Spitalfields, Greater London
£35,000 - £38,000 per year (full time equivalent)
Permanent, Part-time, Full or Part time (min 30 hours per week), options for flexible working or job share, Full-time
Job description

About this exciting opportunity  

Fair4All Finance is seeking a dynamic, experienced, and efficient Executive Assistant to join our team to support the CEO and Leadership Team. Our CEO Sacha Romanovich is an inspiring leader who is guiding work to deliver Fair4All Finance’s ambitious strategy to support the financial wellbeing of people in vulnerable circumstances. 

She has a background in driving purpose led change in business through her previous roles as CEO at Grant Thornton and as the inaugural chair of Access Accountancy. Sacha was awarded an OBE in October 2020 for services to business during the Covid-19 response. You will work closely with Sacha and the Leadership team, and will collaborate with the Team Assistant and Operations team to deliver wider organisational support.  

Our team has been through immense growth, growing to a punchy team of 30 within the past 12 months. You can check out our team profiles on our website.

What we are looking for  

We’re looking for someone with a high level of communication skills (both written and verbal), with a can-do attitude. You need to take initiative to proactively drive deadlines and forward plan ensuring varied tasks are done, anticipating the needs of the CEO. If you can work on a day-to-day basis with some ambiguity and are able to stay level-headed and on top of a busy and varied workload to manage the CEO’s and wider teams time and activities skilfully and confidentially, then this could be a great opportunity for you. 

Your responsibilities 

In this role your focus will likely be split across some key areas of work: 

  •  Stakeholder management 

  • Diary planning and management 

  • Meeting preparation and follow up 

  • Presentation and webinar support 

  • Wider administration to support us in focusing on what matters most 

CEO Support - 40% of time

  • Support our CEO in all aspects of her role, helping to manage time, correspondence, tasks and priorities, ensuring commitments outside of her direct role are accommodated 

  • Plan and co-ordinate meetings to ensure meetings are purposeful and relevant. Ensure she is fully prepared for meetings, with clarity on who is attending and what is expected by way of outcome.

  • Ensure prompt follow-up with agreed action points and follow through ongoing delivery on commitments 

  • Assist the CEO with the preparation of PowerPoint presentations and other presentational and engagement tools such as Mural and Miro boards 

  • Monitor CEO inbox to ensure emails are acknowledged and prioritised 

Leadership team support – 30% of time  

  • Support Executive Director and Leadership team with coordinating multistakeholder meetings, liaising with internal and external stakeholders  

  • Collaborate with the Company Secretary, Chair and their EA to coordinate governance meetings and deadlines with Company Secretary and keep team members updated with changes to support timely review of papers and decision making 

  • Support the planning and delivery of the AGM 

Wider Team Support – 20% of time 

  • Attend team meetings and circulate actions  

  • Maintain records in line with internal policies and procedures, including updating stakeholder information in the CRM

  • Keep team diaries updated with annual bank holidays, team meetings, board meetings and huddles, reset and reflection days and other organisation wide activities

Other responsibilities – 10% of time

  • Attend Operations team and all team meetings and learning sessions

  • Overseeing technology of monthly team meetings (screensharing, managing breakout rooms)

  • Support and arrange key external meetings and webinars including online events, venues and catering

Person specification 

Essential experience and capabilities include: 

  • Passion for our mission to increase the financial resilience of people in vulnerable circumstances

  • Experience providing support to CEO and executive leadership teams

  • Excellent time management and organisational skills with the ability to understand the strategic context of your work and use that to help prioritise

  • Proficiency in taking concise minutes and circulating action points

  • Confidence in using Microsoft Outlook (our primary means of communicating externally) and MS Teams (our primary means of communicating internally)

  • Confidence in using Microsoft Office 365, including high proficiency in PowerPoint and Word. You’ll be quick learner with new software and tools and using technology to spend time where we add most value

  • Confidence with working virtually and using technology to ensure the smooth running of the CEO’s diary

  • Excellent written and verbal communication skills and an ability to build rapport, put people at their ease and sustain productive relationships

  • First-rate stakeholder management skills – both internal and external

  • A pro-active attitude and problem-solving mentality combined with a keen eye for detail

Desirable experience and capabilities include:  

  • Are confident using Microsoft Excel and Microsoft Dynamics

 Personal characteristics:

  • Be dynamic with a strong eye for detail

  • An excellent communicator and adept at presenting information in a concise and relevant manner

  • Flexible and adaptable and responsive to working in changing environment

  • One step ahead of what is coming next and juggling priorities accordingly

  • Confident interacting with CEOs and key senior stakeholders including using your influencing skills to ensure senior stakeholders accept meeting requests 

  • Able to deal with sensitive issues and to demonstrate confidentiality

  • Able to make judgments about what is important, consult appropriately and to have the confidence to manage others expectations

  • Have interest in and commitment to continued learning and development, of self and others in the team

Application process

  • The role will close Tuesday 12th October at 9:30am

  • We may contact you prior to the closing date to arrange an interview

After the job advert closes, your answers will go through a sift process: randomising and anonymising answers to take out individual information that could add biases into hiring decisions. This enables application reviewers to review each answer objectively. People scoring the applications will not have seen your CV at this stage of the process so please try your best to answer questions with specific examples and without simply rephrasing your CV, which they will review later in the recruitment process. 

More about Fair4All Finance
Fair4All Finance

Fair4All Finance was founded in 2019 to support the financial wellbeing of people in vulnerable circumstances. Funded by £96m of dormant ... Read more

Posted on: 20 September 2021
Closed date: 12 October 2021
Tags: Admin