Set up and administer training courses, including liaising with course organisers and tutors, obtaining agenda approval from the Regional Approvals Panel for each course, booking rooms, and ordering catering for courses, photocopying course materials, processing expenses forms and fees, maintaining course finances, etc.
Organise travel and accommodation where necessary.
Organise three divisional Regional Advisors' meetings, prepare agendas and take minutes, circulation of minutes, agendas and papers.
Assist with organising conferences, workshops and courses for the Division, including processing registrations, liaising with delegates, speakers and exhibitors.
To attend conferences, workshops and courses if necessary, which may occasionally involve an overnight stay.
General office duties such as ordering stationery and equipment, photocopying, franking post and arranging divisional mailings.
Track progress of job descriptions with the College and prepare monthly progress reports
Maintain all archive records and filing, both electronic and manual.
There will be occasions when working outside of core hours, and overnight stays are necessary.
If you have the above skills and experience and are immediately available, please apply online or contact Sekai today!
We are looking for individuals with a passion for improving children’s outcomes and want to use their skills and expertise or lived experiences to strengthen our Trustee Board.
A fantastic opportunity has arisen to join the Board of Trustees at School-Home Support (SHS) at an exciting time as we continue to grow our reach nationally.
Half-day per month commitment
Our Board of Trustees meets four times a year, usually at the central office in Stratford, London.
We are an innovative charity committed to breaking down the barriers that prevent disadvantaged children from thriving in education, by tackling the underlying issues affecting a child’s learning. We work with families, schools, local services, and corporate partners to break intergenerational cycles of poverty and make a real, positive difference to vulnerable children across the UK.
SHS is looking to welcome new trustees to our talented team and strengthen our innovative organisation at governance level. We are seeking dynamic, engaged individuals who demonstrate leadership abilities but above all are passionate about seeing children reach their full potential. We are ambitious about expanding the national reach of SHS and want new trustees on board who are committed to improving children’s life chances.
We are looking to strengthen the board with a range of skills and experience including:
- Lived experiences – We are looking for candidates who have similar lived experiences to our beneficiaries. They will bring shared experience and empathy to support us to ensure our services offer practical support to those facing similar challenges. They will also support us to improve co-production across everything we do, involving our beneficiaries in the development and implementation of all our services.
- Safeguarding – extensive experience and expertise at a senior and strategic level. We are looking for candidates who would be willing to progress to the role of Safeguarding Lead trustee in due course.
- Financial – extensive experience and expertise (experience in the voluntary sector would be advantageous). We are looking for candidates who would consider progressing to role of Chair of the Finance committee in due course
SHS values equality and diversity. Our staff and the people supported by SHS are from very diverse communities and we want our Board to reflect this. As we expand to new communities across the UK, we are also keen to include regional diversity on the Board.
You can expect a strong induction and there is a buddy system in place for new trustees to support them in their role.
Closing date: 23:59pm Sunday 20 October 2019
Interviews: Tuesday 19 November (at SHS central office in Stratford, London)
TO APPLY AND FOR MORE INFORMATION:
If you would like to find out more about this position and to apply, please click the 'Apply on Website' button to be directed to the School-Home Support website where you can download the relevant information pack and application form.
No agencies please.
This is a unique opportunity to have an incredible impact, by joining our ambitious team at this exciting stage in the charity’s growth.
Yes Futures was recently named one of the Escape 100: Best Companies to Escape to 2019. We achieved one of the top 100 scores out of over 1500+ organisations, based on our workplace culture and employee satisfaction.
Some testimonials from our current employees:
- "Yes Futures is an extremely positive and supportive working environment. All employees are valued and encouraged to contribute across all areas of the charity. My team are so enthusiastic and passionate about the fundamental ethos - helping to build a positive future for young people."
- "As well as every day being different, and the work we do being so rewarding, we have a fantastic team of dedicated, intelligent, interesting, passionate people! It's wonderful to be part of it all!"
- "I work with a supportive team with great passion and energy. We are all so different but share a passion for supporting young people. Our CEO is an inspiration and leads the way with her positivity, drive and enthusiasm."
Yes Futures is a multi-award winning charity, established in 2012. Our successful programmes have made a proven difference to the lives of over 1300 young people, and we are rapidly expanding to more schools.
