Administrator Jobs

The Richmond & Hounslow Methodist Circuit is looking for a reliable and committed individual to support the life and work of our group of churches in SW London. They will play a crucial role in ensuring the proper organisation and management of our finances to enable our mission.

Key responsibilities:

• overseeing the Circuit’s day to day financial management
• supervising payroll and staff expenses
• financial reporting
• working with our accountants to produce annual accounts
• helping the Circuit to plan for the future
• advising on all financial matters

Benefits:

• £12,376 per annum based on 14 hours a week (£17.00 per hour; equivalent to £33,592 pa full-time)
• pension contribution of 6%
• working from home, with occasional in-person meetings
• flexible working
• 30 days a year annual leave (f/t equivalent, including bank holidays)
• annual leave increases with long service
• opportunity for additional hours, by mutual agreement
• supportive staff team
• helping local communities thrive and serve those in need

For more details, please see the detailed job and person specification, and the terms & conditions.

This is a new role for the Circuit, replacing a volunteer. In designing the position, the Circuit has aimed for maximum flexibility to secure the best candidate for the role. Initially, the person will need physically to attend some meetings to familiarise themselves with the Circuit's operations and ensure a smooth hand-over. For the right person, though, there will be considerable flexibility about how the duties are fulfilled in the longer-term. It is specifically expected that the role will allow for flexible scheduling to accommodate other responsibilities, including caring.

The Richmond & Hounslow Circuit comprises seven churches in southwest London. As with all Methodist circuits, these churches function autonomously yet collaborate closely in their ministry and mission efforts. The Circuit oversees joint resources, including staff and property. Presently, it employs four full-time ordained ministers, one full-time lay pastor, and a part-time administrator. As a part of the Methodist Church, its mission is “to respond to the gospel of God’s love in Christ and to live out its discipleship in worship and mission”. To fulfil this mission, the Circuit fosters a broad spectrum of ministry within its congregations, focusing on worship but also engaging in outreach to the homeless, asylum seekers, new parents, and various other groups. Joining a welcoming team, the successul applicant will be a crucial part of an organisation committed to serving Christ and the community.

Closing date for applications: 10 May, 2024 (to begin work as soon as possible)*

* Please note that we will offer interviews earlier than the closing date for suitable applicants, so we strongly encourage you to apply as soon as possible, if interested.

The successful applicant will have the right to live and work in the UK. Although this post is home-based, the Officer will need routinely to attend meetings in London. Owing to the nature of the employment, we are unable to offer support in obtaining a working visa.

All parts of the Church will need to raise funds to implement this net zero plan. The Giving Directorate is leading on the strategy to coordinate and support the plans being developed by our dioceses, churches, cathedrals, schools, and departments. In addition, The Giving Directorate and NetZero Programme Team will be engaging with funders at a national level to secure investment for projects.

In 2024 and 2025, the Church of England is testing and piloting a range of approaches to help churches fundraise for projects. In 2023 The Giving Directorate piloted Give To Go Green, a parish match-funding grant scheme that will grow in 2024 to help 300 more churches with over £1m in grants towards carbon-cutting projects.

As Net Zero Fundraising Project Officer, you will work in The Giving Directorate to support the National Fundraising Advisor to deliver a strategy that enables dioceses and churches to secure funds for carbon cutting projects. You will develop and maintain resources, guidance and training and help share best practice across the country.

Job summary:

You will provide administrative support to the national fundraising workstream and the Give to Go Green match funding campaign. With a range of projects and fundraising initiatives, the post holder will work collaboratively within The Giving Directorate and with the Net Zero programme team, with diocesan colleagues and with church volunteers.

For an informal conversation about the role, please email the National Fundraising Advisor .

Main responsibilities

Sharing Best Practice:

• Coordinating the sharing of funding opportunities, case studies and training materials across the Church of England.
• Developing, improving and maintaining national fundraising resources for Net Zero Carbon projects, including web resources
• Updating the National List of Church Funders.
• Gathering fundraising case studies and sharing with Net Zero Communications & Engagement Coordinator.
• Responding to diocesan and parish queries about funding opportunities.

Supporting Grant Making:

• Supporting on the fundraising side of the Give To Go Green parish match funding project which may include acting as the primary point of contact for churches participating and advising on fundraising, reporting on income raised in parish fundraising campaigns, developing and improving resources, issuing grant agreements, and setting up meetings and webinars as required.

