Administrator Jobs
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Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We’re looking for an enthusiastic events administrator to join our Competitions team at the Angling Trust. Your mission will be to support our gold standard domestic, national, and international competitions and events.
You’ll work closely with our Head of Competitions and Senior Competitions Administrator, handling a full range of administrative tasks for customers, members, and colleagues.
This is a permanent, full-time role that suits a motivated events administrator who’d like to work alongside a very passionate and supportive team—although our day-to-day can sometimes be demanding, we’re flexible and family-friendly.
What you’ll be doing
· Supporting the planning, preparation, and delivery of our domestic, national, and international competitions and events with the goal of achieving excellence in competition delivery as well as growth in our programme and memberships
· Financial recording, monitoring, and reporting of competitions and events as well as regularly liaising with our finance team, using our iCompleat system to process purchase orders or payments / refunds, and supporting the preparation of annual competitions budgets
· Attending competitions or events as required as well as providing administrative support to colleagues, volunteers, committees, and national teams
· Proactively handling day-to-day correspondence and telephone enquiries, supporting the administration of the competitions webpages and CRM system, and collaborating with your team to produce social media content and press releases
Who you are
· You’re a confident events administrator with a very high standard of customer care and a proven ability to build strong, positive internal and external relationships
· You shine autonomously whilst working within a small team and you have a flexible approach—you’ll be happy to manage a varied workload and ready to pivot with changing priorities
· Numeracy and organisation are some of your strengths and you’re tech savvy, so you know your way around platforms such as Microsoft Office 365 and SharePoint
· You’re self-assured, capable, diligent, and detail-oriented with a proactive attitude—and willing to own your continuous professional development
What will make you stand out
· An interest in angling—particularly competition angling
· Familiarity with CRM systems, Wordpress, or updating webpages
· Experience working with volunteers
What’s in it for you
· Salary of £21,160 per annum, plus contributory pension
· Hybrid (remote, field, office—as required) with space available in our Ilkeston (Derbyshire) office
· Flexible working across 37.5 hours per week (some evenings or weekends—as required)
· 25 days holiday (plus public holidays) later rising every year up to 28 days
· Laptop and telephone as well as any mileage, expenses, and TOIL
Who we are
The Angling Trust is the national governing body in England representing fishing—one of the country’s largest participation sports. We are a not-for-profit organisation with a mission to fight for fish, fishing, and the environment—creating opportunities for all within society to experience fishing in a healthy aquatic world.
We collaborate with Fish Legal, a separate membership association that uses the law to protect the rights of its members throughout the UK whilst fighting pollution and damage or other threats to the water environment.
This is an exciting opportunity for you to join a team responsible for the development and administration of domestic, national, and international competitions and events—supporting competitions committees and the England national teams, liaising with competitions volunteers across game, coarse, and sea angling, as well as managing the marketing and communications of competitions.
Want to join us?
We believe a diversity of backgrounds, experience, and opinions builds the strongest team, so we encourage those from under-represented groups to apply—we are members of the Sporting Equals Charter and we’re actively participating in the Sport England sponsored Inclusive Employers development programme.
Email our HR Manager, Mattelynn Romano, if you'd like to arrange an informal chat about the role.
We encourage applicants to include an informal covering letter with a bit more about how you will add to the mix of our Competitions team with your skillset, perspective, background, or thinking style—and how you might be just what we’ve been looking for!
If you don't tick every box, but you feel this role is for you—we’d still love to hear from you. Please only apply if you have the right to work in the UK.
We take your privacy seriously and will only use your personal information to administer your application for this role—we will never pass your details onto a third party. We may contact you by email or telephone about the progress of your application. This processing is conducted lawfully based on legitimate interests.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Partners for a New Economy is seeking a Personal Assistant, for the Director and Grants team. If you have an eye for detail, strong time management and enjoy working as part of a small team, we'd love to hear from you.
Partners for a New Economy (P4NE) is an international donor collaborative of philanthropic foundations, hosted by Swiss Philanthropy Foundation, with the vision of our economy redesigned for nature and all people to flourish. Our website gives more detail on our grant-making and field-building activities. Our six funding Partners are based in the UK, Switzerland, Denmark and the United States, and our current staff team, led by Director Jo Swinson, has 5 people (3.3 FTE) all of whom work remotely (currently based in the UK, Denmark and Switzerland).
Responsibilities to include:
- Managing the Director & Programme Officer’s diaries
- Arranging online and in-person meetings and events
- Booking travel and accommodation for the Director and Programme Officer
- Working closely with the Programme Officer and Director to provide administrative support around our grant-making
- Providing support and completing administrative tasks, as required, to contribute to the activities of the P4NE team
We welcome applications from people with one or more years of experience in a similar role, whether you are looking for a part time or full time position, as we will scope the duties accordingly.
Location: This role is home-based and can be done from the UK or Switzerland (cost of living adjustment will be made to the salary for applicants based in Switzerland). Candidates should be able to work remotely and be comfortable having colleagues and contacts in different locations and time zones.