Thanks to this growth, we are now looking for an organised and passionate Administrative Officer to join our Head Office Team in October 2019. In this part-time role, you will be responsible for coordinating a range of administrative and operational aspects of the charity’s activities.
You will have significant ownership over your work, enabling you to thrive and grow your talents in a supportive, collaborative environment.
Why should you apply for this role?
Yes Futures is a small, rapidly growing charity. By joining us at this critical stage in our development you will have a significant impact on our growth and future success.
Yes Futures is one of the Escape 100: Best Companies to Escape to 2019. We achieved one of the top 100 scores out of over 1500+ organisations, based on our workplace culture and employee satisfaction.
By joining our team of committed, hard-working, fun and friendly colleagues, you will:
- Help us to make a life-changing difference to young people;
- Thrive in a role with a high degree of responsibility and flexibility;
- Enjoy working with other like-minded people, who care about doing an excellent job;
- Have ownership over many aspects of the charity’s operations, with tangible results;
- Develop a range of key skills and knowledge areas;
- Enhance your skills through professional development opportunities, with our generous CPD allowance;
- Benefit from dedicated time and support given to your personal development.
Reporting to the Impact Manager, you will be responsible for coordinating a range of administrative and operational aspects of the charity’s activities, including day-to-day financial oversight.
Your main responsibilities will be:
- Day-to-day financial record keeping, including preparing and processing expense claims, processing other outgoing funds and issuing invoices to customers and clients;
- Oversight of financial management systems, including bank account management, monthly reconciliations and quarterly preparation of management accounts.
- Managing team-wide resources (stationery, laptops, etc), including IT systems and online programmes/software;
- Leading the equipment and resource provision for Coaches and Programme Leads, including preparation and management of all resources and Yes Futures’ property distributed to Coaches and Programme Leads.
Programme Delivery Support
- Supporting the Head of Programmes with various aspects of the Coach recruitment and onboarding process, including event management, DBS checks, reference checks, and maintaining accurate and secure records of Coach information;
- Supporting the Programme Team with preparing for school sessions and trips, including printing resources and booking transport;
- Supporting the Programme Team with programme-related admin, including storing and collating important programme data, student information and impact data.
- General office administration, including keeping the office a clean, tidy and productive working environment;
- Producing agendas for team meetings and circulating subsequent action points;
- Supporting the Impact Manager, Head of Programmes and Chief Executive with diary management and other administrative tasks.
- Oversight of Yes Futures’ policies, including keeping policies up to date and organising review where necessary;
- Supporting the management of incoming communications, including post, telephone calls and general emails;
- Assisting the Chief Executive with strategic planning and research to develop the next phase of Yes Futures’ expansion.
For more information on the role, including the skills and experience we are looking for, please download and read the more detailed Role Description. You can download this at the top of this page, or on the 'Join Our Team' page of the Yes Futures website.
How to apply
So, are you interested in applying to be our Administrative Officer?
We’d love to hear from you!
If you would like to apply, please download and complete the application form, available at the top of this page or on the 'Join Our Team' page of the Yes Futures website.
Dates and recruitment timeline
Deadline for applications: Sunday 22nd September 2019 at midnight.
Should your application be successful, you will be invited to an Interview at the Yes Futures head office in Bermondsey (London) on Wednesday 25th or Thursday 26th September 2019. Please keep these dates free. You will be informed by the end of the day on Monday 23rd September if you have been shortlisted.
We look forward to hearing from you!
The client requests no contact from agencies or media sales.
The post-holder will be required to deliver effective administerial support to the charity's Board of Trustees, the trading company's Board of Directors, the charity's Leadership Team, as well as providing admin support to a number of internal meetings. The post-holder will also hold an important role, being responsible for our main reception function. We require a organised individual who is capable of empowering decision-makers via effective organisation-wide support.
- To provide administration for Trustee Board meetings and subcommittee meetings, including organising Outlook meetings, preparing agendas, liaising with managers and trustees, booking rooms, taking minutes and preparing formal minutes
- To be knowledgeable on the quoracy of all Union meetings and to monitor and advise as necessary
- To maintain a record of membership of the Board, to be reported to Governance and Appointments Committee
- To support the HR Advisor when recruiting new Trustees
- Work with the Democracy Coordinator to ensure that the governing documents of the organisation are up to date and appropriately accessible to our members via the organisation’s website.