Project Administration:

• Collating reports, researching prospective donors and sharing information with key National Church Institutions (NCIs) stakeholders to support national fundraising workstream.
• Providing administration for national fundraising workstream by organising internal and external meetings.
• Providing administrative support for training events, webinars and conferences.
  
  

Experience

Essential:

• Experience of fundraising or encouraging giving in a paid capacity
• Experience of working successfully in multi-disciplinary teams across departments in a complex organisation.

Desirable:

• Previous experience of working in a customer-service support function.
• Experience in planning, seeking and applying for funding from grant makers.
• Experience of working within the Church sector, either in a paid or voluntary capacity, ideally in relation to giving, fundraising, or church finances.
• Experience working in the environment/low-carbon/sustainability sector.

Competencies Required

• Good analytical skills, attention to detail and problem solving
• Excellent written and verbal communication skills
• Strong inter-personal skills with the ability to establish positive relationships at all levels
• Ability to manage time effectively, prioritising tasks and ensuring deadlines are met whilst maintaining attention to detail
• Ability to work collaboratively and contribute effectively as a member of a team
• Strong administrative skills, including knowledge and experience of using Microsoft Office effectively
• Knowledge of fundraising and GDPR
• An ethical approach, with practice that is entirely consistent with the Christian faith and abides by all relevant legislation (including the Code of Fundraising Practice).
• Good at working within a diverse and dispersed team as the National Giving Team are based across the country.

Qualification

A professional fundraising or carbon literacy qualification is desirable. The postholder should also have willingness to study and gain membership of the Institute of Fundraising, if not already a member.

We believe our commitment to belonging and inclusion fuels our progress and drives us forward. The NCIs are a safe, inclusive workplace for people of all backgrounds and walks of life. We welcome applications from people of all faiths and of no faith. We want to encourage applications from a diverse group of people who share our values. Even if you have never thought about working for us before, if you have the skills and experience we're looking for then we would like to hear from you.

If there is anything we can do to support you in your application please get in touch via email to .

As a Disability Confident Leader, we actively look to attract, recruit and retain those of you who are disabled.

• We are a member of the Armed Forces Covenant, and welcome applications from those of you who have served in our Armed Forces and their families.

The Role of Safeguarding Administrator

We have an exciting opportunity to join the Coventry Diocesan Safeguarding team as a Safeguarding Administrator. 

You will have excellent interpersonal skills with the ability to work successfully with a range of stakeholders. Effective communication skills, both verbal and written will be key, as well as working collaboratively within a team.

The main responsibilities of the Safeguarding Administrator are:

• To provide effective and efficient administrative and logical support to the diocesan safeguarding team ensuring that all systems contribute to the delivery of high-quality service and the smooth running of the diocesan safeguarding teams work.
• Overseeing the team’s diary management, booking internal and external meetings
• Minute taking meetings including safeguarding meetings
• Screening calls and emails for the diocesan safeguarding team from a range of stake holders including those who may have vulnerabilities, using your initiative to respond to enquiries, delegate safeguarding referrals to the relevant members of the team
• Maintain and update relevant databases and recording systems, ensuring accurate records
• Be responsible for DBS administration of Parish Safeguarding Officers
• Developing knowledge of safeguarding policy to advise appropriately on matters relating to general parish safeguarding such as safer recruitment, training and parish dashboard
• Provide general administrative support, as deemed appropriate by the Diocesan Safeguarding Advisor

This post reports to the Diocesan Safeguarding Advisor and is based in the Diocesan Offices in Coventry (hybrid working possible). 

Diversity, Equity and Inclusion

In the Diocesan offices we are committed to work with determination towards a fuller representation of the social, cultural and ethnic diversity which accurately reflects the people we serve in the Diocese of Coventry. We expect all employees to promote and model equity, diversity and inclusion in their working practices and relationships and to uphold principles of equality of opportunity in accordance with our legal and theological obligations as written in Galatians 3:28 which says, “There is neither Jew nor Gentile, neither slave nor free, nor is there male and female, for you are all one in Christ Jesus”.

If you have a disability, long-term illness or are neurodiverse, and you feel this prevents you from meeting any of the essential criteria, please contact us to discuss the adjustments we can make for you.