Hours: Min 20 hours/max 40 hours per week, flexible hours possible over 3-5 days each week, to be mutually agreed with the successful applicant
HOW TO APPLY:
You do not need to send us a cover letter. Instead, please apply by answering these two questions, and attaching your CV:
- What is it about being part of the P4NE team that appeals to you and why are you a great fit for this role?
- In this role, you will be dealing with a variety of stakeholders and organisations. It's likely there will be many competing demands on your time - from scheduling for a busy Director and team, to arranging domestic and international travel; formatting documents, attending team meetings and managing inbox traffic. Describe how you would manage these competing demands and give us an example of how you have done this in the past.
Applications should be received no later than: Thursday 11 April at 9.00am
Please answer both questions and attach your CV.
Closing date for applications is 9am on Thursday 11 April 2024.
The client requests no contact from agencies or media sales.
You’ve got proven administrative experience and you’re a good team player with a flexible approach. All you need is the perfect environment to put your skills to great use. Welcome to Richmond Fellowship as an Administrator.
Richmond Fellowship is a national mental health charity, offering support to people with a mental health problem and working to a recovery model. We provide a range of support services in the North East including floating support, supported housing and also working in the criminal justice system. This post will support our services operating across Tyneside and County Durham.
Enthusiastic and keen to develop, you’ve got good communication skills and a professional telephone manner as well as experience of completing financial returns/records. It goes without saying that you have strong IT skills and are able to prioritise a busy workload and work to deadlines. You will work closely with Service Managers to assist in the processing of referrals and returns for commissioners. In addition, you will be expected to liaise with Housing Benefit departments and Local Authority finance teams.
In return for your skills and enthusiasm, this role comes with some really great benefits and excellent training and development opportunities.
This is a permanent role requiring the post holder to work 37.5 hours per week.
This is a rolling recruitment process, candidates will be interviewed as and when they apply.
We are committed to increasing our diversity and we would welcome applications from those with Lived Experience.
Richmond Fellowship is part of Recovery Focus, a national group of charities highly experienced in providing specialist support services to individuals and families living with the effects of mental ill health, drug and alcohol use, gambling and domestic violence. From 1st June 2024 Richmond Fellowship will be merging with the mental health charity Humankind to form a single organisation that provides the joined-up mental health, housing and drug and alcohol support we’ve all known has been needed for decades. In October 2024, Humankind will then be renamed to reflect the new, bigger and better organisation.
Prospectus is proud to be partnering with an independent initiative, that carries out in-depth analysis on the impact of the energy transition on capital markets and the potential investment in high-cost, carbon-intensive fossil fuels. They believe that financial markets, regulators, investors and policymakers all have an urgent role to play in guiding the world to a climate-secure energy system They are now looking for a Grants Administrator to join their team, on a temporary basis.
As their Grants Administrator, you will play a vital role in supporting the Head of Development & Programme Management in various critical functions. Your primary responsibilities will revolve around fundraising activities, including administration of grants and drafting/reporting on grant proposals. You will also act as a liaison between teams, work closely alongside the Finance Team to ensure alignment and accuracy. Lastly you will be responsible for collecting evidence and data, crucial for comprehensive fundraising reports, that contribute to the organisation's sustained financial health and growth.
To be considered for this role, you will have significant experience as a Grants Administrator/ in Charity/NGO Grant activities, with experience in managing projects and knowledge of funder/ grant portals such as FLUXX, Cybergrants or Givingdata. You will have strong organisational skills, be highly proficient with MS Office suite and have the ability to work a fast-paced and dynamic environment.
Please note, this is a full-time role, 37.5 hour per week. You will be required to be based on site at their Covent Garden office 3 days every 2 weeks, with the remaining days WFH (there can be flexibility with this). Please only apply if you are available to start asap or no more than 1 week notice period.
Please apply with your CV only in the first instance (in Microsoft Word format). Cover letters are not required at this stage. We are reviewing CVs on an ongoing basis, so it is highly recommended to submit your application as soon as possible.
As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
You Make It is an award-winning class and race inclusion charity dedicated to empowering young women by providing them with the skills, experiences, and support necessary to thrive in their careers.
ROLE OVERVIEW
Working closely in a small and dedicated team, this is a critical position that will use proven administration skills to support our brilliant women’s charity. While you’ll report directly to the Head of Operations and People, you will work closely with and enjoy relationships with our wider small team.
Location: You have the option to work from home 1 day a week and for 2 days a week either at our LOVELY SHED co-working space or at venues in London for our core programmes with women
Salary: £15,600 for 3 days a week (FTE £26,000) plus a 5.25% staff pension subject to employee contribution of 1.75%
Hours: Normal working hours are 9.30am-5.30pm
Holiday: 15 days per annum (FTE 25 days)
Contract: 6 months (3 months probation)
KEY TASKS AND RESPONSIBILITIES
- Manage CEO’s and Head of Operations and People diaries
- Provide support relating to the successful operation of the team and office including sorting and dealing with correspondence, filing, photocopying
- Order stationary and other office supplies as required
- Work with our lovely accountant to log incoming and outgoing charity expenses through QuickBooks
- Organise and maintain filing systems e.g. dropbox
- Resolving queries promptly and appropriately, liaising as necessary
- Provide ad hoc administration support as required
- Provide logistical support at Friday workshops for women
PERSON SPECIFICATION
You will be someone who LOVES to do lists and actioning them, is a naturally organised and process driven person who enjoys ensuring the smooth running of an office environment.
