Sheffield, South Yorkshire
£24,000 per year pro rata 6 month contract
Temporary, 6 month contract initially Contract, Full-time
Job description

Job Purpose:

To plan and coordinate the Community Responder programme. To undertake the management of staff and budgets as allocated. To provide leadership and managerial support to allocated staff and volunteers.

Programme Overview

The programme you will be working on will train 50 Community Responders in the 15 to 20-year-old age group who can organise, mobilise, provide support and leadership in their communities in times of crisis. 

On the programme, young people will learn how to: 

  • Be a Leader and Ambassador in the community and gain acceptance 
  • Map potential problems, assets and resources in their community 
  • Be supportive of someone with mental health issues 
  • Bring people together to respond to a crisis and plan a local response 
  • Communicate with the relevant people 
  • Connect people with existing support systems 
  • Act as a conduit to the relevant authorities
  • To ensure you represent Element Society and its activities in a professional and enthusiastic manner in all your dealings with young people and in the community

The aim is to build resilience in communities that have been hit hard by COVID-19 so that they can keep on responding to the current crisis and be better prepared for the future. 

You will coach the Community Responders in the best parts of our tried and tested programmes on leadership, empowerment, campaigning, community cohesion, social action and life skills. You will provide this as an action learning course (a course where young people will learn by doing rather than just sitting behind a desk).

Key Roles and Responsibilities:

  1. To ensure budgets as allocated are managed in accordance with best practice
  2. To ensure that the Community Responder project is appropriately planned and delivered
  3. To conduct Outreach Engagement Activities to ensure the participants are representative of Sheffield
  4. To provide targeted recruitment activities, including in hard to reach groups and areas 
  5. To design and deliver a series of workshops, meetings and training exercises with and for participants
  6. To undertake project appraisals following completion of events and the preparation of improvement plans.
  7. To complete the project appraisal required by the project funders
  8. To support Element Society in developing and maintaining partnerships relevant to the Community Responders project 
  9. To ensure that community leaders are aware of the programme activity and relationships are harmonious
  10. To ensure that all enquiries relating to the project, however made, are followed up.
  11. To work as part of a team to recruit volunteers and participants
  12. To support the Brand Manager to prepare appropriate marketing and promotional material commensurate with the ethics of Element Society
  13. To ensure that staff and volunteers have appropriate training, briefings and clarity around their role and project delivery
  14. To conduct Risk Assessments with the support of the CEO
  15. To ensure that volunteers are managed in accordance with the policies of Element Society
  16. To ensure the health safety and welfare of volunteers are managed in accordance with the Grievance and Disciplinary policies and Element Society’s beliefs and ethics

All outreach activities must be undertaken taking appropriate Covid measures.

 Administrative and Financial:

  • To ensure all paperwork, registers and additional administrative requests are completed promptly and within set time scales.
  • Take responsibility for accurate records of young adults when out on activities and visits.
  • To ensure all personal information regarding young people is kept confidentially in accordance with data protection regulations, breach of this may result in disciplinary action.
  • Contribute to the creation of risk assessments relating to activities specific to your group such as those involved in social action projects. 
  • To ensure any fundraising or campaigning is done in accordance with appropriate licences and all money donated is given to the intended charity (supported by core Element staff).
  • Ensure that the process and procedures for cash handling are maintained at all times,  including details of any expenditure and keeping receipts.

Training and Professional Development:

  • Attend and successfully complete any in-house and external role-based training – including; safeguarding, health and safety, guided reflection, and the processes/procedures developed by Element Society
  • Successfully complete a First Aid course
  • Attend and contribute to your personal development plan
  • Guide any less experienced team members in their professional development and provide opportunities for them to gain additional skills through the delivery of appropriate training and support activities
  • Acknowledge and take on board constructive feedback given both formally and informally by your Line Manager and other core Element staff