As an equal opportunities employer, we particularly welcome applications from United Kingdom Minority Ethnic / Global Majority Heritage (UKME/GMH) candidates who are currently underrepresented in our organisation. All appointments will be made on merit of skill and experience relative to the role.

All employees undertake mandatory Diversity, Equity and Inclusion training during their employment with us.

To find out more about this role please click on apply and this will take you to our website. 

Office Administrator - Donor Communications and Volunteer Liaison

Friends of the Holy Land are looking for an energetic, dedicated individual to join our fast-moving, growing charity.

Friends of the Holy Land has a small network of volunteer supporters around the country and an expanding number of financial donors. This new role will be responsible for communicating with these two communities, with a focus on preparing monthly emails to supporters, monitoring and moderating social media accounts, liaising with external partners to deliver external communications, developing donor stewardship and growing our volunteer network.

The role will also be required to help with regular office duties and will need to be familiar with all aspects of administrative support for the operational success of the charity. You will need to be comfortable working in a faith-based organisation, talking to supporters across the UK and with our partners in the Holy Land, and be competent in creating communications.

Essential Qualifications and Skills

• Office experience
• Must have strong computer skills using Microsoft office (ideally Office 365).  CRM training will be provided as necessary
• Excellent written and verbal communication and inter-personal skills
• Ability to proof-read with attention to detail
• Ability to write and design short communications, e.g. emails, posters (ideally)
• Pro-active with the ability to multi-task and work independently and with changing priorities
• Confident phone manner and a friendly demeanor - be a 'people person'
• Be comfortable working in a faith-based environment
• As part of a small team, a problem-solving, can-do attitude is necessary along with an unflappable demeanor
• Experience of CRM systems helpful but not essential
• Experience managing Social media accounts desirable

This is a full time post and will be office based in an easy location with parking.

Property Support Administrator

The Vacancy

We are offering this unique opportunity to support the Methodist Church in delivering its strategic plan to make the best use of its property portfolio in local communities across the country and centrally.

Working alongside the Director and colleagues within the Property Support team, you will be a crucial team member providing a customer focused contact point for enquiries and support.  This will include leading on the promotion of the team to support trustees on all forms of property matters.  You will also be at the centre of helping to coordinate and contribute to the team’s digital communications, online resources, training and presentations to augment the team’s objectives.

Alongside the processing of financial and administrative tasks, you will also lead on the gathering and sharing of information, knowledge and learning on Connexion-wide property projects, to provide a good practice resource for the Connexion.

About You

We are looking for someone who wants to make a positive contribution to the work of the Property Support team and be equally comfortable collaborating in a team environment or under your own initiative.  You will preferably have experience supporting a senior team within a property function, being comfortable in engaging with a range of stakeholders.

As the role will underpin and contribute to supporting the team’s digital communications and resources, training and presentations, it is essential that you have relevant experience and confidence in these areas.  Equally, experience and ability to plan, research and assimilate new information alongside the analysis and delivery of projects will be an essential quality.

We are a collaborative team and therefore welcome applications from those who wish to contribute to the work of the team in a positive and proactive way.

Our Culture, Values and Benefits

Thank you for considering joining our inclusive and welcoming team that strives for excellence and values employee wellbeing.

We value and support all those who join our team through a positive work-life balance augmented by generous annual leave (plus an extra 3 days over Christmas/New Year), TOIL, flexi-leave and an on-site Wellbeing Adviser service. We offer a generous occupational pension scheme, where the Methodist Church will pay double the employee contribution up to a maximum of 16% employer contribution.

The Methodist Church is an inclusive and supportive employer. We are actively committed to encouraging applications from people of all backgrounds. We welcome applications from people of Black, Asian and other Minority Ethnic groups. We also welcome applications from people living with disabilities.

Closing Date: 16 April 2024

Interview Date: 25 & 26 April 2024 in person

Do you have great administration skills, with an eye for detail and good time management? Would you enjoy supporting events for Quakers that are engaging and inclusive?

Do you want to be part of contributing to a community that is working to bring the values of peace and sustainability to the world?

If so, you could be playing a vital role in the delivery of events and committees for a passionate and committed group of people.