Essential:
- Significant administration experience
- Ability to work effectively as part of a team as well as on their own initiative
- Excellent written and spoken communication
- Numerate
- Attention to detail and discretion with confidential information
- Problem solving skills and solutions focused
- Highly organised multi-tasker, with a personality that works calmly under pressure
- Strong skills in Microsoft Word, Excel and demonstrable use of social media for organisational communications
Desirable:
- Experience of working with QuickBooks
- Experience of working for young people agendas or in other small charities or start up businesses
Please note we will conduct an enhanced DBS check on the successful candidate.
We are especially keen to hear from applicants that reflect the diversity of the working class, Black and Asian women that YMI supports.
To apply please provide a CV and a one-page cover letter demonstrating your previous experience and suitability linked to the person specification and job description.
The closing date for applications is Monday, 15 April, midday BST. However, we will be interviewing shortlisted candidates on a rolling basis before this deadline as and when applications come in and hope to appoint the successful candidate ASAP!
The client requests no contact from agencies or media sales.
About us
City Bridge Foundation is a charity of over 900 years old that owns and maintains five of London’s Thames crossings, and through careful investment, also distributes over £30m to supporting charitable activity across London. We bridge London, we connect communities.
We are a values-based organisation and welcome applications from all sectors and from people with a passion for the community or voluntary sector. Equity, diversity and inclusion is as important in our staff and governance as it is in our work. We support flexible working and job-shares. We are a Disability Confident employer and positively welcome applications from disabled people.
The role
This is a varied and dynamic role that will require you to have strong experience of the Salesforce product and demonstrable hands-on experience in the administration and maintenance of it.You will also need to have significant experience of implementing Salesforce configuration changes including: Experience Cloud, flows, fields, page layouts, record types, custom settings, dashboards and reports.
You’ll be dealing with technical support requests from a wide range of internal staff so will need the knowledge and interpersonal skills to gather their requirements, develop and then implement the most fit for purpose Salesforce solution.
You’ll also lead on the training and development of staff at all levels on Salesforce to continually upskill them, so a confident way of working and approachable attitude is important.
Closing date: 12 noon on Thursday 04th April 2024
To apply online, please click on the apply button.
The City of London Corporation is committed to Equal Opportunities and welcomes applications from all sections of the community.
Are you passionate about tackling climate change and supporting the development and growth of a dynamic organisation? Do you want to use your experiences of operations to support a mission driven team? Then you could be UK100’s new Operations Officer.
The role will help coordinate and manage collaboration across the entire organisation and between teams at UK100. The Operations Officer will manage the office space, plan team events, support staff onboarding and recruitment, and drive HR and internal policies and procedures such as DEI, Ways of Working with various systems, IT security and GDPR. They will drive the development and delivery of UK100’s operations, supporting the Chief Operating Officer, and progressing the improvement of UK100's internal systems and processes. It will involve developing UK100’s CRM system and supporting team members' use of the CRM and the management and administration of our Finance and budget systems.
Equity, Diversity and Inclusion: UK100 is actively taking steps towards developing new opportunities for people from an array of backgrounds, ensuring that everybody has an equal opportunity and is not treated differently or discriminated against because of their characteristics. UK100 values the voices of each of its employees in order to progress in a collaborative, innovative and well balanced way. The postholder will be expected to echo and support this. This can be found on the UK100 website here.
Key responsibilities:
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Maintaining UK100’s Customer Relationship Management system, including making updates that change front end form and function, coordinating with the service provider for training and updates and supporting UK100 staff in using the CRM.
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HR processes including supporting recruitment, staff onboarding, and off-boarding. Maintaining a HR Calendar and staff policies, and monitoring and reporting across various HR areas.
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Working with the finance team to track all of UK100 payments and expenses. Including maintenance and oversight of UK100 payments and support with UK100 grant budget tracking. Supporting the annual Financial Audit where necessary.
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Managing relationships with 3rd party suppliers, ensuring efficient payments and working with the bookkeeper on invoicing. Reviewing overhead contracts ensuring best value for money.
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Providing support for UK100’s Business Supporter Network including drafting contracts, updating BSN opportunities in the CRM and taking minutes from BSN meetings.
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Support UK100’s management of IT systems including for example Drive folder management, group email accounts, administration of G-Suite, Zoom and Monday and security settings and good practice.
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Developing and improving UK100 policy and procedure documents and owning and maintaining key organisational documents. Developing working processes with the team, for example on internal communications and ways of working.
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Office management and coordination with our workspace provider. Managing UK100 equipment and the UK100 fixed asset register.
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We are a small team. Ad hoc duties will thus arise, and every team member is expected to support the team efforts.