  • Adhere to Element’s risk assessment to manage COVID-19 risks not just at Yorkshire House, but when  out and about with your team
  • Be an active staff member in keeping your team ‘bubble’ space sanitised and cleaned down at the end of every day
  • Assist in the cleaning procedures of Yorkshire House where required to keep staff and young people safe whilst on site
  • Ensure signing in procedures are followed for visitors and young people when they turn up for the day
  • Encourage frequent hand cleaning in the building at all times during the day
  • Enforce the wearing of face coverings in sessions and other PPE where required in line with the risk assessments (this will be highlighted in training)
  • Ensuring you know how young people are getting to and from sessions and providing them with the appropriate resources to remain safe (Element core team to assist)
  • Enforce rules and expectations relating to young people at all times and setting the example
  • Communicate effectively with other staff members to avoid congestion and mixing of ‘bubbles’

The foregoing roles are neither exhaustive nor exclusive and the post holder may be required from time to time to undertake any other duties commensurate with the grade and position of the post in the organisation. The post holder will be required to operate within the guidelines of the Health and Safety at Work Act at all times.

Person Specification: 

You are required to demonstrate how you meet the essential criteria in your application form and at interview. 

Skills & experience required for the post:


Prior experience of working with young people (preferably aged 15 to 20) 

Must be able to demonstrate problem-solving skills, ability to motivate, inspire and use your own initiative.

Must be able to demonstrate an ability to build a rapport with young people and maintain effective, professional relationships.

Must be able to demonstrate the ability to effectively and respectfully resolve potential or existing conflicts, showing creativity and resourcefulness.

Ability to create engaging workshops for young people


Managerial/supervisory experience

Personal Qualities:


A genuine interest in the welfare of young people and a commitment to supporting them.

Strong interpersonal skills and good verbal communication skills.

Empathic, sensitive and approachable nature.

Motivation to work with young people from all cultural, economic and social backgrounds.

Tolerance and patience and a willingness to understand fears, strengths, and weaknesses.

Ability to remain calm and composed in difficult situations.

Sound judgement and responsible nature.

Good organisational and problem-solving skills.

Adaptable and comfortable with quick decision making.

Experience in managing records/paperwork.


  Culturally sensitive and accepting of difference                                                                           


Element Society is committed to safeguarding children and young people to the highest standards. Safeguarding children and young people is everyone’s responsibility at the charity.

The health, safety, welfare and moral education of young people are the first priority, before the success of the programme or the reputation of the charity, school, client or parent. Children's and young people’s welfare is paramount.  We uphold the safeguarding principles and requirements of registered charities who work with children, young people and vulnerable groups, outlined by the Charity Commission.

Element adopts and implements good practice to minimise the opportunity for abuse, provide safe and secure environments, and to ensure young people are supported in an appropriate manner.

As a staff member, you will be expected to uphold and enforce the principles and guidelines associated with safeguarding and work in a way that acknowledges and incorporates these practices. 

The foregoing roles are neither exhaustive nor exclusive and the post holder may be required from time to time to undertake any other duties commensurate with the grade and position of the post in the organisation. The post holder will be required to operate within the guidelines of the Health and Safety at Work Act at all times. 


Pay Structure:

You will be paid in equal monthly instalments by bank transfer on the last Thursday of the month. We reserve the right in our absolute discretion to deduct from your pay (e.g. salary, commission, bonus) any money which you may owe to us including, without limitation, any overpayments or loans made to you or losses suffered by us as a result of your negligence or breach of contract. Salary will be reviewed annually by the Senior Management Team.

Key Dates:

Closing Date for applications: 5 pm Friday 27th November 2020

Interviews: Due to Covid we will conduct interviews online by video call at mutually convenient times during the two weeks following the application deadline. 

Application process:

Application form, Interview, References.

Please note we do not accept CVs.

Positions offered are conditional on the successful completion of mandatory online training modules, the training and assessment day and our acquisition of an enhanced DBS check on your behalf (funded by Element).

For applications queries, more information or an informal chat about the role please contact:

John Parkinson, Operations Director

Element Society

Yorkshire House 66 Leopold Street, Sheffield, S1 2GZ



More about Element Society
Element Society

Who we are:

Element Society empowers young people to make a difference in their lives and communities. We do this by... Read more

Posted on: 10 November 2020
Closed date: 27 November 2020
Tags: Training, Volunteer Management

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