You will have experience working in a customer-focused environment or working with committees. With excellent listening skills and judgement, you will ensure that people feel valued while balancing this with organisational needs. You will make sure that every attendee feels welcome and comfortable at our events, while also providing support to ensure that everything runs smoothly behind the scenes.

You will have a curious mind; with a tenacity to solve problems that arise. You will be both organised and flexible, to manage a varied and busy workload in a rewarding role.

The successful candidate will be able to work collaboratively with colleagues and on their own initiative.

You will work in the Integration Team, which is part of the Quaker Church Affairs Department. Your work on events and committees means some weekend and evening work is required.

Based at our offices in Leeds (LS2) or London (NW1), or at home if you live outside London. London based staff will work from the office on a regular basis. Regional staff will be required to travel to our London office on a regular basis.

Alongside the opportunity to transform the experience of Quakers across Britain, we offer a generous benefits package. 

For further information and to apply, please visit our website via the 'Apply' button. 

Closing date: 9.00am on Wednesday, 17 April 2024. 

Interviews: 29 April, in person at Friends House, London (Including an administrative activity)

Quakers have a faith commitment to equality and encourage and welcome applications from all sections of society. You do not have to be a Quaker to apply for this post, but we expect you to uphold the values of our organisation.

Quakers in Britain is committed to safeguarding children and adults at risk and expects all of its staff and volunteers to share and uphold this commitment.

Quakers in Britain is committed to equality in all its employment practices.

Your role

Church Mission Society is passionate about God’s mission and fired up to see more and more people become followers of Jesus. As one of two Church and Supporter Care Officers you will bring delight to our donors by successfully dealing with their enquiries as their first port of call. You will also proactively contact supporters and churches to encourage them to give and engage with CMS. Through this, your role will make a significant contribution to supporting for the work of Church Mission Society.

The organisation you’ll be joining

Church Mission Society is comprised of people who are passionate about mission and fired up about helping people follow Jesus. For over 200 years CMS has been at the forefront of global mission, living out the gospel of Jesus, seeing lives changed and communities transformed. If you join CMS you will find an organisation that has been reinvigorated with a fresh vision to make disciples of Jesus among people at the edges, both in the UK and around the world.

The organisation you’ll be joining

Church Mission Society is comprised of people who are passionate about mission and fired up about helping people follow Jesus. For over 200 years CMS has been at the forefront of global mission, living out the gospel of Jesus, seeing lives changed and communities transformed. If you join CMS you will find an organisation that has been reinvigorated with a fresh vision to make disciples of Jesus among people at the edges, both in the UK and around the world.

What you’ll need to succeed

The successful candidate will have proven experience working in a customer/supporter facing environment. Administrative skills are essential and experience in telephoning to get results in a customer care environment is highly desirable.

It is also a requirement for this post holder to be in sympathy of CMS’s values and aims.

Further details can be found in the job description and person specification.

Our commitment to you

Our core values of being pioneering, relational, faithful and evangelistic are integral to everything we do, and we work hard to ensure that every member of staff is valued, supported and encouraged to continually learn and develop their skills.

We are committed to the safeguarding and protection of the people we serve, our partners, our volunteers, and our staff. We believe that every child or adult we come into contact with has the right to be protected from all forms of harm and abuse. Our recruitment and selection processes are in line with our Safeguarding Policy and the SCHR Misconduct Disclosure Scheme , of which CMS is a member as part of our commitment to safeguarding. 

Personal Assistant to the Principal

(with a focus on fundraising & development support)
 

Location: Tyndale House, Cambridge (Hybrid working considered)

Hours: Minimum 22.5 hours/3 days per week (with flexibility up to full time hours)

Salary: £30,000 - £35,000 FTE (dependent on experience) & competetive benefits

O.R: Occupational Requirement to be a practising evangelical Christian

___________________________________________________________________________

Our Principal is looking for a Personal Assistant who has the initiative to drive projects forward and is highly organised. This is an exciting new role within a vibrant and growing Charity. The successful candidate will provide strong executive support to the Principal as he seeks to further develop the organisation’s outputs.

Tyndale House is a renowned institute for biblical studies and possesses one of the finest libraries for biblical research in the world. It aims to grow an international research community, to present the value of the Bible at the highest academic level, to resource the Church to understand and trust the Bible, and to promote informed attitudes to the Bible.

