Sheffield, South Yorkshire
£25,000 - £28,000 per year
Permanent, Part-time, One day per week, 7.5 hours
Job description

Job Purpose

To provide the financial support required to run a successful charity.  This will include maintaining accounting systems and bookkeeping, report on financial activities to SLT and the board of Trustees, run payroll, support the preparation of budgets, and work with our accountants to prepare end of year accounts.

Working with the CEO, and liaising with relevant staff at Element Society’s offices, the Finance Officer will play an important part in ensuring that the charity’s finances are managed effectively and in line with internal policies and statutory requirements.

Working as part of the team the Finance Officer will have broad experience of how the finance function works in the charity sector. More specifically, the Finance Officer’s role will include the following responsibilities:

  • Ensuring that complete and accurate accounting records for all Element’s transactions are maintained, and Quickbooks accounting software is updated and reviewed in a timely manner

  • Leading on banking operations, including setting up accounts, updating mandates/signatories, making payments, and reconciling accounts

  • Assisting with Element’s payroll process and ensuring that the payroll is delivered in a timely and accurate manner

  • Preparing monthly management accounts, including updating cash flow forecasts, and other reports including to the Board of Trustees and funders.

  • Acting as a point of contact for Element staff for finance queries and providing financial support to team members, ensuring that the policies and procedures of Element are upheld

  • Maintaining relationships with existing suppliers and sourcing new suppliers, ensuring that the correct procurement policies have been followed

  • Preparing statutory returns for the Charity Commission, Companies House and HMRC returns

  • Preparation of year-end accounts and any external audits

  • Attendance at SLT meetings and presentation of current budget positions

  • Attendance at Trustee meetings to present financial statements

  • Attendance at the Annual General Meeting to report on the annual accounts and audit statements

  • Other tasks as required by Element. 

Person specification 

Required knowledge, skills and experience 

  • Strong intellectual ability and professional financial experience, as evidenced by a formal qualification or part qualification in accountancy (CIMA, ACCA, AAT etc.) or experience of working as a finance officer or a similar role

  • Knowledge/understanding of reporting requirements for UK-based small businesses (Charity Commission, Companies House and HMRC requirements)

  • Excellent IT skills, with specific competency with Microsoft Excel. Previous experience using QuickBooks accounting software.

  • Self-motivated and dynamic, with sound organisational skills and a keen attention to detail.

  • Ability to work in a team environment with technical and non-technical staff. 

  • Excellent communication skills

  • Respect the confidentiality of information relating to the work of the team, the work of Element Society and its clients and users.

  • Reliable, honest and trustworthy

  • Permission to live and work in the UK 

Desirable knowledge, skills and experience

  • Interest and/or previous experience in the third sector

  • Previous relevant experience in a small or medium sized not for profit business


  • To maintain personal and professional development to meet the changing demands of the job, participate in appropriate training activities and encourage and support staff and volunteers in their development and training.

  • To undertake such other duties and training as may be reasonably required and which are commensurate with the nature and grading of the post.

  • To contribute to Element’s Vision and Mission and strive to exhibit the Values and Behaviours at all times.

  • To comply with all legislative requirements, together with the policies and procedures of the organisation and to ensure this is applied by staff and volunteers.  

The post holder will come into contact with vulnerable adults and young people and will, therefore, be subject to a disclosure check at an enhanced level prior to confirmation of employment

Project specific:

  • To ensure budgets as allocated are managed in accordance with best practice

  • To ensure that the objectives within the Business Plan, as appropriate to this position, are appropriately planned and delivered

  • To undertake project appraisal with Project Leads following completion of events and the preparation of improvement plans.

  • To support Element Society in developing and maintaining partnerships 

  • To ensure that all enquiries, however they are made, are followed up.

  • To ensure that staff and volunteers have appropriate briefings and clarity around their role and project 

The foregoing roles are neither exhaustive nor exclusive and the post holder may be required from time to time to undertake any other duties commensurate with the grade and position of the post in the organisation. The post holder will be required to operate within the guidelines of the Health and Safety at Work Act at all times.

How to apply: Please click on the apply button to access the applications details.

More about Element Society
Element Society

Who we are:

Element Society empowers young people to make a difference in their lives and communities. We do this by... Read more

Posted on: 27 October 2020
Closed date: 13 November 2020
Tags: Finance, Management

The client requests no contact from agencies or media sales.