Facilities Manager - 12-month FTC - Maternity Cover - London
Job Title: Facilities Manager
Salary range: From £25,500 to £30,500 a year (inclusive of London Weighting Allowance at £2,991 a year), depending on skills and experience.
Contract: 12-month, Fixed Term Contract, Maternity Cover.
Working hours: Full time working 37.5 hours a week, Monday to Friday between 8am to 6pm. Some flexibility required according to needs of the business, with some occasional weekend work.
Location: The Foundry, 17 Oval Way, London, SE11 5RR.
Closing date: 9am Thursday 20th February 2020
Interview date: Week commencing 24th February held at The Foundry, 17 Oval Way, London, SE11 5RR
Start date: 16th March 2020
The Ethical Property Company
Founded 20 years ago, the Ethical Property Company provides affordable workspace to charities, community groups, campaigns and social businesses working for a fairer and more sustainable society. From humble beginnings, the company has grown steadily and now owns or manages 23 centres across the UK providing affordable office, retail and conference space to over 1,000 social change organisations. Flexible leasing arrangements provide our tenants with long-term security and working alongside like-minded organisations offers them influence-enhancing networking opportunities.
The company has some 100 staff, based in our properties in London, Oxford, Bristol, Cardiff, Edinburgh, Sheffield, Bath, Brighton and Manchester. Our centres are managed to minimise energy use, waste, car travel and the use of harmful materials while offering tenants modern, affordable and flexible space managed in a transparent and supportive way.
The Facilities Manager supports the Centre Manager, who is responsible for the day-to-day management of The Foundry, under the overall supervision of the Regional Manager for the South East. The Facilities Manager will be expected to contribute to the running of the centre as a whole.
You will play an important role supporting the Centre Manager in servicing the conference users and office tenants. The Facilities Manager reports to the Centre Manager.
As Facilities Manager, your responsibilities will include, but not limited to:
Compliance with health and safety legislation and good practice, including:
• Carrying out risk assessments and fire risk assessments, and ensuring that any resulting actions are carried out in a timely manner;
• Fire safety procedures including testing of fire safety systems and carrying out bi-annual fire evacuations;
Line Manage a small team of Facilities Support Assistants (FSAs)
• Managing the day-to-day work of the Facilities team;
• Ensuring staff have regular supervisions;
• Lead, develop and motivate staff;
• Setting up (or assisting / supervising the FSAs) furniture and Audio Visual and Information Technology in conference and meeting rooms;
• Carrying out (or assisting / supervising the FSAs) small-scale maintenance tasks including re-painting offices, basic plumbing, small-scale carpentry, key cutting, waste disposal, etc.
Building improvements and maintenance
• Responsible for ensuring an ethical negotiation, procurement and managing of Service of agreement levels. Updating and maintaining supplier contact database and summary sheets.
• Investigating day-to-day building-related problems (ranging from boiler/heating breakdowns, leaking roofs and blocked toilets, to alarm activations etc.), and devising timely and cost-effective solutions in consultation (as necessary) with the centre manager, contractors and tenants;
• Organising and overseeing planned preventative maintenance works and facilities service delivery (such as mechanical and electrical services, fire safety systems, building fabric, security), liaising with contractors and tenants to ensure timely completion and minimum disruption;
• Keeping up-to-date maintenance and service records and a manual of the building;
• Building strong working relationships with contractors in specifying works, tendering, monitoring progress and approving invoices on completion;
This is a busy, demanding and ‘hands on’ role that will require a ‘can do’ attitude by the successful applicant.
Essential skills and experience
• You have experience of commercial facilities / property management;
• You have experience of managing health and safety within the workplace;
• You have experience of managing expenditure and approving invoices;
• You are computer literate with good working knowledge of Word, Outlook and Excel;
• You can cope well under pressure, can multitask and can adapt to changing circumstances;
• You have good organisational and time management skills and can prioritise effectively;
• You are a confident starter-finisher with an eye for detail;
• You are a problem-solver, able to use your own initiative in finding pragmatic solutions; this will involve some hands-on work;
• You are confident in supervising others, but also lead though example;
• You maintain a professional standard of presentation and communication with colleagues and tenants at all times;
Desirable skills and experience
• You have a property-related qualification (NEBOSH/IOSH/RICS qualification or be a member of the BIFM or evidence of equivalent skills).
Please click ‘Apply’ below and you will be emailed details regarding how to progress your application.