The role of Personal Assistant to the Principal will provide the Principal with proactive and confidential project-related and administrative support, with a particular focus on development and fundraising activities. Our current annual expenditure on charitable activities is around £1.3m and we rely on donations and receive no public subsidy. The Principal therefore acts as both the head of the Charity as well as the primary fundraiser.

The post-holder will possess strong written communication skills, excellent attention to detail and the tenacity to follow work through to completion. He/she should have experience in a previous PA and/or fundraising & development role, ideally within the Charity sector.

There is an Occupational Requirement for the post-holder to be an active, practising, evangelical Christian in agreement with the doctrinal basis of Tyndale House and living in accord with our Ethos Statement (permitted under schedule 9, Part 1 of the Equality Act 2010).

If you feel this position fits your skills, personality and experience, and playing a role in fulfilling the purpose of Tyndale House appeals to you, then we would love to hear from you.

Please see the attached to read the full job description and our doctrinal basis and ethos statement.

To apply, please send a CV and Cover Letter, outlining your interest and suitability for the post, to Sam Bartholomew. Please also indicate where you heard about this vacancy.

Closing Date for Applications: Tuesday 30th April 2024 at 12pm (noon) Start Date: ASAP

If you are interested in this position, please apply as soon as possible as we may interview candidates prior to the closing date.

Resurgo’s mission is to inspire and equip organisations to bring about ambitious and sustainable social change through our expertise in coaching, impact management and programme delivery. We’re a bold and innovative organisation with the ambition to transform society.

We’re looking for an exemplary administrative and people-oriented person who will be supporting our CEO with Resurgo’s strategic aims to become a national charity. This is a role in the organisation with responsibilities towards the Leadership Team, Trustees and significant external stakeholders.

The important stuff 

Salary: from £30,000 dependent on experience

Hours: Full-time, Monday – Friday 9.30am – 5.30pm with occasional evening work for events such as our Spear Celebrations

Location: Hammersmith, London

Closing date: Friday 26th April, 09.00am (We are interviewing on a rolling basis and might close the application early if we find the right candidate).

Application pack: Have a look at our application pack for more information about the role and Resurgo

Benefits

• 28 days annual leave, plus bank holidays
• Excellent personal development and training opportunities, including our iLM-accredited 5-day Coaching for Leadership programme
• Regular staff prayer meetings, conferences and retreats (one residential)
• Employee Assistance Programme (a confidential support service) and the option to take advantage of Give as you Earn (GAYE) and Cycle to Work schemes

Person Specification 

• An active Christian, passionate about personally representing the values and beliefs of Resurgo, and our mission to equip and support organisations to play a meaningful part in the repair of our social fabric.
• At least two year’s experience working in an administrative role working with senior leaders, preferably an EA or PA role
• Remarkably efficient with high attention to detail and strong organisational skills; someone who is self-motivated and likes to achieve results
• Confident, calm, diplomatic and confidential, with a mature and flexible approach to work and work relationships
• A proactive forward planner with an ability to anticipate needs ahead of time and work well under pressure
• High emotional intelligence with evidence of a clear understanding of how to use telephone, email, written and verbal communication to build strong working relationships

Key Responsibilities

Personal Administration Support

• Manage the Chief Executive’s diary, optimising the efficient use of time and resources through effective planning and ‘gate-keeping’ in a relational style that represents the charity’s values
• Ensure all necessary briefing papers and documents are compiled for the Chief Executive in good time in advance of meetings
• Prepare and present excellent Powerpoint and other presentations for internal and external audiences, e.g., meetings with donors, trustees and other key stakeholders.

Governance Support

• Co-ordinate and attend Trustees’ meetings, including arranging dates, preparing papers in advance, taking and sending out minutes
• Administrate the Investors’, Communications, Fundraising, Strategy and Finance, and other Trustee Steering Groups
• Support with various ad hoc projects to enable robust organisational governance
• Coordinate the Strategic Delivery team monthly meeting, and Senior Leadership Team weekly meeting, including organising meeting dates, preparing agendas and sending out minutes, as well as ensuring follow-up actions are completed
• Provide administrative support to the wider senior leadership team

Active Participation in the Philanthropy and wider Resurgo Mission

‘To Inspire and equip organisations to bring about ambitious and sustainable social change through our expertise in coaching, impact management and programme delivery.’