Place in organisational structure:
The post holder will report to the Chief Operating Officer, and be part of the Operations Team.
Key Relationships:
Internal: All team members
External: CRM provider
Office / workspace managers
IT service providers, administrators, and support
Benefits:
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Competitive salary
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25 days annual leave (plus statutory bank holidays)
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An additional 3 days paid leave over Christmas period
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An additional 2 days of paid leave per year to volunteer
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Subsidised gym membership
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Enhanced pension offering & access to professional pension advice
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Competitive Parental Leave policies
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Opportunity to request a Sabbatical after 1 year of service
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Company MacBook Air
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Work from home allowance
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UK100 supports flexible working arrangements
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Mental Health first aider
Special Note: This job description does not form part of the employment contract but indicates how that contract should be performed. The job description may be subject to amendment in the light of experience and consultation with the post holder.
Applicants must have the right to work in the UK.
Person Specification
Criteria
Knowledge
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Understanding of relevant organisational best practice and the systems and processes that support it
Experience
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Using G-Suite / Office applications and Zoom
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Using and developing a database / CRM
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Able to develop and maintain effective relationships
Skills and abilities
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Strong attention to detail
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Excellent communication skills and email manner
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Effective project management skills
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Strong digital literacy, experience with G Suite, Zoom and Excel preferable
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Being able to perform tasks efficiently under pressure
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Solution oriented, and proactive problem solver
Other
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Committed to the vision of UK100, with a motivated, can-do attitude
The client requests no contact from agencies or media sales.
Bore Place is looking for a new Finance Director to help us achieve the next stage in our development. Reporting to the Chief Executive, the Finance Director will be responsible for overseeing the day-to-day financial management of the Trust, financial compliance, and the development and oversight of our Financial Strategy. The successful candidate will provide commercial focus, lead on financial compliance and governance and oversee strong and effective financial administrative functions and reporting. Ideally, you will have experience of providing this function for non-for profit organisation in the charity sector.
Who we are: Bore Place is situated on a 500-acre organic farm estate in West Kent. Our mission is to enhance the planet in all that we do, to inspire people to live and work sustainably and lead happy and fulfilling lives. We provide a unique venue, educational programmes for young people, public activities and courses, and a site that is open to all.
We are now at one of the most exciting stages in our development. You will be joining the organisation at a pivotal moment as we approach our 50th birthday in 2027. Our 5-year Strategic Plan is in place to guide and focus our work, we have strong cash flows and have recently invested significantly in our infrastructure. Your success will help shape our future – a future focused on creating a paradigm shift in the UK in its approach to nature, farming, climate, and the education of children and young people and our most vulnerable and disadvantaged communities.
Your role: The role will be instrumental in finding financial solutions to enable the Trust to deliver its Vision and Mission. You will line manage the Accounts Administrator who will deliver the day-to-day financial administration and finance system, draft reports and will support the Finance, Risk and Audit Committee and the auditor. The ideal candidate will be a qualified accountant, with strong technical and strategic financial skills, experience in charity accounting, the financial and commercial acumen to support our development and a commitment to our mission and vision. Above all, you will have the attention to detail required to ensure organisational compliance, coupled with a desire to enable sustainable growth.
We would love to hear from you if you have:
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Qualified Accountant (ACCA, CIMA or equivalent) with 3 years post qualification experience;
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Experience of managing the finance function of an organisation, reflecting the key duties of this role;
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Experience of managing audits and reporting statutory accounts;
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Proven track record of leading, managing and motivating people;
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Ideally, experience of managing the finances of a Charity (including a trading arm);
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Commitment to our vision and values.
What we offer: As an organisation, we seek to be an inclusive and fair employer. We are a happy and supportive team and recognise that people are the heart of our organisation and value them accordingly. This is an opportunity to use your skills and experience to support the organisation to reach its full potential.
We aim to be an organisation with a workforce that reflects the diversity of our society. We strongly encourage and welcome applicants across all identities and backgrounds.
We offer:
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flexible working
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opportunities to learn and develop
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free parking at our beautiful rural location
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staff discounts on events and organic vegetables when in season
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a pension
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life insurance and an employee assistance programme
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30 days holiday per year, plus bank holidays (pro-rata)
You can view the Job Description and our Strategic Plan, and download an application form from our website.
The deadline for receipt of applications is 5pm on Wednesday 10th April 2024.
First interviews are planned to be held at Bore Place on Wednesday 24th April 2024, with second interviews on Wednesday 1st May 2024.
The client requests no contact from agencies or media sales.
Energise Sussex Coast is a community benefit society. Our mission is to work together to end fuel poverty and protect the environment through community led local green power & energy saving schemes.
We are looking for an energetic and creative person to organise and deliver a calendar of engaging and inspiring energy and climate themed events and outreach activities across East Sussex. The events will cover the following themes: saving and sharing energy, insulation, solar and batteries, renewable heat, funding energy efficiency measures, creating healthy and mould-free homes etc.
