessary

• Prepare invoices for self-employed workers as appropriate

• Arrange transfers between bank accounts when necessary

• Count and record the weekly offertory on occasions when regular counters are away

Secretarial / Admin

• Produce content for, type and photocopy the weekly newsletter

• Circulate newsletter by email to mailing list, and upload to parish website

• Update website with new material to keep current

• Deal with telephone queries and callers to the presbytery, which can involve a wide range of enquiries and sensitive pastoral matters, including illness and bereavement. Convey messages clearly and in a timely manner

• Ensure email communications are responded to, or are forwarded promptly to the Parish Priest, or other relevant person

• Typing / composition of correspondence

• Preparation of Agendas for Finance Committee meetings, minute-taking, and subsequent typing and circulation to members

• Sort and despatch mail. Take delivery of orders for church and repository, ensuring they’re dealt with appropriately

• Maintain an accurate and efficient filing system for Parish documents, correspondence, records, and contact details

• In conjunction with the Parish Priest, maintain the Parish diary and Mass Intentions diary

• Print notices for display on church noticeboard, and update church noticeboards weekly with current news, adverts, etc

• Monitor and maintain the stock of stationery for the office, and equipment and supplies for Presbytery, hall and church

• Order liturgical supplies as instructed by Parish Priest

Premises / Health & Safety

• Ensure that the Health & Safety Manual is kept up-to-date, and that service records are maintained

• Maintain and update records of Parish key holders

• Liaise with Diocesan staff at Cathedral House, as required

• Liaise with Parish Health and Safety Officers


• Maintain the Parish registers for Baptism, Confirmation, Marriage & Death

• Produce Baptism certificates, and certified copies when required

• Ensure timely completion of the quarterly Marriage return, submitting details to Havering Registrars 

• Notify Parishes of Baptism about details of Marriages and Confirmations which have taken place in Gidea Park Parish

• Ensure the Death Anniversaries book is kept up-to-date

• Photocopy and display rotas for Readers and Eucharistic Ministers 

• Liaise with Parish Priest and parishioners with regard to baptisms and funerals

• Liaise with funeral directors, supply text of readings and hymns to be printed in the Orders of Service, and proof-read draft copies prior to final publication, as required

• Maintain and update list of sick parishioners and those who visit them

• Liaise with St Mary’s Hare Park with regard to Parish Priest’s visits to the School, or vice versa, for School Masses

• Photocopy resources required for sacramental programmes, as necessary

• With regard to Communion and Confirmation preparation, work closely with the programme leader.  Type, copy and despatch the required paperwork; monitor its return, checking all is in order; create and update a spreadsheet recording all details.

Further details including the job description and person specification can be found on the Diocese of Brentwood Website.

To be considered for the role, please send a CV and covering letter (no longer than one side of A4). 

Only shortlisted applicants will be contacted.

Additional documents
Person Specification (.doc)
Check commute
Starting Address
Mode of transport
Refreshed on: 12 April 2021
Closing date: 28 April 2021
Tags: Admin, Christian

The client requests no contact from agencies or media sales.

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