• Help build and develop Resurgo’s ethos and Christian life as a team member.
• Lead and contribute to regular team prayer meetings as an integral part of Resurgo’s operation and for the success of its mission.

Please feel free to let us know if you may require any reasonable adjustments to participate fully in our recruitment process.

We are seeking an enthusiatic candidate to take overall operational management and administrative responsibility for internal and external venue bookings, principally at St George's Centre and St George's Church Leeds. With support for the Events Coordinators at other venues in Leeds for which St George's Church has responsibility (currently Holy Trinity Boar Lane and St Augustine's Wrangthorn). 

Are you an experienced administrator with a passion for organising and improving systems and processes who wants to work in a values-led organisation?

We are looking for an administrator to support the delivery and smooth running of a range of development projects to improve our governance systems and processes.

You will be joining Quakers in Britain at an exciting time as we make changes that reflect our values to be simple, more inclusive and sustainable.

You will use your excellent organisational skills, attention to detail, and solution-focused approach to support these developments. Your confidence and competence using a range of IT platforms, including Microsoft Office and Teams and databases, etc., will be a great asset to you in this role.

In this full-time (35 hours per week), fixed-term role for two years, you will be based at our offices in London (NW1) or Leeds (LS2) or at home if you live outside London. London-based staff can work at home some of the time by agreement.

For details of how to apply, please visit our website via the Apply button.

Closing date: 8am on Monday 29 April 2024
Interview date: Tuesday 7 or Wednesday 8 May 2024 

Quakers in Britain is committed to safeguarding children and adults at risk and expects all our staff and volunteers to share and uphold this commitment.

Quakers has a faith commitment to equality and encourages and welcomes applications from all sections of society. You do not have to be a Quaker to apply for this post, but we expect you to uphold our values.

Quakers in Britain is committed to equality in all of its employment practices.

• You will be very confident and competent with (Word, Excel, Teams/Sharepoint), Zoom and using a database and finance system.
• You will be confident in minute taking in Board meetings and writing the draft minutes.
• You will be a confident project manager, able to use a project tool to facilitate planning of schedules for SLT, Board and committees throughout the year.
• You will have excellent telationship skills, confident to liaise with board members and provincial presidents from around the Globe, to arrange travel, answer routine queries, and organise meetings
• You will be confident to work with colleagues across the organisation.
• You will have strong and highly accurate administrative skills.
• Mothers’ Union is a Christian organisation, and empathy with the Christian faith with be important, although it is not an occupational requirement to be a practicing Christian

Job Purpose:

Assuming the role of Executive Assistant, you will provide comprehensive support to Executive Director, the executives of the orginisation and the Hope Together shop. The primary responsibilities of this position will include serving as an Executive PA to Executive Director, administrative assistance to Ops manager, managing customer correspondence, managing online shop orders, upkeep and analytics reporting, as well as other general project administration.

Who We Are:

Join our vision to help everyone, everywhere know Jesus. We offer creative ideas, high-quality and great-value resources, cutting-edge research and well-produced courses to help local churches, leaders, youth workers and everyday disciples reach out in loving action and speak about the powerful message of Jesus Christ.

Key Responsibilities:

• Manage Customer service (Phones, Office Email, and Admin email) ensuring prompt and accurate responses to inquiries, complaints, and requests for information.
• Funder and partner relational correspondence and maintenance.
• Provide general administrative support for the Hope office team including, but not limited to, record keeping, filing, meeting hosting, and monthly prayer emails.
• Organizing and managing weekly team prayer-parti
• Executive assistant work to Executive Director including, managing schedule, organising appointments and meetings, and arranging travel.
• Team, partner, and board meeting management, including keeping minutes, arranging meetings, and actions point. 
• Office management assistance including supply ordering and credit card expense tracking.
• Ownership of online shop management including preparing regular reports, inventory management, order processing, and ensuring timely and accurate product listings.
• Gathering monthly websites and social media analytics. 
• Undertaking any other duties necessary to support the smooth operation of the executives' and the overall success of Hope within the scope of the Employee's abilities and qualifications.