About you
You have been actively involved in climate action and engaging communities – whether campaigning, part of a volunteer group or in your own life, and you are committed to getting the information out there about the transition to zero carbon in a way that is engaging and brings communities together.
You have 2+ years of experience working on events. You bring a proactive attitude to the role. You are confident and self driven but enjoy working in cooperation to achieve common goals and to increase your impact. You are a creative thinker with some great ideas about how to engage communities in the transition to a fossil free future and ensure that no one is left behind.
You are a great advocate and because you believe in community energy are happy to promote our services to other organisations and groups with the aim of increasing the number of residents we can support with energy advice and who are able to engage in the transition to a more sustainable future.
You have a high standard of written and verbal communication skills. You are organised with an attention to detail and respect for the importance of collecting data to enable monitoring and evaluation of the project. You want to improve the events by collecting and listening to feedback and implementing improvements. You value the input of our service users, volunteers and staff team into the design of the events programme.
Responsibilities
- Work in collaboration with the ESC team and stakeholders to design a programme of inspiring energy and climate themed events in Hastings, Rother, Eastbourne, and Wealden, reaching a total of 1000 residents across the year.
- Create engagement opportunities for your team at the events and activities of other organisations and local groups by networking and working with the Communications and Marketing person to promote our services.
- Find interesting speakers and organisations to participate in our events.
- Create public events for our No One Left Behind project, finding new, exciting ways to engage the public in conversation about energy and climate topics.
- Manage the administration and logistics of the events, including room bookings, ticket booking processes, etc.
- Look for opportunities to invite our funder along to events and participate in the activities.
- Manage relationships with staff team and volunteer Energy Champions on local events.
- Create event plans and risk assessments for each event.
- Work with the Marketing and Communications Officer and local volunteers to plan PR and promotion of events to agreed timelines.
- Create and work to agreed budgets.
- Ensure you are collecting the data needed to monitor and evaluate the project.
- Create inclusivity in the event registration and attendance experience to support people with a variety of needs.
- Ensure events feed into the wider work and services of Energise Sussex Coast.
- Provide event reports to manager detailing the number of attendees, write-up of the event, and feedback.
- Provide general assistance with ESC events and projects as required.
- Adhere to Energise Sussex Coast’s policies around safeguarding, data protection, etc.
- Attend monthly in-person team meetings in Hastings.
Key Details
• Hours: 30 hours a week, flexible working
• Job location: Home based or optional hot desk in Hastings with regular events in Hastings, Rother, Eastbourne and Wealden.
Criteria
Essential
1. Educated to degree level or equivalent professional experience.
2. Professional experience or a personal commitment to the pressing importance of the transition to a sustainable, fossil fuel free future
3. 2+ years’ experience organising events - producing compelling event agendas, managing speakers, guests, suppliers and risk assessments.
4. Experience creating your own planning schedules, calendars, and keeping to deadlines.
5. Experience of collecting and analysing event data e.g. feedback forms.
6. Effective administration and organisational skills, with good time management and high attention to detail
7. Experience working in a team for shared objectives and self-motivated to work independently.
Desirable
8. A qualification in a relevant field: events, marketing or climate/ energy
9. Experience of working with volunteers
To apply
Please email the following to apply:
1. A copy of your CV
2. Two references including one from your current/ last employer.
3. A covering letter (of around a page or two) of how you meet the essential and desirable criteria.
Interviews in person on Wednesday 15th May, Hastings.
To apply please write a covering letter which explains how you meet each numbered point from the person criteria. Please use the numbers from the list of criteria and give an example for each one. Examples can be taken from your professional or personal life. For example, rather than say “I have strong communication skills' instead give an example which illustrates the skill "I write and send out our monthly e-newsletter and regularly give in person presentations to community groups"
Energise Sussex Coast is a community benefit society. Our mission is to work together to end fuel poverty and protect the environment through communit
The client requests no contact from agencies or media sales.
Oceana UK
Oceana is dedicated to protecting and restoring the world’s oceans on a global scale. We are a leader in science-based advocacy, and we campaign for policies to make the world’s oceans more abundant, vibrant, and biodiverse. Globally, Oceana has won more than 275 policy victories for marine life and habitats. From stopping bottom trawling in sensitive habitat areas to protecting sea turtles from commercial fishing gear, our victories represent new hope for the world's oceans.
Oceana is now focused on some of the biggest threats facing UK seas, alongside climate change. Fighting habitat destruction, stopping industrial overfishing, and preventing new offshore oil and gas developments with their inextricable link to the climate crisis.
The UK registered charity has a vision for thriving seas around the UK, using highly visible campaigns and detailed policy interventions to secure measurable changes to rebuild and maintain ocean abundance and health. Oceana UK will act as a vital public-policy interface – raising the profile of our issues through campaigns, science, communications, and expeditions, and influencing policymakers directly for commitments at key moments throughout the year.
Job Purpose
We are seeking a Finance Officer, based in our office in Newquay, Cornwall. The Finance Officer will provide financial, HR and administrative support to the Director of Finance and Administration and wider team. The Finance Officer role handles confidential matters and manages a varied workload, working independently to meet deadlines and accomplish tasks. The role will handle all day-to-day finance processing for the UK office, whilst also operating as part of a global finance team which increases the scope and interest of the role.
