SW19, London

£25,235.00 per year

Contract, Full-time

170519

Job Description

HR Coordinator

 Fixed Term Contract  - 31 March 2020

5 days per week / 37.5 hours

Located in South Wimbledon with occasional travel in London

£25,235.00 per annum pro rata

Reporting to HR Advisor and working in a small team of 5 this is an excellent opportunity for someone who enjoys recruitment and training coordination and wants to develop their wider HR knowledge. We are a friendly and supportive team who work hard to deliver a great service. 

Your time will be mainly spent liaising with managers regarding vacancies and handling all stages of the recruitment process, from placing adverts and arranging interviews to issuing contacts. You will also organise training events and provide management information on training attendance and evaluation. We  are a busy team and you may be asked to get involved in all types of HR coordination work including taking notes at meetings and supporting internal events.

Ideally you will have had some experience of recruitment administration and/or training coordination. You will be confident in using HR information systems and be able to quickly learn your way around ours. We will encourage you to identify ways to improve our service and change processes to be the most efficient they can be.

If you are looking for a full time role within a flexible team working to end homelessness please apply.

To apply for this role please upload your CV and a Supporting Statement outlining how you meet the person specification.

Benefits

As part of your employment package with us, we offer:

  • a competitive salary, comprehensive training and development programme, 

  • 25 days annual leave plus bank holidays, increasing each year to 30 days annual leave plus bank holidays after 5 years

  • option to buy or sell annual leave up to one week’s annual leave

  • a health cash plan providing cash back towards healthcare bills and other wellbeing benefits

  • occupational sick pay

  • contributory group pension scheme

  • free life assurance

  • cycle to work scheme and season ticket loans

HR Coordinator

Role profile

Job title:

HR Coordinator

Department:

Human Resources

Reports to:

HR Advisor

Location:

Kingston Road, Wimbledon

Job description

Overall aim

  • To support the organisation to provide and develop high quality recruitment services
  • Manage all aspects of the recruitment and selection process including the on boarding of new starters
  • To develop and maintain effective and accurate HR records and systems (computerised and manual)
  • To coordinate the annual training plan and all associated training events
     
    Key Responsibilities
  1. Recruitment and selection
    1. Liaise with managers regarding potential vacancies
    2. Processing all arrangements for advertising vacant posts, including liaising with agencies, on-line advertisers and booking adverts online
    3. Maintaining recruitment database and processing equality and diversity information received
    4. Preparing documents for recruiters, including short listing, interview documentation and follow up correspondence to candidates
    5. Setting up interview schedules, inviting candidates for interview, confirming arrangements with candidates and interviewers, and co-ordinating interview days
    6. Providing the first line of contact for any recruitment related queries from applicants, agencies and new starters
    7. Ensure the timely processing of all pre-employment checks for successful applicants and board members. Including references, health, DBS, right to work
    8. Where required, liaise with HR L&D Lead for Occupational Health and Access to Work referrals.
    9. Keeping all online and manual recruitment records up to date,  running reports and destroying records in accordance to retention schedules
    10. Processing new starters and setting up all associated systems including IT, HR information system, and electronic employee files
      Prepare and send terms and conditions of employment
       
  2. Contractual Changes
    1. Issuing appropriate and accurate variation documents to cover secondments,  extensions to fixed-term contracts or amendments to terms and conditions, as required
    2. All processes connected to leavers including annual leave calculations, letters and changes to the HR Information System
    3. Instigating exit questionnaires and conducting exit interviews where requested
  1. HR Systems
    1. Ensure that all staff are trained on the self-service aspect of the HR Information System
    2. Monitoring HR records stored electronically and manually and ensuring all filing is kept up to date
    3. Being proactive in identifying gaps and potential improvements in HR Information System and working practices and recommending improvements
  1. Training Coordination
    1. Support the Director of People and Culture with the development and coordination of the annual training plan
    2. Set up training events, liaise with internal and external trainers, manage the invites to delegate and collate feedback from events
    3. Monitor the training budget and provide management information as required
    4. Provide onsite coordination of the induction events throughout the year

 

  1. Generalist HR Support
    1. Carrying out research and participating in specific projects as requested by the Director of People and Culture
    2. Providing employment references for ex-employees
    3. Managing the continuous review of the right to work register and DBS checks

 

  1. General Support
    1. Following Evolve’s policies and performance expectations
    2. Being familiar and acting in accordance with Evolve’s aims and purposes, characteristics and behaviours and code of conduct
    3. Implementing the Evolve Equal Opportunities Policy in all functions of the post
    4. Any other duties, which from time to time may be assigned but within the general purposes of the job description

 

  1. Amendments
    1. Evolve reserves the right to amend this role profile as necessary, after consultation with the post holder

Person Specification

Qualifications

  • Possession of CPP qualification (desirable)

Experience

  • Proficient in Microsoft Office, particularly Word and Excel
  • Experience of working with HR software (desirable)
  • Experience of working within a Recruitment and/or  HR environment (desirable)

Skills

  • Communicates effectively with a wide range of people, both in person and by phone
  • Works accurately and efficiently, with attention to detail
  • Sets out clear and professional letters and documents
  • Takes concise and accurate notes at meetings
  • Is organised and able to work to tight deadlines and manage priorities

Competencies

  • Uses initiative to solve problems and seeks out better ways to do things
  • Communicates in a clear, open and transparent fashion
  • Adaptable approach to working
  • Maintains confidentiality and professionalism at all times
  • Has a positive and enthusiastic outlook
  • Promotes positive team dynamics by sharing knowledge and supporting colleagues
  • Takes proactive steps to plan ahead and ensure deadlines are met
  • Demonstrates an empathetic approach when dealing with any queries or complaints
  • Actively promotes equality and diversity in the team and across the organisation