- To perform administration duties that ensure the Union meets its statutory requirements with Companies House and Charities Commission, including updating the Charity Commission website
- To provide relevant information to the Website-Development Coordinator regarding the content of SU governance webpages
- To be knowledgeable of the UNSU Constitution and Bye-Laws, as they apply to this post, including any legal requirements
- To provide general administrative support to the organisation’s Leadership Team
- To provide a minute taking facility for senior staff meetings
- To coordinate the internal/University meeting procedures in terms of circulating agenda, papers and minutes and assisting with diary management
- Ensure a robust system is in place for follow up of agreed action points from meetings
- Provide an administrative support service for any major project activity the SU may undertake E.g. Quality SU’s
- Supervise a small team of student staff who will be the front-face of our organisation with regards to any enquiries received at our reception desk, via social media or to our general enquiries e-mail
- Train and support that students staff team to:
- Be proactive in developing knowledge of the organisation’s operation, and therefore allowing for a more knowledgeable and effective front-of-house for the organisation via the reception desk, enquiries e-mail and for social media enquiries.
- Be responsible for general office duties ie: Receipt and distribution of post, lost property, efficient message taking, stationery stock control & ordering,
- Provide administrative support to members of staff at the Union where required, particularly in supporting the wider Student Engagement team
- Be responsible for issuing of NUS Extra cards
- Bursary scheme- Maintain shared database of eligible students’. Log all vouchers collected. Liaise with UoN staff weekly on progress of collection.
- Manage all enquiries from emails or in person for room bookings at the Engine Shed. Maintain a shared calendar with other staff to enable bookings. Liaise with appropriate staff of all aspects of the booking including Catering requirements, IT/AV requests and furniture layouts. Organise car parking. Complete follow up paperwork from bookers.
- Publish a weekly events calendar to inform all Engine Shed staff and UoN Security staff of events including any necessary room changes for staff working areas.
- The post-holder should ensure that the reception is staffed between 10am and 4pm each day during term-time, and between 10am-2pm out of term time.
- GCSE English Language and Maths at Grade C.
- Significant experience (ideally +2years) of working in an office environment
- Practical experience of working in customer service environment and the ability to recognise excellent service standards
- Experience of diary management for senior staff
- Experience of supporting senior managers and coordinating meeting events
- Understands the need to be able to handle information of a confidential nature
- Excellent IT skills i.e. Word, Access, Excel, PowerPoint, Outlook
- Experienced at producing accurate meeting minutes
- Exceptional organisational skills
- Ability to keep web pages up to date with internal meeting minutes
- Able to demonstrate knowledge of charity governance and structures
- An understanding of Students’ Unions and their democratic processes and procedures
The client requests no contact from agencies or media sales.
MyBnk is a national charity, successfully empowering young people to take charge of their future, by bringing money to life.
Young people remain at the heart of everything we do. Their needs, ideas, curiosities and aspirations inform our work from programme development and delivery, to brand and policy.
Good financial capability breeds better financial outcomes, opportunities and wellbeing. Money worries and debts cause hardship and stress, potentially leading to family and health issues for the individual and a cost to society.
Founded in 2007, with a vision to help create a financially capable and enterprising generation, together with young people, we have created innovative, high-impact and high-energy financial education workshops, delivered by our expert trainers. We have continued to grow in scale and reach and build MyBnk into the thriving charity it is today.
With the impending departure of our Chair, who founded MyBnk and served as our former CEO, and led and worked with the team to successfully create a shared vision and achieve positive systemic change and outcomes, working with extraordinary partners and supporters, we are at a particular seminal and exciting stage in our development
MyBnk has ambitious plans to double income over the next three years, to £3 million per annum, and to reach so many more young people. With the role of Chair offering a unique opportunity for you to help drive this growth.
You will play a key role in shaping the long-term sustainable future of MyBnk, be able to horizon scan, broker new introductions and effectively mobilise new opportunities. You will act as an ambassador and the public face of the charity in partnership with the CEO, the trustees and the patrons. You will support the CEO and ensure that the Board functions as a unit and works closely with the entire Executive of MyBnk to achieve our strategic objectives.
Closing date: Monday 30 September
Preliminary conversation with Harris Hill: week commencing 7 October
If you are potentially interested and would welcome an informal and confidential conversation please contact our advising consultant Philip Nelson, Director at Harris Hill.