Oceana in the UK is expanding, and this is an exciting opportunity for the successful candidate to support in the growth stage of an organisation, and to build experience across a broad range of finance responsibilities and other operational areas.
This role will be based in our Newquay, Cornwall office three days per week (Tues-Thurs) with two days home working (Mon and Fri). It reports to the Director of Finance and Administration.
Role Overview
Ø Responsibility for all day-to-day finance processing and system entries across accounts payable, accounts receivable, cash, fixed assets, intercompany and other balance sheet accounts.
Ø Preparation of weekly vendor pay run, ensuring correct documentation and coding.
Ø Initial review of all expense and credit card entries to ensure correct documentation and coding.
Ø Preparation of all journal entries and balance sheet schedules for month end close, in accordance with global timetable, for review by Director of Finance and Administration.
Ø Support UK team to ensure all costs are covered by contract and relevant approval.
Ø Assist with monthly payroll processes and staff onboarding tasks.
Ø Design process guides and training as needed.
Ø Support Director of Finance and Administration to design, produce and maintain regular cost reporting for UK Budget holders.
Ø Support Director of Finance and Administration to maintain and improve financial processes and control measures.
Ø Ad-hoc project or problem-solving tasks in response to requests for financial information from UK or global teams, or to investigate banking, tax or process solutions as the UK office expands.
Ø Coordinate with external auditors, including preparation of supporting documentation as required for audit planning and year end field work.
Ø Support Director of Finance and Administration with general administrative tasks across Finance, HR, IT, Governance, Legal and Operations as required.
Ø Act as part of a global finance community, sharing knowledge with finance staff in other Oceana offices.
Ø Other duties as assigned.
Candidate Requirements
Ø Bachelor’s degree is preferred.
Ø There is some flexibility in required financial qualifications, but we anticipate that the role would best suit AAT level 4.
Ø Practical work experience in a variety of finance roles is essential, ideally bringing experience from both small and large finance team environments.
Ø Strong IT literacy, with expertise in Microsoft Office Suite, and ability and confidence to learn multiple new systems. Some experience of cloud-based IT environments and accounting systems preferred.
Ø Ability to represent Oceana UK in a professional, diplomatic, and responsive manner.
Ø Excellent and effective verbal and written communication with all internal and external stakeholders, including technical, professional, and upper management staff.
Ø Must have excellent attention to detail and take pride in accuracy of work.
Ø Must maintain strict confidentiality when working with sensitive data and possess strong judgment in handling communications, expenses, and budgets.
Ø Willingness to identify problems and suggest resolutions, including providing advice on process improvements.
Ø Ability to handle many tasks simultaneously, with speed, accuracy and initiative.
Ø Flexibility to adjust to shifting priorities and deadlines.
Ø Must be motivated to show initiative in continuing to develop this role, and to provide excellent and enthusiastic financial and administrative support to an expanding team.
Equal Opportunities
Oceana UK is committed to having a diverse workforce that is representative of the community it serves at all levels of the organisation. We therefore welcome applications from all backgrounds and all sections of the community. All offers of employment are conditional upon the successful completion of reference checks and a criminal background check.
Ø Application Deadline: 7 April 2024
Ø Interviews: w/c 8 April 2024
Ø Start Date: 6 May 2024
The client requests no contact from agencies or media sales.
Nene Park Trust is the registered charity which looks after Nene Park in its entirety. Established in 1988 to ensure that the Park would be managed and protected forever, the Trust looks after all maintenance, coordination of the Park's activity programme and administration of commercial properties in the Park.
Working at the heart of the organisation, the Executive Officer plays an important part in supporting the Chief Executive and Deputy Chief Executive with high level personal assistance support - providing essential diary and email management, ensuring they are fully prepared for meetings, writing papers and reports, and handling a variety of correspondence on their behalf.
The Executive Officer will also have the opportunity to support the wider Senior Leadership Team with various projects and administrative tasks and will support the Company Secretary with administrative duties required for our Board of Trustees, including minute taking and agenda preparation.
This role sits within the People Team, who ensure the Trust’s head office is a welcoming space for employees and visitors. The Team also provides organisation wide administrative support. Your role will include providing additional support to the wider People Team, covering absences and helping out during busy periods.
We are looking for somebody with a positive, can-do attitude and an excellent approach to changing workloads and priorities.
Please visit the 'Work with us' section of the Nene Park website for more information and to download a copy of the application form.
Applications must be submitted by 5pm on Sunday 14th April.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Your opportunity to make a difference with two leading Yorkshire based climate action charities
Zero Carbon Harrogate: Climate Action Cordinator (21 hrs a week)
Here at Zero Carbon Harrogate we continue to expand community awareness-raising and delivery of practical projects to address climate change. Due to the present incumbent resigning for personal reasons at the end of the current contract period we are now looking for a new Climate Action Coordinator to support the day-to-day delivery of our vision and plan. The appointment is externally funded for 12 months with a negotiable starting date from 1st May 2024.