Skills, knowledge and experience:

• Commitment to the vision of Hope Together
• Dynamic, energetic, positive, enthusiastic
• Excellent communication skills - especially telephone
• Basic writing and correspondence skills
• Ability to multitask and self-start 
• Flexible and proactive approach to work
• Google Drive, Analytics and Sheets (Google suite knowledge preferred)
• Word and Excel (Overall Microsoft suite knowledge preferred)
• Some website development knowledge (WordPress, SquareSpace, Wix, ect.)
• Previous experience using project managagement platforms like ASANA or Mondays is preffered

 
We are currently accepting applications.  The application end date is May 1, 2024. Perspective interview date is May 16th.

Facilities Assistant Manager

We’re looking for an experienced Facilities Assistant Manager to join World Vision, an important charity helping vulnerable children across the world.

Position: Facilities Assistant Manager

Location: Milton Keynes

Hours: Full-time - 36.5 hours per week

Contract: Fixed Term for 5 months (1 May 2024 until 30 Sept 2024)

Salary: £30,874 per annum FTE + good range of benefits

Closing date: 19th April 2024

About the role:

As Facilities Assistant Manager, you will deliver the day-to-day provision of quality support services at World Vision UK, ensuring excellence and the best value to the organisation. You will ensure Health, Safety, Welfare and Environmental Compliance in our activities, training, and empowering colleagues as necessary. You will support remote workers and those at Hubs as per service standards. You will also provide full cover for the Central Services Manager in his/her absence (Operations and People).

The position is varied and interesting and, at any time during your working day you could be involved in duties from maintaining, checking, and receipting deliveries, ordering stock and stationery, managing meeting room and common area requirements, to supporting relationships with external users of our facilities and providing occasional admin support in respect of budgeting and invoice processing. You will also be expected to provide occasional reception cover. Overall, you will ensure that the support capacity you offer is well-organised, efficient, and delivered in a timely and professional way.

Key areas of responsibility include:  

• Ensure day-to-day activities pertaining to the building and building services including routine maintenance, fault reporting and rectification if appropriate, are carried out.
• Undertake reviews of key suppliers and contractors to ensure WV are getting the best value, negotiating terms where necessary and making recommendations to the Central Services Manager.
• Manage regular and ad hoc external contractors such as security, cleaning, and maintenance, including scope and timing of work, quality control and change requests, within our Safeguarding protocols.
• Monitor, review, and administer Health, Safety, Welfare and Environmental systems to maintain and improve (through training, policy change and empowerment) our performance and to ensure all legal requirements are met. provide staff training and investigate accidents and incidents when required. providing regular reports.

Key skills required for this role:

· A level of education, or equivalent

· Good organisational and administrative skills.  Track record of successful staff supervision/management.

· A practical, solution and service focused approach to problem solving. Knowing what can be done internally, and which contractors need to be brought in when.

· Good interpersonal skills with the ability to multi-task, manage contractors and respond positively to changing priorities.

· Communicates clearly and consistently to multiple audiences.

· Knowledge and experience of current FM best practices, Building Management, physical security etc.

· The ability to effect minor repairs within the building in an efficient manner.

About the organisation:

World Vision UK is an international children’s charity working with children, their communities, and with supporters and partners, in almost 100 countries. Through long-term development projects, emergency responses and advocacy we’ve helped bring lasting change to millions of children, over more than 60 years. As a Christian organisation, everything we do is motivated by our faith as we strive to reflect God’s unconditional love.

As a child-focused organisation, we are committed to the safeguarding of children, therefore any offer of employment is conditional upon the successful completion of applicable background checks, including a criminal records check.

We are a registered organisation operating the Misconduct Disclosure Scheme (MDS) and we shall check with your previous employers about your behaviour and conduct. We will be requesting you to complete a form known as a Statement of Conduct. For more information see: The Misconduct Disclosure Scheme.

Please note we can only consider applicants who presently have the right to work in the UK and all candidates must be personally committed to the Christian faith and be able to respect, uphold and work within our client’s Christian mission, values, culture, and faith statements. This individual will represent and speak on behalf of a Christian charity and as such the Occupational Requirement for an active Christian faith is justified under the Equality Act 2010 Schedule 9, Part 1, clause 3.

You may also have experience in areas such as: Facilities, Facilities Officer, Facilities Assistant, Facilities Manager, Facilities Executive, Facilities Coordinator, Facilities Admin, Facilities Administrator, Facilities Administration, Onsite Assistant, Estates, Estates Assistant, Estates Officer.

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.