Guided by the Management Committee, the role will include design and implementation of effective administrative and information processes, practical application of policies and procedures, coordination of internal and external communications, maintaining a calendar of events and supporting project work.
The successful candidate will be committed to climate action and will have proven administrative and operational delivery skills and the ability to communicate with different audiences using a range of media.
The role will be home-based. Hours can be worked flexibly and there will be some requirement to attend evening and very occasionally weekend meetings. The postholder should be comfortable working with a range of stakeholders. They will be able to draw on the experience of the ZCH team for information and advice.
For those seeking a full-time role and for the right candidate, there is an opportunity to combine this role with that of Climate Action Coordinator (14 hours per week) for the North Yorkshire Climate Coalition. Please indicate if this is your preference.
North Yorkshire Climate Coalition: Climate Action Cordinator (14 hours a week)
We are seeking a creative and flexible person to join our team. As a small, volunteer-led organisation we are looking for someone with a wide range of skills who can act on their own initiative.
Under the overall direction and guidance of the NYCC Steering Group, the purpose of this role is to enable and support smooth day-to-day running of the Coalition with a focus on managing operational processes and procedures, coordinating internal and external communications, and supporting project work to deliver an overall strategy.
The successful candidate will be committed to climate action and will have proven administrative and operational delivery skills and the ability to communicate with different audiences using a range of media.
The role will be home-based. Hours can be worked flexibly and there will be some requirement to attend evening and very occasionally weekend meetings. The postholder should be comfortable working with a range of stakeholders. They will be able to draw on the experience of the Coalition team for information and advice.
The client requests no contact from agencies or media sales.
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The Resurgence Trust is looking for an Editorial Assistant to support the smooth administrative running of The Ecologist website. This is the ideal role for someone with strong administrative skills who wants to work on an environmental news website, within the charity sector.
What we do…
The Ecologist online is an environmental news and analysis website with a focus on ecological, social and economic justice. We publish news, comment and analysis features and reviews for free.
The Ecologist online is read and enjoyed by people all around the world, with hundreds of thousands of readers from across the UK and the United States. The website was launched in 2005 and since then has been visited by more than 20 million people, with 36 million hits accessing more than 10,000 articles.
You will find news about successful environmental campaigns, commentary about UK government policy, analysis focused on environmental economics, and discursive articles hat help us understand the impact of our societies on the natural environment. The Ecologist focuses on solutions to the crises of climate breakdown, biodiversity collapse, resource depletion, pollution and ecological economics. Such solutions now need to be global and society-wide, as well as immediate and long-term.
The Ecologist is published by The Resurgence Trust, an educational charity that publishes Resurgence & Ecologist magazine and runs a diverse events programme. The Resurgence Trust is an Equal Opportunities employer. We oppose all forms of unlawful or lawful discrimination on the grounds of colour, race, nationality, ethnic or national origin, gender, sexuality, marital status, religion, age or disability.
Editorial Assistant role
This is a permanent, part-time role for an Editorial Assistant, working remotely (UK). The role will provide the successful candidate with an opportunity to experience work on a busy environmental online news platform. You will work alongside our highly experienced editor in a fast-paced environment. In-house training will be provided on all aspects of the role. You will be part of the wider editorial and events team at The Resurgence Trust, with opportunities to become involved in other aspects of the charity’s work. There is the option to work from The Resurgence Trust offices in Hartland, north Devon if preferred. Holiday entitlement, 6 weeks (15 days)
What you’ll do
- Ensure that email is processed and responded to in a timely manner
- Make and keep appointments with stakeholders, including attending internal and external meetings on behalf of the editorial team
- Monitor selected media and social media outlets and streams, including PA Explore
- Format documents
- Support the work of ensuring that the website and social media channels are regularly updated with appropriate content
- Support the administrative aspects of the various projects and initiatives of The Ecologist online
- Supporting external activities such as representing The Ecologist at events.
Secondary responsibilities:
- Representing The Ecologist and The Resurgence Trust
- Supporting other programmes within the Trust
- Participating in the wider work of the Trust through staff meetings and ongoing collaboration
What you’ll gain
- Experience of working on a globally respected environmental news website
- The chance to work with world-leading contributors from around the globe
- The opportunity to network with key media organisations working on environmental and social justice
- Demonstrable experience of working independently in a busy publishing environment
- Experience of publishing to a professional social media account: managing and publishing on Twitter, Instagram, and Facebook
Requirements
- Supportive of the values, principles and holistic philosophy of The Resurgence Trust
- Excellent written and verbal communication in English; strong organisational skills with excellent attention to detail
- Computer literacy and competence using Word, Excel and Outlook
- Experience and ability to perform under pressure and meet deadlines
- Proactivity and ability to work on own initiative.
- Sound understanding of the current challenges in the environmental landscape
Desirable
- A degree, NCTJ qualification or equivalent experience
- 1 years’ experience in a similar role
- Experience of using a CMS to upload and manage online content
- Ability to proofread content and source copyright permissions
- A working knowledge of the most popular social media channels
This post requires proof of eligibility to work within the United Kingdom. Applicants will not be interviewed if they are unable to provide this prior to interview.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We’re looking for an experienced civil litigator to join our small (but mighty!) in-house team at Fish Legal. We use the law to fight pollution and other damage or threats to the water environment.
You’ll work closely with our Head of Practice to provide a responsive, practical, cost-effective service taking civil action on behalf of angler members regarding damage to fisheries.
This is a permanent, full time, remote role that suits a solicitor who’d like to work in an intellectually challenging environment alongside a very passionate and supportive team—although our casework can be demanding, we’re flexible and family-friendly.
What you’ll be doing
· Provide legal advice and representation to member clubs, riparians, and fishery owners in England, Scotland, Wales, and Northern Ireland
· Conduct litigation, instructing and working with experts and counsel
· Correspond with government agencies and environmental regulators
· Obtain information using Environmental Information and Freedom of Information legislation
· Attend site visits as required
· Take an active role in our internal case management meetings
· Report on your own cases and collaborate on broader Fish Legal litigation
· Work with our external communications team to publicise successful legal actions
· Manage your own legal files with the support of our Legal Administrator
· Comply with all professional regulatory requirements for practising as an in-house solicitor in a membership association
Who you are
· Degree qualified solicitor with 3+ years PQE and a current practicing certificate
· Experienced in representing and advising clients in dispute resolution and litigation, including pre-action and issued claims
· You have a proven ability to build strong, productive internal and external relationships, plus a demonstrable track record of working on successful cases
· You shine autonomously whilst working within a small team and you have a flexible approach—you’ll be happy to manage a full and varied caseload and ready to pivot with changing priorities
· Negotiation and advocacy are some of your strengths alongside your excellent analytical and legal research skills—you also have a good understanding of Civil Procedure Rules
· You know your way around platforms such as Microsoft Office 365 and SharePoint, your written and verbal communication is brilliant, and you’re committed to providing a high standard of member care
· You’re self-assured, confident, capable, and detail-oriented with sound judgement and a proactive attitude—and willing to own your continuous professional development
What will make you stand out
· A passion for healthy waters and fisheries
· Familiarity with relevant environmental legislation and the law relating to sporting rights, an understanding of how the water industry is regulated in the UK, and knowledge of the issues affecting water quality and quantity
· Mediation experience
· Previous experience using cloud-based matter management systems
What’s in it for you
· Salary between £38-45k dependent on experience, plus contributory pension
· Fully remote, with space available in our Leominster office
· Flexible working across 35 hours per week
· 25 days holiday (plus public holidays) later rising every year to 28 days
· Laptop and mobile phone as well as any mileage or expenses
Who we are
Fish Legal is a not-for-profit membership association which promotes and encourages the conservation and sustainable management of UK rivers, lakes, and other freshwater bodies, estuarine and coastal waters, and the role of angling within these.
This is an exciting opportunity for you to join a very experienced team of solicitors who are driven by mission rather than profit—we’re an NGO, not a commercial law firm.
Want to join us?
We believe a diversity of backgrounds, experience, and opinions builds the strongest team, so we encourage those from under-represented groups to apply.
When applying, include your detailed CV and a covering letter with a bit more about why you want to work for us and how you might be just what we’ve been looking for—and if you don’t tick every box, we’d still love to hear from you.
Email our HR Manager, Mattelynn Romano, if you'd like to arrange an informal chat about the role before applying.
Please only apply if you have the right to work in the UK.
The client requests no contact from agencies or media sales.
Start Date: As soon as possible
Duration of Contract: Permanent
Probation Period: Six months
Salary: £24,700 per annum
Location: Fauna & Flora, Cambridge, UK
We are seeking an ICT Assistant to help provide ICT support to our employees around the world, providing a first line support service, liaising with external providers and processing relevant administration.
You will have a keen interest in IT and technology, strong relevant IT skills and excellent problem-solving skills. You will have a real willingness and proven ability to learn new systems and acquire new knowledge and skills.
Your strong interpersonal skills and customer focus will enable you to build effective working relationships. You will work closely alongside the other ICT Assistant and be a good team player. You will enjoy working in a busy environment, with the ability to balance competing demands. A keen attention to detail and a diligent and rigorous approach to work are also essential.
In return, the role offers the opportunity to work within a ground-breaking and entrepreneurial organisation, at the forefront of global conservation, with opportunity to apply your skills and expertise where appropriate. In addition, Fauna & Flora offers a generous pension contribution, attractive annual leave allowance and life insurance.
Our offices are located in The David Attenborough Building in central Cambridge, just a few minutes’ walk from glorious historic buildings and museums, the picturesque River Cam, the central market and shopping centre, and a host of cafés and restaurants.
Please visit our website for further details of the position and how to apply
The closing date for applications is Sunday, 21 April 2024. Candidates selected for an interview will be contacted by email or telephone after the closing date.
The client requests no contact from agencies or media sales.